ARTS
PHOENIXQ
The Phoenix Theatre & Arts Centre
Trustees, Annual Report & Statement of Accounts
l April 2024 / 31 March 2025
Ir
Phoenix Arts
Station Road, Bordon, Hampshire, GU35 OLR
CIO Charity No. 1166858

Phoenix Arts 2024-25
Contents
Page
Administrative InFormation
Primary Aims
Management
StaFFing
Funding Bodies
Chairman s Report
Treasurer's Report
A Footnote from the CEO
Health & Safety T05k Force Report
Appendices
Appendix A
Independent Examiner's Report
Independently Examined Accounts for the Year Ended 31 March 2025
12-15

Phoenlx Arts 2024-25
Administratiye Information
The Phoenix Theatre & Arts Centre is o CIO Registered Charity {Number l 1668581. The primary
objectives, managemenl and operation OF the Associahon are laid down in its Constitution, which is
bosed on the Model Constitution recomrnended by the National Federalion OF Community
Organisahons Icomrnunity Mattersl.
Trustees for the Period 1/4/2024 - 31/3/2025
Davino Hudson
Eric Clifford
Jim Miles
Brent Sigley
Paul Edwards
Elaine Miles
Maureen Reid
Nick Tupper
sarah Bawtree
Paul Burgess
Grant Dawkins
Cllr Penny Flux
CllrJames Fryer / Cllr Linda Delve
Cllr Lynn Malikoff-John5ton
President
Chair
Vice-chair
Treasurer
Secretary
Represenlahve of ihe Deadwater Valley Trust
Representative of East Hompshire District Council
Representative of Whitehill Town Council
Reserve Representative of Whitehill Town Council
Bonker5-.
Lloyds TSB plc, 75 Castle Street, Farnham, Surrey, GU9 7LT
Independent Examiner.
Michelle Wise, Wise Accountancy Services www.wiseaccountonc
rvices.com

Phoenix Arts 2024-25
Creating Community
Primary Aims
The Objectives laid down in the Constitution are:
lal Providing facilities to advance education and to provide facililies in the interest OF social
welfare For recreation and leisure-time occupation
Ibl To establish or to secure the establishment of a Community Arts Centre and to maintain and
manage or to co-operate with any local authority in the maintenance ond management of
such a centre For the ochvilies promoted by fhe Associotion and it5 constituent bodies,
without distinction OF sex or OF polilicol, religious, or other opinions.
The principal activities of the charity reflect its objectives in ihat they provide opportunities For the wider
public to have access to o variety of art5 based activities and provide educational prograrnmes and
learning through the arts to all ages and abilities. To achieve this The Phoenix Theatre & Arts Centre-
OFFers a broad programme OF dramo, music and theatre perFormonces, both
professional and amateur, at the theatre venue
Provides a programme OF art and drama aclivities For children and young people at the
centre
Delivers a programrne of learning opportunities in visual and performing arts for adults
with learning disabilitie5
Delivers an Adult Leorning Programme in the creative arts in Whitehill & Bordon
Provides workshops in the art5 to Schools and community groups as one-oFF or longer-
term projects
OFFer5 artlStS Studio space available for rent
Offers conference / meeting rooms
Provides rooms available to hire For band practises and other reheorsa15
Is home to an amaleur thealrical group, The Phoenix Players, in which member5 of the
community participate to perform ploy5 at The Phoenix Theatre
Manogemenl
In accordance with its Constitution, the policy and affair5 OF the Association are determined by the
Council which meets montrhly. The members OF the Council are also ihe Charity Management Trustees.
The Council con515t5 of-
The Officers of the Association
The representatives appointed by the constitueni bodie5 / Sections
Representatives of the lull members
One representative OF the junior members
Up to Four co-opted members
Representative5 from funding bodies

