Trustees' Annual Report for the period
Period start date Period end date 1st Jan 2024 31st Dec 2024 From To
Section A Reference and administration details
Charity name
Harborough Community Bus
Other names charity is known by
HCB
Registered charity number (if any) 1167030
| Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|
| 1 Robin Ager | | | ||
| 2 Phil Baildon | | | ||
| 3 Robert Bourne | | | ||
| 4 HarryBuchanan | | | ||
| 5 Martin Doyle | Vehicles officer | | | |
| 6 John Feavyour QPM | Chair & Secretary | > The Charitytrustees | |
| 7 GerryKempe | / | ||
| 8 David Lander | / | ||
| 9 Neil MacDonald | Until 31 Jan 2024 | / | |
| 10 Ian Milne | / | ||
| 11 Kevin Millard | / | ||
| 12 Mick Squirrell | DrivingLicence officer | / | |
| 13 | |||
| 14 | |||
| 15 | |||
| 16 | |||
| 17 | |||
| 18 | |||
| 19 | |||
| 20 ~~SSS~~ |
~~SSS~~ | ~~SSS~~ | ~~SSS~~ |
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Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| Independent examiner | David M Mugridge | 10 Acorn Close |
| Lubenham | ||
| Market Harborough | ||
| LE16 9SP | ||
| Name of chief executive or names of senior staff members (Optional information) | ||
| None |
None
Section B Structure, governance and management
Description of the charity’s trusts
Constitution dated 15th Feb 2016 with no amendments Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation (CIO) How the charity is constituted (eg. trust, association, company) Appointed by existing trustees for a three-year period and available for Trustee selection methods reappointment (eg. appointed by, elected by)
Additional governance issues (Optional information)
The trustees meet on a quarterly basis to transact the business of the You may choose to include charity. Meetings include a general report from the Chair/Secretary, a additional information, where finance update for the previous quarter and a standing report to record the relevant, about: maintenance and safety checks carried out on the minibuses. • policies and procedures adopted for the induction and The constitution is publicly available on the HCB website at training of trustees; www.harboroughcommunitybus.uk • the charity’s organisational The minibuses are all subject to annual MOTs, 10-week safety inspections structure and any wider in accordance with national guidance, monthly checks by designated network with which the charity ‘vehicle officers’, and daily checks by drivers before they use the vehicle. works;
-
relationship with any related parties;
-
trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
The object of HCB is the provision of a charitable transport service for community groups from the Market Harborough area, or individuals living Summary of the objects of the in that area, who are in need of such a service because of age, sickness, charity set out in its disability or poverty. governing document
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HCB is a local charitable transport organisation. Charitable transport has been the only activity undertaken by the charity.
HCB owns three minibuses with 13 – 16 passenger seats. Each vehicle is adapted to carry wheelchair passengers by having a hydraulic lift or ramp at the rear of the vehicle and removeable seats to allow for different configurations depending on the passenger needs. These adaptations are routinely used for disabled or less mobile, mainly elderly passengers, without which they would be unable to access transport.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
The charity operates under a Section 19 Permit whose conditions are identical to the object of HCB set out above. As such it cannot carry members of the general public but instead has a membership of over 50 local community groups e.g., disability groups, residents’ associations, youth and interest groups, clubs, schools, as well as aged or disabled individuals. The trustees are satisfied that this is a sufficient section of the public to meet the public benefit test of a charity.
The Trustees confirm that they have complied with their duty in Section 4 of the Charities Act 2006 to have due regard to the public benefit guidance published by the Charity Commission in determining the activities undertaken by the charity.
Additional details of objectives and activities (Optional information)
In simple terms, the charity operates three minibuses driven by volunteer drivers to transport community groups – and particularly those elderly and infirm who, in the absence of the charity, would struggle to get out at all.
You may choose to include further statements, where relevant, about:
-
policy on grantmaking;
-
policy programme related investment;
The volunteer drivers are routinely thanked for their efforts as without them, there would be no service. All contributions by membership groups and all donated funds are set against the expenses of running the minibuses i.e. insurance, fuel, safety checks and maintenance.
The volunteer drivers are supported by other volunteers who administer the Charity in the form of call handling, bookings coordinators, vehicle maintenance, invoicing and banking. There are no paid staff.
- contribution made by volunteers.
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
There were 550 bookings for 2024 which was a rise of nearly 10% on the previous year and reflected continued growth in community usage which had seen a rise of 25% the previous year.
