Au&pcy.c
HANTS AND DORSET CHRISTIAN YOUTH CAMPS
Charity Registration Number
118e885
ANNUAL REPORT AND ACCOUNTS
For th8 y8ar 8nd8d 30th September 2024

HANTS AND DORSET CHRISTIAN YOUTH CAMPS
Thé Tnjstees pre8ent their Report for the year ended 30th September 2024
Rgf•r•nce and admlnlstratlve detalls
1166865
Charity registration numbar
Charitsble Incorporated Or9anisation number
CEOO8562 (EnglarKI & Wales}
Correspondence addr8s8
14 Eg8rton Gardens, West E81ing, London W13 8HQ
l. Trustèes
Mr David Cook (Chaiman)
Mr Michael Brook (Treasurer)
Mr8 Chartotte Knight
Mrs Madelelne Hardyman (Nee Mouldl
Mr Laurenc8 Pull
Mr David Smith
2. Indopgndgnt Examin•r Mr Stéphén Dov8r, 2 Castl8bar Road London W5 2DP
3. Bankors CAF Bank Ltd, 25 Kings Hill Avenue, Kings Hill, West Malling ME19 4JQ
4. StruGtur8, 9OVornance and management
a. Govomlng documont
The Charttabl8 In￿rPorated Organisatlon was reglgtered on 3rd May 201e and is govemed in
accordan￿ with its Constitution
b. Member8hlp
Mèmbers of the Organlsatlon ar8 the Trustees.
c. Trustees
Trustees 8r8 nomally appointed or re-appointed for periods of five year8. Appointments are
mede by the continuing Trustees having regaro to the practical and profe88ion818kills
needed.
New Trustees 8r8 given copie5 01 the wn5titulion, and Ihe Charity Commission's publication
'Tho Essential Trustee, as part of their induclion.
Support for the appointment and reappointsnenl of Trustees is requ8Sted al an annual
Consultallv8 m8eting of the Trust888 wtth camp L8aders and other supporters
Page 1

d. Managemenl
Trustees nomally meet five tim88 each year, but are in trequent contact by e-mail and
telephone b8tw88n m88tings
They appoint an Administration Team which indudes at least one Trustee, to 8rr8nge the set
up and take dcwn of the Camp site and make det8iled arrangernents concBmin9 Camp
equipment and services,
Tho Trustees also 8ppoint Overall Leaders, Spiritual Loaders, Site Administrators and a Chief
Cook for each Camp
The Trustees have two meetings eaL* year with the Appointed Leaders, and at least one
me8ting with the Administration team. Eath Camp has a link trustee for contact throughout
the yaar
•. Porsonnol
The Qr9anisalion has no employees. All actlvltles are undertaken by volunteers who are
reifflbursed only for necess8ry apprcved expenses.
AS well as helping to m8k8 the (2mps affordable this engenders enthusiasm and support
between volunteers and trustees
Related partles
The Organisation has no Related Parties
5. Rl8k$
The Organisation is solveni and has no long-temi financjal liabilities.
Insuranc4 covar is maintain8d for risks rélating to èquipmént And risks appropriaté to our
Charitable adivities. Each camp is r9sponsiblg for making rlsk assessments for thalr activit16S.
6. Objects and Actlvities
The objects of the or9anisation are to advance the Christian faith, in partiwlar among children
and young people in the United Kingdom, whith is to be athieved by promoting and runnin9 either
alone or with other similar Christian org8nisatlons resldentl81 holldays at whlch the Christi8n faith
Is presented and Biblical teathing given, and Providing assistance and facilities for olher Christian
organisatSons to run simllar residential holld8ys and activities,
In this year we held four weeks of holidays for children aged between 9 and 22 years old., this
induded a Se￿nd CA8mp for teenagers. We had more campers and team members than in recent
years. All camps were enjoyed wilh very slrong feedback again from both parents and Ghildren.
Thrag Out of the four camps had new Overall Leaders and we have a policy of continually training
up new leadership in 811 areas of camp lrfe.
