Aireborough Supported Activities Scheme
Charity number 1167044
Annual Report and Financial Statements
for the year ended 31 March 2023
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Aireborough Supported Activities Scheme
Annual Report and Financial Statements
for the year ended 31 March 2023
| Contents | Page |
|---|---|
| Trustees' report | 2 to 4 |
| Examiner's report | 5 |
| Receipts and payments account | 6 |
| Statement of assets and liabilities | 7 |
| Notes to the accounts | 8 to 9 |
Prepared by West Yorkshire Community Accountancy Service CIO
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Aireborough Supported Activities Scheme
Trustees' report for the year ended 31 March 2023
Reference and administrative details of the charity, its trustees and advisors
| The trustees during the financial year and up to and including the date the report was approved were: | The trustees during the financial year and up to and including the date the report was approved were: | The trustees during the financial year and up to and including the date the report was approved were: | The trustees during the financial year and up to and including the date the report was approved were: |
|---|---|---|---|
| Name | Position | Dates | |
| Christine Parapia | Chairperson | ||
| Sarah Lee | Vice Chair | ||
| Emma Stenton | Treasurer | ||
| Andrew Mosby | |||
| Nicola Davison | |||
| Kathleen Hunter | Resigned 3 December 2022 | ||
| Suzanne Akeroyd | Appointed 3 July 2023 | ||
| Project Manager | |||
| Jo Galasso | |||
| Charity number | 1167044 | Registered in England and Wales | |
| Registered and principal address | |||
| Farnhill | |||
| Kelcliffe Lane | |||
| Guiseley | |||
| Leeds | |||
| LS20 9DE | |||
| Bankers | |||
| Santander UK plc | Shawbrook Bank Limited | Scottish Widows Bank | |
| Bridle Road | Lutea House | 67 Morrison Street | |
| Bootle | Warley Hill Business Park | Edinburgh | |
| L30 4GB | Great Warley | EH3 8YJ | |
| Brentwood | |||
| CM13 3BE | |||
| Independent examiner | |||
| Alan Dodd FCCA | |||
| West Yorkshire Community Accountancy | Service CIO | ||
| Stringer House | |||
| 34 Lupton Street | |||
| Leeds | |||
| LS10 2QW |
Structure, governance and management
The charity is a Charitable Incorporated Organisation (CIO) foundation formed on 11 May 2016 and is governed by a constitution as amended on 4 July 2019.
Method of recruitment and appointment of trustees
The trustees of the charity are appointed by the trustees at a duly convened meeting.
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Aireborough Supported Activities Scheme
Trustees' report (continued) for the year ended 31 March 2023
Objectives and activities
The charity's objects
The objects of the charitable incorporated organisation are to promote the health and wellbeing of children and young people with additional needs and their families in the Aireborough area and Leeds district without distinction of sex, political, religious or other opinions. Our objects are to provide welfare and support via recreational activities and short breaks to improve the quality of life of the said children and their families.
The charity's main activities
We run holiday play schemes, activity days and residential short breaks for children & young people with additional needs who live in Leeds.
Public benefit statement
In setting our objectives and planning our activities our trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the relief of those with special needs.
Achievements and performance
We continued to provide valuable provision to children and young people with additional needs – Easter and Summer play schemes and 11 activity days in April, May, August, October, December and February.
We did six residentials - April, May, September; two in October and one in March 2023.
We provided places for 156 children which equated to 7,830 hours provision.
Financial review
The net payments for the year were £13,006, including net payments of £12,593 on unrestricted funds and net payments of £413 on restricted funds.
TPP is a business based in Horsforth and when they were looking for local charities to donate to we were nominated by Stuart Andrew; he has supported ASAS previously and knew of the work we undertake for children with additional needs; we were extremely surprised and pleased to find out we’d been donated £10k and on Friday 27 May 2022 we were invited to a Celebration Event to accept the cheque.
Reserves policy
The charity's free reserves at the year end were £137,407.
The Trustees of ASAS have agreed that the cash reserves should be no less than 12 months running costs (the approximate average over the last 3 years is £140K).
ASAS holds assets to fund planned expenditure over the next 3 years and has approximately £445,000 in cash, deposited across 3 financial institutions at present with a minimum rating of ‘A’ or where all deposits are within the FSA protected amount of £85,000.
ASAS received a substantial donation of £430k several years ago from a charitable trust on the understanding that it would provide financial stability for the charity for many years to come. When we were granted this large donation from The Rene Horton Charitable Trust, this was to futureproof us as the grants and contracts we have don’t cover all our annual costs.
This donation was an expendable endowment as the trustees were not under any duty to apply the funds for the purposes of the charity but have the power to convert the funds to 'income'.
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Aireborough Supported Activities Scheme
Trustees' report (continued) for the year ended 31 March 2023
Funds in deficit
There were negative balances of £2,765 on the LCC Play scheme 23-24 fund and £1,306 on the LCC Short breaks scheme 23-24 fund at the year end. The funding for both schemes was received after the year end.
Approved by the board of trustees on 9/10/2023
Christine Parapia (Trustee)
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Aireborough Supported Activities Scheme
Independent examiner's report to the trustees of Aireborough Supported Activities Scheme
I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 March 2023, which are set out on pages 6 to 9.