Volunteers and trustees feel able to meet this demand, but there was an emerging concern that the primary objective was being watered down with the potential for bookings by more able-bodied community groups to impinge on the use by disabled and elderly members.
In early 2024 this came to a head and trustees introduced restrictions on regular use by schools to preserve capacity for use by ‘priority members’. Trustees have been clear that where demand exceeds supply of either vehicles or volunteer drivers, priority will be given to the disabled and elderly.
In early 2024 the trustees took delivery of a new minibus to replace their oldest vehicle, which was 12 years old, not least because at 12 years of age, DfT guidance increases the 10-week check to a 6-week schedule with the added costs and logistics that entails. Consideration was given to an electric vehicle, but a cost-effective solution proved to be unavailable.
The new minibus was at a cost of £42k, a purchase made possible with a grant of £30k from Market Harborough & The Bowdens Charity CIO.
On the face of it, the Charity runs a simple service – collecting members from their homes, schools etc., transporting them to social events or other venues and bringing them back home. This belies a complex governance requirement to cover:
-
Section 19 permit (DfT community transport permit)
-
Driving licence checks
-
Driver induction training & refresher training
-
Vehicle safety checks, maintenance & cleaning
-
Repairs & decorating the garage
-
Telephone & email-based bookings
-
Driver coordination & allocation
-
Invoicing and banking
-
Insurance for vehicles & public liability
-
Fundraising for new vehicles
The trustees estimate the value of volunteer time given to the Charity during the year to be in the order of £50,000.
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Section E Financial review
Brief statement of the charity’s policy on reserves
HCB has one fund of restricted reserves – a benevolent fund is maintained, and the balance is kept separate from general reserves. An operational contingency is maintained equivalent to three months’ expenditure and a major breakdown reserve is also maintained. The remaining balances are savings towards a replacement minibus – a process requiring several years’ surpluses to achieve.
Details of any funds materially in deficit
None
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
-
the charity’s principal sources of funds (including any fundraising);
-
how expenditure has supported the key objectives of the charity;
The principal source of funding is collections from members. The trustees have adopted a charging policy to contribute to fuel, insurance and maintenance costs. The fuel costs are further ameliorated by the government’s bus service operators grant.
-
Ad hoc donations and applications to grant making bodies are relied on to build reserves for vehicle replacement.
-
investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
None
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Approved at a trustees’ meeting Full name(s) John Feavyour QPM Position (eg Secretary, Chair, Chair etc) Date 12/05/2025
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| ~~a~~ ~~ee~~ |
Harborough Community Bus | Harborough Community Bus | Harborough Community Bus | 1167030 | CC16a | |
|---|---|---|---|---|---|---|
| Harborough Community Bus | ||||||
| Receipts andpayments accounts ~~a~~ ~~ee~~ ~~ee~~ |
~~ee~~ | |||||
| For the period from ~~a~~ ~~ee~~ |
01/01/2024 ~~ee~~ ~~ee~~ |
To ~~ee~~ |
31/12/2024 ~~ee~~ |
~~ee~~ | ||
| ~~ee~~ ~~ee~~ |
~~ee~~ | ~~ee~~ |
| Unrestricted funds |
Restricted funds |
Endowment funds |
Total funds | Last year | |||||
|---|---|---|---|---|---|---|---|---|---|
| to the nearest £ |
to the nearest | to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | ||||
| A1 Receipts | |||||||||
