||**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**for theperiod**|**for theperiod**|**for theperiod**|
|---|---|---|---|---|---|---|---|---|
||**From**|Period start date|||**To**|Period end date|||
|||1st|Jan|2022||31st|Dec|2022|
||||||||||
## Section A Reference and administration details
**Charity name**
Harborough Community Bus
**Other names charity is known by Registered charity number (if any)** 1167030 **Charity's principal address** 86 St Mary’s Rd Market Harborough
HCB
Leicestershire **Postcode LE16 7DX**
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body)**
**entitled to appoint trustee**
**(ifany)**|
|---|---|---|---|---|
||Robin Ager|Assistant coordinator|From 31.01.22|\|
||Phil Baildon|Vehicles officer||\|
||Robert Bourne|||\|
||HarryBuchanan|Policyofficer||\|
||Martin Doyle|Chief Vehicles officer||\|
||John FeavyourQPM|Chair||\|
||Ian Fraser||Until 31.01.22|\|
||GerryKempe|Vehicles officer||> The Charitytrustees|
||David Lander||From 31.01.22|/|
||Neil MacDonald|Trainingofficer||/|
||Ian Milne|Chief Coordinator||/|
||Kevin Millard||From 31.01.22|/|
||Liz Robins|Finance Officer|Until 31.01.22|/|
||Mick Squirrell|DrivingLicence officer||/|
||TonySutton||Until 31.01.22|/|
||||||
||||||
||||||
||||||
||||||
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
||**Name**|**Dates acted if not for whole year**|
|---|---|---|
||None||
||||
March **2012**
**TAR**
1
## **Names and addresses of advisers (Optional information)**
|**Type of adviser**|**Name**
**Address**|**Name**
**Address**|
|---|---|---|
|Independent examiner|Lee Reynolds FMAAT|Business Services (Leicester) Ltd|
|||The Manor, Main St, Tur Langton, LE8 0PJ|
||||
||||
## **Name of chief executive or names of senior staff members (Optional information)**
None
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution dated 15th Feb 2016 with no amendments Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation (CIO) How the charity is constituted (eg. trust, association, company) Appointed by existing trustees for a three-year period and available for Trustee selection methods reappointment (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
The trustees meet on a quarterly basis to transact the business of the You **may choose** to include charity. The constitution and copies of all minutes are publicly available on additional information, where the HCB website at www.harboroughcommunitybus.uk relevant, about: policies and procedures The trustees have had regard to appropriate corporate governance during adopted for the induction and the year and in particular the government advice on sanitising and training of trustees; ventilation following the covid pandemic.
- the charity’s organisational The minibuses are all subject to annual MOTs, 10-week safety inspections
- structure and any wider in accordance with national guidance, monthly checks by designated
- network with which the charity ‘vehicle officers’, and daily checks by drivers before they use the vehicle.
- works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
The object of HCB is the provision of a charitable transport service for community groups from the Market Harborough area, or individuals living in that area, who are in need of such a service because of age, sickness, disability or poverty.
March **2012**
**TAR**
2
HCB is a local charitable transport organisation. Charitable transport has been the only activity undertaken by the charity.
HCB uses three minibuses with 14 – 16 seats. Each vehicle is adapted to carry wheelchair passengers by having a hydraulic lift at the rear of the vehicle and removeable seats to allow for different configurations depending on the passenger needs. The lifts are routinely used for disabled or less mobile, mainly elderly passengers, without which they would be unable to access transport.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
The charity operates under a Section 19 Permit whose conditions are identical to the object of HCB set out above. As such it cannot carry members of the general public but instead has a membership of approximately 50 local community groups e.g., residents’ associations, church groups, sea cadets, as well as aged or disabled individuals. The trustees are satisfied that this is a sufficient section of the public to meet the public benefit test of a charity.
The Trustees confirm that they have complied with their duty in Section 4 of the Charities Act 2006 to have due regard to the public benefit guidance published by the Charity Commission in determining the activities undertaken by the charity.
## **Additional details of objectives and activities (Optional information)**
In simple terms, the charity operates three minibuses driven by volunteer drivers to transport community groups – and particularly those elderly and infirm who, in the absence of the charity, would struggle to get out at all.
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
The volunteer drivers are routinely thanked for their efforts as without them, there would be no service. All contributions by membership groups and all donated funds are set against the expenses of running the minibuses i.e. insurance, fuel, safety checks and maintenance.
The volunteer drivers are supported by other volunteers who administer the Charity in the form of call handling, bookings coordinators, vehicle maintenance, invoicing and banking. There are no paid staff.
- contribution made by volunteers.
March **2012**
**TAR**
3
Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
The work of the Charity was substantially affected by the covid pandemic. Most members and many volunteer drivers are elderly and many members in poor health. The decision was made by trustees in March 2020 to suspend operations all together to meet the detail and the spirit of restrictions put in place by the government to prevent the spread of the virus. Operations did not resume until July 2021.
Bookings for 2022 started slowly and gradually rose throughout the year. Numbers by the end of the year were approaching those which the Charity had seen pre-pandemic summing to nearly 400 for the full year.
A major piece of work completed by the trustees during the year was the publication of an Operations Manual providing a reference guide to the activities and roles of the officers and index to relevant national guidance. This is invaluable given that, as mentioned earlier, all roles are undertaken by volunteers.
