## **Trustees' Annual Report for the period**
Period start date Period end date Day1 January 2021 Day31 December 2021
**From**
**To**
## Section A Reference and administration details
**Charity name** Lytham St Annes Art Collection Trust
**Other names charity is known by** Friends of the Lytham St Annes Art Collection **Registered charity number (if any)** 1167075 **Charity's principal address** 16 Queens Road Lytham St Annes Lancashire **Postcode FY8 1HR**
## **Names of the charity trustees who manage the charity**
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Margaret Race Chair
Veronica
2
McDonnell
3 Marjorie Gregson
Christine
4
Cockburn
5 Marion Coupe
6 Jacqueline Love
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
March **2012**
**TAR**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
**Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution Type of governing document
- (eg. trust deed, constitution)
Trust How the charity is constituted (eg. trust, association, company)
By invitation Trustee selection methods
(eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
March **2012**
**TAR**
2
## **Summary of the objects of the charity set out in its governing document**
To advance the arts and education for the public benefit in all aspects of the Lytham St Annes Art Collection as the Trustees think fit.
The Committee met 10 times. The first 4 were via Zoom for which more advanced preparation was done for them to be successful. Regular postings on Facebook maintained public interest in the Collection. The Friends have created a following. Both websites were kept up to date and much activity was experienced via the Contact Form. Enquiries received from all over the world. Information was both received and given out, dealt with by our researchers. Being a member of BAFM, we submitted articles to both regional and national journals. Chair attended a Zoom regional meeting – good to ‘meet’ other members. Organised events and activities which could be undertaken if affected again by COVID. Created a Walk Leaflet featuring the Art Colony in Lytham during the late 19[th] Century. Ran a Christmas Card Competition and printed the winning entries to **Summary of the main** sell at Christmas. Two successful, enjoyable events involving a **activities undertaken for** talk and refreshments were organised in May and October. One **the public benefit in** talk was given by a committee member about the Collection and **relation to these objects** she has become a popular speaker and gave talks to other local **(include within this** organisations, spreading the word about the Collection. **section the statutory** Letters were sent out to members throughout the year keeping **declaration that trustees** them informed and 2 Newsletters, A5 leaflets 20/24 pages, were **have had regard to the** printed and sent out in May and November, very interesting, **guidance issued by the** receiving positive feedback. **Charity Commission on** Formed a team to work on the update and reprint of our **public benefit)** Catalogue of the Collection which sold out. The team of five met several times and put in many hours to make sure the content of the reprint was up to date and accurate. Handed over 3 watercolours, donations to the Collection which had been given via the Friends, one by a member and another through our Contacts Page. Improved the running of the Friends by creating a President & a Vice-Chair.
Initiated meetings with individuals who have some say in what happens to and around the Collection. Trying to communicate effectively with Fylde Council, custodians of the Collection. No public displays of the Collection have occurred since they decided to stop using the Fylde Gallery. The Friends regret their action and try to fill the gap with other activities to maintain public interest and actively encourage actions for a space to be soon found for future exhibitions.
## **Additional details of objectives and activities (Optional information)**
March **2012**
**TAR**
3
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
Section D Achievements and performance
March **2012**
**TAR**
4
Section D Achievements and performance The Friends kept working effectively throughout the year 2021 **Summary of the main** in spite of COVID still hovering during the first few months. **achievements of the** Events were planned for the first half of the year which could go **charity during the year** ahead even if restrictions were imposed. Managed to end the year with £1,000+ more in the bank. Annual costs were met – Insurance, website maintenance & BAFM membership as well as the usual running costs of printing and postage. Income was generated from Gift Aid and subscriptions. Efforts were made and proved fruitful to maintain the number of members which fell only by a handful due to age related causes. Members were kept informed through the letters we sent out during the year and by reading the two very interesting and informative Newsletters sent to members in May and November. Profits were made on the two events we organised but there were limited opportunities to sell cards mostly due to enduring COVID restrictions. Much success has been achieved through the Contact Forms on our websites. Visitors to both sites contact us to ask for information and/or to give us information and we were able to add to our knowledge of items in the Collection. Also through this line of communication we were given a work of art which we passed on to be added to the Collection. Over the years, the Friends have established themselves as the organisation individuals can approach with any queries about the Collection. This continued throughout 2021. The Council currently do not make the general public aware of the Collection in any of their promotional literature and so the Friends fill the gap. As a committee we worked more effectively having made one of its members Vice-Chair, recognising her abilities which make her ideal for the position. Also invited a key member of the Friends to become our President, anticipating benefits to be seen in the future. A Promotional Folder was created, a well presented pack of relevant documents and information about the Friends’ activities and past achievements. This was to enable the Friends to make key individuals be informed about and made aware of the value of the Friends by giving them a pack. It proved effective when meeting certain members of the Council.