| Collections | 24,753 | - | - | 24,753 | 22,352 | ||||
| Fuel Grant | 2,838 | - | - | 2,838 | 1,665 | ||||
| Interest | 1,187 | - | - | 1,187 | 656 | ||||
| Donations | 1,344 | - | 1,344 | 30,100 | |||||
| Lottery | 168 | - | - | 168 | 191 | ||||
| Other Income | 14 | - | - | 14 | - | ||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| Sub total(Gross income for AR) |
30,304 | - | - | 30,304 | 54,964 | ||||
| ~~=~~ | ~~=~~ | ~~=S555—5~~ | ~~S555—5~~ | ~~S555—5~~ | ~~S555—5~~ | ~~S555—5~~ | ~~S555—5~~ | ~~S555—5~~ | ~~S555—5~~ |
| A2 Asset and investment sales. ~~=~~ |
~~=~~ | ~~=S555—5~~ | ~~S555—5~~ | ~~S555—5~~ | ~~S555—5~~ | ~~S555—5~~ | ~~S555—5~~ | ~~S555—5~~ | ~~S555—5~~ |
| Sale of VW minibus ~~=~~ |
~~=~~ | ~~=S555—5~~ | - ~~S555—5~~ |
~~S555—5~~ | - ~~S555—5~~ |
~~S555—5~~ | ~~S555—5~~ | ~~S555—5~~ | 12,000 ~~S555—5~~ |
| ~~=~~ | - ~~=~~ |
~~=S555—5~~ | - ~~S555—5~~ |
~~S555—5~~ | - ~~S555—5~~ |
~~S555—5~~ | - ~~S555—5~~ |
~~S555—5~~ | - ~~S555—5~~ |
| Sub total ~~=~~ |
- ~~=~~ |
~~=S555—5~~ | - ~~S555—5~~ |
~~S555—5~~ | - ~~S555—5~~ |
~~S555—5~~ | - ~~S555—5~~ |
~~S555—5~~ | 12,000 ~~S555—5~~ |
| ~~=~~ | ~~=~~ | ~~=S555—5~~ | ~~S555—5~~ | ~~S555—5~~ | ~~S555—5~~ | ~~S555—5~~ | 30,304 ~~S555—5~~ |
~~S555—5~~ | ~~S555—5~~ |
| Total receipts ~~=~~ |
30,304 ~~=~~ |
~~=S555—5~~ | - ~~S555—5~~ |
~~S555—5~~ | - ~~S555—5~~ |
~~S555—5~~ | ~~S555—5~~ | 66,964 ~~S555—5~~ |
|
| ~~=~~ | ~~=~~ | ~~=S555—5~~ | ~~S555—5~~ | ~~S555—5~~ | ~~S555—5~~ | ~~S555—5~~ | ~~S555—5~~ | ~~S555—5~~ | ~~S555—5~~ |
| A3 Payments | |||||||||
| Insurance | 5,146 | - | - | 5,146 | 3,463 | ||||
| Fuel | 5,469 | - | - | 5,469 | 5,474 | ||||
| Vehicle mechanics | 6,822 | - | - | 6,822 | 5,198 | ||||
| Other | 1,928 | - | - | 1,928 | 514 | ||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| **Sub total ** | 19,365 | - | - | 19,365 | 14,649 | ||||
| ~~——S555—~~ | ~~——S555—~~ | ~~——S555—~~ | ~~——S555—~~ | ~~——S555—~~ | ~~——S555—~~ | ~~——S555—~~ | ~~——S555—~~ | ~~——S555—~~ | ~~——S555—~~ |
| A4 Asset and investment purchases. ~~——S555—~~ |
~~——S555—~~ | ~~——S555—~~ | ~~——S555—~~ | ~~——S555—~~ | ~~——S555—~~ | ~~——S555—~~ | ~~——S555—~~ | ~~——S555—~~ | ~~——S555—~~ |
| Newbus ~~——S555—~~ |
~~——S555—~~ | ~~——S555—~~ | ~~——S555—~~ | ~~——S555—~~ | - ~~——S555—~~ |
~~——S555—~~ | - ~~——S555—~~ |
~~——S555—~~ | 41,878 ~~——S555—~~ |
| ~~——S555—~~ | - ~~——S555—~~ |
~~——S555—~~ | - ~~——S555—~~ |
~~——S555—~~ | - ~~——S555—~~ |
~~——S555—~~ | - ~~——S555—~~ |
~~——S555—~~ | ~~——S555—~~ |
| Sub total ~~——S555—~~ |
- ~~——S555—~~ |
~~——S555—~~ | - ~~——S555—~~ |
~~——S555—~~ | - ~~——S555—~~ |
~~——S555—~~ | - ~~——S555—~~ |
~~——S555—~~ | 41,878 ~~——S555—~~ |
| ~~——S555—~~ | ~~——S555—~~ | ~~——S555—~~ | ~~——S555—~~ | ~~——S555—~~ | ~~——S555—~~ | ~~——S555—~~ | ~~——S555—~~ | ~~——S555—~~ | ~~——S555—~~ |
| Totalpayments ~~——S555—~~ |
19,365 ~~——S555—~~ |
~~——S555—~~ | - ~~——S555—~~ |
~~——S555—~~ | - ~~——S555—~~ |
~~——S555—~~ | 19,365 ~~——S555—~~ |
~~——S555—~~ | 56,527 ~~——S555—~~ |
| ~~——S555—~~ ~~===>~~ |
~~——S555—~~ ~~===>~~ |
~~——S555—~~ ~~===>~~ |
~~——S555—~~ ~~===>~~ |
~~——S555—~~ ~~===>~~ |
~~——S555—~~ ~~===>~~ |
~~——S555—~~ ~~===>~~ |
~~——S555—~~ ~~===>~~ |
~~——S555—~~ ~~===>=>~~ |
~~——S555—~~ ~~=>~~ |
| Net of receipts/(payments) ~~===>~~ |
10,939 ~~===>~~ |
939 ~~===>~~ |
- ~~===>~~ |
- ~~===>~~ |
- 10 ~~===>~~ |
- 10 ~~===>~~ |
- 10,939 ~~===>~~ |
939 ~~===>=>~~ |
10,437 ~~=>~~ |
| A5 Transfers between funds ~~===>~~ |
~~===>~~ | ~~===>~~ | ~~===>~~ | ~~===>~~ | ~~===>~~ | ~~===>~~ | - ~~===>~~ |
~~===>=>~~ | - ~~=>~~ |
| A6 Cash funds lastyear end ~~===>~~ |
49,805 ~~===>~~ |
805 ~~===>~~ |
1,483 ~~===>~~ |
483 ~~===>~~ |
~~===>~~ | ~~===>~~ | 35,453 ~~===>~~ |
~~===>=>~~ | 40,851 ~~=>~~ |
| Cash funds thisyear end ~~===>~~ |
60,744 ~~===>~~ |
744 ~~===>~~ |
1,483 ~~===>~~ |
483 ~~===>~~ |
- 62 ~~===>~~ |
- 62 ~~===>~~ |
- 62,227 ~~===>~~ |
~~===>=>~~ | 51,288 ~~=>~~ |
