Partnerships Overseas Networking Trust ## **2020 / 2021** ## PONT Trustees Annual Report Charity number: 1166910 partnerships tackling poverty together The trustees present their report of the charity for the period 1st April 2020 to 31st March 2021. The Financial Statements for the same period are also attached. Partnerships Overseas Networking Trust is a Charitable Incorporated Organisation registered with the Charity Commission under registration number 1166910. It more commonly uses its working name of PONT. Prior to the CIO being registered with the Charity Commission, PONT was a registered charity under registration number 1125948. During this financial year, 1125948 was kept open to allow the transfer of assets and operations from this charity to the CIO. A separate report is available for charity 1125948, from the Charity Commission. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) 'Accounting and Reporting by Charities' issued in March 2005 ## SECTION A: ADMINISTRATIVE DETAILS ## **Trustees** Dr Geoff Lloyd MRCP MRCGP, Coordinator (Chairman of Trustees) Geoff Herbert RIBA, Treasurer p John Phillips LLB Kathryn Rickards BSc Howard Smith CEng MIET Julian Martyn Newton Cllr Jayne Brencher Marga Quince Richard Griffiths ## **Principal Office** Cartref Pencerrig Street Graigwen Pontypridd CF37 2HS ## **Bank** Lloyds Bank, Market Square, Pontypridd ## **Independent Financial Examiner** Luke Silver HNC Business & Finance Accountancy Practitioner 12 Oliver Street, Pontypridd, Mid Glamorgan. CF37 2RD Annual Report 2020/2021 Page 1 ## SECTION B: STRUCTURE, GOVERNANCE AND MANAGEMENT Partnerships Overseas Networking Trust is a registered charity, number 1166910, and is constituted under a trust deed dated 4[th] May 2016. New trustees are appointed by existing trustees; there is no fixed term of service for a trustee. The trust deed requires that there shall be at least 3 trustees. The trustees meet at least twice a year and agree policies and regulations to be used by the trust and its committees. They also perform strategic planning. All trustees give their time freely and no trustee remuneration was paid in the year. Geoff Lloyd serves as chairman of the trustees. The trustees have appointed a Management Team and several committees to oversee the projects, grants and activities of the trust. Each committee is required to fully report its activities and proceedings to the trustees within 2 months. It shall conform to any regulations and policies that have been put in place by the trustees. The following committees have been adopted. |**Name**|**Area of Operation**|**Chair**| |---|---|---| |Health|Improvement of Health at community level, hospitals|Dr Geoff Lloyd| ||and Ambulance response serviceprovision|| |Education|Linking Schools, supporting teachers and teaching|Philip Rickards| ||through sharingof expertise,awareness raising|| |Livelihoods|Relief and Prevention of Poverty amongst children|Geoff Medlow / Jayne
Brencher (joint chairs)| |||| |Engineering|EngineeringProjects to assist communities|Howard Smith| |Churches|Overseeing links between Rhondda Cynon Taf (RCT)|Melanie Hutt| ||and Mbale churches and deliveringholistic mission.|| |Environment|Promotion of sustainable living and prevention of|Marga Quince| ||environmental degradation.|| |Wildlife Education Centre|Educational resource for the local schools|Dr Geoff Lloyd| |University|Mobilising the resources of Tertiary Educational|Marga Quince| ||Institutions|| |Finance|Propose financial procedures and regulations to
trustees. Oversee the charity’s accounts.|Paul Westwood /
Geoff Herbert| Annual Report 2020/2021 Page 2 The majority of these committees maintain a relationship with an equivalent committee in Mbale, Uganda. They have delegated responsibility for the allocation of one or more restricted or designated funds. They arrange for monitoring and evaluation of any projects that they fund. The Management Team has been created to undertake agreed functions with the consent of the trustees. These include: - Management of paid staff and contractors in UK - Preparation of bids to UK and international donors with, or on behalf of PONT committees - Development of policy documents - Development of administrative functions - Co-ordination with Mbale PONT regarding staffing, funding issues and the development of procedures. The Management Team generally meets monthly and is chaired by Dr Geoff Lloyd, PONT co-ordinator. It invites others to attend from time to time for agreed purposes. PONT works in partnership with a number of local organisations in Mbale, Uganda to pursue its objectives. To coordinate the work that we do with NGO partners, we asked them to create an umbrella organisation Mbale-PONT which is governed by a board which has representatives from each of the member NGOs. The majority of the running costs of Mbale PONT are met by a grant from PONT UK. PONT has also encouraged the creation of a wider body in Mbale - the Mbale Coalition Against Poverty (Mbale-CAP). Mbale-CAP has charitable status in Uganda, receiving grants for Mbale CAP running and project costs, including onward transmission of funds to support NGO partners in delivering and monitoring of projects. In addition to the NGO partners that make up Mbale-PONT this body includes representatives from the district governments of Mbale, Manafwa and Bududa. Mbale-CAP has also been able to secure funding from other organisations. PONT is the sole owner of the company PONT Commercial Services Ltd (PONT CS), which carries on trading activities for the benefit of the charity. Surplus profits from this company are passed back to PONT. PONT CS has 3 directors: Keith Lewis, Jayne Brencher and Chris Johnes. PONT CS has not actively traded during the year, but remains part of PONT, ready to be utilised in future should it be required. Annual Report 2020/2021 Page 3 ## **PONT ORGANISATION STRUCTURE** Annual Report 2020/2021 Page 4 SECTION C: OBJECTIVES AND ACTIVITIES The relationship between the community of Rhondda Cynon Taf (RCT) in South Wales and the community of Mbale District in eastern Uganda was started in 2005 as an initiative of the charity Pontypridd Christian Concern (PCC). PCC created a subsidiary organisation "Pontypridd Overseas Networking Trust" to foster this partnership. From the outset the aim was to