Tne trust has made oood progress In the clevelopment of the 10-year vision, this provides a
strong foojs lo the work and helps lo build a real sense of purFrf)se.
One of our aims in the 10-year vision is to purchase a p8rman8nt slte to avoid the uncertainty of
renting from year to year. No suitable site came on the market during the year and we continue
our Search.
At the start of the camping season about 150 people came to celebrat8 the 80th Anniv8rsary of
the first camp, and a book is being published to narrate the history.
Administralively, the organisation is continuing to make good us8 of tethnology f0cJJs￿.ng larg81y
on Churchsuite for bookings, mailings, giving, c8mp8r and team r8cords and Miuosoft 365 for
intern81 communication and storag8,
Publlc benefit. The trustees believe that the activities give public benefrt in that the camps are
open to all and help to provide a spiritual foundation which is imFrf)rtanl for a balanced life. The
vaiious a￿l￿￿eS also contribut8 to their physical, social and mantal dévèlopmènt. Incréasingly
Page 2

th8 saf8 residential environment is allowing children and teenager5 to 'open up, and share really
challenging life situations which have not othewise been Shared. This has increased the
safeguarding focus but serves as a really import personal and public benefil.
7. Financial review
General Fund
The lar9est items of General fund income are Campers fees and donations, while major
expenditure items relate to food and the provision of on-sit8 faalities, togeth8r with insuranc8.
Campers. fees were Increased in line with inflation but increased numbers of Ggmpers led to a
surplus of £3,173 on the General account. We transferred £3,00010 the MaintenancA and
Equipment Fund (See below) for general Upkeep and a further £19,00010 fund the purchase Of a
new marquee. The General fund balance carried forward at 30 September 2023 was £5,001.
Malntonance and Equlpment fund
This exists to assist the Administration Team in planning the larger items of repair costs and the
purchase of replacement and additional equipment. We purchased two new marquees at a cost of
£37,581 Transfers for the G8n8ral Fund 8nd Leg8cy Fund of £19,000 each ftjnded the purch8se.
This ha5 left u3 Wlth a balance on the acLount of £6,885 at the end of th8 year.
Legacy Fund
Al the end of the year we received the second and final instalment of Ihe legacy, amounting to
£87:515', we transfeffed £19,000 trom this fund for the purchase of a new marquees and Ihe
tialance of £151,804 is being heid in high interest funds for futur8 major expenditure on site or
equipment.
Restrlcted Funds
Permanent site Fund
As the result of further gifts and redemption of pledges the balance grew lo £80,692.
Details of balances and ino)me of this and Other Reslricted funds for a Camp Fee 8ursanes 8nd
Projects (fomi8rly Showers and Generator) funds are shown in Not8 10 to the Accounts,
The Irustees are 5atisfi8d that financial funds are adequate to support the Gh8ritable objectives in
the foreseeable future even If the camps should fall to happen.
8. Plans for 2025
Research 8nd enquiries Con￿rning 8 permanent site are also continuing. We are sèeking ways of
increasing the numbér of camp places available without losing the athos that is Hants and Dorset
Youth Camps.
The trustees have contlnued to Improve communications wth Interested people and thurches.
This IS to gtrengthan exi9ting links and make our charitable objects knovm to oth6r young people
who could benefil.
The report has been prepared in accordance with the provisions applicable to tharitable
incorporated organisalions.
Approved by the Truste8s, on 15. 2S
Trustee
page 3

HANTS AND DORSET CHRISTIAN YOUTH CAMPS
STATEMENT OF FINANCIAL ACTMTIES
FOR THE YEAR ENDED 30TH SEPTEMBER 2024
Unreslri¢tsd R•8trletod
Funds
Funds
TDtal
2024
Total
2QZI
In¢om*
Don8lion6
Charitable activities
Itbv¥slment5
Total Income
102,147
34,744
2,67S
139,566
8,785
110,932
34,744
4,035
149,711
130.691
33.243
3,414
167,348
1,380
10,145
Expondlture
Chaibtablè activilie$
Tolal expenditure
84,867
84,867
84,867
84,8S7
33,390
33,390
Excèss of income over t>¥enditur¢
54,699
10,148
64,844
133,958
Tranjfers bets%ten fvnds
1,783
12,148)
365)
N•t mov•m•nt in Fund*
56,482
7,997
fA.479
133,958
Fund ￿lAne¥S It 1$t Oetober 2023
Fund ba14nce8 8t 1 st october 2024
107,314
163 796
82,743
90,740
190,057
254 538
56,099
190.057
Th• stal•m?nt of financial activities indudes all gains and losses recognised in the y•8r.
