2024-07-31-accounts - Sydenham High School Parent School Association

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Trustees' Annual Report for the period

Period start date Day Month Year From 01 August 2023

Period end date Day Month Year 31 July 2024

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||||||||| |---|---|---|---|---|---|---|---| |From|01|August|2023|To|31|July|2024| |Section A Reference and administration details| |Charity name|Sydenham High School Parent School Association| |Other names charity is known by|Sydenham High School PSA, Syd PSA, PSA| |Registered charity number (if any)|1166887| |Charity's principal address|Sydenham High School GDST| |19 Westwood Hill| |London| |Postcode|SE26 6BL| |ee| |Names of the charity trustees who manage the charity| |Dates acted if not for whole|Name of person (or body) entitled| |Trustee name|Office (if any)| |year|to|appoint|trustee|(if any)| |1|Antonia Geldeard|President| |2|Gillian Panton|Vice President| |3|Elyse Waites|Vice President| |4|Ana Marin|Chair| |5|James Merrett|Chair| |6|Kirsten Meier|Treasurer| |7|Meenal Faiz|Co-Treasurer| |8|Ruth Irving|Co-Treasurer| |9|Cynthia Dugan|Secretary|Appointed 6 November| |10|Amy Pedder|Secretary|Appointed 6 November| |11| |12| |13| |14| |15| |16| |17| |18| |19| |20| |=| |Names of the trustees for the charity, if any, (for example, any custodian trustees)| |Name|Dates acted if not for whole year|

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Section A Reference and administration details

Names of the charity trustees who manage the charity

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Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser	Name	Address
Bank	Barclays Bank Plc



Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Constitution adopted 25[th] November 2021 Type of governing document (eg. trust deed, constitution) Unincorporated association How the charity is constituted (eg. trust, association, company) The Trustees of Sydenham High School Parent School Association ( PSA ) Trustee selection methods shall be the Head, The Head of the Prep School, the Deputy Head of the (eg. appointed by, elected by) School and the Officers. The members shall appoint from among its parent members up to 8 officers, including but not limited to a Chairperson, Treasurer, and Secretary (the Officers). The roles of Chairperson, Treasurer and Secretary may be shared (joint) appointments.

Officers shall be appointed and proposed for election at the AGM annually. The Trustees may fill any casual vacancy which arises following the resignation of an Officer during the year, such Officer to serve until the following AGM.

Additional governance issues (Optional information)

All trustees give their time voluntarily and received no remuneration or You may choose to include other benefits. additional information, where relevant, about:

 policies and procedures adopted for the induction and training of trustees;  the charity’s organisational structure and any wider network with which the charity works;  relationship with any related parties;  trustees’ consideration of major risks and the system and procedures to manage them.

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Section C Objectives and activities

The Objects of the PSA are to advance the education of the pupils of Sydenham High School (the school ), in particular by:

Summary of the objects of the charity set out in its governing document

developing effective relationships between the staff, parents and others associated with the school; and
engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils.

Summary of the main In planning our activities for the year, we kept in mind the Charity activities undertaken for the Commission’s guidance on public benefit at our trustee meetings. public benefit in relation to The main activities are as follows: these objects (include within this section the statutory  fundraising events which raise funds to provide facilities or declaration that trustees have equipment which support the school and advance the education had regard to the guidance of the pupils issued by the Charity  social events which promote and develop the relationships Commission on public between the staff, parents and others associated with the school benefit)

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

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Section D Achievements and performance

Summary of the main achievements of the charity during the year

Over the past year, the PSA organised a range of successful events that served both social and fundraising purposes, helping to strengthen connections within the school community. The funds raised supported a variety of initiatives, including the purchase of new school equipment, celebratory events for Year 6, Year 11, and Year 13 leavers, ice creams for pupils at both Prep and Senior School sports days, and social activities for new parents. A highlight of the year was the PSA Frost Fair in December 2023, which took the form of a festive Christmas Market. More than twenty independent stalls offered handmade goods such as bath bombs, tie-dye clothing, Christmas wreaths, and botanical drinks. Popular returning attractions included Santa’s grotto, jolly jars, mulled wine, and the always-popular teddy tombola. The event was a great success, with 20% of the funds raised donated to The Bay Tree Centre.

In early Summer Term 2024, the much-loved PSA Quiz Night brought parents and staff together for an evening of fun, trivia, and friendly competition. As part of our commitment to giving back, 10% of the funds raised were donated and divided between The Trussell Trust and Bell House.

The PSA Summer Party , held in the school grounds in June 2024, benefited from dry weather and high spirits. Families enjoyed a wide range of outdoor activities including inflatables, a wet sponge challenge, hook-a-duck, Pimm’s and cocktails, and a South African BBQ. The event brought the whole school community together in a relaxed and festive atmosphere.

Nearly New Uniform (NNU) sales continued to thrive, building on the momentum of the previous year. In addition to sales at the Frost Fair and Summer Party, termly sales were held at the Prep School, along with special induction day sales for the new September intake. PSA representatives attended each induction to warmly welcome new families and introduce them to the work of the PSA. Finally, class representatives played a vital role in fostering community spirit by organising year group-specific activities such as parent drinks, further supporting the PSA’s social objectives.

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Section E Financial review

Brief statement of the charity’s policy on reserves

Cash funds held in the bank account at 31[st] July 2024 amounted to £37,200 in unrestricted funds.

A balance of £5,000 is maintained (in the event of unforeseen circumstances which prevent fundraising activities taking place) to cover annual contributions made to the school such as leavers events and new parent get-togethers, as well as general running costs such as membership of Parentkind (the membership association for PTAs).

