## **Trustees' Annual Report for the period** 

Period start date Day Month Year 1 August 2022 

Period end date 

Day Month Year 31 July 2023 


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|||||||||
|---|---|---|---|---|---|---|---|
|From|1|August|2022|To|31|July|2023|
|Section A                        Reference and administration details|
|Charity name|Sydenham High School Parent School Association|
|Other names charity is known by|Sydenham High School PSA, Syd PSA, PSA|
|Registered charity number (if any)|1166887|
|Charity's principal address|Sydenham High School GDST|
|19 Westwood Hill|
|London|
|Postcode|SE26 6BL|
|ee|
|Names of the charity trustees who manage the charity|
|Dates acted if not for whole|Name of person (or body) entitled|
|Trustee name|Office (if any)|
|year|to|appoint|trustee|(if any)|
|1|Kirsten Meier|Treasurer|
|2|Katharine Woodcock|President|Resigned 3 August 2022|
|3|Antonia Geldeard|President|Appointed 4 August 2022|
|4|Gillian Panton|Vice President|Appointed 1 January 2023|
|5|Suzanne Munday|Vice President|Resigned 17 April 2023|
|6|Elyse Waites|Vice President|Appointed 18 April 2023|
|7|Paula Larsson|Chair|Resigned 3 October 2023|
|8|Olivia Bishton|Co-Chair|Resigned 3 October 2023|
|9|Rosalie Wilson|Co-Chair|Resigned 3 October 2023|
|10|Gillian Mathias|Secretary|Resigned 3 October 2023|
|11|Ana Marin|Chair|Appointed 3 October 2023|
|12|James Merrett|Chair|Appointed 3 October 2023|
|13|Ruth Irving|Co-Treasurer|Appointed 3 October 2023|
|14|Meenal Faiz|Co-Treasurer|Appointed 3 October 2023|
|15|
|16|
|17|
|18|
|19|
|20|
|=|
|Names of the trustees for the charity, if any, (for example, any custodian trustees)|
|Name|Dates acted if not for whole year|

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## Section A                        Reference and administration details 

## **Names of the charity trustees who manage the charity** 

March **2012** 

**TAR** 

1 



|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|
|---|---|---|---|
||**Type of adviser**|**Name**|**Address**|
||Bank|Barclays Bank Plc||
|||||
|||||
|||||
||**Name of chief executive or names of senior staff members (Optional information)**|||



## **Section B              Structure, governance and management** 

## **Description of the charity’s trusts** 

Constitution adopted 25[th] November 2021 Type of governing document (eg. trust deed, constitution) Unincorporated association How the charity is constituted (eg. trust, association, company) The Trustees of Sydenham High School Parent School Association ( **PSA** ) Trustee selection methods shall be the Head, The Head of the Prep School, the Deputy Head of the (eg. appointed by, elected by) School and the Officers. The members shall appoint from among its parent members up to 8 officers, including but not limited to a Chairperson, Treasurer, and Secretary (the Officers). The roles of Chairperson, Treasurer and Secretary may be shared (joint) appointments. Officers shall be appointed and proposed for election at the AGM annually. The Trustees may fill any casual vacancy which arises following the resignation of an Officer during the year, such Officer to serve until the following AGM. 

## **Additional governance issues (Optional information)** 

All trustees give their time voluntarily and received no remuneration or You **may choose** to include other benefits. additional information, where relevant, about: 

- policies and procedures adopted for the induction and training of trustees; 

-  the charity’s organisational structure and any wider network with which the charity works; 

-  relationship with any related parties; 

-  trustees’ consideration of major risks and the system and procedures to manage them. 

March **2012** 

**TAR** 

2 



## **Section C                    Objectives and activities** 

The Objects of the PSA are to advance the education of the pupils of Sydenham High School (the **school** ), in particular by: 

**Summary of the objects of the charity set out in its governing document** 

- developing effective relationships between the staff, parents and others associated with the school; and 

- engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils. 

In planning our activities for the year, we kept in mind the Charity Commission’s guidance on public benefit at our trustee meetings. The main activities are as follows: 

**Summary of the main activities undertaken for the** Commission’s guidance on public benefit at our trustee meetings. The main activities are as follows: **public benefit in relation to these objects (include within**  fundraising events which raise funds to provide facilities or **this section the statutory declaration that trustees have** equipment which support the school and advance the education of the pupils **had regard to the guidance**  social events which promote and develop the relationships **issued by the Charity** between the staff, parents and others associated with the school **Commission on public benefit)** 

## **Additional details of objectives and activities (Optional information)** 

You **may choose** to include further statements, where relevant, about: 

- policy on grantmaking; 

- policy programme related investment; 

- contribution made by volunteers. 