l incomo and expendrture derive from continuing aGllvilles.
Page 4

HANTS AND DORSET CHRISTIAN YOUTH CAMPS
BALANCE SHEET
AS AT 30TH SEPTEMBER 2024
Not•
2024
2023
Current A¥sets
Stocks
Debtors
Cash al Bank and in hand
1,094
3,446
189 385
9,810
Total Current Assets
268,874
193,925
Credilors.. amounts falling dua ￿1th1n one year
254,538
190,057
254 536
190 057
10
Unrestn'ct•d Fundj
Re$tri￿•d Funds
163,796
90,740
107.314
82,743
254
190 OS7
Thé CIO li •nlilled lo th• •xemplion from the audit regul￿ment under Seclion 145 Charitie8 AGI 2011 for
the year 8nded 30th September 2024
Th6 Irustees are re8ponsibile for ensuring that thè chanty ké8p8 accounting records vthich comply wfjlh
sections 130 to 124 of thé Charities Acl 2011 and for pr?paring accounts ￿le￿ give a Iru? and fair view ol
the state of 8ffairs of the tharity. as at the end of the financial year, and of its incoming rasources and
applicalion of re$ourcEs, including ils income and expenditure, for the fingn¢ial year in accordance with the
rèquirement$ of the Charili?s Slalemenl of Recommended Practice ISORP)(FRS102)
The policy of the trustees 18 lo retain rese￿eS sufficient for the foreseeable needs of the org4nisstion.
Surplus funds are retained lo prowide for early exp8ns•s and shortfglls in future y•ars.FundÉ ar@ alÈo 591
ayide for Ihe purchase of a pemanant Sile
Page 5

HANTS AND DORSET CHRISTIAN YOUTH CAFAPS
NOTES TO THE FINANCIAL STATEMENTS
FOR THE VEAR ENDED 30TH SEPTEMBER 2024
Aeeounting polieieg
Gharfiy Inlonnation
Mants and Opr5￿ Chrfstlaii Youth Camps is a Charitsblè Into￿Orated Organisation, registered in Englgfid
and Wal85 under Reg151r8lian number CE006562. It took overthe activities ol a Charity Trustwth th8 8am8
Name, frorn16t Odober2016
1,1 Thè account$ h8v8 been preparad in accordance ￿1h the 'Accounling and Roporting by Charities..
ststement of Recommended Practice Applicable to charities preparing Iheir a￿oUn1$ in arxordance wlh
the Fin8ncial Reportlng Standard applicable in the UK and Republic of Ireland IFRS 102). (as amended for
accounting periods commencing from 1 January 2016). The charily is a PubliG Benefit Enlty a$ defined by
FRS 102.
The chanly ha5 laken advanlage of the provlslon3 In the SORP for charilie¥ applying FRS 102 Updal
ulletin 1 not to prepare a Slalemenl of Cash Flows.
rhe accoun15 hpve beon prepared under the histDriGal ry)s1 Gonvention. Th¢ pritr)upal a¢¢ounllng polidei
adopted •r• •ot out below.
1.2 Going Con¢•m
The o¢counts have be?n dravm up on a going conc•m ba$is.
1.3 Chafltabh Fund•
Unreslricled funds are avallable for use ai ihe discretlon of ihe injstees In furtherance of th¢lr tharllable
objectives unless th8 fijnds have been designated for other purposes.