| ~~===>~~ | ~~===>~~ | ~~===>~~ | ~~===>~~ | ~~===>~~ | ~~===>~~ | ~~===>~~ | ~~===>~~ | ~~===>=>~~ | ~~=>~~ |
March 2012
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Section B Statement of assets and liabilities at the end of the period
| Categories | Details | Details | Details | Unrestricted funds |
Restricted funds |
Endowment funds |
|||
|---|---|---|---|---|---|---|---|---|---|
| to nearest £ | to nearest £ | to nearest £ | |||||||
| B1 Cash funds | CAF Current A/C | 7,943 | - | - | |||||
| CAF Savings A/C | 52,801 | 1,483 | - | ||||||
| Petty Cash | - | - | - | ||||||
| Total cash funds | 60,744 | 1,483 | - | ||||||
| (agree balances with receipts and payments account(s)) |
OK | OK | |||||||
| Unrestricted funds |
Restricted funds |
Endowment funds |
|||||||
| Details | to nearest £ | to nearest £ | to nearest £ | ||||||
| B2 Other monetary assets | None | - | - | - | |||||
| - | - | - | |||||||
| - | - | - | |||||||
| - | - | - | |||||||
| - | - | - | |||||||
| - | - | - | |||||||
| Details | Fund to which asset belongs |
Cost (optional) | Current value (optional) |
||||||
| B3 Investment assets | None | - | - | ||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| Details | Fund to which asset belongs |
Cost (optional) | Current value (optional) |
||||||
| B4 Assets retained for the charity’s own use |
3 minibuses | Unrestricted | - | - | |||||
| Garage | Unrestricted | - | - | ||||||
| - | - | ||||||||
| Assets not valued | - | - | |||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| Details | Fund to which liability relates |
Amount due (optional) |
When due (optional) |
||||||
| B5 Liabilities | None | - | |||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| Signed by one or two trustees on behalf of all the trustees |
Signature | Print Name | Date of approval |
||||||
| Approved at trustees meeting | John FeavyourQPM | 12.05.2025 | |||||||
| Chair of trustees |
March 2012
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Trustees' Annual Report for the period
Period start date Period end date 1st Jan 2024 31st Dec 2024 From To
Section A Reference and administration details
Charity name
Harborough Community Bus
Other names charity is known by
HCB
Registered charity number (if any) 1167030
| Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|
| 1 Robin Ager | | | ||
| 2 Phil Baildon | | | ||
| 3 Robert Bourne | | | ||
| 4 HarryBuchanan | | | ||
| 5 Martin Doyle | Vehicles officer | | | |
| 6 John Feavyour QPM | Chair & Secretary | > The Charitytrustees | |
| 7 GerryKempe | / | ||
| 8 David Lander | / | ||
| 9 Neil MacDonald | Until 31 Jan 2024 | / | |
| 10 Ian Milne | / | ||
| 11 Kevin Millard | / | ||
| 12 Mick Squirrell | DrivingLicence officer | / | |
| 13 | |||
| 14 | |||
| 15 | |||
| 16 | |||
| 17 | |||
| 18 | |||
| 19 | |||
| 20 ~~SSS~~ |
~~SSS~~ | ~~SSS~~ | ~~SSS~~ |
March 2012
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Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| Independent examiner | David M Mugridge | 10 Acorn Close |
| Lubenham | ||
| Market Harborough | ||
| LE16 9SP | ||
| Name of chief executive or names of senior staff members (Optional information) | ||
| None |
None
Section B Structure, governance and management
Description of the charity’s trusts
Constitution dated 15th Feb 2016 with no amendments Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation (CIO) How the charity is constituted (eg. trust, association, company) Appointed by existing trustees for a three-year period and available for Trustee selection methods reappointment (eg. appointed by, elected by)
Additional governance issues (Optional information)