March **2012** 

**TAR** 

3 



## Section D                      Achievements and performance 

## **Summary of the main achievements of the charity during the year** 

The main events held during the year were both social and fundraising occasions which enhanced relationships within the school community. Funds raised from these events allowed us to contribute towards equipment for the school; celebrations for the year 6 and year 13 leavers; ice creams at the prep and senior school sports days as well as supporting social activities for new parents. 

The PSA Frost Fair returned to the school calendar in December 2022, after a two-year break, with Santa’s grotto, jingle jars, mulled wine, mince pies and a chocolate tombola being especially popular. The event was a resounding success, adding to the festive cheer during the Christmas period with 10% of funds raised being donated to Lewisham Foodbank. 

The PSA Quiz Night took place in the Longton Hall in March 2023 which saw parents - together with the senior leadership team, teaching and support staff - enjoying the quiz questions posed by our fantastic new host and quiz master. 10% of funds raised from the evening was donated to the Disasters Emergency Committee Turkey-Syria Earthquake Appeal. 

We held our annual PSA Summer Party in the school grounds on a warm and sunny summer’s day in June 2023. It was wonderful to bring the whole school community together to enjoy stalls and activities outside which included inflatables, wet sponges, Pimm’s, hook-a-duck as well as a guess the teachers’ baby photos competition. 

It has been another phenomenal year for sales of Nearly New Uniform (NNU). In addition to NNU sales at the Frost Fair and Summer Party there was a spring term sale and induction day sales for the new September intake. A PSA representative attended each of the inductions to welcome parents to the school and introduce them to the PSA. 

Class representatives contributed to our social objectives by organising several activities for their year groups such as parent drinks. 

March **2012** 

**TAR** 

4 



## **Section E                    Financial review** 

**Brief statement of the charity’s policy on reserves** 

Cash funds held in the bank account at 31[st] July 2023 amounted to £28,005 in unrestricted funds. 

A balance of £5,000 is maintained (in the event of unforeseen circumstances which prevent fundraising activities taking place) to cover annual contributions made to the school such as leavers events and new parent get-togethers, as well as general running costs such as membership of Parentkind (the membership association for PTAs). 

**Details of any funds materially in deficit** 

Not applicable 

## **Further financial review details (Optional information)** 

Fundraising was the main source of income and together with donations, sponsorship and interest generated gross receipts of £29,636 (2022: £16,840) 

You **may choose** to include additional information, where relevant about: 

- the charity’s principal sources of funds (including any fundraising); 

- Funds were used to contribute towards equipment for the school; 

- sources of funds (including celebrations for the year 6 and year 13 leavers; ice creams at the prep any fundraising); and senior school sports days as well as supporting social activities for 

- how expenditure has new parents. These contributions combined with fundraising costs, general costs and donations to other charities resulted in gross payments 

- supported the key objectives of £14,743 (2022: £11,800). 

- of the charity; 

- investment policy and Overall, this led to an increase in unrestricted funds for the year of objectives including any £14,893 (2022: £5,040). ethical investment policy adopted. 

**Section F                     Other optional information** Future Plans Sydenham High School Parent School Association intends to continue to organise events and fundraise in support of the Sydenham High School. ~~ee~~ **Section G                    Declaration The trustees declare that they have approved the trustees’ report above.** 

**Signed on behalf of the charity’s trustees** 

**Signature(s)** Ruth Irving **Full name(s)** Kirsten Meier **Position (eg Secretary,** Treasurer Co Treasurer **Chair, etc) Date** 30th May 2024 

March **2012** 

**TAR** 

5 



## **Independent examiner’s report to the trustees of Sydenham High School Parent School Association** 

I report to the trustees on my examination of the accounts of Sydenham High School Parent School Association (the Trust) for the year ended 31 July 2023. 

## **Responsibilities and basis of report** 

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). 

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. 

## **Independent examiner’s statement** 

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 

1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 

2. the accounts do not accord with those records. 

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. 

Signed: 

## Name: Catherine O’Neill 

Relevant professional qualification or membership of professional bodies (if any): ACA Address: 122 Crystal Palace Road, London. SE22 9ER 

Date: 30 May 2024