Re51rlcted fiJnds arB Subject to specrfiG ￿nditionS by dDnor8 as to howthey m8y be uJ•d. Thè purpo$88
and uses of the restricted funds are s&1 out in the note5 to Ihe accounts.
IA Incomlng resoUr￿S
Incomé from Charttatle Actliritsès 8nd Donations are recognized on receipt.
Income tax recoverable in ralalion to income received under Ihe Glft Ald regulations is recogflised at the
time of the donation.
Other income is recognized ￿en th8 charity is leqalfy entitled ID it, after any perfomianc• conditions have
been mel.
1.5 Expenditure
Expenditure is recognized once th•r? IF a legal or con$tructiv• obligation to make payment to a third paty,
il is Probab￿ thal 5ettiemenl wll be required and the amount of the obligalion Can be measured reliabty.
AJI expenditure is a¢Gounted for on an accruals ba$i$. All •xpgns6s induding support cotsts and
90vernan¢e co$1$ are alloe•téd Its the Applicablè eyndilura haadings,
Irrecoverable VAT 15 charged again51 the e)pendllure headlng ror which It W8$ Incurred.
1.6 Financial Instruments
The Charity onty enters inla basic financial instruments tran5action3 that result in the recognilian of financial
qsset5 and liabilities like debtors and creditors.
Cash and ca$h equivalenl$ indude rash in hand, depG8its held v*ilh bank$, al Gall or blilh orlginal maturilie5
ol three months or less.
Page 6

HANT8 AND DORSET CHRISTIAN YOUTH CAMPS
NOTES TO THE FINANCIALSTATEMENTS ICONTINUEDI
FOR THE YEAR ENIDED 3QTH SEPTEMBER 2024
1.7 Debtors
Debtors are rncognised at the settlem8nl amount.
1.8 Cr•ditor•
Gredilprs are moagured 8t the transaaion pri¢e
1.g Policy on r•s•rv•8
The policy of the I￿SIe&S is ￿ retain reseNes sufficient forthe foreseeaE4e needs of the org8ni8ation. Surplus
funds are r•lainad io provide for expenses and shortfalls in fulure y•ar5.Funds arts also set 8side for the
purchase Df a p8rman8nt sil•
Crltlcal aecountlng •Atimal•s and judyments
In the Spl￿tcation pf the Charit￿9 accounting polici95, the Iruslees are réquired iu make judgemenls.
estimates and a88umpiions about the cany'ng amount of assets and liabilities that are not readity apparenl
Irom other source5. The estimates and aSSorAated assumptlons are based on historical expenence and
other factors that are considered to bo relevanL AGtual rosulls may differ from these eslimates.
The estimates 8nd undedsryng assumptions arè revFewed on an ongoing basis. ReMsiDns lo accounting
eslimales are recDgni58d in th8 p•nod in ¥thich the estimate ig revised thefe the rnvisiort affect• only Ihat
period, or in Ihe pen'od of the reNision and future periods ther• thé revision affects both current and lulure
periods.
Unre8tr1cted Restrithd
Funds
Fund•
Tolal
2024
2023
Donatlons and legaoles
11,8¢9
18,254
44,655
2,763
5,163
3,330
87,515
87.515
82,706
102,147
8,785
110,932
130,691
In 2023 of the total donations £96,746 wa8 for unrestrided funds and £33,945 WAS lor rV6tsi￿ed fvnds
4 Income from ¢haiitable activitr•s
6,a85
2,400
Grft Aid l•x recovered
L6gacies
Camp Income
34,744
In 2023 a15 incoma from charliable activitles was for unr•strictgd fvnds
In￿stment In¢onya
Bank Interesl
In 2023 of Ihe lolal inveslment income £2,994 was
lunds
34,744
33,243
2,675
unreg
1,360
4,035
3,414
un
wa$
om res
Twustees. reff￿n￿&t1On and beneflts and R•tsted Party transaclion5
No trustee$. remuneralion or other benefft8 4Ydre p￿d for the year ended 30th September 2024 nor for the
year ended 30th Seplember 2023
During the year ended 30th September 2D24 no trustees *tre reimbursed for oxpenses incurred in running
the camps, and none gave donations. (During Ihe prevlou5 year no tnjstees wBre reimbursed lor cxpen5es
in njnning the Gamps, and none gave donalions.) Children of trustees and other officials allended the
camps on the same temis as Dlher camper5.
