Aireborough Supported Activities Scheme
Charity number 1167044
Annual Report and Financial Statements
for the year ended 31 March 2022
Aireborough Supported Activities Scheme
Annual Report and Financial Statements
for the year ended 31 March 2022
| Contents | Page |
|---|---|
| Trustees' report | 2 to 4 |
| Examiner's report | 5 |
| Receipts and payments account | 6 |
| Statement of assets and liabilities | 7 |
| Notes to the accounts | 8 to 9 |
Prepared by West Yorkshire Community Accountancy Service CIO
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Aireborough Supported Activities Scheme
Trustees' report for the year ended 31 March 2022
Reference and administrative details of the charity, its trustees and advisors
The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates
Position Dates Christine Parapia Chair Sarah Lee Vice chair Emma Midgeley Treasurer Andrew Mosby Jenny Jeffels Kathleen Hunter Nicola Davison
Resigned 27 September 2021
Appointed 24 January 2022
Advisors Jo Galasso Project Manager Charity number 1167044 Registered in England and Wales
Registered and principal address
Farnhill Kelcliffe Lane Guiseley Leeds LS20 9DE
Bankers Santander UK plc Shawbrook Bank Limited Scottish Widows Bank Bridle Road Lutea House 67 Morrison Street Bootle Warley Hill Business Park Edinburgh L30 4GB Great Warley EH3 8YJ Brentwood CM13 3BE
Independent examiner Claire Welling West Yorkshire Community Accountancy Service CIO Stringer House 34 Lupton Street Leeds LS10 2QW
Structure, governance and management
The charity is a Charitable Incorporated Organisation (CIO) formed on 11 May 2016 and is governed by a constitution as amended on 4 July 2019.
Method of recruitment and appointment of trustees
The trustees of the charity are appointed by the trustees at a duly convened meeting.
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Aireborough Supported Activities Scheme
Trustees' report (continued) for the year ended 31 March 2022
Objectives and activities
The charity's objects
The objects of the charitable incorporated organisation are to advance the health and wellbeing of children and young people with additional needs and their families and carers in the Aireborough area and Leeds district by the provision of recreational activities and short breaks to improve their quality of life.
The charity's main activities
We run holiday play schemes, activity days and residential short breaks for children & young people with additional needs who live in Leeds.
Public benefit statement
In setting our objectives and planning our activities our trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the relief of those with special needs.
Achievements and performance
We still had some Covid restrictions in place this financial year so had to put limits on group sizes and some of our usual venues weren’t available, but we continued to provide valuable provision to children and young people with additional needs – Easter and Summer play schemes and activity days in June, August, October and February. Once restrictions on residentials lifted we did two residentials in October 2021 and one in March 2022; we were pleased that parents put their trust in us to provide services for their children and protect them as much as we possibly could from the virus.
We provided places for 107 children which equated to 2,868 hours' provision.
Financial review
The net payments for the year were £7,914, including net payments of £206 on unrestricted funds and net payments of £7,708 on restricted funds.
ASAS haven’t particularly been affected by the pandemic financially as we had secured a two year grant and three year contract from Leeds City Council – Targeted Short Breaks; throughout the pandemic the commissioners continued to provide the funding and advised us to keep paying staff accordingly so we could keep them for when we needed them, when we started getting back to normal service. Generally we had lower outgoings due to being unable to provide our residentials and activity days were provided instead at a lower cost but same or greater staff costs. We were able to keep all the funding and carry any forward that we hadn’t managed to spend which meant last year (year two of the pandemic) we had some additional funds to use.
The trustees have reassessed the charity’s ability to continue for at least 12 months from the date that the accounts are approved and conclude that no material uncertainties exist that cast significant doubt on the charity's ability to meet its liabilities as they fall due.
Reserves policy
The charity's free reserves, excluding fixed assets, at the year end were £458,565.
The Trustees of ASAS have agreed that the cash reserves should be no less than 12 months running costs (the approximate average over the last 3 years is £150K).
ASAS holds assets to fund planned expenditure over the next 3 years and has approximately £460,000 in cash, deposited across 3 financial institutions at present with a minimum rating of ‘A’ or where all deposits are within the FSA protected amount of £85,000.
ASAS received a substantial donation of £430k several years ago from a charitable trust on the understanding that it would provide financial stability for the charity for many years to come.
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Aireborough Supported Activities Scheme
Trustees' report (continued) for the year ended 31 March 2022
Funds in deficit
There was a negative balance of £2,027 on the LCC Play scheme 22-23 fund at the year end. The funding was received after year end.
Signed on behalf of the board of trustees on 03/10/2022
Christine Parapia (Trustee)
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Aireborough Supported Activities Scheme
Independent examiner's report to the trustees of Aireborough Supported Activities Scheme
I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 March 2022, which are set out on pages 6 to 9.