Phoenix Arts 2024-25
Member3 of the Association are invited to nominate new Trustees when the nolice of the AGM is issued.
A CEO is appoinked by the Trustees to manage the day to day operations of the charity. To Facilitate
effective operation5, the CEO has delegated authority for operotional mattèrs such as artistic and
performance related activity policy, linance and stoffing. The parameler of the authority is laid out by
the Trustees who review this os oppropriate.
Reseryes Policy
charity has an obli9alion to di5bur5e money raised For its charitable objectives, wiihout delay.
However, all organisahons need a certain level of cash re5erve5 to ensure their smooth day-lo-day
running. The Trustees feel that it would be appropriote to build up a cash reserye 0120 - 25 /0 of the
annual running costs to cover operalional requirements but are prepared to run the Association with a
lower level OF reseryes in pursuance o¥ our choritable objective5.
Public Benefit
The Charity Trustees understand the Chority Commissions guidance on public benefit and in accordance
with the objectives OF Fhe organisation recognise that the charity operates primarily to provide public
benefit in advancement OF the arts ond also through the advancement OF education and community
development. To facilitate this, work the charity maintains the Fabric of a community arts centre in
addition to providing art5 related activities within the community.
Staffing
The stafF For the year comprised the following:
I x full-time CEO
I x Full-lime Operations & Administrative Manager
I x part-time Marketing Manager
I x part-tirne Marketing AsS15tont
I x Full_trime Theatre Technician
I x part-tirne Cleaner
Freelance, self-employed artists and actors are engaged to njn workshops and to perform in
productions under the Phoenix Arts umbrella
Volunteer Bar Staff
Volunteer Front of House Staff
Volunteer Box OFlice Stoff
Volunteer Office Stalf
Volunteer Theatre T@chnicions
Volunteers who distribute Markeling print locally

Phoenix Arts 2024-25
Funding Bodies
Revenue funding has been received From-
Arts Council England
Whitehill Town Council
Project Funding has been received from:
East Hampshire District CoLtncillDr5 devolved budget
Annual Report by the Chair of the Board of Trustees 2024-25
2024 saw o summer and autumn closure OF The Phoenix for a major reFurbishment of the building.
October 2024 marked the completion OF this second phose OF the work and we celebroted the
occasion in style, reopening ihe venue with a real bang, with the young Taiko drummers from Farnham
performing al our Open Doy on Saturday 26 October. We welcomed over 300 people from the local
community into the building which everyone now remark5 h05 genuine kerbside appeal with our
f rontage tronsform ed with it5 Striking exterior decoration. Inside, the whole bu ilding is now fully
accessible to wheelchair users with ihe instollalion of a lift and new electric doors fo both front and
back. Another very welcome improvement (among many) is the installation OF air-conditioning in the
theatre just in hme, with the very hot summer we have experienced this yeor. Also, with the installation
OF 34 501ar pane15 on our 50Uthern and eastern facing rook, we are now generating much of the
electricity we use and exporting some to the Notionol Grid.
We are very grateful for the substantial Section 106 grant owarded us by East Hampshire District
Council, which enabled us to Iransform our building, and we mustalso offer huge thanks to those who
brought about that lron5formotion, the controclors= The Stenball Group, Ihe architects= Witcher
Crawford Associate5 and Ross Hammond from WBRC who oversaw the project os our Quantity
Surveyor. The whole process OF delivery was not without its problems, but the results certainly make it
more than worthwhile.
Our building 15 much loved by the community, having been the home of The Phoenix Theolre & Arts
Centre for over 40 years. Today there is a vibrant atmosphere about the place, thanks to the local
residents who love coming here and the stafF who work so hard to deliver the activities we produce, the
entertainment we book, the whole range OF closses in which to porticipate, and our work with people
with disabililie5. Importantly we also provide a venue for local performers160 acts under the age of 24
took part rec8ntly at our hugely successful inaugural Rising Music Festivol). Over the past year, and
utilising the Arts Council Englond NPO funding we secured in 2023, we have continued to develop our
overall programme with particular highlights For me being a series of art exhibitions highlighting the
talent on our doorstep, the brilliant and inclusive Kathakali project with Barboro Vijayakumar, our
Sen50ry Disco for those with SEN and the return of Dyad with Austen s Wornen. Blue Hawaii, cne of
Maureen Reid's excellenl special events sold out in minutes and at Christmas the wonderful Snow Play
by lyngo Theatre 5ignaled our intention to bring to bring the very best in Family enlertainmentto the
venue.
We could not deliver all our activitie5 Without the hard work, dedication, skill and tremendous
enthusiasm shown by the Phoenix Arts team led by Rob Allerston CEO, with the support OF Rachel
Jackson, Operations & Administrahve Manager, Sally Mcilhone, Markeling Manager, Amy Wheeler,

