Trustees’ Annual Report for the period
From Period start date 01 January 2025 To Period end date 31 December 2025
Charity name: Lenham Community Centre
Charity registration number: 1166995
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | THE OBJECTS OF THE CIO ARE TO OPERATE A VILLAGE HALL FOR THE USE OF THE INHABITANTS OF THE PARISH OF LENHAM AND THE NEIGHBOURHOOD ("AREA OF BENEFIT") WITHOUT DISTINCTION OF SEX OR OF POLITICAL, RELIGIOUS OR OTHER OPINIONS AND IN PARTICULAR FOR USE FOR MEETINGS LECTURES AND CLASSES AND FOR OTHER FORMS OF RECREATION AND LEISURE TIME OCCUPATION WITH THE OBJECT OF IMPROVING THE CONDITIONS OF LIFE OF THE SAID INHABITANTS. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Hiring of rooms and facilities for different local interest groups, businesses and individuals |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees havehad regard to the public benefit guidance. This is specifically reflected in our constitution. |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference N/A Para 1.38 Policy on grant making N/A Para 1.38 Policy on social investment including program related investment
| Contribution made by volunteers |
Para 1.38 | The most significant voluntary contributions are by the trustees |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The Charity offers 5 different room for hire including a large Hall with Stage The community centre has been booked on average approximately 70-80 times monthly. These bookings vary between 1 and 8 hours typically. Approximately 40% of our revenue comes from local user groups and local individuals. the rest come from commercial bookings and local Government groups |
Additional information (optional) You may choose to include further statements where relevant about: Achievements against Para 1.41 objectives set
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Despite running at a deficit in 2025, the charity is still financially healthy, meeting the reserve policy threshold and with a financial structure to have a balanced income and expenditure in 2026 |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Reserves are held to ensure safe and continuous provision of facilities in a suitable condition for public use, and for emergency repairs / maintenance |
| Amount of reserves held | Para 1.22 | £46396 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Main source of income is from charging for room bookings. A small portion has come from fund raising and grants |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | N/A |
| A description of the principal risks facing the charity |
Para 1.46 | Principal risks are: • Vandalism / Fire / Theft / Accidents • Global pandemic / other health crisis • Significant drop of bookings oCompetition from other localfacilities oClosure of organisations thatare key bookers oLoss of key trustees |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Charitable Incorporated Organisation (CIO) |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Members of local organisations that use the community centre are encouraged to become trustees |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Lenham Community Centre |
|---|---|
| Other name the charity uses | |
| Registered charity number | 111166995 |
| Charity’s principal address | 12 Groom Way. Lenham, Maidstone, Kent. ME17 2QT |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Marshall Osbourne | Chair of trustees | |||
| Julia Allen | Vice Chair | |||
| Barbara Ann Kyprianou |
Trustee | |||
| Stephanie Richardson |
Trustee | |||
| Katrina Hammond | Management Trustee |
|||
| Margaret Baines | Trustee | |||
| RICHARD POWELL |
Trustee | |||
| BARBARA DOMINY |
Trustee | |||
| William Taylor | Trustee | |||
| David Needham | Management Trustee |
|||
| Ian George | Management Trustee |
|||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets 0 held in this capacity
Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| David William Needham | ||
Chair of trustees |
||
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Lenham Community Centre
Centre January February March April May June July August September October November December 2025
Actuals Actuals Actuals Actuals Actuals Actuals Actuals Actuals Actuals Actuals Actuals Actuals Actuals
INCOME