There were no other related party iransadions in either year.
Charltablp Exp•ndlture
All expenth'turo on Charitable Activities relales to the njnning of carryJ$ (Sarne in the wevious yfrar), except
£100 paid for thé Independent Review of the accounts. (Same in the previous year)
Page 7

HANTS AND DORSET CHRisllAN YOUTH CAMPS
NOTES TO THE FINANCIAL ST ATEMENTS ICONTINUEDI
FOR THE YEAR ENDED ￿1TH SEPTEMBER 2024
2024
2023
Debtors: amounts falling due wlthln one year
Gift Aid Tax recoverable
other debtors
1,621
8,189
3,326
120
Credltors: amounts filllng due wllhln one y•ar
Camp Expenses payabl
Accruals
14,338
3.868
14 338
10 Mov8m•nt in Fund8
At
Expènditure Trdnsfers 30.09.2024
01.10.2023
In¢ome
Unr••lrl¢t¢d Fund•
Genera5 Fund
Leggry Fund
Maintenance & Equirrfnenl Fund
20,827
82,708
3,781
107,314
50,968
88.09B
500
139,566
(46.470) <20,2171
{19.000)
41.000
1,783
5,108
151,804
6.884
(38.3971
(84,887)
163,796
Re4triGlpd Fund•
Ptmianem silè Fund
Fees Bursary Fund
Projects Fund
71,053
2,975
8,715
82,743
9,840
505
80,693
1,332
8,715
(2,148)
10,145
(2,148)
90,740
Total Funds
1go,057
149,711
(84,867)
(365) 254,536
11 Anal￿15 of net assets between funds
Unr•sirfct•d R•stricted
Funds
Funds
Totsl
Funds
Al 30th Septemb•r 2024
Stocks
Debtors
Cash al bank and in hand
Creditors due Nwithin on¢ year
9.810
160,324
(14,3381
163,786
9.810
90,740 259.064
114,338)
254,536
90,740
At 30th S•pt•mb•r 2023
1,094
3.446
106,642
(3,868)
107,314
1,094
3.446
189,385
13,868)
190,057
Debtor5
Cg$h at bank and in hand
CrEdilor5 due wthin one year
82,743
82,743
PRge 8

HANTS AND t)ORSET CHRISTIAN YOUTH CAMPS
NOTES TO THE FINANCIAL STATEMENTS ICONTINUEDI
FOR THE YEAR ENDED 30TH SEPTEMBER ￿24
12 D•signat•d and Restrlcted Funds
O•¥ignat•d Fund
L•gacy Fund
This Fund creatéd by thè Trusl••s io hold legaci8s we have rec8ived for Ithich there has been no
designation. Detai18 of legacies received during the year 8ndèd 30th SèptÈmbÈr 2024 are shovm in
Nole 10. £19,000 VAS transfemd to the Maintenance & Equipment Fund to fvnd a newmarquee,
Maintenanc• & Equipment Fund
This Fund, bthich is not restricted. was created by the Trustees, la 8sslSt the Administr81ion
Cdmmittéè in planning tho purchase and major repairs of equipment, We have wr¢hosed 2
marquees this year at a coslol £38,000 V•hith was funded in part from the General Fund $urplus and
in part from th• Legacy Fund.
R•8trlet•d Funds
P•rmanent Slte Fund
Thi$ Fund represents donations roceived towards tho purchase ol a pernianenl slte for the Camps.