Phoenix Arts 2024-25
Marketing Assistant, Louis Anderson. Creative Venue Technician Apprenhce and our very tolented and
creative Donce Officer, Elizabeth Bloke. Elizabeih is also a succes5Ful actress and playwright; her one
womon ploy about Clarice CliFF, directed by Brenda Longman, enjoyed an enthusiastic recepfion and
sold oul on a recent lour. Our Board OF Trustees recognizes and wishes to thank all ihe Phoenix Arts
team For their trernendou5 contribution to the ongoing success OF Phoenix Arts, enabling US to ochieve
very much more than our limited capacity and fi'nancial resources might lead people to believe could be
a5 P055ible.
We must be starkly realistic in acknowledging thot we could not continue to opeiate at our present level
OF activity and be as successFul as we are without the continued financial support From our portners. Our
Arts Council England NPO grant is monitored by Ruth Kapadia, and we are extremely grateful For her
tremendou5 SUPPOrt and invaluable advice. James Child, Director of the Whitehill & Bordon
Regeneration Company and Andy Tree, Leader of Whitehill Town Council and his Fellow councillors
0150 provide great support lo us. We are also extremely grateful for those councillors who regularly
ottend our quarterly full Board meeting5, Linda Delve, Lynn Malikoff-Johnston ond Penny Flux IEHDCI.
Grant Dawkins represents the Deadwater Valley Trust on the Board - has offices and workshops in
our building and Gront's knowledge ond expert advice has been greatly appreciated over many years.
On a personal note, as Chair, I would like to thank all the members OF the Board for their continued
support to Rob, the rest of the Phoenix Arts Team and myself during the past yeor; o year that has not
been without its problem5. All the members of the Board have, in their different woys, contributed to the
smooth running of the organisation, making p055ible the 5ucce55 of Phoenix Arts For another year. I
count myselF very Forhjnale that my fellow Trustees have a wealth of experience and skills to bring, they
Davina Hud50n: President (Health & Sofetyl.
Breni Sigley: Treasurer (Former Chief Accountanl of Ambassodor Theatresl.
Jim Miles." Deputy Chair {Organisalion, Management issues and Health & Safety), following a long
career as a Director in local governmenl responsible For Art5 and Heritage matters.
Elaine Miles: a highly experienced solicitor who advises us on Legal ond Employment matters.
Paul Edwords.. (Minutes Secretory and Volunteer Coordinatorl.
Maureen Reid (Bor Manager and Special Events Organiser).
Sarah Bawtree: Isafeguarding and Bar work, and invaluable sUPPOrt to the work of the offi"ce}.
Nick Tupper." retired Head of Department (CDT) Farnborough Sixth_Form College (Health & Safety -
Technical Adviser and our in-house DIY 8xpertl.
Paul Burges5: Ilnvaluable work on Building Maintenance).
On behalf of the Board and the Phoenix Arts Team I would like to thank all those who volunteer both at
The Phoenix and at our oulside events and who provide a warm welcome to our audi&nces. Not for
nothing is our repulation as 'Hampshire's friendliesF little theatre,.
Phoenix Arts is recognised by Arts Council England os an involuable osset to Harnpshire's culiural life,
ond we are very graleful thot fhey continue to invest and support U5 in deliverins our artistic vision lo
Whitehill & Bordon, East Hampshire and beyond. We have a strong Irack record under the leoder5hip
OF our CEO Rob Allerston OF Facilitating creative opporhjnities For local perform@rs and artists as well as
providing a wide-ranging progromme of live events. For many years we have brought the arts into the