Responsibilities and basis of report
As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Alan Dodd FCCA
9/10/2023
West Yorkshire Community Accountancy Service CIO
Stringer House 34 Lupton Street Leeds LS10 2QW
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Aireborough Supported Activities Scheme
Receipts and payments account
for the year ended 31 March 2023
| Notes 2023 Unrestricted funds £ Receipts Grants and Service Level Agreements (2) - Donations 16,329 Events and fundraising 3,045 Parents and residential contributions 17,995 Bank interest 1,648 Total receipts 39,017 Payments Salaries and NIC 41,388 Pension costs 1,670 Payroll costs 250 Freelance workers 455 Volunteer allowances 170 Training and planning 119 Transport and travel 94 Office and running costs 2,772 Events and activity expenses 6 Membership and subscriptions - Equipment and materials 641 Independent examination 220 Insurance 3,378 Rent 447 Residential - Total payments 51,610 Net receipts / (payments) (12,593) Transfers between funds - Net movement in funds (12,593) Fund balances brought forward 150,000 Fund balances carried forward (3) 137,407 |
2023 2023 Restricted Endowment funds funds £ £ 111,262 - - - - - - - - - 111,262 - 70,778 - 483 - 350 - 2,034 - 1,109 - 472 - 378 - 623 - 6,051 - 634 - 1,045 - 440 - - - 6,019 - 21,259 - 111,675 - (413) - - - (413) - (1,027) 308,565 (1,440) 308,565 |
2023 Total funds £ 111,262 16,329 3,045 17,995 1,648 150,279 112,166 2,153 600 2,489 1,279 591 472 3,395 6,057 634 1,686 660 3,378 6,466 21,259 163,285 (13,006) - (13,006) 457,538 444,532 |
2022 Total funds £ 112,472 3,498 1,117 12,181 494 129,762 89,241 5,076 600 2,408 729 6,360 369 2,691 3,167 2,011 999 702 3,217 8,329 11,777 137,676 (7,914) - (7,914) 465,452 457,538 |
|---|---|---|---|
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Aireborough Supported Activities Scheme
Statement of assets and liabilities
| as at 31 March 2023 2023 Unrestricted £ Cash funds Cash at bank 137,368 Cash in hand 39 Total cash funds 137,407 Other monetary assets Aviva pension overpayment Insurance prepaid Residential prepaid Other prepayments Assets retained for the charity's own use at cost Laptop Mobile phone Projector HP Printers (2) Liabilities Independent examination HMRC PAYE NEST pension |
2023 2023 Restricted Endowment £ £ (1,440) 308,565 - - (1,440) 308,565 |
2023 Total £ 444,493 39 444,532 2023 £ 134 1,689 1,306 2,765 5,894 £ 599 250 340 426 1,615 2023 £ 1,056 233 108 1,397 |
2022 Total £ 457,000 538 457,538 |
|---|---|---|---|
The financial statements were approved by the board of trustees on 9/10/2023
Christine Parapia (Trustee)
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Aireborough Supported Activities Scheme
Notes to the accounts
for the year ended 31 March 2023
1 Accounting policies
Basis of accounting
The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.
There has been no change to the accounting policies since last year.
No changes have been made to the accounts for previous years.
Taxation
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
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Aireborough Supported Activities Scheme
Notes to the accounts continued
for the year ended 31 March 2023
| 2 Grants and Service Level Agreements Leeds City Council (LCC): Residential short breaks Play scheme grants Activity days HMRC Coronavirus Job Retention Scheme Arnold Clark Community Fund 3 Restricted funds Balance b/f £ LCC Play scheme 22-23 (2,027) LCC Play scheme 23-24 - LCC Short breaks 22-23 - LCC Short breaks 23-24 - LCC Activity days 22-23 - Arnold Clark Community Fund 1,000 (1,027) |
2023 Unrestricted funds £ - - - - - - - Incoming £ 39,603 - 60,000 - 11,659 - 111,262 |
2023 Restricted funds £ 60,000 39,603 11,659 - - 111,262 Outgoing £ 37,576 2,765 59,411 1,306 10,617 - 111,675 |
2023 Total funds £ 60,000 39,603 11,659 - - 111,262 Transfers £ - - - - - - - |
2022 Total funds £ 60,000 39,603 11,659 210 1,000 112,472 Balance c/f £ - (2,765) 589 (1,306) 1,042 1,000 (1,440) |
|---|---|---|---|---|
Fund name
LCC Play scheme 22-23 LCC Play scheme 23-24 LCC Short breaks 22-23 LCC Short breaks 23-24 LCC Activity days 22-23 Arnold Clark Community Fund
Purpose of restriction
Towards the play scheme running costs. Towards the play scheme running costs.
To provide residential short breaks to disabled children in Leeds. To provide residential short breaks to disabled children in Leeds. Towards activity days running costs.
Towards transport costs.
| Endowment fund Rene Horton Charitable Trust |
Balance b/f £ 308,565 308,565 |
Incoming £ - - |
Outgoing £ - - |
Transfers £ - - |
Balance c/f £ 308,565 308,565 |
|---|---|---|---|---|---|
Fund name
Fund purpose
Rene Horton Charitable Trust Donation to provide financial stability for the charity.
4 Related party transactions
Trustee expenses
No trustee received any expenses during this year or the previous year.
Trustee remuneration and benefits
No trustee received any remuneration or benefit during this or the previous year.
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