Details of any funds materially in deficit

Not applicable

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;

Fundraising was the main source of income and together with donations, sponsorship and interest generated gross receipts of £31,894 (2023: £29,636)

Funds were used to contribute towards equipment for the school; celebrations for the year 6, year 11 and year 13 leavers; ice creams at the prep and senior school sports days as well as supporting social activities for new parents. These contributions combined with fundraising costs, general costs and donations to other charities resulted in gross payments of £22,699 (2023: £14,743).

investment policy and Overall, this led to an increase in unrestricted funds for the year of £9,195 objectives including any (2023: £14,893). ethical investment policy adopted.

Section F Other optional information

Future Plans Sydenham High School Parent School Association intends to continue to organise events and fundraise in support of the Sydenham High School. ~~co~~ Section G Declaration

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) Kirsten Meier

Ruth Irving

Position (eg Secretary, Treasurer Co Treasurer Chair, etc) ~~ee ee~~ Date 30th May 2025

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Charity Name No (if any) Sydenham High School Parent School Association 1166887 Receipts and payments accounts For the period Period start date Period end date To from 01/08/2023 31/07/2024 ee ee ee Section A Receipts and payments

CC16a

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||||||| |---|---|---|---|---|---| |Unrestricted|Restricted|Endowment| |Total funds|Last year| |funds|funds|funds| |to the nearest £|to the nearest £|to the nearest £|to the nearest £|to the nearest £| |A1 Receipts| |Subscriptions|30|-|-|30|60| |Sponsorship|337|-|-|337|175| |Fundraising Trading Activities|31,523|-|-|31,523|29,400| |Interest|4|-|-|4|1| |-|-|-|-|-| |-|-|-|-|-| |-|-|-|-|-| |-|-|-|-|-| |Sub total|(Gross income for| |AR)|[ 31,894 ]|-|-|31,894|29,636|

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|||||||||| |---|---|---|---|---|---|---|---|---| |A2 Asset and investment sales,| |(see table).| |-|-|-|-| |-|-|-|-|-| |Sub total|-|-|-|-|-| |Total receipts|31,894|-|-|31,894|29,636| |SS5|5=| |A3 Payments| |General Costs|173|-|-|173|199| |Fundraising Trading Activities|10,280|-|-|10,280|6,220| |Charitable Activities (Donations to the| |School and Other Charities)|12,246|-|-|12,246|8,324| |-|-|-|-|-| |-|-|-|-|-| |-|-|-|-|-| |-|-|-|-|-| |-|-|-|-|-| |-|-|-|-|-| |Sub total|[ 22,699 ]|-|-|22,699|14,743| |A4 Asset and investment| |purchases, (see table)| |-|-|-|-| |-|-|-|-| |Sub total|[ - ]|-|-|-|-| |———|Total payments|[ 22,699 ]|-|-|——|22,699|14,743| |Net of receipts/(payments)|9,195|-|- 9,195|14,893| |A5 Transfers between funds|-|- -|-|-| |A6 Cash funds last year end|28,005|- -|28,005|13,112| |Cash funds this year end|==|37,200|-|- 37,200|=|>=|>|28,005|

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Section B Statement of assets and liabilities at the end of the period

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|||||| |---|---|---|---|---| |Unrestricted|Restricted|Endowment| |Categories|Details|funds|funds|funds| |to nearest £|to nearest £|to nearest £| |B1 Cash funds|Current Account|36,918|-|-| |Deposit Account|282|-|-| |-|-|-| |Total cash funds|37,200|-|-| |—====| |(agree balances with receipts and payments| |account(s))|OK|OK|OK| |Unrestricted|Restricted|Endowment| |funds|funds|funds| |Details|to nearest £|to nearest £|to nearest £| |B2 Other monetary assets|-|-|-| |-|-|-| |-|-|-| |-|-|-| |-|-|-| |-|-|-| |——| |Fund to which|Current value| |Details|asset belongs|Cost (optional)|(optional)| |B3 Investment assets|-|-| |-|-| |-|-| |-|-| |-|-| |ee| |Fund to which|Current value| |Details|asset belongs|Cost (optional)|(optional)| |B4 Assets retained for the|-|-| |charity’s own use|-|-| |-|-| |-|-| |-|-| |-|-| |-|-| |-|-| |-|-| |mane| |Fund to which|Amount due|When due| |Details|liability relates|(optional)|(optional)| |B5 Liabilities|-| |-| |-| |-| |-| |Signed by one or two trustees on|Date of| |behalf of all the trustees|Signature|Print Name|approval| |Kirsten Meier|29/05/2025| |Ruth Irving|29/05/2025| |————|

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Zoho Sign Document ID: 4ACD7F7D8-XL2X8ZITPBGFNICF1A-RNJMUXDOO0HNDQYTBCK9LPRA

Independent examiner’s report to the trustees of Sydenham High School Parent School Associa�on

I report to the trustees on my examina�on of the accounts of Sydenham High School Parent School Associa�on (the Trust) for the year ended 31 July 2024.

Responsibili�es and basis of report

As the charity trustees of the Trust you are responsible for the prepara�on of the accounts in accordance with the requirements of the Chari�es Act 2011 (‘the Act’).

I report in respect of my examina�on of the Trust’s accounts carried out under sec�on 145 of the 2011 Act and in carrying out my examina�on I have followed all the applicable Direc�ons given by the Charity Commission under sec�on 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examina�on. I confirm that no material ma�ers have come to my a�en�on in connec�on with the examina�on giving me cause to believe that in any material respect:

accoun�ng records were not kept in respect of the Trust as required by sec�on 130 of the Act; or
the accounts do not accord with those records.

I have no concerns and have come across no other ma�ers in connec�on with the examina�on to which a�en�on should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: Name: Fahreen Meghani, FCA 8, Dickenswood Close, London SE19 3LA Date: 29 May 2025