add our weight to the efforts of our partners to eradicate poverty in the region. Partnerships Overseas Networking Trust was created as a separate charity in 2008 to continue this work. The objects of the trust are defined in section 4 of the trust deed as follows:- _The objects of the trust are to relieve sickness and financial hardship and to promote and preserve good health (both physical, spiritual and social) by the provision of funds, goods, services of any kind, including through the provision of counselling and support in such parts of Uganda or the world as the trustees from time to time may think fit particularly but not so as to limit the generality of the foregoing by means of the exchange of people, resources and ideas between the community of the County of Rhondda Cynon Taf in South East Wales and the community of Mbale, Bududa and Manafwa Districts of Eastern Uganda._ The Trustees have formulated the following Vision and Mission statements: ## VISION: To eliminate absolute poverty throughout the Mbale region of Uganda. ## MISSION: To encourage, empower and resource those helping people out of poverty in the Mbale region, Uganda through a network of personal and organisational relationships whilst learning from each other and enriching one another's lives. The activities of PONT fall into 3 categories 1. Facilitating visits by individuals and committee representatives between our 2 communities. 2. Linking of institutions and professional groups. 3. Development and grant funding of projects which contribute to the charity’s aims. Annual Report 2020/2021 Page 5 VISITS TO MBALE AND UK ## **VISITS** In previous years, visits from Mbale to the UK and vice versa took place regularly, helping to strengthen and deepen the partnership. Due to Covid no visits were possible in 2020/21. However, many video conference calls took place to enable the work to continue and relationships to be maintained. ## **LINKING** ## EDUCATION AND SCHOOLS Over 100 Welsh schools have been linked with Partner Schools in Mbale including Schools catering for pupils with disabilities. - The main purpose of the partnerships is to create friendship links between schools and to: - Extend pupils/staff’s views of the world, embracing the concept of global citizenship. - Enable pupils to learn about and respect one another’s cultural differences by sharing of ideas and experiences. - Enable intercultural dialogue, increased knowledge of one another’s societies and enhance the schools’ curriculums ## LIVELIHOODS The PONT project set up to provide support for orphans and other vulnerable children (OVC), currently being delivered through boosting the incomes (livelihoods) of poorer families. This is achieved by assisting with the formation of self-help groups to provide loans for payment of school fees and materials as well as start-up funds for various income generating activities. Goat rearing is another significant part of the scheme. This is an income generating activity which can easily be managed by most families whilst also producing numerous side benefits such as milk and manure. To date over 1,000 goats have been distributed to poor families, many of which look after orphaned children of their relatives in addition to their own children. Training for the self-help groups and goat beneficiaries and associated dedicated goat supervisors is undertaken with the aim of producing long term sustainable change. 5 local NGOs are supported to run and monitor these activities in conjunction with the Mbale CAP Livelihoods Coordinator. ## CHURCHES The Pont church committee connects local church congregations in the Pontypridd area with congregations which are part of a Mbale Pont association of churches. This enables joint projects in welfare and mission as well as regular visits for church leaders and members in both directions. Annual Report 2020/2021 Page 6 WILDLIFE EDUCATION CENTRE The Wildlife Education Centre has been constructed on a small parcel of land overlooking Mbale. This contains a collection of local animals which is used to educate the PONT schools in the importance of preserving local wildlife through interactive sessions and hands on experiences. All schools in the region are invited to bring along classes to the centre free of charge. ## HEALTH PONT-Mbale Health links aim to address Millennium Goals 4, 5 & 6 through training and mutual learning, and addressing specific challenges in access to health identified by our Mbale partners and their communities: ## PRIMARY CARE PONT Primary Care Committee links with Mbale CAP Health Committee supporting Community Health Worker development and partner capacity building. GPs and other health staff contribute to training through exchange visits. PONT-Mbale Primary Health Care aims to improve community health and uptake of preventive government health services by: - training volunteers, forming a network of community health workers in Village Health Teams - safeguarding sustainability by retention of volunteers’ commitment and skills through ongoing update training ## SECONDARY HEALTH CARE The Royal Glamorgan Hospital in RCT is linked with the Mbale Regional Referral Hospital (RRH). The link has been in existence since 2007. The linking committee includes staff from Radiology, Endoscopy, Midwifery and A&E. PONT-Mbale Hospital team aims to support improved care and practice throughout hospital departments and disciplines of Mbale Regional Referral Hospital (MRRH) through: - training and exchange visits - service development ## AMBULANCE Ambulance staff volunteers from Wales Ambulance Service Trust (WAST) link with Mbale CAP Health committee and PONT PHC in delivering Emergency skills training and development of the Integrated Emergency Response Service PONT Ambulance team aims to help save lives by: - supporting volunteers training in lifesaving skills - facilitating access to skilled health care through development of an integrated call-out transport service for maternity patients and people with emergency health needs Annual Report 2020/2021 Page 7 ## **PROJECTS** In addition to being the catalyst for the creation of projects which result from school and church links, PONT develops and funds its own projects using the expertise and money available to it. We invite our community in Wales to donate to restricted