ST. MARGARET OF ANTIOCH CHURCH ST. MARGARET'S-AT- CUFFE Registered Charity No: 1166921 ANNUAL REPORT AND FINANCIAL STATEMENTS OF THE PAROCHIAL CHURCH COUNCIL FOR THE YEAR ENDED 31 sr DECEMBER 2020 INDEX Annual Report for 2020 Independent Examlnerfs Report. General Fund Recelpts & Payments Account Restricted Funds Receipts & Payments Account Endowment Fund Receipts & Payments Account. Statement of Assets & Liablllties Summary of Total Receipts & Payment5 Notes to the Financial Statements. Pages I to 3 Page 4 Page 5 Page 6 Page 7. Pa8es 7 & 8. Incumbent (Appolnted 17 March 2021) Reverend Karen Reeves The Vicarage Sea Street St. Margaret's at Cliffe Dover. CT15 6AR Bankers CAF Bank Investment Managers F&C Fund Management Ltd Chelmsford CM99 2XH Independent Examlner Michael P Fielding 3 Langdon Close St. Margaret's at Cliffe. Dover cr15 6AE. CCLA 80 Cheapside. London EC2V 6DZ. ST. MARGARET OF ANTIOCH CHURCH ST. MARGARET'S-AT- CLIFFE Registered Charlty No: 1166921 ANNUAL REPORT FOR THE YEAR 2020 ADMINISTRATION INFORMATION. The Church of St. Margaret of Antioch is situated in High Street, St. Margaret's at Cliffe in the Dover Deanery and within the Canterbury Diocese. The correspondence address is; The Vicarage, Sea Street, St. Margaret's at Cliffe, Dover. CT15 6AR. PCC members are either ex-officio or elected at the Annual Parochial Church Meeting according to Church Representation Rules. During the year, the following served as PCC members: Incumbent: The Reverend Karen Reeves {appointed 17 March 2021) The Church had been in interregnum since 16 October 2019. Churchwardens: Norman Liggins. Barbara Wells {Diocesan & Deanery Synod Representative)- Honorary Secretary: The position is vacant. Secretarial duties are shared amongst PCC members. Elected Members: Sandy Lig8ins, Terry Westwater (Deanery Synod Representative), Vivienne Verren, Pam Williams, Anna Newton, Sarah Mansfield, Linda Carter (gift Aid Secretary) and Sian Pinnock. Rebecca Simcox retired and was replaced by Beata Bailey as Hon. Treasurer and not members of the PCC. STRUCTURE, GOVERNANCE & MANAGEMENT. The PCC became a registered charity on 4 May 2016. The method of appointing PCC members is set out in the Church Representation Rules. All regular Church attendees are encouraged to register on the Electoral Roll and stand for election to the PCC. The sub-committees, instituted in 1999, are directly accountable to the PCC and report to that body at PCC Meetings and with the circulation af minutes etc. where appropriate. The insurance cover is reviewed on an annual basis and includes indemnity cover for all PCC members as Trustees. The Church's Health & Safety Manual introduced in 2005 is also reviewed annually. There is in place a Child Protection Policy. Diocesan advice has been followed and there is a Benefice Disclosure Officer and a Benefice Child Protection Co-ordlnator. Statutory checks have been, and continue to be made for all Church personnel who may be in regular contact with children and vulnerable adults. They also attend courses. This policy is subject to annual review and updated to comply with regulations. The Diocese is consulted for advice. An annual revlew is also undertaken of any actions which may be needed to meet the requirements of Disabled Discriminatlon leglslation. AIMS, OBJECTIVES & AcfiviTIES. The St. Margaret's PCC has the responsibility of co-operating with the Incumbent in promoting within the ecclesiastical parish, and the St. Margaret's Benefice, the whole mission of the Church, pastoral, evangelical, social and ecumenical. The PCC is committed to enabling as many people as possible to worship at our church and the three other churches within the St. Margaret's Benefice. The PCC maintains a wide overview of worship throughout the parish with a variety of different types of service and non church-based activity. When planning church services and activities, the PCC considers the Charity Commission guidance on public benefit. This extends to both social activity and access to the Church for the wider community who share a specific interest in the unique architecture of this fine Norman church. The PCC is also responsible for the maintenance of the church fabric as a historic monument and as a worshipping church. ACHIEVEMENTS & PERFORMANCE. Electoral Roll. There were 82 (78 in 2019) parishioners on the Church Electoral Roll,3 of whom are not resident within the Parish. Church Attendance. The