## Aireborough Supported Activities Scheme
Charity number 1167044
## Annual Report and Financial Statements
for the year ended 31 March 2021
Aireborough Supported Activities Scheme
## Annual Report and Financial Statements
for the year ended 31 March 2021
|**Contents**|**Page**|
|---|---|
|Trustees' report|2 to 4|
|Examiner's report|5|
|Receipts and payments account|6|
|Statement of assets and liabilities|7|
|Notes to the accounts|8 to 9|
**Prepared by West Yorkshire Community Accounting Service**
1
## Aireborough Supported Activities Scheme
## Trustees' report for the year ended 31 March 2021
## **Reference and administrative details of the charity, its trustees and advisors**
The trustees during the financial year and up to and including the date the report was approved were: **Name Position**
Christine Parapia Chair Sarah Lee Vice chair Emma Midgeley Treasurer Andrew Mosby Jenny Jeffels Kathleen Hunter
## **Advisors**
Jo Galasso Project Manager
## **Charity number**
The charity was registered with the Charity Commission for England and Wales, number 1167044, on 11 May 2016.
## **Principal address**
Farnhill Kelcliffe Lane Guiseley Leeds LS20 9DE
## **Bankers**
Santander UK plc Shawbrook Bank Limited Scottish Widows Ban Bridle Road Lutea House 67 Morrison Street Bootle Warley Hill Business Park Edinburgh L30 4GB Great Warley EH3 8YJ Brentwood CM13 3BE
## **Independent examiner**
Claire Welling **West Yorkshire Community Accounting Service** Stringer House 34 Lupton Street Leeds LS10 2QW
## **Structure, governance and management**
The charity is a Charitable Incorporated Organisation (CIO) formed on 11 May 2016 and is governed by a constitution as amended on 4 July 2019.
## **Method of recruitment and appointment of trustees**
The trustees of the charity are appointed by the members at the AGM.
2
## Aireborough Supported Activities Scheme
## Trustees' report (continued) for the year ended 31 March 2021
## **Objectives and activities**
## **The charity's objects**
The objects of the charitable incorporated organisation are to advance the health and wellbeing of children and young people with additional needs and their families and carers in the Aireborough area and Leeds district by the provision of recreational activities and short breaks to improve their quality of life.
## **The charity's main activities**
We run holiday play schemes, activity days and residential short breaks for children & young people with additional needs who live in Leeds.
## **Public benefit statement**
In setting our objectives and planning our activities our trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the relief of those with special needs.
## **Achievements and performance**
In 2020 ASAS were successful in securing a Contract with Leeds City Council Targeted Short Breaks to deliver 6 residentials per year for the next 3 years with options to add additional years subject to fulfilling the requirements. We were also successful in our bid for a Grant again from with Leeds City Council Targeted Short Breaks to deliver 10 Activity days and Summer and Easter holiday play schemes for two years.
When the pandemic hit, we had to cancel all our services from March to June 2020. The commissioners were understanding and allowed us to use the funding to make sure we were in a viable position to return to offering services whenever possible, which meant they were happy for us to pay our staff and fulfil any other commitments which was also beneficial.
We carried out an extensive training programme relating to Covid 19 which all staff and Trustees were required to complete. In addition to running without volunteers, Trustees did not make their usual visits to any of the provision to enhance safety.
Regulation: We had to submit a Corporation Tax return to HMRC for the first time and also in November we were inspected by OFSTED in a virtual capacity.
We resumed some services in July 2020 but had to implement Covid security which meant additional work in advance. During the sessions we operated at lower numbers to maintain social distancing and everyone had to sign a declaration prior to arrival to ensure no one came on site who had symptoms or had been in contact with anyone with the virus.
Our usual setting, Green Meadows school, was unavailable for lettings so we used an alternative LCC venue, Herd Farm. However it isn’t fully equipped to cater for children with profound disabilities and as an organisation we were unable to offer appropriate training to our staff, so we took the decision not to offer places to children with moving and handling or medical intervention needs, for the health and safety of the children and our staff. Also, as numbers had to be limited, we did not employ the services of our volunteers as we would usually do, but we did try to keep in touch with them and everyone involved to offer our support and maintain communication channels.
We have continued to deliver services in this way and will do for the foreseeable future until government guidelines change. The funding has been spent as required with no claw back from the commissioners.
We have been very honoured that the families we work with have had the confidence to send their children to our provisions especially as many of them are very vulnerable due to their disabilities.
## **Financial review**
The net receipts for the year were £14,796, including net payments of £1,007 on unrestricted funds and net receipts of £15,803 on restricted funds.
3
## Aireborough Supported Activities Scheme
## Trustees' report (continued) for the year ended 31 March 2021
## **Reserves policy**
The charity's free reserves, excluding fixed assets, at the year end were £446,803.
The Trustees of ASAS have agreed that the cash reserves of ASAS should be no less than 12 months running costs (approximate average over last 3 years - £150K).
## **Coronavirus (COVID 19) and going concern**
Whilst the coronavirus has had a financial impact there are no material uncertainties so significant as to cast doubt over the ability of the charity to continue as a going concern.
Signed on behalf of the board of trustees on 27/09/2021
Christine Parapia (Trustee)
4
## Aireborough Supported Activities Scheme
## Independent examiner's report to the trustees of Aireborough Supported Activities Scheme Charitable Incorporated Organisation ('the CIO')
I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 March 2021, which are set out on pages 6 to 9.