funds that are created for each project. In addition PONT accesses grant funding for these projects. The trustees have delegated responsibility for selecting, developing and monitoring these projects to the relevant subject committee. ## EDUCATION AND SCHOOLS Due to the effect of COVID there have been limited activities this year. Members of the PONT Education team were unable to visit schools in Wales but kept in touch by phone, email, Zoom etc. The Education Officers are currently evaluating all current partnerships and encouraging school coordinators to meet up with them via Zoom to discuss the way forward. Some such meetings have already taken place, Members of the PONT Education Committee have kept in touch with the team in Mbale via e mails, WhatsApp and Zoom and were even able to address a meeting of Head Teachers in Mbale. One RCT School was awarded a PONT Flag and the presentation was made virtually before the flag was delivered to the school office. Some Schools have been able to remain in contact with their partner school during the pandemic using WhatsApp and, in some cases, Zoom. Schools in Wales were not in a position to hold fund raising events but two sponsored events for PONT Education took place. In June Phil & Kath (Education Officers) walked to 15 PONT school in 3 days raising over £1000. They continued walking and by Easter with the help of some school pupils covered the total distance from Pontypridd to Mbale raising again over £1000. Some of this was to be donated to some of the partner schools in Mbale. A special Fund was set up to support Mbale School staff who were experiencing financial difficulty. Some were given support with food and hygiene supplies Mbale teachers received training on managing Covid restrictions in Schools and ways in which they could adjust to online learning and communication. PONT Schools in Mbale paid a big part in awareness raising among pupils on the seriousness of COVID19 with pupil to pupil awareness campaigns British Council Uganda have kept in touch with Mbale PONT education team and thanks to their initiative PONT schools in Mbale had the chance to learn skills of mainstreaming climate change concepts in the curriculum via online courses. The Mbale PONT Examination Board produced sample examination papers to support pupils catch up and revision. Annual Report 2020/2021 Page 8 The Mbale Education Committee have met since COVID and made an action plan for next year. The main focus of the team in Mbale during the year was to implement a project “There is always Ability in Disability”. A grant was received from the St James Place Charitable Foundation to help fund this. A Special Needs Project Committee has been set up to oversee this. The Committee drew up a work plan as well as a budget and held meetings. The Committee started the search for beneficiaries using information from Head teachers and local government education officials. The Committee looked at the collected data and selected the beneficiaries. The Chairperson implemented the placement exercise. The Committee plan to carry out training and also give out a few goats to the neediest cases. The Chairperson gives brief communication of activities to PONT Education by WhatsApp. Covid-19 made the beginning very hard. However when candidate classes of P7, S4 and S6 were allowed to resume in February 2021, the following pupils were enrolled **----- Start of picture text -----**
NO DISTRICT SKILLS VOC P7 S4 S6 TOTAL
1. BUDUDA 06 02 05 00 00 013
2. MBALE 03 07 02 01 00 013
3. NAMISINDWA - - 02 02 00 004
TOTAL 09 09 09 03 00 030 out of 50
**----- End of picture text -----**
School/ Vocational Training fees were paid, some special equipment for vocational courses was provided and for some the necessary aids for them to attend educational/training establishments. As younger pupils return to school more will be enrolled and as COVID restrictions are lifted, awareness training will take place for Community Health workers teachers and carers. ## LIVELIHOODS During the year the UK based Livelihoods sub-group continued working with the Mbale Livelihoods group to bring help to the rural communities in the region around Mbale. However, the work was drastically impacted by the Covid-19 pandemic that affected most of the world during this period. Very little of the programmed works were able to be carried out by the MCAP partners. The Mbale CAP team did manage to deliver two projects and both involved providing emergency help to people in the self-help groups that have been established through the Livelihoods work in recent years. Annual Report 2020/2021 Page 9 1. PONT Funded Emergency Relief - Early on in the pandemic the PONT Livelihoods team sent out funds to enable MCAP to take some basic emergency help out to struggling families in the area. 200 families were helped and all beneficiaries greatly appreciated what they received. 2. Welsh Government through WCVA Funded Emergency Relief We were successful in applying for a grant from Welsh Government via WCVA to provide further emergency relief during the pandemic. This consisted of: - 2.1. Simple training about the nature of Covid-19 and how to prevent its spread within the communities. This was given to over 1,200 families. - 2.2. Provision of packages of basic food to families that were identified as being in particular need. 300 families were helped in this way. - 2.3. Provision of small amounts of cash as seed funding to help get the savings groups functioning again after the pandemic. 