average weekly attendance was 45, when services were held , (2019 - 52). This number does not include a higher level of attendances at festival and other special services . It also ignores the periods when church services were not held in the Covid 19 epidemic lockdowns. Church attendances at major festivals, i.e. Harvest, Remembrance, Christmas, Mothering Sunday and Easter Sunday, in particular, continue to suggest that the latent Christian beliefs within the local area are still very much alive and well. Commemorative services are also well attended, REVIEW OFTHE YEAR . The PCC. The PCC met 3 times during the year with 3 meetings being cancelled as a result of Covid 19 restrictions. The practice of holding combined PCC meetings with the other churches was suspended for the same reason.. b. The Church & Youth. The first three months saw the Saturday Service meet as normal with a visit to Amy Temple Cottages with Reverend Polly Mason at Epiphany, Candlemas and our Lent-themed March get together. Once lockdown began, we had to rethink about how we could continue to engage with our lovely families and retain a sense of community that we have worked so hard to build. Monthly activity packs were provided in the church Page-l- ANNUAL REPORT FOR THE YEAR 2020 (Continued) REVIEW OFTHE YEAR (continued) porch to be collected and done at home, with a variety of puzzles. craft and things to do and think about in each. We have been delighted by how well received they were, not really knowtng if, on top of home-schooling, yet. more, things to do, would be tiresome. So we followed the church calendar and put out packs each month. Seeing them disappear and come back empty was a 8reat encouragement In difficult times, and Ive are thankful for the continued support of our familie5. c. Church Fabric. There has been continuin6 water penetration from the tower during periods of heavy rainfall. Although the likely cause of the problem was at the base of the telecom mast. and a repair undertaken, the problem h35 not been completely resolved. The repair costs were met by EE. the mast owners. The second stage of the stonework repair and replacement was undertaken during the year. All major works are carried out under the supervision of our architect. Roger Lewis. He also undertakes the Quinquennial Survey. reporting to the PCC on works considered needing to be addressed within short and longer timeframe5. The next survey wlll be due in 2023. It was expected that by the end of the year, the work on the installation of a new mast would be undertaken and that this would the ongoing water problem. But Covid 19 brought suspension of all these works. d. Church Services. An informal leadership team meet each month to plan the themes and 'staffing' of service5 as well as considering pastoral issues. During interregnum, the team included Rev Rogei" Broughton, Rev Richard le Rossi8nol, Rev Bob Coles and Rev Polly Mason, Barbara Broughton ( Reader). Anthony Hyde {Reader}, Barbara Wells {Churchwarden) and Doreen Stone in a pastoral capacity. The diversity of the team helps to complete the link wlth the laity, the regular church congregation and readers of Parish News. During the year, services had to be suspended oft account of Covtd 19 restrictions, but continued when passible thanks to Sandy Liggins and her team who managed the social distancing and regulation compliance. e. Music. Emma Ainsley, Director of Music and organist, has been fundamental in giving our restricted services heart and soul, along with the talented Toby and Sally, when other music and singing had been curtailed. This past year has highlighted the importance of music. and participation in it, in our church life. and has been much rriissed. f. Llnks wlth the Wider Communlty. The Church continues to provide a pivotal link as far as church/community relations are concerned. The production of 'Parish News, is a well received organ of communication within the Benefice. Direct links with local schools, have been on hold since Reverend Diane's retirement and visits were not possible during the Covid crisis.. A Benefice working group organising outreach across the Benefice. and beyond, has been on hold, but is in contact. The work done in 2019 to focus support for those with dementia, and their carers, was set to come to fruition at the opening of the Dementia Café, but this coincided with the first lockdown. All plans remain in place, and the