**Trustees' Annual Report for the period**
Period start date Period end date Day Month Year Day Month Year **From** 01 02 2023 **To** 31 01 2024
## Section A Reference and administration details
**Charity name** Association of Old Mahindians in the UK
**Other names charity is known by** AOMUK **Registered charity number (if any)** 1166951 ~~————~~ **Charity's principal address** 9, Firethorn Close Fleet, Hampshire **Postcode** GU52 7TY
## **Names of the charity trustees who manage the charity**
||**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body)**
**entitled to appoint trustee (if**
**any)**|
|---|---|---|---|---|
|1 Mr Chandra Mendis|1 Mr Chandra Mendis||From 28.02.2021|Member of AOMUK|
|2 Mr Lalie Aba|2 Mr Lalie Abayasiriwardhana|asiriwardhana|From 28.02.2021|Member of AOMUK|
|3 Prof Ja|3 Prof Jagath Mawella|President|From 26.03.2023|Member of AOMUK|
|4 Mr Bandulal Gunawardane|4 Mr Bandulal Gunawardane||From 26.03.2023|Member of AOMUK|
5
6 7
8
**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
~~_—~~ **Name Dates acted if not for whole year Names and addresses of advisers (Optional information)** ~~——~~ **Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)** ~~a~~ 1 March **2012**
**TAR**
March **2012**
**Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
- (eg. trust deed, constitution)
> [Constitution ]
How the charity is constituted
- (eg. trust, association, company)
> [Charitable Incorporated Organisation ]
## Trustee selection methods
- (eg. appointed by, elected by)[Elected by the members at the AGM ]
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
The object of the AOMUK is to advance the education of the pupils **Summary of the objects of the** at Mahinda College, Galle, Sri Lanka in such ways as the trustees **charity set out in its** think fit, in particular, by awarding scholarships and/or providing **governing document** computer, sports or laboratory equipment to the school.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within** The AOMUK has collected funds through fund raising and used those **this section the statutory** funds wisely for the benefit of the students of Mahinda College, Galle, Sri **declaration that trustees have** Lanka. **had regard to the guidance** I confirm the trustees have had regard to the Charity Commission's **issued by the Charity** guidance on public benefit. **Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
**TAR**
March **2012**
2
All the committee members and the Trustees are volunteers. They are either old students of Mahinda college or well-wishers. They have voluntarily contributed time for fund raising efforts and selection of projects for Mahinda College. Grant making policy include:
1. Communications with the Principal and staff of Mahinda College to identify the requirements:
- a. Student sponsorships b. Improvement to educational facilities.
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
2. AOMUK committee asses each of the requirements on the following basis:
- a. Ensure it is in line with the governing principles and charity commissions guidance
- b. Sponsorships
- i. Mean testing to ensure the student eligibility for scholarships
- ii. Cost and Affordability
- iii. Duration
- c. Educational Projects i. Project description and the benefits it will bring to enhance the education of the students
- ii. Project timeline
- iii. Sustainability iv. Cost and affordability
3. Approve the project by majority decision of the committee,
## Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
Provided the following for the benefit of the Students at Mahinda College, Galle, Sri Lanka.
1. Monetary support for disadvantaged students.
Due to the poor economic standard these students have insufficient support from their families to fulfil their needs required to gain education comfortably. The monetary support from the AOMUK enables them to buy textbooks for their studies or for transport to attend classes. AOMUK supported 19 students in the year increased from 12 last year.
2. Sponsored the Drama festival organised by students who were struggling to get sponsorship.
3. Purchase of Maths equipment for the school maths department.
4. Sponsoring of Career Development Programme for Students
**TAR**
March **2012**
3
## **Section E Financial review**
**Brief statement of the charity’s policy on reserves**
The AOMUK maintains some fixed deposits accounts at Hatton National Bank (HNB) Sri Lanka with relatively higher interest, which is used in turn for the benefit of the students.
**Details of any funds materially in deficit**
N/A
**Further financial review details (Optional information)**
- The principal sources of funds are:
- You **may choose** to include 1. The annual dinner dance.
- additional information, where 2. Participation of cricket tournament, through which AOMUK earns a
- relevant about: share of the profit
- • the charity’s principal 3. Donations sources of funds (including 4. Gift aid claim any fundraising); 5. An evening gala
- • how expenditure has The expenditure on fund raising events is for organising the event and
- supported the key objectives the AOMUK has made a profit from each event.
- of the charity; Other major expenditure is for the projects for the benefit of the students
- • investment policy and of Mahinda College in Sri Lanka, which is the objective of AOMUK objectives including any ethical investment policy adopted.