The trustees meet on a quarterly basis to transact the business of the You may choose to include charity. Meetings include a general report from the Chair/Secretary, a additional information, where finance update for the previous quarter and a standing report to record the relevant, about: maintenance and safety checks carried out on the minibuses. • policies and procedures adopted for the induction and The constitution is publicly available on the HCB website at training of trustees; www.harboroughcommunitybus.uk • the charity’s organisational The minibuses are all subject to annual MOTs, 10-week safety inspections structure and any wider in accordance with national guidance, monthly checks by designated network with which the charity ‘vehicle officers’, and daily checks by drivers before they use the vehicle. works;
-
relationship with any related parties;
-
trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
The object of HCB is the provision of a charitable transport service for community groups from the Market Harborough area, or individuals living Summary of the objects of the in that area, who are in need of such a service because of age, sickness, charity set out in its disability or poverty. governing document
March 2012
TAR
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HCB is a local charitable transport organisation. Charitable transport has been the only activity undertaken by the charity.
HCB owns three minibuses with 13 – 16 passenger seats. Each vehicle is adapted to carry wheelchair passengers by having a hydraulic lift or ramp at the rear of the vehicle and removeable seats to allow for different configurations depending on the passenger needs. These adaptations are routinely used for disabled or less mobile, mainly elderly passengers, without which they would be unable to access transport.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
The charity operates under a Section 19 Permit whose conditions are identical to the object of HCB set out above. As such it cannot carry members of the general public but instead has a membership of over 50 local community groups e.g., disability groups, residents’ associations, youth and interest groups, clubs, schools, as well as aged or disabled individuals. The trustees are satisfied that this is a sufficient section of the public to meet the public benefit test of a charity.
The Trustees confirm that they have complied with their duty in Section 4 of the Charities Act 2006 to have due regard to the public benefit guidance published by the Charity Commission in determining the activities undertaken by the charity.
Additional details of objectives and activities (Optional information)
In simple terms, the charity operates three minibuses driven by volunteer drivers to transport community groups – and particularly those elderly and infirm who, in the absence of the charity, would struggle to get out at all.
You may choose to include further statements, where relevant, about:
-
policy on grantmaking;
-
policy programme related investment;
The volunteer drivers are routinely thanked for their efforts as without them, there would be no service. All contributions by membership groups and all donated funds are set against the expenses of running the minibuses i.e. insurance, fuel, safety checks and maintenance.
The volunteer drivers are supported by other volunteers who administer the Charity in the form of call handling, bookings coordinators, vehicle maintenance, invoicing and banking. There are no paid staff.
- contribution made by volunteers.
March 2012
TAR
3
Section D Achievements and performance
Summary of the main achievements of the charity during the year
There were 550 bookings for 2024 which was a rise of nearly 10% on the previous year and reflected continued growth in community usage which had seen a rise of 25% the previous year.
Volunteers and trustees feel able to meet this demand, but there was an emerging concern that the primary objective was being watered down with the potential for bookings by more able-bodied community groups to impinge on the use by disabled and elderly members.