Phoenix Arts 2024-25
loca5 community and given creotive opporhJnities to young people and disadvanta9ed groups. We also
have a well_earned reputalion in thè industry for our work with people with disabilities.
On behalf of the Board arbd the Phoenix Art5 team, I promise that we will continue our drive, in
association with our partners, to deliver high quality community focused arts and entertoinmenl in
Whilehill & Bordon and continue our commitment to make the orts accessible to oll _ os we have done
successfully for many years.
Eric Clifford: Chair of the Board OF Trustees
July 2025
Annual Report by the Treasurer for Year Ending 31 March 2025
The result for this last Financial year recorded a loss OF £24,340. Much of this loss is attributable to the
closure ofthe building for close to 4 months whilst the renovation and upgrading of the facilities took
ploce following the award OF Ihe grant of close to £499,000. Although there were some increases arising
from Spon50r5hip, Phoenix Flayer5 ond Arts Work5hop5, there were significant Fo115 in incoming resources
in those activities which would be expected to Suffer from the closure. These were Theatre bar takings,
Theatre ticket sales, ond room hire. Overall the incoming resources from these activities Fell by £21, 215
as compared to the 2023 -2024 yeor. However, Ihe incoming resources were also affected by o reduction
in the Whitehill Town Council grani by £5,675. This is not a function of the closure, but by the constrains
on the council to make di5tribution5 to what they consider ore deserving caus8s. Whist the theatre was
c105ed the overhead c05t5 51111 had to be poid, some of which hove shown significant increases. One such
item is insurance which stood at £ l 0,337.78 for the year. However, costs directly related to Theatre
bar takings and ticket sales did Fall, but by only £2,339. As can be seen by comparing the1055 OF
income from these aclivities OF £21 .215 compared to the reduction in costs has not trended down
in line with the reduction in income. I believe much of this impact is due to suppliers passing on their
increases in costs through price increases which the Phoenix needs to Follow. I have, therefore, urged
the trustees to review the pricing and put in place pricing strategies to help the Phoenix remain
viable. I fully understand the reluctance to impose price increases upon patron5 who have rnodest
disposable incomes but, unfortunately, the Phoenix is in no different a position os many of us Face in our
daily lives. The cash position deteriorafed over the course OF the year from £67,51 I to £56,119 and
has continued to decline signih-cantly since the year end. As you will all clearly be aware there has been
substantial i mprovements to the Faci lities and generol state OF the building including a new l ift, solar
panels, repairs ond improvements to the roof, new Facios to the fvont ond new entrance doors arnongst
other things. The costs of these enhancements were lo be covered by the £499,000 grant mentioned earlier,
but there ha5 been an overrun on costs due to cost increases and some additional items. Thi5 amounted
to |U5t under £16,000. Whils1 I have heard comment5 di5mi5sing the over run as insignilicanl cornpared to
Ihe total expenditure, it is a very signiFicont percentage of the current cash resources. We now have
£23,662 OF assets compared to £2, 383 in the previous year, Much OF that is attributable to the cost
over run on the bvilding refurbishment. The rest OF the costs incurred were covered by the grant so
the Phoenix does not need to show it as an asset. It Is imperative ihat spending be strictly controlled
ond every opportunity to improve the cash flow is pursued over ihe next Few months particularly
as the summer months can be quieter. There was a £14,079 write off of bad debts lasl year which
of course had a detrimental impact on ihe cosh position then and there hos been a further write off
of debtors this year. l must emphasize that Rochel has pursued the slow poyers over the
lasl y&or assiduously particularly Following the state OF affairs she inherited From ihe previous year,
but sometimes if the amount5 are relattvely small the cost of pursuing the debt any further can equal