intention is to put this in place as soon as we are allowed. We continue to be in contact with Dover Outreach Centre and their invaluable work to get people out of homelessness. The Working Group is always ready to implement practical outreach. The support of The Dover Foodbank has grown steadily and demonstrates the recognition of the needs of those in areas of deprivation in the locality. Their services have been especially in demand this last year. The Benefice website provides Information about church activities and community, and continues to receive frequent'traffic,. We are incredibly grateful for the work that Sandy Liggins has put in this last year, keeping everyone connected by email, sending out Anthony Hyde's Sunday services and links to Richard le Rossignol'5 on line services while we have been unable to meet in person. The importance of effective digital communication has been hi8hli8hted this last year and Is something we wlll be putting more emphasis on. g. Other Church Qrganisations. The wlde variety of other Church organisations have struggled to continue to flourish within the Covid restrictions, but individually fulfil an important function for the people concerned. Information about their activities are shown in Parish News and the Church weekly news sheet. FINANCIAL REVIEW. The total receipts and payments on the General Fund are detailed on Page 4, and of the Restricted and Designated Funds on Page 6. The finances of the PCC are managed by the Fabric & Finance Committee and a report is presented to each PCC meeting showing performance against budget. The performance of the investment funds is also monitored. The deficit on the General Fund for the year was £1,907 {2019 Deficit £1568). Page-2- ANNUAL REPORT FOR THE YEAR 2020 (contlnued) RESERVES POUCY. It is the pollcy to maintain a modest balance in the General Fund only, so that there Is sufficient to cover 3 deficlt arising in any year, should this occur. The Fabrlc Fund is maintained at a level adequate to cover the cost of annual repalr bills. Legacies, restricted to the fabric, enhance the fund balance from time to time. The PCC also holds reserve5 wlthln the Contingency Fund which is unrestricted in thelr application. The PCC do not consider the reserve levels to be excessive, given the fart that It has a large Grade I listed church bulldln8 in its care. INVESTMENT POLICY & POWERS It is the policy of the PCC to invest reserves in a spread between deposit and ethical equity investment funds. The PCC has the power to make Investments as it thinks flt. RISK MANAGEMENT The major rlsks to whlch the PCC, as a charlty, is exposed, as Identlfled by the PCC, have been revlewed and systems are in place to mltigate these risks. The systems and procedures attached to Safeguarding and Health & Safety are revlewed at each PCC meeting. An annual review Is also undertaken wlth insurers to amend levels of cover, as necessary. ACCOUNTING AND REPORTING RESPONSIBILITIES Statement of Trustees, responsibilities Charlty law requires the trustees to prepare financial statements for each financial year which show a true and fair view of the state of affairs of the charity and its financial activities for that period. In p￿parIng those flnancial statements. the trustees are required to: select suitable accounting policies and then apply them Consistently. observe the methods and principles in the Charities SORP 2015 (FRS 102) ~make Judgements and estlmates that are reasonable and prudent; state whether applicable accountlng standards and statements of recommended practice have been followed, subject to any departures dlsclosed and explained In the financlal statements. and -prepare flnancial statements on a going concern basis unless it Is inappropriate to presume that the charity will contlnue its operational existence The trustees are responsible for keeplng proper accounting records which disclose wfth reasonable accuracy at any tlme the flnancial posltlon of the charlty and enable them to ensure that the financlal statements comply with the Charities Act 2011 the Charity (Accounts & Reports) Regulations 2008 and the provisions of the Church Accounting Regulations. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Approved by the PCC on 13th Aprll 2021. Karen Reeves. Chairman Page-3- sr. MARGARET OFANTIOCH CHURCH ST. MAR6AREfs ￿T. CUFFE Reglstered Charity No: 1166921 INDEPENDENT EXAMINER'S REPORTTO THE PCC I report on the financial statements of the PCC for the year ended 31st December 2020 whlch are set out on pages 5 to 8. Respertive responslbllltle5 of PCC and Examlner. The PCC members as charlty trustees, are responsible for the preparatlon of the financial statements. The charlty trustee5 consider that the audit is not required for this year under section 144(2) of the ' Charities Act 2011 ('The 2011 Act,) and that an Independent examination is needed. It Is my responsibility to: -examine the financial statements under sectlon 145 of the 2011 Act - to follow the procedures lald down In the General Directions given by the Charity Commlssioners under sectlon145(5) (b) of the 2011 Act and the Church Accountlng Regulations 2006. o state whether partlcular matters have come to my attentlon. Basls of thls Report. My examlnatlon was carried out in accordance wlth the General Directions given by the Charlty Commission and the guidance issued by the Finance Division of the Archbishop's Council. An examlnation Includes a revlew of the accounting records kept by the PCC and a comparison of the financial statements wlth those accounting records. It also Indudes any unusual items Or disclosures in the flnancial ststements and seeking explanations from you a5 trustees concernin8 any such matters. The procedures undertaken do not provide all the evldence that would be required in an audlt, and consequently no opinion as to whether the financlal statements present a "true and falr view" and the report is Ilmited to those matters set out in the statement below. Independent Examiner's statement. In connection wlth my examlnation. no matter has come to my attention: l. whlch glve me reasonable cause to believe that In any materlal respect the requlrements to keep accountlng records In accordance wlth Section 130 of the 2011 Act; and to prepare financial statements whlch accord with the accounting records and comply with the requirements of the 2011 Act have not been met. or 2. to whlch, in my oplnion, attentlon should be drawn In order to enable a proper understanding of the flnanclal ststementS to be reached. M P Fleldln8 3 Langdon Close St. Margaret's at Cliffe. Dover. cr15 6AE. Dated: 14th April 2021 Page4- ST. MARGAREf OF ANTIOCH CHURCH ST, MARGAREf's-AT- CUFFE Reglstered Charlty No: 1166921 FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st DECEMBER 2020 GENERAL FUND RECEIPTS AND PAYMENTS ACCOUNT RECEIPTS 2020 2019 Regular Contributors, Givtng Recovered Income Tax on Gift Aid Deposit Interest Investment Income (including trusts) Open Plate Collections Fees for Weddings and Funerals etc. Social and Fundraising Artivitles (Note 2). General Fund Donations Sales of Merchandise Mast Rent Grants & Contributions to Expenses Electricity Refund Parish News Incorne 21389 5482 213 954 3376 1548 35 1028 200 7500 950 1429 6967 22185 4942 257 1449 6799 2934 155 353 72 6132 850 7898 Total Receipts PAYMENTS Vicar's, Clergy & Office Expenses Church Cleaning Churchyard Maintenance & Water Light & Heat Insurance Church Services Costs Training & Youth Actlvity Dover Deanery Levy Governance Costs and Bank Charges Organ & Choir Costs Repairs/Replacements - Furniture and Fittings Director of Music Mission Links & Outreach Parish News Payments 51071 54026 685 1454 540 2774 . 4065 210 92 191 76 768 736 5408 152 2228 1321 1816 53 4524 3992 298 182 191 371 496 1081 4925 86 3651 Total Payments 19379 22987 Excess of Recelpts over Payments before Parlsh Share Parish Share (Note 4 on Page 8) Surplus for the year Less: Transfers to Restritted Funds (see Page 6) 31692 -31499 31039 -30507 532 -2100 -1568 12722 193 -2100 -1907 Bank Balance at 1st January 2020 11154 Bank Balance at 31st December 2020 on General Fund 9247 11154 Page-5- ST. MARGARET OF ANTIOCH CHURCH ST. MARGARETS 4T. CUFFE Reglstered Charlty No: 1166921 FINANCIAL sfATEMENTS FOR THE YEAR ENDED 31st DECEMBER 2020 RECEIPTS & PAYMENTS RESTRicfED FUNDS Bank Balances at 01.01.20 Receipts for the year Transfers from General Funds Transfers from Designated Funds Payments for the Bank Balances at 31.12.20 year Alms Fund F2brie Fund (Note A below) Youth Fund Beneflce Parish Share Support Fund Dementia Café Fund Geraldtne Parkes Fund (B below & Note 6) Roy Hayward Fund Three Charities Fund (Note C below) 246 30740 250 2000 72 -1495 84400 2100 15 7983 261 24011 250 696 433 -596 85610 4200 14712 1304 139 500 899 1210 2100 Total Restrfrted Cash Funds 118313 10607 2100 16155 114865 