In early 2024 this came to a head and trustees introduced restrictions on regular use by schools to preserve capacity for use by ‘priority members’. Trustees have been clear that where demand exceeds supply of either vehicles or volunteer drivers, priority will be given to the disabled and elderly.
In early 2024 the trustees took delivery of a new minibus to replace their oldest vehicle, which was 12 years old, not least because at 12 years of age, DfT guidance increases the 10-week check to a 6-week schedule with the added costs and logistics that entails. Consideration was given to an electric vehicle, but a cost-effective solution proved to be unavailable.
The new minibus was at a cost of £42k, a purchase made possible with a grant of £30k from Market Harborough & The Bowdens Charity CIO.
On the face of it, the Charity runs a simple service – collecting members from their homes, schools etc., transporting them to social events or other venues and bringing them back home. This belies a complex governance requirement to cover:
-
Section 19 permit (DfT community transport permit)
-
Driving licence checks
-
Driver induction training & refresher training
-
Vehicle safety checks, maintenance & cleaning
-
Repairs & decorating the garage
-
Telephone & email-based bookings
-
Driver coordination & allocation
-
Invoicing and banking
-
Insurance for vehicles & public liability
-
Fundraising for new vehicles
The trustees estimate the value of volunteer time given to the Charity during the year to be in the order of £50,000.
March 2012
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4
Section E Financial review
Brief statement of the charity’s policy on reserves
HCB has one fund of restricted reserves – a benevolent fund is maintained, and the balance is kept separate from general reserves. An operational contingency is maintained equivalent to three months’ expenditure and a major breakdown reserve is also maintained. The remaining balances are savings towards a replacement minibus – a process requiring several years’ surpluses to achieve.
Details of any funds materially in deficit
None
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
-
the charity’s principal sources of funds (including any fundraising);
-
how expenditure has supported the key objectives of the charity;
The principal source of funding is collections from members. The trustees have adopted a charging policy to contribute to fuel, insurance and maintenance costs. The fuel costs are further ameliorated by the government’s bus service operators grant.
-
Ad hoc donations and applications to grant making bodies are relied on to build reserves for vehicle replacement.
-
investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
None
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Approved at a trustees’ meeting Full name(s) John Feavyour QPM Position (eg Secretary, Chair, Chair etc) Date 12/05/2025
March 2012
TAR
5
| ~~a~~ ~~ee~~ |
Harborough Community Bus | Harborough Community Bus | Harborough Community Bus | 1167030 | CC16a | |
|---|---|---|---|---|---|---|
| Harborough Community Bus | ||||||
| Receipts andpayments accounts ~~a~~ ~~ee~~ ~~ee~~ |
~~ee~~ | |||||
| For the period from ~~a~~ ~~ee~~ |
01/01/2024 ~~ee~~ ~~ee~~ |
To ~~ee~~ |
31/12/2024 ~~ee~~ |
~~ee~~ | ||
| ~~ee~~ ~~ee~~ |
~~ee~~ | ~~ee~~ |
| Unrestricted funds |
Restricted funds |
Endowment funds |