## **Responsibilities and basis of report**
As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1 accounting records were not kept in respect of the CIO as required by section 130 of the Act; or 2 the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Claire Welling
11/10/2021
## **West Yorkshire Community Accounting Service**
Stringer House 34 Lupton Street Leeds LS10 2QW
5
## Aireborough Supported Activities Scheme
## Receipts and payments account
## for the year ended 31 March 2021
|Notes
2021
Unrestricted
funds
£
**Receipts**
Grants and Service Level Agreements
(2)
-
Donations
2,178
Events and fundraising
1,028
Parents and residential contributions
4,318
Bank interest
2,237
**Total receipts**
9,761
**Payments**
Salaries and NIC
(3)
8,275
Pension costs
122
Payroll costs
-
Volunteer allowances
(120)
Training and planning
5
Transport and travel
302
Office and running costs
469
Events and activity expenses
31
Membership and subscriptions
96
Equipment and materials
873
Accountancy and Independent examination
715
Insurance
-
**Total payments**
10,768
(1,007)
**Fund balances brought forward**
459,778
**Fund balances carried forward**
(4)
458,771
**Net receipts / (payments)**|2021
Restricted
funds
£
122,099
-
-
-
-
122,099
79,588
140
600
-
420
-
2,917
18,181
-
1,138
-
3,312
106,296
15,803
(9,122)
6,681|2021
Total
funds
£
122,099
2,178
1,028
4,318
2,237
131,860
87,863
262
600
(120)
425
302
3,386
18,212
96
2,011
715
3,312
117,064
14,796
450,656
465,452|2020
Total
funds
£
110,535
2,115
4,263
19,695
3,489
140,097
110,474
1,606
600
2,603
2,685
3,693
2,724
29,097
324
2,899
660
3,183
160,548
(20,451)
471,107
450,656|
|---|---|---|---|
6
## Aireborough Supported Activities Scheme Statement of assets and liabilities
|as at 31 March 2021
2021
Unrestricted
£
**Cash funds**
Santander current account
2,005
Santander savings account
285,159
Shawbrook bank account
85,131
Scottish Widows
86,472
Petty cash
4
**Total cash funds**
458,771
**Other monetary assets**
Insurance prepaid
**Assets retained for the charity's own use**
Laptop
Mobile phone
**Liabilities**
Independent examination
March 2021 salaries
HMRC (March 2021)
Pension contributions 2019-20
Pension contributions 2020-21|2021
Restricted
£
6,681
-
-
-
-
6,681|2021
Total
£
8,686
285,159
85,131
86,472
4
465,452
£
1,528
1,528
£
599
250
599
£
660
6,504
1,705
1,580
1,519
11,968|2020
Total
£
5,585
273,603
85,063
86,039
366
450,656|
|---|---|---|---|
## **Approval of the accounts**
The financial statements were approved by the board of trustees on 27/09/2021
Christine Parapia (Trustee)
7
## Aireborough Supported Activities Scheme
## Notes to the accounts
## for the year ended 31 March 2021
## **1 Accounting policies**
## **Basis of accounting**
The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.
There has been no change to the accounting policies since last year.
No changes have been made to the accounts for previous years.
## **Taxation**
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
## **Fund accounting**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
|**2 Grants and Service Level Agreements**
Leeds City Council (LCC) Short Breaks
LCC Area Well Being
LCC Playscheme Grants
LCC Activity Days
HMRC Coronavirus Job Retention Scheme
**3 Staff costs and numbers**
Gross salaries
Social security costs
Employment allowance|2021
Unrestricted
funds
£
-
-
-
-
-
-|2021
Restricted
funds
£
60,000
10,277
39,603
11,659
560
122,099|2021
Total
funds
£
60,000
10,277
39,603
11,659
560
122,099
2021
£
87,759
4,104
(4,000)
87,863|2020
Total
funds
£
66,037
1,891
31,576
11,031
-
110,535
2020
£
109,024
4,450
(3,000)
110,474|
|---|---|---|---|---|
The average number employees during the year was 4, being an average of 1.5 full time equivalent (2020: 3.7, 1.4 FTE). There were no employees with emoluments above £60,000.
|**Defined contribution pension scheme**|2021|2020|
|---|---|---|
||£|£|
|Costs of the scheme to the charity for the year|262|1,606|
|Amount of any contributions outstanding at the year end|3,099|1,580|
8
## Aireborough Supported Activities Scheme
## Notes to the accounts continued
## for the year ended 31 March 2021
|**4 Restricted funds**
Balance b/f
£
LCC Short Breaks 2019-2020
2,605
LCC Short Breaks 2020-2021
(957)
LCC Area Well Being 2019-20
(10,270)
LCC Playscheme Grants 20-21
(500)
LCC Activity Days
-
HMRC CJRS
-
(9,122)|Incoming
£
-
60,000
10,277
39,603
11,659
560
122,099|Outgoing
£
2,605
56,351
7
35,114
11,659
560
106,296|Transfers
£
-
-
-
-
-
-
-|Balance c/f
£
-
2,692
-
3,989
-
-
6,681|
|---|---|---|---|---|
## **Fund name**
## **Purpose of restriction**
LCC Short Breaks 2019-2020 To provide residential short breaks to children in Leeds. LCC Short Breaks 2020-2021 To provide residential short breaks to children in Leeds. LCC Area Well Being 2019-20 Towards the general play scheme running costs. LCC Playscheme Grants 20-21 Towards the play scheme running costs. LCC Activity Days Towards the activity day running costs. HMRC CJRS Towards salary costs for furloughed staff
## **5 Related party transactions**
## **Trustee expenses**
No trustee received any expenses during this year or the previous year.
## **Trustee remuneration and benefits**
No trustee received any remuneration or benefit during this or the previous year.
9