Notes: A. Fabrlc Fund. 2020 2019 Receipts: C Grants: Listed Places of Worship Roof Fund (Gutter Repair & VAT) Income from Fabric Fund Investments Fabric Fund Legacies Refunded of roof repafr costs relating to Mast Sundry Donations to Fabric Fund 4275 782 1018 5067 2926 20 6105 Payments: Architert's supervision and Reporting (Mast, Roof & Stonework) Stonework Repairs and Replacements North Side (including scaffolding etc.). Roof repair costs relating to Mast Small repairs 7983 2643 8927 2926 216 14712 17878 17878 Notes: B. Geraldine Parke5 Fund (See also Note 6 & 8) 2020 2019 Receipts: Dividends on Investments received in the year 899 899 875 875 Payments: Grant to Dover Outreach Centre Cost of new sound system 5J.82 5182 Note: G Three Charities Fund. The amounts to be distrlbuted, up to the amount of £2,100, will be agreed by the PCC at their first meeting after the Annual Parochial Church Meeting for 2021. The 2019 allocation was pald in March 2021. STATEMENT OF ASSEfs AND UABILrriES AT 31st DECEMBER 2020 Monetary Assets, excluding unreallsed General surpluse5 on investment (Note 8) Designated Restricted Endowment Fund Funds Funds Fund Note 5. 2020 Total 2019 Total CAF Bank Central Board of Finance Deposit Fund Total Cash Funds Investment Funds at Cost (Also see Note 8) 9247 9678 19722 29400 35858 65258 34865 80000 114865 80857 195722 53790 101722 155512 116715 272227 19145 141722 160867 116715 277582 2000 2000 9247 9247 Less: Llabilities Three Charities Total Net Assets 2000 -4200 191522 -4200 268027 9247 -2100 275482 65258 2000 ST. MARGARET'S -AT- CUFFE Registered Charlty No: 1166921 SUMMARY OF TOTAL RÉCEIPTS & PAYMENTS 2020 Recelpts Payments General Fund (per Page 5) Deslgnated Fund - Contingenry Fund (Note 5) Restricted Funds (per above) Endowment Fund (per above) 51071 EFEE 10607 15 61693 16155 10 80142 67048 65540 NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st DECEMBER 2020 I. STATEMENT OF ACCOUNTING POLICIES The financial statements of the PCC have been prepared in accordance with Church Accountln8 Regulations 2006 on a Receipts and Payments basis, together with the applicable accounting standards and the Charitles SORP 2005. a. Funds l. General funds represent the funds of the PCC that are not subject to special designation. Designated funds are unrestricted (see Note 5). Funds held for particular purpose by the PCC are included in Restrirted Funds. 2. The financial statements Include monetary transactions, assets and liabilities for which the PCC can be held responsible. They do not include the accounts of other Church groups. 3. All the funds of the PCC are held In a combined bank current account, deposit with the Central Board of Finance and investment in managed funds b. Income, Capltal Sources and Expendlture l. Income Is recognised when recelved by the PCC and expenditure when irrevocably paid. 2. Small legacies (less than £5000 and unrestricted) are taken dlrect to General Fund Recelpts and Payments Account. Larger unrestrirted legacies are taken to the Designated Contingency Fund (unrestricted). c. Statement of Assets and Llabllltles. l. The statement of assets and liabilities Incorporates monetary assets, debtors and creditors only. These include investment assets that are easily convertible into cash. 2. Land and buildings, furniture, fixtures, fittings and equipment are not recogiiised or valued for the purposes of preparing these financial statements. Such assets are held in trust by the churchwardens, and may require a faculty before they can be disposed of. A Church inventory is maintalned of the maln non-monetary moveable assets. 2. SOCIAL & FUNDRAISING AcfiviTIES 2020 Christmas Tree & Crlb Festival (Cancelled for 2020) Village Fete, Cartridges & Other Small Activities Totals per Page 4. 35 35 155 155 3. PAYMENTS TO MISSIONS AND CHARITIES Amounts paid over during the year have been as follows: 2020 . 2019 ,.. . a. The Three Charltles (see below) Embrace the Middle East (formerly Biblelands) Catching Lives Dover Outreach Centre . Dover Street Pastors Sub Total b. Special Collectlons at Church servlces and Fundralslng The Chlldren's Society (Christingle Servlce) Dover Outreach Dover Foodbank Royal British Legion (Service of Remembrance) Sub Total 700 700 700 2100 254 77 77 Combined Totals for the year Note: l. The sum of £ 2,100 (2019 - £2100) has been transferred from The General Fund to the Three 2177 rhJri*iae fttnA Thtc will ha 2llnr2tAA 2t th