Total funds | Last year | |||||
|---|---|---|---|---|---|---|---|---|---|
| to the nearest £ |
to the nearest | to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | ||||
| A1 Receipts | |||||||||
| Collections | 24,753 | - | - | 24,753 | 22,352 | ||||
| Fuel Grant | 2,838 | - | - | 2,838 | 1,665 | ||||
| Interest | 1,187 | - | - | 1,187 | 656 | ||||
| Donations | 1,344 | - | 1,344 | 30,100 | |||||
| Lottery | 168 | - | - | 168 | 191 | ||||
| Other Income | 14 | - | - | 14 | - | ||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| Sub total(Gross income for AR) |
30,304 | - | - | 30,304 | 54,964 | ||||
| ~~=~~ | ~~=~~ | ~~=S555—5~~ | ~~S555—5~~ | ~~S555—5~~ | ~~S555—5~~ | ~~S555—5~~ | ~~S555—5~~ | ~~S555—5~~ | ~~S555—5~~ |
| A2 Asset and investment sales. ~~=~~ |
~~=~~ | ~~=S555—5~~ | ~~S555—5~~ | ~~S555—5~~ | ~~S555—5~~ | ~~S555—5~~ | ~~S555—5~~ | ~~S555—5~~ | ~~S555—5~~ |
| Sale of VW minibus ~~=~~ |
~~=~~ | ~~=S555—5~~ | - ~~S555—5~~ |
~~S555—5~~ | - ~~S555—5~~ |
~~S555—5~~ | ~~S555—5~~ | ~~S555—5~~ | 12,000 ~~S555—5~~ |
| ~~=~~ | - ~~=~~ |
~~=S555—5~~ | - ~~S555—5~~ |
~~S555—5~~ | - ~~S555—5~~ |
~~S555—5~~ | - ~~S555—5~~ |
~~S555—5~~ | - ~~S555—5~~ |
| Sub total ~~=~~ |
- ~~=~~ |
~~=S555—5~~ | - ~~S555—5~~ |
~~S555—5~~ | - ~~S555—5~~ |
~~S555—5~~ | - ~~S555—5~~ |
~~S555—5~~ | 12,000 ~~S555—5~~ |
| ~~=~~ | ~~=~~ | ~~=S555—5~~ | ~~S555—5~~ | ~~S555—5~~ | ~~S555—5~~ | ~~S555—5~~ | 30,304 ~~S555—5~~ |
~~S555—5~~ | ~~S555—5~~ |
| Total receipts ~~=~~ |
30,304 ~~=~~ |
~~=S555—5~~ | - ~~S555—5~~ |
~~S555—5~~ | - ~~S555—5~~ |
~~S555—5~~ | ~~S555—5~~ | 66,964 ~~S555—5~~ |
|
| ~~=~~ | ~~=~~ | ~~=S555—5~~ | ~~S555—5~~ | ~~S555—5~~ | ~~S555—5~~ | ~~S555—5~~ | ~~S555—5~~ | ~~S555—5~~ | ~~S555—5~~ |
| A3 Payments | |||||||||
| Insurance | 5,146 | - | - | 5,146 | 3,463 | ||||
| Fuel | 5,469 | - | - | 5,469 | 5,474 | ||||
| Vehicle mechanics | 6,822 | - | - | 6,822 | 5,198 | ||||
| Other | 1,928 | - | - | 1,928 | 514 | ||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| **Sub total ** | 19,365 | - | - | 19,365 | 14,649 | ||||
| ~~——S555—~~ | ~~——S555—~~ | ~~——S555—~~ | ~~——S555—~~ | ~~——S555—~~ | ~~——S555—~~ | ~~——S555—~~ | ~~——S555—~~ | ~~——S555—~~ | ~~——S555—~~ |
| A4 Asset and investment purchases. ~~——S555—~~ |
~~——S555—~~ | ~~——S555—~~ | ~~——S555—~~ | ~~——S555—~~ | ~~——S555—~~ | ~~——S555—~~ | ~~——S555—~~ | ~~——S555—~~ | ~~——S555—~~ |
| Newbus ~~——S555—~~ |
~~——S555—~~ | ~~——S555—~~ | ~~——S555—~~ | ~~——S555—~~ | - ~~——S555—~~ |
~~——S555—~~ | - ~~——S555—~~ |
~~——S555—~~ | 41,878 ~~——S555—~~ |
| ~~——S555—~~ | - ~~——S555—~~ |
~~——S555—~~ | - ~~——S555—~~ |
~~——S555—~~ | - ~~——S555—~~ |
~~——S555—~~ | - ~~——S555—~~ |
~~——S555—~~ | ~~——S555—~~ |
| Sub total ~~——S555—~~ |
- ~~——S555—~~ |
~~——S555—~~ | - ~~——S555—~~ |
~~——S555—~~ | - ~~——S555—~~ |
~~——S555—~~ | - ~~——S555—~~ |
~~——S555—~~ | 41,878 ~~——S555—~~ |
| ~~——S555—~~ | ~~——S555—~~ | ~~——S555—~~ | ~~——S555—~~ | ~~——S555—~~ | ~~——S555—~~ | ~~——S555—~~ | ~~——S555—~~ | ~~——S555—~~ | ~~——S555—~~ |
| Totalpayments ~~——S555—~~ |
19,365 ~~——S555—~~ |
~~——S555—~~ | - ~~——S555—~~ |
~~——S555—~~ | - ~~——S555—~~ |
~~——S555—~~ | 19,365 ~~——S555—~~ |
~~——S555—~~ | 56,527 ~~——S555—~~ |
| ~~——S555—~~ ~~===>~~ |
~~——S555—~~ ~~===>~~ |
~~——S555—~~ ~~===>~~ |
~~——S555—~~ ~~===>~~ |
~~——S555—~~ ~~===>~~ |
~~——S555—~~ ~~===>~~ |
~~——S555—~~ ~~===>~~ |
~~——S555—~~ ~~===>~~ |
~~——S555—~~ ~~===>=>~~ |