40 groups received this help. Our thanks go to the MCAP Livelihoods team for their dedication and hard work in delivering both projects. ## CHURCHES Due to Covid, the planned church team visit for this year had to be cancelled. To help our partner churches deal with the hardships in their communities caused by Covid and the resulting lock down, several churches held additional fund raising appeals. This funding was well received and used by the churches in Mbale. ## HEALTH A decision was made by PONT UK during this year to combine the 3 existing health committees of Primary Care, Secondary Care and Ambulances. This has made both the oversight and the finances of the 3 committees easier to manage. The head of the new Health Committee in the UK is Dr Geoff Lloyd. Because of COVID there were no visits from the UK to Uganda in this time period. Annual Report 2020/2021 Page 10 ## PRIMARY HEALTH CARE The team of voluntary health workers in Uganda continue to work harder than ever due to Covid. They are managed by our 8 partner NGOs within Mbale. We send funds every quarter to support this network. To help them prepare and deal with Covid a major fund raising effort was made by PONT UK which was used to provide additional training to our health workers in the prevention and early detection of COVID. ## SECONDARY HEALTH CARE We continued to support our PONT contact in Mbale Regional Care Hospital, Dr Adam Hewitt Smith, a consultant anaesthetist ## MOTORBIKE AMBULANCES These were busier than ever due to Covid. We therefore held a major fund raising effort to repair several Motorbike Ambulances This resulted in a general increase in transfers. ## WILDLIFE EDUCATION CENTRE Although visitor numbers during this year were well down due to the lockdown in Uganda, we continued to look after the animals and develop the site. Additional new animals this year included two new crocodiles, two new Pythons, a Crested Crane, and two new guard dogs. Two houses were built to house workers families on site. For 3 months we had the privilege of a gap year vetinary student from the UK working at the site, helping to develop the care of the animals. ## ENGINEERING During the period the group worked on various projects, the key ones of which are detailed below. The usual twoweek visit to Mbale had to be cancelled due to the Covid-19 pandemic. Using email and video conferencing within the UK, and between the UK and Mbale, the work of the engineering team has continued throughout the year, though inevitably with less progress being made. 90 recorded hours of skilled professional time was contributed free of charge for the purposes of the group. A number of hours of unrecorded time were also given. This is notably reduced compared to previous years, due primarily to there being no visit to Mbale, and also general reduced activity due to Covid restrictions. Annual Report 2020/2021 Page 11 ## 1. MECHANICAL ENGINEERING WORKSHOP IGA PROJECT This is a mechanical engineering workshop that was set up utilising redundant machines donated and shipped to Mbale. The machines are owned by Mbale-PONT, with a separate company (PONT Uganda Ltd.), set up as a social enterprise, operating the facility utilising the machines. This is providing vocational training as well as operating as a business. It is intended that profits will augment the funds available to Mbale-PONT for poverty alleviation projects once the business is sustainable. ## During the reporting period: The business side of the workshop struggled during the year due to lockdowns preventing business, and the resulting downturn in the local economy, with customers having less money to spend. The business is actively marketing its products and services via social media. The training side of the workshop operation has been suspended due to restrictions on educational activities, and potential students’ lack of funds. The usual regular contact has been maintained via electronic means, with the addition of some meetings via videoconferencing, which have been effective, and may well continue post Covid. A new accounting system has been set up to help improve analysis of the business operation. ## 2. MOONI WATER PROJECT Work has continued on specifying additions to the water supply system in Mooni, with a view to the possibility of PONT funding this project. Progress has been slowed by the lack of a visit. ## 3. MICRO HYDRO ELECTRICITY GENERATION This system is still out of commission, as the visit to effect repairs was not able to take place. It is hoped that it will be possible to bring the system back into operation during the next visit, and to implement the planned locally based maintenance support regime. ## 4. SOLAR POWER Progress with solar power projects has stalled, primarily due to the inability to visit. The system for the primary school at Bumatofu, that was visited and surveyed in 2019, has not commenced installation. This is partly due to being unable to visit, and also due to UK Covid restrictions meaning the partner school hasn’t raised any funds towards the project. Annual Report 2020/2021 Page 12 ## **PUBLIC BENEFIT GUIDANCE** The trustees confirm that they have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the Trust’s aims and objectives and in planning future activities. ## SECTION D: RESERVES POLICY The PONT trustees have adopted the following reserves policy ## **General Fund** The annual budgets for the General Fund include the following expenditure 1. the core costs of the charity 2. the grants given to cover the core costs of Mbale PONT. The General Fund will hold sufficient assets to cover between 6 and 9 months of these expenditures. ## **Designated Funds** The PONT Management Team may from time to time designate funds to be used by a committee to cover future project expenditure. Such funds must be spent within 12 months of their designation unless a longer period has been specifically authorised by the trustees. Annual Report 2020/2021 Page 13 SECTION E: DECLARATION ## **STATEMENT OF TRUSTEES RESPONSIBILITIES** The trustees are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Generally Accepted Accounting Practice. The law applicable to charities in England and Wales, the Charities Act 1993, Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charity for that period. In preparing those financial statements, the trustees are required to - select suitable accounting policies and then apply them consistently; - observe the methods and principles in the Charity SORP; - make judgements and estimates that are reasonable and prudent; - prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 1993, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. The trustees declare that they have approved the trustees’ report above. Signed on behalf of the trustees on by: Kathryn Rickards Geoff Lloyd Trustee Coordinator Annual Report 2020/2021 Page 14 Registered Charity Number: 1166910 ## **Report of The Trustees And** **Unaudited Financial Statements** **For the Year** **Ended 31 March 2021** **For** **Partnership Overseas Networking Trust CIO** Registered Charity Number: 1166910 ||Page| |---|---| |Report of the trustees|1-6| |Independent Examiners Report|7| |Statement of Financial Activities|8| |Balance Sheet|9| |Notes to the Financial Statements|10-19| Registered Charity Number: 1166910 ## **PARTNERSHIP OVERSEAS NETWORKING TRUST CIO** ## **REPORT OF THE TRUSTEES** ## **FOR THE YEAR ENDED 31 MARCH 2021** The trustees present their report with the financial statements of the charity for the year ended 31 March 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015). ## **OBJECTIVES AND ACTIVITIES** ## **Objectives and Aims** The relationship between the community of Rhondda Cynon Taff in South Wales and the community of Mbale District in eastern Uganda was started in 2005 as an initiative of the charity Pontypridd Christian Concern (PCC). PCC created a subsidiary organisation “Pontypridd Overseas Networking Trust" to foster this partnership. From the outset the aim was to add our weight to the efforts of our partners to eradicate poverty in the region. The Partnerships Overseas Networking Trust CIO (Charity number 1166910) commenced its activities with effect from 1 January 2018, taking over the activities and assets from an unincorporated charity, Partnerships Overseas Networking Trust (Charity number 1125948). The charity was incorporated on the 1st of January 2018 and is governed by its trustees in accordance with its constitution dated 13th of October 2015. ## **The objects of the trust as defined in section 4 of the trust deed as follows:‐** The objects of the trust are to relieve sickness and financial hardship and to promote and preserve good health (both physical, spiritual and social) by the provision of funds, goods, services of any kind, including through the provision of counselling and support in such parts of Uganda or the world as the trustees from time to time may think fit particularly but not so as to limit the generality of the foregoing by means of the exchange of people, resources and ideas between the community of the County of Rhondda Cynon Taff in South East Wales and the community of Mbale, Bududa and Manafwa Districts of Eastern Uganda. ## **The Trustees have formulated the following Vision and Mission Statements** ## **Vision:** To eliminate absolute poverty throughout the Mbale region of Uganda. Mission: To encourage, empower and resource those helping people out of poverty in the Mbale region, Uganda through a network of personal and organisational relationships whilst learning from each other and enriching one another's lives. The activities of PONT fall into 3 categories 1. Facilitating visits by individuals and committee representatives between our 2 communities. 2. Linking of institutions and professional groups. 3. Development and grant funding of projects which contribute to the charity's aims. The following section describe each of these in turn. 1 Registered Charity Number: 1166910 ## **FINANCIAL REVIEW** ## **Reserves Policy** The PONT trustees have adopted the following reserves policy ## **General Fund** The annual budgets for the General Fund include the following expenditure 1. the core costs of the charity 2. the grants given to cover the core costs of Mbale PONT. The General Fund will hold sufficient assets to cover between 6 and 9 months of these expenditures. At the end of the financial year the level of reserves was £129,429. However, the available funds after excluding fixed assets and restricted funds is £32,162. ## **Designated Fund** The PONT Steering Group may from time-to-time designate funds to be used by a committee to cover future project expenditure. Such funds must be spent within 12 months of their designation unless a longer period has been specifically authorised by the trustees. 2 Registered Charity Number: 1166910 ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** ## **Governing Document** The Partnership Overseas Networking Trust is a registered Charitable Incorporated Organisation, number 1166910. The Partnerships Overseas Networking Trust CIO (Charity number 1166910) commenced its activities with effect from 1 January 2018, taking over the activities and assets from an unincorporated charity, Partnerships Overseas Networking Trust (Charity number 1125948). ## **Recruitment and Appointment of New Trustees** New trustees are appointed by existing trustees; there is no fixed term of service for a trustee. The trust deed requires that there shall be at least 3 trustees. 3 Registered Charity Number: 1166910 STRUCTURE, GOVERNANCE AND MANAGEMENT Organisational Structure The trustees meet at least twice a year and agree policies and regulations to be used by the trust and its committees. They also perform strategic planning. All trustees give their time freely and no trustee remuneration was paid in the year. Dr Geoff Lloyd serves as chairman of the trustees. The trustees have appointed a steering group and several committees to oversee the projects, grants and activities of the trust. Each committee is required to fully report its activities and proceedings to the trustees within 2 months. It shall conform to any regulations and policies imposed on it by the trustees. Dr Geoff Lloyd is the chair of the Steering Group and Marga Quince serves as minutes secretary. The following committees have been adopted. **----- Start of picture text -----**
Name Area of Operation Chair
Primary Health Improvement of Health at community level Dr Geoff Lloyd
Secondary Health Linking Hospitals Dr Geoff Lloyd
Education Schools, supporting teachers and teaching Philip Rickards
through sharing of expertise, awareness
raising
Livelihoods Relief and Prevention of Poverty amongst Geoff Medlow /
children Jayne Brencher
(joint chairs)
PONT Engineering Engineering and Business Projects to assist Howard Smith
communities
Churches Overseeing links between Rhondda Cynon Taff Rev Peter Lewis
(RCT) and Mbale churches and delivering
holistic mission.
Environment Promotion of sustainable living and Marga Quince
prevention of environmental degradation.
Wildlife Education Educational resource for the local schools Dr Geoff Lloyd
Centre
Ambulance Ambulance Response Service provision Julian Newton
University Mobilising the resources of Tertiary Marga Quince
Educational Institutions
Finance Propose financial procedures and regulations Geoff Herbert
to trustees. Oversee the charity’s accounts.
