## **Trustees' Annual Report for the period**
Period start date
Period end date
**From** 01 01 2022 **To** 31 12 2022
## Section A Reference and administration details
**Charity name** Saddleworth Village Games
**Other names charity is known by** Saddleworth Village Olympics (“SVO”)
**Registered charity number (if any)** 1166942
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8 Brookhill Close||
|Diggle||
|Oldham||
|**Postcode**|**OL3 5NH**|
**Charity's principal address**
## **Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
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||Adrian Green|Secretary/ Chair|||
||John Rollinson|Treasurer|||
||Jon Mayor|Co-Chair|||
||SandyMitchell||||
||VickyBroadbent||1/1/22 to 12/10/22||
||Ian Sheppard||1/1/22 to 10/10/22||
||Gavin Wheeldon||13/10/22 to 31/12/22||
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**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
**TAR**
March **2012**
1
|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|
|---|---|---|
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|**Name of chief executive or names of senior staff members (Optional information)**|||
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## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution
Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company) Approved by members Trustee selection methods
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
The organisers and members meet approximately 6 times a year to plan You **may choose** to include and coordinate each years event(s) with particular focus aimed at additional information, where ensuring: relevant, about: • The safety of events for both participants and spectators. • policies and procedures • Child welfare; and • adopted for the induction and Maximising participation via a policy of inclusiveness. training of trustees; Given how important child welfare is considered, a dedicated child welfare • the charity’s organisational officer is appointed. structure and any wider network with which the charity A team of local volunteers help members to carry out the running of the works;
A team of local volunteers help members to carry out the running of the events. Further details may be found on the website at www.saddleworthvillageolympics.co.uk
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
To promote for the benefit of the inhabitants of Saddleworth and the surrounding area the provision of activities for recreation or other leisure **Summary of the objects of the** time occupation for the public at large in the interests of social welfare **charity set out in its** and with the object of improving the condition of life of the said **governing document** inhabitants.
**TAR**
March **2012**
2
The organisation of sporting events in September each year for children aged between 7 and 14 years old. Events include:
- Athletics
- Tug-o-war
- Hockey
- • Netball
- Rounders
- Tag-rugby
- Dodgeball
- Basketball
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
- Swimming
- Badminton
- Football
- Cricket
- Tennis
Throughout the period of this report, Trustees have had regard to the guidance issued by the Charity Commission on public benefit at all of our meetings.
## **Additional details of objectives and activities (Optional information)**
100+ local community volunteers actively engaged in making the Games happen (coaching and competition).
1500+ hours of activity delivered through the Games by volunteers (coaching and competition)
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
**TAR**
March **2012**
3
Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
This year was the first year of hosting the events at the newly opened Saddleworth School. The Trustees would like to thank the staff of the school who helped to make the events a huge success despite some inevitable teething problems. After the financial loss reported last year it was decided to amend the funding model to an entirely donation led income stream together with an A4 brochure for sponsors to advertise in. This change resulted in an increase in income to £21,978.
Whilst costs went up accordingly (to £16,270), the overall result in the year was a gain of £5,707 which offset the loss made last year of £3,368.
As such the charity should remain self-funding for at least another two years.
**TAR**
March **2012**
4
Section E
Financial review
Brief statemerrt of the
charity's policy on reseThes
It is the policy of the charity wherever possible to try and close each
financial year wrth suffiaent reserves to fund the following years event(s}.
There are no restrictions on the funds and the purpose to which they can
be used to service the objectives of the charity.
Details of any funds materially
in deficit
No funds are in deficit.
Further financial review details (Optional infomiation}
You may choose to indude
additional infomiation, where
relevant about:
the charity's principal
sources of funds {including
any fundraising}',
how expenditure has
supported the key objectives
of the charity-
investment policy and
objectives including any
ethical investment policy
adopted.
As noted above the charity switched to an entirely donation led income
model and the trustees would like to thank all donors for their kind
donations.
Section F
Other optional information
Section G
Declaration
The trustees declare that they have approved the trustees, report above.
Signed on behalf of the charity's trustees
Signature(s)
Full namels)
Position (eg Secretary, Chair,
etc)
Adrian Green
Chairman
Date
1110812023
TAR
Marth 2012
## _**- Saddleworth Village Olympics Financial Summary Sheet For 2022 Final & Approved**_
|**_r_**|**_2022- Final & Approved_**|||||||
|---|---|---|---|---|---|---|---|
||**Income**||**Note**||**Expenditure**||Notes|
||**Donations**|||||||
||||||Medals & trophies|5,124||
||Main sponsors|11,940|||Insurance|1,106||
||Other sponsors|3,200|||First aid|1,680||
||Saddleworthparish council|500|||Sports equipment|511||
||||||Saddleworth school|1,455||
||||||Gazebo's|423||
||**Village T SHIRTS**||||Mixer & Amp|379||
||||||Extra T-Shirts|367||
||Total t-shirt sales|1,356|226 sold||Swimminga/v equipment hire|500||
||||||Saddleworthpool|501||
||||||Brochureprinting|1,058||
||**Village Registrations**||||Metaplatform fees|465||
||||||Wix fees|228||
||Participation donations|4,930|£4.52 average||Paypal fees|571||
||||||T-Shirts|1,356||
||||||Engraving|546||
||**Interest on savings (reserve a/c)**|51||||||
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||**Total Income**|21,978|||**Total Expenditure**|16,270||
**Printed on: 25/08/2023**
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