~~——S555—~~ ~~=>~~ |
| Net of receipts/(payments) ~~===>~~ |
10,939 ~~===>~~ |
939 ~~===>~~ |
- ~~===>~~ |
- ~~===>~~ |
- 10 ~~===>~~ |
- 10 ~~===>~~ |
- 10,939 ~~===>~~ |
939 ~~===>=>~~ |
10,437 ~~=>~~ |
| A5 Transfers between funds ~~===>~~ |
~~===>~~ | ~~===>~~ | ~~===>~~ | ~~===>~~ | ~~===>~~ | ~~===>~~ | - ~~===>~~ |
~~===>=>~~ | - ~~=>~~ |
| A6 Cash funds lastyear end ~~===>~~ |
49,805 ~~===>~~ |
805 ~~===>~~ |
1,483 ~~===>~~ |
483 ~~===>~~ |
~~===>~~ | ~~===>~~ | 35,453 ~~===>~~ |
~~===>=>~~ | 40,851 ~~=>~~ |
| Cash funds thisyear end ~~===>~~ |
60,744 ~~===>~~ |
744 ~~===>~~ |
1,483 ~~===>~~ |
483 ~~===>~~ |
- 62 ~~===>~~ |
- 62 ~~===>~~ |
- 62,227 ~~===>~~ |
~~===>=>~~ | 51,288 ~~=>~~ |
| ~~===>~~ | ~~===>~~ | ~~===>~~ | ~~===>~~ | ~~===>~~ | ~~===>~~ | ~~===>~~ | ~~===>~~ | ~~===>=>~~ | ~~=>~~ |
March 2012
TAR
6
Section B Statement of assets and liabilities at the end of the period
| Categories | Details | Details | Details | Unrestricted funds |
Restricted funds |
Endowment funds |
|||
|---|---|---|---|---|---|---|---|---|---|
| to nearest £ | to nearest £ | to nearest £ | |||||||
| B1 Cash funds | CAF Current A/C | 7,943 | - | - | |||||
| CAF Savings A/C | 52,801 | 1,483 | - | ||||||
| Petty Cash | - | - | - | ||||||
| Total cash funds | 60,744 | 1,483 | - | ||||||
| (agree balances with receipts and payments account(s)) |
OK | OK | |||||||
| Unrestricted funds |
Restricted funds |
Endowment funds |
|||||||
| Details | to nearest £ | to nearest £ | to nearest £ | ||||||
| B2 Other monetary assets | None | - | - | - | |||||
| - | - | - | |||||||
| - | - | - | |||||||
| - | - | - | |||||||
| - | - | - | |||||||
| - | - | - | |||||||
| Details | Fund to which asset belongs |
Cost (optional) | Current value (optional) |
||||||
| B3 Investment assets | None | - | - | ||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| Details | Fund to which asset belongs |
Cost (optional) | Current value (optional) |
||||||
| B4 Assets retained for the charity’s own use |
3 minibuses | Unrestricted | - | - | |||||
| Garage | Unrestricted | - | - | ||||||
| - | - | ||||||||
| Assets not valued | - | - | |||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| Details | Fund to which liability relates |
Amount due (optional) |
When due (optional) |
||||||
| B5 Liabilities | None | - | |||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| Signed by one or two trustees on behalf of all the trustees |
Signature | Print Name | Date of approval |
||||||
| Approved at trustees meeting | John FeavyourQPM | 12.05.2025 | |||||||
| Chair of trustees |
March 2012
TAR
7
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Harborough Communty Bus On accounts for the year ended Dember 2024 Charity no (if any) 1167030 Set out on pages I report to the trustees on my examination of the accounts of the above charity (Ihe Trust.) for the year ended 3111212024. Responsibilities and As the charity trustees of the Trust. you are responsible for the preparation basis of report of the accounts in accordan with the requirements of the Charities Act 2011 {"the Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examinar's statement I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Slgned: Date: 3011012025 Name: David Mich gridge Relevant professional qualifirAtion(s) or body (if any): Address: CLOSC LL(éLTrrthh (<L£f mA4I(kn(GN Li4G q IER October 2018