**----- End of picture text -----**
The majority of these committees maintain a relationship with an equivalent committee in Mbale, Uganda. They have delegated responsibility for the allocation of one or more restricted or designated funds. They arrange for monitoring and evaluation of any projects that they funds. An executive committee has been created to undertake agreed functions with the consent of the trustees, it meets weekly. The steering group meets monthly and therefore unable to effectively discharge some of the tasks which need more regular attention. As a consequence the following functions were transferred to the weekly executive committee meeting: Management of paid staff and contractors in UK; The preparation of bids to UK and international donors with or on behalf of PONT committees; The development of policy documents; The development of administrative functions; 4 Registered Charity Number: 1166910 ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** ## **Organisational Structure** Co-ordination with PONT Mbale regarding staffing, funding issues and the development of procedures. The executive committee is chaired by Dr. Geoff Lloyd, PONT co-ordinator, and includes the chair of the steering committee and the treasurer (all ex officio). It invites others to attend from time to time for agreed purposes. ## **Wider Network** PONT works in partnership with a number of local organisations in Mbale, Uganda to pursue its objectives. To coordinate the work that we do with NGO partners we asked them to create an umbrella organisation Mbale-PONT which is governed by a board which has representatives from each of the member NGOs. The majority of the running costs of Mbale PONT are met by a grant from PONT UK. PONT has also encouraged the creation of a wider body in Mbale - the Mbale Coalition Against Poverty (Mbale-CAP). In addition to the NGO partners that make up Mbale-PONT this body includes representatives from the district governments of Mbale, Manafwa and Bududa. Mbale CAP has created a number of committees to plan and run projects. PONT provides grants to fund some of these projects. Mbale-CAP has also been able to secure funding from other organisations. PONT is the sole owner of the company PONT Commercial Services Ltd (PONT CS), which carries on trading activities for the benefit of the charity. The subsidiary donates its taxable profits to the Charity each year by gift aid. PONT CS has 1 director: Keith Lewis. Bank Lloyds TSB, Market Square, Pontypridd ## **REFERENCE AND ADMINISTRATIVE DETAILS** **Registered Charity number** 1166910 **Principal address** Cartref Pencerrig Street Graigwen Pontypridd CF37 2HS **Trustees** Dr Geoff Lloyd MRCP MRCGP, Coordinator (Chairman of Trustees) Geoff Herbert RIBA, Treasurer John Phillips LLB Kathryn Rickards BSc Howard Smith CEng MIET Julian Martyn Newton Cllr Jayne Brencher Marga Quince Richard Griffiths **Independent Financial Examiner** LA Silver 1 Eastcote Road Tiffield Towcester Northamptonshire NN12 8AS 5 Registered Charity Number: 1166910 Approved by order of the board of trustees on 24/01/2021 and signed on its behalf by: ............................................. Mr G Herbert RIBA – Trustee 6 Registered Charity Number.. 1166910 DEPENDENT EXAMINER'S REPORT ON THE ACCOUNTS AccFuals Account8 Report to the Irusteeg of Partnership Ovei8eas Networking Trust Registered Charity number 1166910 On the accounts for the year ended 31 March 2021 Set out on the following pages R¢spe¢tive respon•ibilitie• of ITV$tee$ and examrn¢r The chantys Irustees are responsrble fLY the pyeparation of the accounts. The chattys trustee5 consider that èn audrt 18 not wu￿ed IOT this year lunder $edion 144121 of Ihe Charths Act ?011 {t 2011 Act) &nd that an independent examinat￿ is ￿eded. It is my bj.. Ex*nine the aecountg luTrJer 9eet*)n 145 of the 2022 Aet., To fofiow the procedures la￿ down ￿ the General D￿eCtior0 givrn byth¢ Charity Commission lunder secbon 145(5Mbl ol the 2011 Act" and State *hether particvlar matters have come to my attenth)n. Basis of independent examiner'"s report My extsminalxjn was ca¥r￿d Out in ateordance wrth the General Direclitin# glven by the Charrty ComMis￿or￿¥S. An examinats.on incI￿je$ a fevjew of the a¢countiNJ records kept by the charity and cunpartson of the a¢co¢Jnts presented wilh trK*e record8. It also indude8 conSwJer8tic￿ ol any unusual rtem8 or dtsclcéwes in the accounts, and Seeking eX￿ana￿On$ from as InJs*es ncerning any such matters. The procedure5 undwtaken do not provbde all the evKYence that would be reqLl￿d ￿ an audrt, and ¢￿seQuen￿Y rKJ opthion is given as to whether accounts a'true and law vEw' and rwi ￿ *'mited to those matters set in the slatement beh)w. lTrdependeni examinu's statement In connection my ex8rninatKm. rr) matter has come to my attentK*n'. 111 whtch gFves m¢ reasonabk caus¢ to bebeve that in Materi￿ respect th¢ requirements to keep acc￿nt￿g ￿¢0[￿$ in accordance wrth sectson130 of the 2011 Act and to pfepare accounts vthich acc￿￿ wrth the ac¢c￿ntsng fecofds and comth with the acC￿nt"ng requirwnents ol Ihe 2011 Act have nol been met or 121 lo whKh. n my opmvn, att¢nlK>n •hwld b? drawn ￿ order to ¢nabl¢ a prvper understanding ol the accounts to be reached. Sign•d L A S Dote: S Januwy 2022 Luke &"Ivw HNC Busi￿5 & FFnance Accountancy Practst￿ner 12 Oliver Streel, pon￿rIjd, GlaMorg￿. CF37 2RD ## Partnerships Overseas Networking Trust ## Statment of Financial Activities ## For the Period 1 April 2020 to 31 March 2021 |Notes