Total Bookings £3,071.50 £5,325.50 £3,530.00 £7,141.00 £6,277.00 £4,657.03 £6,836.00 £5,186.92 £6,575.68 £6,360.81 £6,050.02 £7,398.37 £68,409.83
InPost £66.58 £225.00 £0.00 £225.00 £225.00 £741.58
Solar FIT £362.99 £0.00 £0.00 £362.99
Bank Interest £20.50 £18.29 £11.13 £10.40 £6.28 £514.35 £5.20 £3.16 £3.83 £17.26 £17.87 £15.72 £643.99
Other Income (inc booking deposits) £138.00 £85.00 £42.50 £42.50 £137.50 £222.00 £68.00 £605.00 £1,340.50
cash bookings £422.00 £129.55 £287.90 £57.34 £354.23 £254.51 £1,505.53
Fund raising // grants £735.00 £2.00 £1,850.00 £148.90 £2,735.90
Total Sales £3,718.58 £5,921.33 £3,871.53 £8,211.24 £6,775.01 £5,393.38 £7,388.71 £5,797.08 £6,579.51 £6,603.07 £7,917.89 £7,562.99 £75,740.32
EXPENDITURE
Bookings / Finance £991.20 £2,591.80 £2,261.00 £2,533.00 £2,456.50 £2,286.50 £2,363.00 £2,813.50 £4,267.00 £144.50 £2,074.00 £24,782.00
Caretaker £764.75 £1,805.50 £1,525.50 £1,194.75 £1,113.75 £980.75 £1,289.25 £951.75 £2,349.00 £94.50 £1,130.25 £13,199.75
Cleaning Services £917.28 £1,921.92 £873.60 £1,007.16 £961.38 £961.38 £1,007.16 £915.60 £2,014.32 £915.60 £11,495.40
Licences PRS/PPL and Alcohol £180.00 £180.00
Fire & Security & CCTV £369.60 £1,070.00 £328.00 £1,284.00 £3,051.60
Fire extinguishers £263.00 £263.00
Telephone & Internet £54.91 £445.16 £0.00 £54.91 £474.42 £57.66 £57.66 £474.42 £444.88 £115.32 £2,179.34
Office Costs £103.17 £100.79 £94.60 £16.99 £91.56 £140.53 £69.40 £31.08 £200.58 £848.70
Insurance & Audit £30.63 £220.00 £2,701.07 £2,951.70
Out Side Maintenance £520.00 £520.00
Solar & Fit Payments £241.98 £729.12 £971.10
Kitchen Equipment £66.00 £66.00
Postage £0.00
Gas £626.19 £644.14 £589.77 £455.49 £307.61 £124.87 £17.29 £20.17 £21.78 £61.89 £351.12 £380.78 £3,601.10
Electric £3,291.04 £516.35 £3,807.39
Water & Sewage £144.79 £313.43 £331.46 £173.46 £167.09 £164.37 £225.04 £170.74 £182.74 -£562.70 £1,310.42
Returned deposits £25.00 £200.00 £173.00 £25.00 £50.00 £50.00 £30.00 £553.00
Waste disposal £96.42 £77.14 £77.14 £77.14 £96.42 £77.14 £77.14 £96.42 £77.14 £96.42 £77.14 £77.14 £1,002.80
OtherRepairs £378.17 £64.27 £45.30 £132.70 £38.00 £658.44
Electrical Repairs £240.00 £19.98 £259.98
Boiler Repairs £1,582.50 £1,090.54 £2,673.04
Plumbing £222.54 £1,283.98 £1,506.52
Misc/Contingency £125.00 £118.80 £0.00 £108.00 £1,830.00 £596.48 £280.50 £280.00 £3,338.78
Equipment Purchases £1,562.35 £67.61 £4,200.00 £102.96 £559.32 £6,492.24
Defibulator £72.00 £72.00 £72.00 £72.00 £72.00 £660.12 £1,020.12
Equipment Cleaning?? £0.00
Chatha Hygeiine £67.64 £55.64 £55.64 £55.64 £55.64 £55.64 £111.28 £55.64 £55.64 £55.64 £55.64 £679.68
Capital Cleaning £160.17 £311.88 £155.08 £150.12 £133.88 £98.27 £53.75 £230.42 £45.19 £158.80 £1,497.56
Fund Raising Cost £0.00
Window / gutter cleaning £210.00 £490.00 £425.00 £1,125.00
Total Expenses £6,336.02 £7,905.09 £4,602.19 £5,925.90 £6,730.25 £5,258.90 £13,689.94 £5,362.62 £9,062.78 £14,585.48 £2,752.64 £7,822.85 £90,034.66
Profit / Loss -£2,617.44 -£1,983.76 -£730.66 £2,285.34 £44.76 £134.48 -£6,301.23 £434.46 -£2,483.27 -£7,982.41 £5,165.25 -£259.86 -£14,294.34
running profit/loss -£2,617.44 -£4,601.20 -£5,331.86 -£3,046.52 -£3,001.76 -£2,867.28 -£9,168.51 -£8,734.05 -£11,217.32 -£19,199.73 -£14,034.48 -£14,294.34
Month End Balances January February March April May June July August September October November December Full Year
Cash £683.52 £813.07 £1,100.97 £1,158.31 £1,512.54 £1,244.57 £1,499.08 £425.73 £565.16 £565.47 £517.97 £144.94
LPHC - Lloyds Commercial Instant Acce £22,129.30 £14,147.59 £14,158.72 £9,169.12 £9,175.40 £9,181.51 £4,986.71 £4,989.87 £34,993.70 £32,010.96 £33,878.83 £33,894.55
LPHC - Lloyds Community Account £141.01 £3,623.58 £2,756.50 £9,060.78 £9,215.16 £8,810.87 £8,619.19 £8,942.73 £5,915.47 £2,508.19 £6,432.51 £5,741.43
LCC - Lloyds Charity Account £3,031.24 £5,417.07 £5,254.46 £6,167.78 £5,697.65 £5,990.04 £36,417.83 £37,598.94 £7,999.67 £6,406.97 £5,827.53 £6,616.06
NS&I £32,088.81 £32,088.81 £32,088.81 £32,088.81 £32,088.81 £32,597.05 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00
bank+cash balance change / month -£2,617.44 -£1,983.76 -£730.66 £2,285.34 £44.76 £134.48 -£6,301.23 £434.46 -£2,483.27 -£7,982.41 £5,165.25 -£259.86 -£14,294.34
Total liquid asset / month £58,073.88 £56,090.12 £55,359.46 £57,644.80 £57,689.56 £57,824.04 £51,522.81 £51,957.27 £49,474.00 £41,491.59 £46,656.84 £46,396.98
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