This year we fund-raised amongst our supporter3 when a potential new site came on the mathet.,
unfonunately aur bid was unsuccessful, Details of donation5 received dunng the year ended 301h
September 2Q24 are shown in Note 10
F••5 Burs•ry Fund
This Fund receives donations and subsidises the Camp Fe¢¥ of young people vtho would not
otherwise be able to attend the Camps because ofthe cost. The balance At the end ofihe year makes
it possible to offer Bursaries during the early booking period of the next year, wthoul being dependent
on new dDn8n'cns.Delai1s of income and bursaries granl•d during the year ended 30th S8plemb8r
2024 ar• sho¥￿ In Note 10
Projects Fund (fomi•rfy 5how•rs & G¢n¢rator Fund)
The balance in Ihis lund at 31]th September 2024 r&presents lh8 un&pÈnt funds on projects ￿[ch
have required fun&raising. This year received a grant for the r8pair of the 'Chapef rool,, Ihe$e warkj
are on-going. DetAils are shown in Notè l O
Page 9

HANTS AND DORSET CHRISTIAN YOUTH CAMPS
INDEPENDENT EXAMINER'S REPORT
FOR THE YEAR ENDED 30 SEPTEMBER 2024
Ind•p•ndani Examinor's R•poiT to Ih• TruBth•B or HaniB and DorJJei Chrlstlan Youth CAM
l Teport to the trustees on my ex3mlnation ol the linancral st3temen15 of Hants and Dorset Chrlsttan YoLrth Camps
(Yhe rharilable IncorpNaled organkallvn'l lor the ypar ended 30 SeFernber 2024 which compriGe the Statement of
Financial Act'wties, the Balanc8 Sh88t and related notes.
This report ts rnade Solely lo the charty's trustees, as a bcrfdy, in 3¢cordance vAlh Éecb'on 145 of the Charrties Act
2U11. My work has been UNlertaken GO th2t I mlght sfate to the pthaiily'6 Iru8tèe5 thD5e rnatters l am requifed to
slate to them in this report and for no othef purp￿e. To the fullest extènt p8rmltted by law, I do acceEt or
agsumE reSP[￿SItAlity lo anyone ryther than the chafrty and the chanfis ITUStee8 88 a body. IOT my work, for thiB
report. DT lor thè opinions I hav6 lonned.
RMPvn•I￿'l1Ii￿ and gf i•p9ft
A8 the trustees ol charitable incorporated organlzatlon you 3r2 re&pon$ible for the wepaiation of the fitr)ahcial
slatemtsn16 in aGGDrdanc2 Wth the iequirements ol the Charits'e8 Ad 20111.lhe 2011 AGVI and the Charities
statement of Reaommended Practice ISORPIIFRS1021
Ind•p•rd•ni •Xab771n•r'• •tat•m•nt
I have GomFAeled my examinalion. l oanfinn Ihfit no material Matte￿ havo come la my attention In connèctlon
)* ¢￿¥￿Inall0m giving rne Gau60 to believe that in any material r@6p¢Ft
111 accounting reGoTd8 were not kept in respect of the Ghar¢tat4e Incorporated Ofganlzatlon as requi¥ed by
euion 386 01 Ihe Lvub AGI., or
lill thv fingncial stat8in•nt8 do not aCCDTd vath thoA• r8cord8', or
Illll tho flnancial Ètatarnonts do not GomF4y Ihe accounting requirernenls of A•¢tlon 396 of tho 2006 Act
othBr than any requlrement thal the Iinanual ststements glve a 1r¢Je and foir view wthich Is not a matt
c(thGidered a6 part of an indeFendent oxamlnBtion, cr
livl the financlal slatem8n16 have not b•8n pr4parod in accordance vlth th• m8th&aÉ and of the
statement ol Recomm•ndtd Practice for accounting and reporting by ch8rki•s aprllGatAe to charities
Fiepafing Ihair aCCDunts in accordance wlh the Financ¢al Reporting Standard 8PF4icable in the UK And
Rgwblic ol ITolafjd IFRS 1Q21,
I hive no concem8 and hthve come Acro99 no other malteis in Eonn•ction wilh the •xamination to thich attention
Should dravm in thi• report in order to enabla 3 proper Ltnderstanding ol the financAal statements lo be reach&
zwik &rL£
Page 10