**Incoming Resources**
Voluntary income
2
Investment income
Activities for generating funds
3
**Total incoming resources**
**Resocurces Expended**
**Cost of generating funds**
Fundraising costs
4
**Charitable activities**
Charitable activities
5
**Governance costs**
7
**Net Incoming Resources**
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
**Total funds carried forward**|**Unrestricted**
**funds**
£
27,690
272
-
27,962
-
17,500
400
17,900
10,062
9,677
-
385
31,777
32,162|**Restricted**
**funds**
£
138,792
340
139,132
-
105,735
-
105,735
33,397
9,677
43,074
54,193
97,267|**Year Ended**
**31.03.21 Total**
**funds**
Year Ended
31.03.20 Total
funds
**£**
**166,482**
166,430
**272**
-
**340**
670
**167,094**
167,100
**-**
3,265
**123,235**
194,410
**400**
400
**123,635**
198,075
**43,459**
30,975
-
**-**
-
**43,459**
30,975
-
**85,970**
116,945
**129,429**
85,970| |---|---|---|---| ## Partnerships Overseas Networking Trust ## Balance Sheet As at 31 March 2021 |Year Ended 31.03.19 Total funds
Notes
**Fixed Assets**
11
**Current Assets**
Debtors
12
Cash at bank
**Current Liabilities**
Creditors: amounts falling due within one year
13
**Net Current Assets**
**Net Assets**
**Funds**
15
Unrestricted funds
Restricted funds|Unrestricted
funds
£
-
-
12,775
29,038
41,813
(9,650)
32,163
32,163|Restricted
funds
£
-
-
27,557
69,692
97,249
18
97,267
97,267|Year Ended
31.03.20 Total
funds
£
-
-
40,332
98,730
139,062
(9,632)
129,430
129,430
32,162
97,267
129,429| |---|---|---|---| ## Partnerships Overseas Networking Trust ## Notes to the Financial Statments For the Period 1 April 2020 to 31 March 2021 Year Accounting Policies ## **Basis of preparing the financial statments** No material uncertainties that may cast significant doubt the ability of the charity to continue as a going concern have been identified by the trustees. Therefore the financial statements have been prepared on a going concern basis. ## **Accounting convention** The financial statments have been prepared under the historic cost convention, and in accordance with the Financial Reporting Standard for Smaller Entities (effective April 2008), the Charities Act 1993 and the requirements of the Statement of Recommended Practice, Accounting and Reporting by Charities. ## **Exemption from preparing a cash flow statement** Exemption has been taken from preparing a cash flow statement on the grounds that the charity qualifies as a small charity. ## **Incoming resources** All incoming resources are included on the Statment of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy. ## **Resources expended** Expentiure is accounted for on an accurals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. ## **Cost of generating funds** Costs of generating funds comprise those costs directly attributable to raising funds through activities. ## **Other Fixed assets** The trustees has determined to depreciate the cost of equipment at 25% of cost per annum. ## **Governance costs** Governance costs include direct and related support costs relating to the governance infrastructure allowing the charity to generate information required for public accountability. ## **Taxation** The charity is exempt from tax on its charitable activities. ## **Fund accounting** Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particalur restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fund is included in the notes to the financial statments. ## Partnerships Overseas Networking Trust |2.
**Voluntary Income**
Gifts and donations
Bequests & Legacies
Gift aid
Grants
**Grants received, included in the above, are as follows:**
Welsh Assembly Government
THET PIP
Global Poverty Action Fund (DFID)
Good Gifts
Other
3.
**Activities for Generating Funds**
Fundraising events
4.
**Investment Income**
Interest
Dividend Payments
Loan Interset
5.
**Fundraising Costs**
Notes to the Financial Statments - continued
For the Period 1 April 2020 to 31 March 2021|Year Ended
31.03.21
£
124,292
-
20,138
22,052
166,482
Year Ended
31.03.21
£
-
7,880
4,172
10,000
-
22,052
Year Ended
31.03.21
£
340
Year Ended
31.03.21
272
-
-
272
Year Ended
31.03.21
£
-|Year Ended
31.03.20
£
139,103
-
21,823
5,504
135,677
Year Ended
31.03.20
£
-
-
-
-
5,504
4,000
Year Ended
31.03.20
£
670
Year Ended
31.03.20
-
-
-
4,848
Year Ended
31.03.20
£
3,265| |---|---|---| ## Partnerships Overseas Networking Trust |6.
**Direct Costs of Charitable Activites**
Direct Costs
(see note 6)
Grant funding
activity
£
Charitable activities
7,554
115,681
**_Grants and program expendiute_**
Travel expenses
**_Donations made_**
Professional fees
(moved from goverance costs)
Core Support Costs
Admin supprt
Promotional costs
Printing/photocopying
Insurance
other premise costs
website
accounting and audit
other fees
Bank Charges
(moved from goverance costs)
Core Overhead Costs
7.
**Grants Payable**
General activities|Year Ended
31.03.21
Totals
£
123,235
£
115,681
-
-
4,378
4,378
-
-
20
1,256
-
120
1,650
-
130
3,176
123,235.00
Year Ended
31.03.21
Totals
£
115,681.00|Year Ended
31.03.20
Totals
£
194,410
£
148,189
36,988
-
7,938
6,018
-
-
-
2,320
82
1,000
-
1,080
94
3,215| |---|---|---| |||194,410.00
Year Ended
31.03.20
Totals
£
