## **Trustees' Annual Report for the period**
Period start date
Period end date
**From** 01 01 2020 **To** 31 12 2020
## Section A Reference and administration details
**Charity name** Saddleworth Village Games
**Other names charity is known by** Saddleworth Village Olympics (“SVO”)
**Registered charity number (if any)** 1166942
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8 Brookhill Close||
|Diggle||
|Oldham||
|**Postcode**|**OL3 5NH**|
**Charity's principal address**
## **Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
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||Adrian Green|Secretary/ Chair|||
||John Rollinson|Treasurer|||
||Jon Mayor|Co-Chair|||
||SandyMitchell||||
||VickyBroadbent||||
||Ian Sheppard||||
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
**TAR**
March **2012**
1
## **Names and addresses of advisers (Optional information)**
|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|
|---|---|---|
|**Type of adviser**
**Name**
**Address**|||
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|**Name of chief executive or names of senior staff members (Optional information)**|||
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## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Constitution
- (eg. trust deed, constitution) Charitable Incorporated Organisation
- How the charity is constituted (eg. trust, association, company)
Approved by members Trustee selection methods
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
The trustees and members meet approximately 6 times a year to plan and You **may choose** to include coordinate each years event(s) with particular focus aimed at ensuring: additional information, where • The safety of events for both participants and spectators. relevant, about: • Child welfare; and • policies and procedures • Maximising participation via a policy of inclusiveness. adopted for the induction and training of trustees; Given how important child welfare is considered, a dedicated child welfare officer is appointed. • the charity’s organisational structure and any wider A team of local volunteers help members to carry out the running of the network with which the charity events. works; • relationship with any related relationship with any related Further details may be found on the website at parties; www.saddleworthvillageolympics.co.uk
- relationship with any related relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
To promote for the benefit of the inhabitants of Saddleworth and the surrounding area the provision of activities for recreation or other leisure **Summary of the objects of the** time occupation for the public at large in the interests of social welfare **charity set out in its** and with the object of improving the condition of life of the said **governing document** inhabitants.
**TAR**
March **2012**
2
The organisation of sporting events in September each year for children aged between 7 and 16 years old. Events include:
- Athletics
- Tug-o-war
- Hockey
- Netball
- Rounders
- Tag-rugby
- Dodgeball
- Basketball
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
- Swimming
- Badminton
- Football
- Cricket
- Tennis
Throughout the period of this report, Trustees have had regard to the guidance issued by the Charity Commission on public benefit at all of our meetings.
## **Additional details of objectives and activities (Optional information)**
100+ local community volunteers actively engaged in making the Games happen (coaching and competition).
1500+ hours of activity delivered through the Games by volunteers (coaching and competition)
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
**TAR**
March **2012**
3
Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
Unfortunately the events in 2020 had to be cancelled as a result of the lockdowns and other restrictions in place during the pandemic.
The charity received a small amount of donations from various sources that had rolled over from the previous year and took advantage of the lack of outgoing expenses to make donations to other local charities that help the organisers run some of the events.
It is hoped that the easing of restriction in 2021 will allow the event to run again next year.
**TAR**
March **2012**
4
## **Section E Financial review**
**Brief statement of the** It is the policy of the charity wherever possible to try and close each **charity’s policy on reserves** financial year with sufficient reserves to fund the following years event(s). There are no restrictions on the funds and the purpose to which they can be used to service the objectives of the charity.
**Details of any funds materially in deficit**
No funds are in deficit.
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
The charity relies heavily on registration fees as well as donations from local businesses and other charitable sources. The financial support provided by local business in particular has enabled the charity to ensure that registration fees are kept as low as possible to ensure that the events are as inclusive as possible.
All money raised is used to facilitate the charitable purposes of the charity and no trustees and / or members are remunerated for their services which are provided entirely voluntarily.
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
Whilst it is impossible to thank everyone who is involved in the organisation of the games, the Trustees would like to thank the Saddleworth Charity pool league, Oldham Council and The Co-operative retail group, for their kind donations during the year.
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date**
**TAR**
March **2012**
5
## _**Saddleworth Village Olympics - Financial Summary Sheet 2020**_
|£
_Income:_
Donations
1,843
Village registrations
-
Tshirts
-
Other income
10
**_Total income_**
_Expenditure:_
Insurance & first aid
Venue hire - accrual
Medals / trophies
T-Shirts
Chairtable donations
270
Other expenses
123
**Total expenditure**
Total cash inflow / (outflow)
Cash b/f as at 1/1/20
Less costs prior year paid in year
Cash c/f as at 31/12/20
Check|£
1,843
-
-
10|£
**1,853**
**393**|
|---|---|---|
||270
123||
|||1,460
20,156|
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|||21,616|
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