On the face of it, the Charity runs a simple service – collecting members from their homes, schools etc., transporting them to social events or other venues and bringing them back home. This belies a complex governance requirement to cover:
- Section 19 permit (DfT community transport permit)
- Driving licence checks
- Driver induction training & refresher training
- Vehicle safety checks and maintenance
- Telephone & email-based bookings
- Driver coordination & allocation
- Invoicing and banking
- Insurance for vehicles & public liability
- Blue badge application
- Fundraising for new vehicles
The trustees estimate the value of volunteer time given to the Charity during the year to be well in excess of £30,000.
March **2012**
**TAR**
4
## **Section E Financial review**
HCB has one fund of restricted reserves – a benevolent fund is **Brief statement of the** maintained, and the balance is kept separate from general reserves. An **charity’s policy on reserves** operational contingency is maintained equivalent to three months’ expenditure and a major breakdown reserve is also maintained. The remaining balances are savings towards a replacement minibus – a process requiring several years surpluses to achieve.
**Details of any funds materially in deficit**
None
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
The principal source of funding is collections from members. The trustees have adopted a charging policy to contribute to fuel, insurance and maintenance costs. The fuel costs are further ameliorated by the government’s bus service operators grant.
Ad hoc donations and applications to grant making bodies are relied on to build reserves for vehicle replacement.
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
None
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** Agreed by email and approved at a trustees’ meeting **Full name(s)** John Feavyour QPM **Position (eg Secretary, Chair,** Chair **etc) Date** 31 July 2023
March **2012**
**TAR**
5
||**Harborough Community Bus**
|**Harborough Community Bus**
|**Harborough Community Bus**
|**1167030**|
|---|---|---|---|---|
||**For the period**
**from**|1/1/2022|**To**|12/31/2022|
|**Section A Receipts and payments**|||||
|---|---|---|---|---|
|**A1 Receipts**
Collections
**15,577**
Fuel Grant
**721**
Interest
**131**
Donations
**1,365**
Lottery
**235**
Other Income
**-**
**-**
**18,029**
**-**
**-**
**_Sub total_ -**
**_Total receipts_ 18,029**
**A3 Payments**
Insurance
**2,395**
Fuel
**3,589**
Vehicle mechanics
**5,515**
Other
**1,132**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ 12,631**
New bus
**-**
Garage Work
**-**
**_Sub total_ -**
**_Total payments_ 12,631**
**_Net of receipts/(payments)_ 5,398**
**A5 Transfers between funds**
**522**
**A6 Cash funds last year end**
**32,926**
**_Cash funds this year end_ 38,846**
**Unrestricted**
**funds**
**to the nearest £**
**_Sub total_**_(Gross income for AR)_
**A2 Asset and investment sales,**
**(see table).**
**A4 Asset and investment**
**purchases, (see table)**|**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**- 522**
**2,527**
**2,005**
**Restricted**
**funds**|**to the nearest £**
**Endowment**
**funds**|**Total funds**
**to the nearest £**
**15,577**
**721**
**131**
**1,365**
**235**
**-**
**-**
**-**
**18,029**
**-**
**-**
**-**
**18,029**
**2,395**
**3,589**
**5,515**
**1,132**
**-**
**-**
**-**
**-**
**-**
**12,631**
**-**
**-**
**-**
**12,631**
**5,398**
**-**
**35,453**
**40,851**|**Last year**
**to the nearest £**|
|||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**15,577**|**5,324**|
||||**721**|**-**|
||||**131**|**4**|
||||**1,365**|**11,961**|
||||**235**|**216**|
||||**-**|**-**|
||||**-**|**-**|
||||**-**|**-**|
||||**18,029**|**17,505**|
||||||
|||**-**
**-**
**-**|**-**||
||||**-**|**-**|
||||**-**|**-**|
||||||
|||**-**|**18,029**|**17,505**|
||||||
|||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**2,395**|**2,556**|
||||**3,589**|**1,301**|
||||**5,515**|**2,259**|
||||**1,132**|**1,604**|
||||**-**|**-**|
||||**-**|**-**|
||||**-**|**-**|
||||**-**|**-**|
||||**-**|**-**|
||||**12,631**|**7,720**|
||||||
|||**-**
**-**
**-**|**-**|**37,588**|
||||**-**|**10,329**|
||||**-**|**47,917**|
||||||
|||**-**|**12,631**|**55,637**|
||||||
||**-**|**-**
**-**
**-**
**-**|**5,398**|**- 38,132**|
||**- 522**||**-**|**-**|
||**2,527**||**35,453**|**73,585**|
||**2,005**||**40,851**|**35,453**|
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on
behalf of all the trustees|**Details**
CAF Current A/C
CAF Savings A/C
Petty Cash
**Details**
None
**Details**
**None**
**Details**
**3 minibuses**
**Garage**
**Assets not valued**
**Details**
**None**
Signature
**Approved at trustees meeting**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**to nearest £**
**6,369**
**-**
**32,465**
**2,005**
**12**
**-**
**38,846**
**2,005**
OK
OK
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**Unrestricted**
**-**
**Unrestricted**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Print Name
**John FeavyourQPM**
**Chair of trustees**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**|
|---|---|---|---|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**to nearest £**
**Endowment**
**funds**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
|||**John FeavyourQPM**|31.07.23|
|||**Chair of trustees**||