Phoenix Arts 2024-25
or exceed the amount to be collected and requires a lot of lime that con be employed more productively
elsewhere. l apologise for the somewhat negolive report this evening, but l think that now mor8 thon ever
it is absolutely necessary lo work together and to keep one another informed of issue5 in advance to
avoid or ai least rnitl9ate the worst of outcome5. 1 would partrculorly like to thank Rob and Rachel
for their help, support and assistance and the Trustees when working a5 a team.
Brent Si9ley.- Phoenix Treasurer
July 2025
A Foolnote from the CEO
As I reflecl on the financial year 2024-25 and the challenges we have Faced, I look al the former
Barbados House and recognise frhe many improvemen15 we have made to the former Army School. These
improvements cornpleted in October 2024 mean we are now prirned to make the most ol an upturn that surely
has to come, and when it does, Team Phoenix, including staff, trustees and the brilliantvolunteers, will lead
that uplurn and I remain confident we can emerge stronger and more resilient.
I'd thereFore like to thank everyone thot played their part in ihe refurbishment of the Phoenix Theatre
& Arts Centre, 50rne of whom won'l be known to you because they quietly go about their business, Out OF the
Limelight and without a fanFare. Two OF ihose are Sue and Daphne and the reoson why the rai3ed borders
to the west of the building are constantly blooming. I'd like to thank them both and even if they don't receive the
Ihe recognition they deseNe their hord work is noted and ocknowledged by me.
Remember we, Phoenix Theatre & Arts Centre, are a community cenfre for ihe arts to be proud OF, where the
impossible is possible and creativity is chaffipioned by all thot contribute to its success.
Rob Allerston: CEO
July 2025
Annual Health & Safety Task Force Report
The Health & Safety Task Force has the following members-.
Rachel Jack50n {Chair) fromjanuary 2024
Eric Clifford
Jim Miles
Davina Hudson
Nick Tupper
Sarah Bawlree
The Heolih & Safety Task Force meets quarterly.
Based on phe excellent Foundations laid by Ted Wood, Linda Gouldsmith and David Birch, we have continued
to review Ihe scheduled inspections needed in the building and OF the management Systems involved.
A colendar progromme of tasks is reviewed at 8ach Tneeting so thol all aspects OF The Phoenix health und
safety managemenl system ore regulorly checked for necessity, prodicality and implementation. Checks are
carried out by the Health and SaFety Task Force through walk-oround inspections OF the building, the
examination of documents, physical checks on lights, signs, fire olarms, extinguishers and firsl aid boxes etc.
During the y80r we carried over a simple system of quantified risk assessment Po sharpen focus on those ospects
OF activilies and tosks which have the greatest potenhal to caus8 harm. The Health and SaFety Task Force will

Phoenix Arts 2024-25
now implement this system across all our audited activities.

Phoenlx Arts 2024-25
Appendix A
Independently Examined Accounts for the
Year Ended 31 March 2025
10 I

Independent examiner's report to the trustees of The Phoenix Theatre & Arts Centre
('the Company,)
I report to the charity trustees on my examination of the accounts of the Company for the
year ended 31 March 2025.
Responslbllities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company
law) you are responsible for the preparation of the accounts in accordance with the
requirements of the Companies Act 2006 {'the 2006 Act,).
Having satisfied myself that the accounts of the Company are not required to be audited
under Part 16 of the 2006 Act and are eligible for independent examination. I report in
respect of my examination of your charty's accounts as carried out under section 145 of the
Charities Act 2011 ('the 2011 Act,). In carrying out my examination I have followed the
Directions given by the Charity Cotnmission under section 145<5) (b) of the 2011 Act.
Independent examiner's statement
Since the Company's gross income exceeded £250,(hJO your examiner must be a member
of a body listed in section 145 of the 2011 Act. I confirni that l am qualrfied to undertake the
examination because l am a member of the Chartered Institute of Management Accountsnts
(CIMA), which is one of the listed bodies.
I have completed my examination. I confirm that no matters have come to my attention in
connection with the examination giving me cause to believe:
. accounting records were not kept in respect of the Company as required by secb'on 386 of
the 2Q06 Act. or
2. the accounts do not accord with those records. or
3. the accounts do not cornply wÈth the accounting requirements of section 396 of the 2006
Act other than any requirement that the accounts give a 'true and fair view which is not a
matter considered as part of an independent examination. or
4. The accounts have not been prepared in accordance with the methods and principles of
the Statement of Recommended Practi￿ for accounting and reporting by charities
[applicable to charities preparing their accounts in accordan￿ wtth the Financial Reporting
Standard applicable in the UK and Republic of Ireland (FRS 102).
I have no concems and have corne across no other matters in connection with the
examination to which attention should be drawn in this report in order to enable a proper
understanding of the accounts to be reached.
Signed.. rfliefieffe Wige
Narne.. Michelle Wise
Chartered Institute of Management Accountsnts
Address.. 5 Vixen Drive, Aldershot, Hampshire, GU12 4FN
Date.. 18th July 2024