- **Section F Other optional information** ~~_~~
- **Section G Declaration**
- ~~a~~ **The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees**
**Signature(s)**
**Full name(s)** Prof Jagath Mawella **Position (eg Secretary, Chair, etc)** Trustee (Ex officio) **Date** 02 March 2024
**TAR**
March **2012**
4
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||||||||
|---|---|---|---|---|---|---|
|Charity Name|No (if any)|
|Association of Old Mahindians in the UK|1166951|
|Receipts and payments accounts|CC16a|
|For the period|Period start date|Period end date|
|To|
|from|01/02/2023|31/01/2024|
|Section A Receipts and payments|
|Unrestricted|Restricted|Endowment|
|Total funds|Last year|
|funds|funds|funds|
|to the nearest £|to the nearest £|to the nearest £|to the nearest £|to the nearest £|
|A1 Receipts|
|AGM donations|988|-|-|988|760|
|Donations|1,965|-|-|1,965|1,582|
|Gift aid claim|2,057|2,057|-|
|Mahinda Nite inc Donations|20,044|-|-|20,044|-|
|FOC|-|-|-|-|-|
|Social|-|-|-|-|224|
|Interest from Savings|343|-|-|343|183|
|Membership|250|-|250|170|
|Miscellaneous|-|-|-|-|
|-|-|-|-|-|
|Sub total|(Gross income for|25,647|-|-|25,647|2,919|
|AR)|
|A2 Asset and investment sales,|
|(see table).|
|-|-|-|-|-|
|Sub total|[ - ]|-|-|-|-|
|——————|Total receipts|25,647|-|-|25,647|2,919|
|A3 Payments|
|AGM & Meetings|899|-|-|899|448|
|Donations|-|-|-|-|-|
|Mahinda Nite|13,994|-|-|13,994|-|
|FOC|400|-|-|400|-|
|Social|-|-|-|-|150|
|Website|-|-|-|-|-|
|Projects/Student Sponsorships|2,658|2,658|4,061|
|Miscellaneous|16|-|-|16|75|
|Loss - Exchange rate|£50.61|- 273|-|- 223|307|
|-|-|-|-|-|
|Sub total|[ 18,019 ]|- 273|-|17,745|5,041|
|A4 Asset and investment|
|purchases, (see table)|
|-|-|-|-|-|
|-|-|-|-|-|
|Sub total|[ - ]|-|-|-|-|
|=|Total payments|18,019|- 273|-|17,745|5,041|
|Net of receipts/(payments)|7,628|273|- 7,901|- 2,122|
|A5 Transfers between funds|- -|-|-|
|A6 Cash funds last year end|15,353|2,224|-|17,577|19,487|
|Cash funds this year end|===|22,981|2,497|- 25,479|>>|17,364|
|CCXX R1 accounts (SS)|1|11/03/2024|
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11/03/2024
CCXX R1 accounts (SS)
## **Section B Statement of assets and liabilities at the end of the period** ~~ee~~
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|||||||
|---|---|---|---|---|---|
|Unrestricted|Restricted|Endowment|
|Categories|Details|
|funds|funds|funds|
|to nearest £|to nearest £|to nearest £|
|Barclays current account|20,575|-|-|
|Cash|70|-|-|
|HNB (Sri Lanka) Current a/c|2,280|
|B1 Cash funds|
|HNB (Sri Lanka) Savings a/c|57|
|Creditors/Debtors|
|High Interest Savings (HNB, Sri Lanka)|2,497|-|
|Total cash funds|22,981|2,497|-|
|(agree balances with receipts and payments|
|OK|OK|OK|
|account(s))|
|Unrestricted|Restricted|Endowment|
|funds|funds|funds|
|Details|to nearest £|to nearest £|to nearest £|
|-|-|-|
|B2 Other monetary assets|
|-|-|-|
|——e|Fund to which|||Current value|
|Details|Cost (optional)|
|asset belongs|(optional)|
|-|-|
|B3 Investment assets|
|-|-|
|——e|Fund to which|||Current value|
|Details|Cost (optional)|
|asset belongs|(optional)|
|B4 Assets retained for the|-|-|
|charity’s own use|-|-|
|——|Fund to which|||Amount due|||When due|
|Details|
|liability relates|(optional)|(optional)|
|-|
|B5 Liabilities|
|-|
|——||
|Signed by one or two trustees on|Date of|
|Signature|Print Name|
|behalf of all the trustees|approval|
|Prof. Jagath Mawella|02/03/2024|
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11/03/2024
CCXX R2 accounts (SS)
2
Association of Old Mahindians in the UK
Audit Re
rt For The Year Ended 311t Janua
2024
In my opinion the Surplus & DefKit Account and Financial Reporting Status &$ at
31 st January 2024 rewrts a true and fair view &$ to the financial status of AOMUK
and is in accordance with generally accepted accounting prdctises.
The Financial Statements have ken a£curately PEpared and tn accordance with UK
GAAP and current accounting principles wh¢re applicable.
Points of Ststement aDd Consideration
Per the Financial Statements to 31" January 2024 there h&s been an
acknowledged and agreed continuation in rertIng either a Surplus or Deficit
where appli¢abl¢ from the standard reporting terminology which st fits the
nature of the organisation.
In a consolidated viewpoinL cash holdings have materially risen for the
financial year due to increased activity, specifically the Mahinda Nite that has
resulted in a substantial income stream. Expenditure Continues to be an area of
careful fo¢us and managemenL though off course costs have risen frorn the
prior year due to the Mahinda Nite function. [e to these factors, the Balance
Sheet liquidity remaining strong and free from any material current or long
temi liabilities.
The Net Consolidated Surplus in the repmjrted OUnts to 31" January 2024 is
specifically through the Net Profit achieved through the Mahinda Nite along
with a material 2023 Gift Aid claim. Bank Interest received h&$ also assisted
in the fimding of College Projects and there h&$ b¢¢n a continued & Concerted
effort to maintain effective cost control.
As we move fither into 2024, there will be further OPrtunitIeS to grow on
this p)sitive 2023 12024 yearend closure in all areas &$ the Association
maintains current and rK)ssibly implements previous year's annual hosted
events so as to produce material revenue streams to strengthen the Balance
Sh¢¢t and imtX)rtantty continue to supw)rt the school in its proie¢ts and long-
terni vision.
Future completion and presentation of the financial statements should continue
to be rewTrrted per the forniat lo the accounts to 31" January 2024 as this
provides a detailed breakdown and understsnding to the vaTiOUS revenue
streams and the associated costs that have I¢D applied to them. A Continued
standard approach to the fmancial rertIng process provides year on year
nsistancy in the reviewing and Comparison of the fll)8n¢ial statements.
Rll Amarasinghe
BA (Hons), ACCA