Our speaker gave several talks about the Collection both to our own members and to those of other organisations. Each talk was made different, cleverly tailored to appeal to the interest of the audience.
We ended the year feeling we had very definitely fulfilled our objectives in a successful and meaningful way as we constantly aim to do.
**Section E Financial review**
March **2012**
**TAR**
5
## **Brief statement of the charity’s policy on reserves**
The state of our finances is examined and recorded at regular intervals throughout each year to coincide with the 10 business meetings. This enables the committee to be fully aware of and share in the decisions about how money is spent and how income is created.
**Details of any funds materially in deficit**
none
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date**
March **2012**
**TAR**
6
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Charity Name No (if any)
Lytham St Annes Art Collection Trust
Receipts and payments accounts
For the period Period start date Period end date
To
from 1-Jan-21 31-Dec-21
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Donations 256 - - 256
Subscriptions 1,145 - - 1,145
Bank Interest 2 - - 2
Profit on Sales of Cards 356 - - 356
Profit on Events 751 - - 751
Gift Aid 332 - - 332
- - - -
- - - -
2,842 - - 2,842
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - -
Sub total - - - -
Total receipts 2,842 - - 2,842
A3 Payments
Website Maintenance 665 - - 665
BAFM MembershipInsurance 100 - - 100
Insurance 266 - - 266
Printing 2 Newsletters 436 - - 436
Printing Walk Leaflet 95 - - 95
Printing letters to Members 68 - - 68
Postage 86 - - 86
Stationery 23 - - 23
- - - -
Sub total [ 1,738 ] - - 1,738
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - -
Total payments 1,738 - - 1,738
Net of receipts/(payments) 1,104 - - 1,104
A5 Transfers between funds - - - -
A6 Cash funds last year end - - - -
Cash funds this year end 1,104 - - 1,104
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## **Section B Statement of assets and liabilities at the end of the period**
||||**Unrestricted**||**Restricted**|
|---|---|---|---|---|---|
|**Categories**|**Details**||**funds**||**funds**|
|**B1 Cash funds**||**_Total cash funds_**|**to nearest £**
**-**
**-**
**-**
**-**|
|**to nearest £**
**-**
**-**
**-**
**-**|
||(agree|balances with receipts and payments
account(s))|Agreement Error|OK||
||||**Unrestricted**||**Restricted**|
||||**funds**||**funds**|
|**B2 Other monetary assets**|**Details**||**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|
|**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|
|**B3 Investment assets**|**Details**||**Fund to which**
**asset belongs**|**Cost (optional)**
**-**
**-**
**-**
**-**
**-**||
|**B4 Assets retained for the**|**Details**||**Fund to which**
**asset belongs**|**Cost (optional)**
**-**||
|**charity’s own use**||||
|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|
||||**Fund to which**||**Amount due**|
|**B5 Liabilities**|**Details**||**liability relates**|
|**-**
**-**
**-**
**-**
**-**
**(optional)**|
|Signed by one or two trustees on
behalf of all the trustees||Signature|Print|Name||
Signed by one or two trustees on behalf of all the trustees
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CC16a
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**Last year**
## **to the nearest £**
**-**
**-**
**-**
**-**
## **Endowment funds**
**to nearest £ - - - -**
OK
**Endowment funds to nearest £ - - - - - -**
**Current value (optional) - - - - -**
**Current value (optional) - - - - - - - - - When due (optional)**
Date of approval