The Phoenix Theatre & Arts Centre
Registered CIO Charity No, 1186858
Annual Accounts for the year ended 31st March 2025
Balance Sheet
Restricted
Funds
Totsl
2025
Total
2024
Notes
Unrestricted
Fixed Assets
Computerequipffient
23.662
23,682
2.383
Current Assets
SloGk and work in progress
Debtors
C?sh al bank & in halld
Total Current Assets
1.980
1.664
56.119
59,763
1,980
1,833
20,457
67,511
89,801
58,119
59.763
Creditors: amourrt5 falling due within
one year
33.478
26,285
33,479
17,897
71,905
Net current assets/(liabilitiesJ
Total assets less current liabilities
49,948
74,288
reditors,. amounts falling due afier one
year
Net *￿ets
49,948
74,288
Funds Of The Charity
Unrestricted funds
Restrided funds
49.948
49,948
74,288
Totsl Funds
49.948
74,288
Slgned on behalf of the trustees
Print name
Print name
4 Cltrj
Dale of approval-. l L

The Phoenix Theatre & Arts Centre
Registered CIO Charity No. 1166858
Annual Accounts for the year ended 31st March 2025
Statement of Financial Activities
UnT8Stricte Restricted
d Funds
Funds
Total
2025
Total
2024
Incoming Resources (Not8 2)
Incoming resources from
generated funds
Voluntary income
Activities for generating ftinds
Investrnent income
Incoming resources from other
charit3ble activities
Other incoming resources
Total Incoming Resources
1,176
22,898
1,017
1,176
22.898
1,017
1,881
30,293
1,001
260.279
260,279
299,121
285 371
332,096
Resources Expended (Notes 3 - 5)
Costs of generating funds
Costs of generating voluntary income
Fundraising trading costs
Charltable activities
Governance costs
Totsj Resources Expended
9,036
300,495
180
309 711
9,036
200,495
180
309,741
9,036
300,495
180
309 711
Net incomin￿[OUtgoing)
Total fun4$ brought forward
Total funds transferred in
(24,340)
74.288
(24,340)
74.288
15,531
58,757
Total Funds Carried Forward
49,948
49,948
74,288

The Phoenix Theatre & Arts Centre
Registered CIO Charity No. 1166858
Annual Accounts for the year ended 31st March 2025
Note 2
Analysis of incoming resources
2025
2024
Voluntary income
Donations
Bartsados House A5soryakn"op Mefflber5hip
1,034
143
218
Total
1,176
1,681
Act5vltles for generating fund% Theatre bar tsknngs
azon.co.uk myalty payments
22.898
30.293
Totsl
22.898
30,293
Invesbrènt income
COIF deposrf£ fijnd income
1.017
1,001
Totsl
1.017
1.001
Incoming rescurces frorn
charitable activities
GraTts:
Eas4 Piampshire District C￿nal
Harnp5hire County Council
White,hill Town Coun(il
Just Giving - Arts Centre
Whitehill Town Council - Arts C8ntr8
Arts Ccuncil England
Anninglon Homes
WBRC Contributson
14,800
81,232
20,475
81,148
5,675
Other aclvltles:
rts Wort8hops
Phaenrx Players
Phoenrx The2tre Pr(MJuctions
Arts Prc4ects
Theatre
Sponsorship
Room Hire
other Income- Sundries
9,760
10.279
22,544
4,593
47,341
78,193
6,180
12.494
64,344
85,019
95Q
19.428
S60
299,121
Total
260,279
Restricted Funds:
285.371
160,926
1g9,144
38,218

The Phoenix Theatre & Arts Centre
Registered CIO Charity No. 1166858
Annual Accounts for the year ended 31st March 2025
Note 3
Analysis of resources expended
2025
2024
Fundraising trading costs Cost of Bar sales
9,038
9,758
Tolal
9,036
9,758
Charitable activities
Arts Workshops
Phoenix Players
Room Hire
Arts Projects
Theatre
Premises Costs
Stsff Cosls
Consultant costs
Office Costs
Marketing
Irrterest expense
Writeoff of Bad debt5
10.538
2,701
242
65,899
68.042
6,683
89,818
58,085
1,549
717
16,665
69.659
7,249
102,168
4,563
43.6Q8
28.782
8.010
2,728
322
383
4,632
14,079
Totsl 300,495 306,627
Governance Costs
Independent examination fee
180
180
Total
180
180
Restrlcted Funds
Total
77,078
79,417
2,339