148,189.00| ## Partnerships Overseas Networking Trust ## Notes to the Financial Statments - continued For the Period 1 April 2020 to 31 March 2021 |**Analysis of Grants and Program Expenditure by Expenditure Code**
Grants to individuals
Grants to NGO's
Direct Program Expenditure
**Analysis of Grants and Program Expenditure by Activtity**
Mbale CAP
Mbale PONT
_General Activities_
Mbale Visitors Centre
-
39,015
cholera appeal
-
6,777
NGO Support
-
12,713
Covid Training
-
-
Landslide Projects
-
3,230
_Education Activities_
School Link Funding
-
-
Education General
-
2,485
Education Covid Appeal
-
1,841
School Disability Project
-
5,000
_ATEB Links_
ATEB Grant
-
-
Workshop
-
2,439
_Churches_
Bulatse Catholic Church
-
-
First Baptist Church
-
4,600
Mooni Girls of Hope
-
1,400
Kaminkilo Community Proj
-
1,167
Hope Ministries Namatala
-
1,260
_Orphan Supprt_
Goats Project
-
11,811
_Health Care Projects_
AMB - Bikes
-
12,337
PHC - General
-
9,375
SHC - Projects
-
-
_Expenditure under £2k_
other activities
-
230
Total
-
115,680
**Governance Costs**|Other Parties
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-|Year Ended
31.03.21
£
3,230
41,932
70,519
115,681
Year Ended
31.03.21
£
Total
39,015
6,777
12,713
-
3,230
-
2,485
1,841
5,000
-
2,439
-
4,600
1,400
1,167
1,260
11,811
12,337
9,375
-
230
115,680
Year Ended
31.03.21
£
400|Year Ended
31.03.20
£
-
52,783
95,176
148,189
Year Ended
31.03.20
£
Total
52,561
-
12,008
5,116
-
-
9,395
-
-
1,827
994
2,656
3,000
1,376
1,608
-
8,654
20,828
16,666
9,844
1,656
148,189
Year Ended
31.03.20
£
400| |---|---|---|---| ## 8. **Governance Costs** ## 9. **Trustee's Remuneration and Benefits** The trustees provide their services on a voluntary basis therefore there was no trustee's remuneration or other benefits for the priod ended 31 March 2021. ## **Trustees' Expenses** There were no staff costs for the period ended 31 March 2021. Partnerships Overseas Networking Trust Notes to the Financial Statments - continued For the Period 1 April 2020 to 31 March 2021 ## 10. **Staff Costs** There were no staff costs for the year ended 31 March 2020 nor for the year ended 31 March 2021 No employees received emoluments in excess of £60,000. Notes to the Financial Statments - continued For the Period 1 April 2020 to 31 March 2021 Partnerships Overseas Networking Trust ## 12. **Debtors: Amounts falling Due within one Year** Year Ended Year Ended 31.03.21 31.03.20 £ £ Recoverable Gift Aid Just Giving CAF Mbale Uganda |Other Debtors
13. **Creditors: Amounts falling Due within one Year**
Other creditors
Deferred Grant Income
Loans repayable
14. **Analysis of Net Assets Between Funds**
Fixed assets
Investments
Current Assets
Current Liabilities|Unrestricted
funds
£
1.00
-
41,812.00
9,650.00
-
32,163.00|Restricted funds
£
-
-
97,249.00
18.00
97,267.00|40,331
Year Ended
31.03.21
£
382
9,250
-
-
9,632
Year Ended
31.03.21
Total Funds
£
1.00
-
139,061.00
9,632.00
-
129,430.00|55,653
Year Ended
31.03.20
£
6,041
38,000
-
-
400
Year Ended
31.03.20
Total Funds
£
1.00
-
86,369.00
400.00
-
85,970.00| |---|---|---|---|---| ## Partnerships Overseas Networking Trust Notes to the Financial Statments - continued For the Period 1 April 2020 to 31 March 2021 |15. **Movement in Funds**
**Unrestricted Funds**
General fund
Designated fund
**Restricted funds**
Ambulance
Carbon
Churches
Disarter Relief
Education
Engineering
Environmental
Health
Wildlife Education Centre
Livelihoods
Relief of Poverty
University
Primary Health
Secondary Health
**Total Funds**|At 31.03.20
£
14,248
17,529
31,777
431
10
8,247
-
2,105
4,475
1,906
1,438
3,265
8,668
20
1,278
20,842
1,508
54,193
85,970|Net movement in
funds
£
8,383
1,679
10,062
-
-
990
-
-
5,285
281
-
6,930
31,035
1,518
10,662
-
-
-
-
33,397
43,459|Transfers
between funds
£
9,677
-
-
9,677
-
433
-
-
-
-
-
-
-
21,810
-
-
10,650
-
20,842
-
1,508
-
9,677
-|At 31.03.21
£
12,954
19,208
32,162
2
-
10
7,257
-
7,390
4,756
1,906
30,178
34,300
10,186
8
1,278
-
-
97,267
129,429| |---|---|---|---|---| ## Partnerships Overseas Networking Trust Notes to the Financial Statments - continued For the Period 1 April 2020 to 31 March 2021 |15.
**Movement in Funds -**
**continued**
**Unrestricted Funds**
General fund
Designated fund
**Restricted funds**
Ambulance
Carbon
Churches
Disarter Relief
Education
ATEB
Environmental
Health
Mbale Visitors Centre
orphan
Relief of Poverty
University
Medical
Hospital Links
**Total Funds**|Incoming
resources
£
26,283
1,679
27,962
-
-
7,499
-
14,811
2,720
-
28,656
70,050
13,346
2,051
-
-
-
139,133
167,095|Resources
expended
£
17,900
-
-
17,900
-
-
-
8,489
-
-
9,526
-
2,439
-
-
21,726
-
39,015
-
11,828
-
12,713
-
-
-
-
105,736
-
123,636
-|Transfer between
funds
£
9,677
-
-
9,677
-
433
-
-
-
-
-
-
-
21,810
-
-
10,650
-
20,842
-
1,508
-
9,677
-|Transfer to New
Charity
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-|Movement in
funds
£
1,294
-
1,679
385
433
-
-
990
-
-
5,285
281
-
28,740
31,035
1,518
12
-
-
20,842
-
1,508
-
43,074
43,459| |---|---|---|---|---|---| Partnerships Overseas Networking Trust ## **Movement in Funds -** 15. **continued** Partnerships Overseas Networking Trust ## **16. RELATED PARTY DISCLOSURESunincorporated charity, Partnerships Overseas Networking Trust** ## **(Charity number 1125948).** The Partnerships Overseas Networking Trust CIO (Charity number 1166910) commenced its activities with effect from 1 January 2018, taking over the activities and assets from an