Responsibilities and basis of report
As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1 accounting records were not kept in respect of the CIO as required by section 130 of the Act; or 2 the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Claire Welling
05/10/2022
West Yorkshire Community Accountancy Service CIO
Stringer House 34 Lupton Street Leeds LS10 2QW
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Aireborough Supported Activities Scheme
Receipts and payments account for the year ended 31 March 2022
| Notes 2022 Unrestricted funds £ Receipts Grants and Service Level Agreements (2) - Donations 3,158 Events and fundraising 1,117 Parents and residential contributions 12,181 Bank interest 494 Total receipts 16,950 Payments Salaries and NIC 9,689 Pension costs 5,076 Payroll costs - Freelance woekers - Volunteer allowances - Training and planning - Transport and travel - Office and running costs 2,236 Events and activity expenses 4 Membership and subscriptions 109 Equipment and materials - Accountancy and Independent examination 42 Insurance - Rent - Residential - Total payments 17,156 Net receipts / (payments) (206) Fund balances brought forward 458,771 Fund balances carried forward (3) 458,565 |
2022 Restricted funds £ 112,472 340 - - - 112,812 79,552 - 600 2,408 729 6,360 369 455 3,163 1,902 999 660 3,217 8,329 11,777 120,520 (7,708) 6,681 (1,027) |
2022 Total funds £ 112,472 3,498 1,117 12,181 494 129,762 89,241 5,076 600 2,408 729 6,360 369 2,691 3,167 2,011 999 702 3,217 8,329 11,777 137,676 (7,914) 465,452 457,538 |
2021 Total funds £ 122,099 2,178 1,028 4,318 2,237 131,860 87,863 262 600 - (120) 425 302 3,386 18,212 96 2,011 715 3,312 - - 117,064 14,796 450,656 465,452 |
|---|---|---|---|
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Aireborough Supported Activities Scheme Statement of assets and liabilities
| as at 31 March 2022 2022 Unrestricted £ Cash funds Cash at bank 458,027 Cash in hand 538 Total cash funds 458,565 Other monetary assets Money owed to the charity HMRC overpayment Aviva pension overpayment LCC play scheme 21-22 funding Prepayments Insurance prepaid Residential prepaid Other prepayments Assets retained for the charity's own use at cost Laptop Mobile phone Projector Liabilities Independent examination |
2022 Restricted £ (1,027) - (1,027) |
2022 Total £ 457,000 538 457,538 £ 2,149 217 2,027 4,393 1,608 3,358 2,130 7,096 £ 599 250 340 1,189 £ 660 660 |
2021 Total £ 465,448 4 465,452 |
|---|---|---|---|
The financial statements were approved by the board of trustees on 03/10/2022
Christine Parapia (Trustee)
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Aireborough Supported Activities Scheme
Notes to the accounts
for the year ended 31 March 2022
1 Accounting policies
Basis of accounting
The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.
There has been no change to the accounting policies since last year.
No changes have been made to the accounts for previous years.
Taxation
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
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Aireborough Supported Activities Scheme
Notes to the accounts continued
for the year ended 31 March 2022
| 2 Grants and Service Level Agreements Leeds City Council (LCC): Residential short breaks Play scheme grants Activity days Area well being HMRC Coronavirus Job Retention Scheme Arnold Clark Community Fund 3 Restricted funds Balance b/f £ LCC Short breaks 21-22 2,692 LCC Play scheme 20-21 3,989 LCC Play scheme 21-22 - LCC Play scheme 22-23 - LCC Activity days 21-22 - JRS - Job Retention Scheme - Arnold Clark Community Fund - Donation - 6,681 |
2022 Unrestricted funds £ - - - - - - - Receipts £ 60,000 - 39,603 - 11,659 210 1,000 340 112,812 |
2022 Restricted funds £ 60,000 39,603 11,659 - 210 1,000 112,472 Payments £ 62,692 - 43,489 2,130 11,659 210 - 340 120,520 |
2022 Total funds £ 60,000 39,603 11,659 - 210 1,000 112,472 Transfers £ - (3,989) 3,886 103 - - - - - |
2021 Total funds £ 60,000 39,603 11,659 10,277 560 - 122,099 Balance c/f £ - - - (2,027) - - 1,000 - (1,027) |
|---|---|---|---|---|
Fund name
LCC Short Breaks 2020-2021 LCC Play scheme 20-21
LCC Play scheme 21-22
Purpose of restriction
To provide residential short breaks to disabled children in Leeds. Towards the play scheme running costs. A transfer of £3,989 was made into the 2021-22 scheme Towards the play scheme running costs.
A transfer of £3,989 was received from the 2021-22 scheme. A transfer of £103 was made into the 2022-23 scheme.
LCC Play scheme 22-23
LCC Play scheme 22-23 Towards the play scheme running costs. A transfer of £103 was received from the 2021-22 scheme LCC Activity days 21-22 Towards activity days running costs. JRS - Job retention scheme Towards furloughed staff due to Covid 19. Arnold Clark Community Fund Towards transport costs. Donation Towards purchasing a projector.
4 Related party transactions
Trustee expenses
No trustee received any expenses during this year or the previous year.
Trustee remuneration and benefits
No trustee received any remuneration or benefit during this or the previous year.
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