## **Trustees' Annual Report for the period**
||Period start date|Period start date|||Period end date|Period end date||
|---|---|---|---|---|---|---|---|
||01|Sept|2019||31|Aug|2020|
|**From**||||**To**||||
## Section A Reference and administration details
**Charity name** Burwood Preschool **Other names charity is known by** None **Registered charity number (if any)** 1166835 **Charity's principal address** St Peters Institute
Faulkner’s Road Hersham **Postcode** KT12 5JB
## **Names of the charity trustees who manage the charity**
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5
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7
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9
10
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12|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||KirstyHammatt|Chairman|||
||Pippa Gray|Vice Chairman|01/12/2019||
||Clare Warne|Secretary|||
||Esther Booth|Treasurer|||
||Sue Gray||||
||Linda Miller||||
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**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
**Name of chief executive or names of senior staff members (Optional information)**
Samantha Hope- Preschool Manager
**TAR**
March **2012**
1
**Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Constitution
- (eg. trust deed, constitution)
Charitable Incorporated Organisation (ICO) How the charity is constituted
- (eg. trust, association, company)
As a committee we actively recruit new members when there is a vacancy. Trustee selection methods Current trustees vote in and appoint new trustees’ members.
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
There shall be no more than 10 trustees at one time, 1 of which must be parents of the Preschool (If all 10 trustees are in place with only one parent trustee elected, if another parent would like to join the committee. Where appropriate trustees will be asked to stand down to allow parent trustees the opportunity to join). 3 is the minimum number of trustees that can sit at one time. All trustees must be over 16 and must pass an enhanced DBS checked and Ofsted suitable persons check. Once voted onto the board they receive an induction and a handbook of what is expected of them.
We aim for all trustees to look after a specific area for the Preschool.
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
The objective of Burwood Preschool is to provide education and care for children aged 2-5 years old. We also offer After School care from 3.00pm to 6.00pm for children up to the age of 8.
**TAR**
March **2012**
2
Burwood Preschool run a nursery in the centre of Hersham village and provides appropriate care, play and educational facilities for any child regardless of race, culture, religion, means or ability aged 2-5 years old. The preschool is a key provider of Free Early Education for two-year olds (FEET) which is in short supply in Elmbridge. We also accept FEE funding and 30 hours is offered to all who is entitled. Due to the lack of after school care within the community in October 2017 the charity opened an after-school club extending care up to 8 years old until 6pm each day during term time. We also extended our offer to **Summary of the main** breakfast club to support the local community for full wrap around care. **activities undertaken for the public benefit in relation to** The preschool supports around 52 children per year many of whom are **these objects (include within** disadvantaged or have special educational needs. **this section the statutory declaration that trustees have** The preschool is a non-profit charity and any money not used for day-to- **had regard to the guidance** day business needs is re-invested back into the preschool for better **issued by the Charity** equipment, and resources for all children and staff training and **Commission on public** development. **benefit)**
When recruiting trustees to act on behalf of the Preschool, all trustees once voted in by existing trustees are assessed to check they are eligible to stand as trustees, will have the best interests of the preschool at all times. In addition they must complete a full enhanced DBS check as well as be a suitable person checked by Ofsted.
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
**TAR**
March **2012**
3
Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
We were awarded £5,000 from the Sun Newspaper Charity. The Preschool was nominated by a parent for the help and support we had shown her children. The money for this was given in order to renovate the current toilets. Work for this is due in May 2021.
Breakfast club was successfully launched to support Burhill School children. This offering allows parents greater access to affordable wrap around care.
From April 2020 the Preschool, After-school club and Breakfast club were all shut due to Covid-19 restrictions. The Preschool reopened as soon as possible in June 2020 to offer spaces to any SEN children and those of key workers in order to support the community where needed. The effort of the staff of the Preschool was exceptional as they continued to go over and above to keep the Preschool open for children needing care.
Our spending for the Preschool was higher than anticipated this year due to the increased need for PPE and additional resources and equipment to ensure everyone was operating in a safe way. As one of the only Preschools in the area that remained opened, we did not charge any fees for parents who were unable to send their children into the preschool or make use of the wrap around care facilities.
**TAR**
March **2012**
4
## **Section E Financial review**
The charity holds a reserve of £5000 and is held to secure our lease.
## **Brief statement of the**
**charity’s policy on reserves**
**Details of any funds materially** N/A **in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** K.Hammatt
**Full name(s)** Kirsty Hammatt **Position (eg Secretary, Chair,** Chairman **etc) Date** 28.06.2021
**TAR**
March **2012**
5
## **Burwood Preschool ‐ Account summary Period: 1 Sept 2019 to 31 Aug 2020**
|Accounts||**x7088**|**x2065**|**x9005**|**TOTAL**|
|---|---|---|---|---|---|
|||**Current account**|**Saving account**|**Bond Account**||
|Opening balan|as of 1 Sep 2019|**26,501.79**|**35,092.79**|**5,003.56**|66,598.14|
|Income|from fees|60,125.19|||60,125.19|
||from Surrey council|142,918.31|||142,918.31|
||from Other sources|10,163.22|59.74|‐3.52|10,219.44|
||**_TOTAL income_**|**_213,206.72_**|**_59.74_**|**_‐3.52_**|**_213,262.94_**|
|Costs|Staff costs|165,511.47|||165,511.47|
||Rent|20,166.65|||20,166.65|
||Utilities|3,224.83|||3,224.83|
||Property improvements|15,729.64|||15,729.64|
||Toys/Equipments/Book|12,718.66|||12,718.66|
||Others|4,341.14|||4,341.14|
||**_TOTAL costs_**|**_‐221,692.39_**|**_0.00_**|**_0.00_**|**‐221,692.39**|
|Transfer btwn|accounts|4,280.00|‐4,280.00|0.00|0.00|
|**Closing**|**as of 31 Aug 2020**|**22,296.12**|**30,872.53**|**5,000.04**|**58,168.69**|
||check|0.00|0.00|0.00|0.00|
prepared by Irina Louis ACCA date: 22nd of June 2021
## **Burwood Preschool ‐ Account summary Period: 1 Sept 2019 to 31 Aug 2020**
|Accounts||**x7088**|**x2065**|**x9005**|**TOTAL**|
|---|---|---|---|---|---|
|||**Current account**|**Saving account**|**Bond Account**||
|Opening balan|as of 1 Sep 2019|**26,501.79**|**35,092.79**|**5,003.56**|66,598.14|
|Income|from fees|60,125.19|||60,125.19|
||from Surrey council|142,918.31|||142,918.31|
||from Other sources|10,163.22|59.74|‐3.52|10,219.44|
||**_TOTAL income_**|**_213,206.72_**|**_59.74_**|**_‐3.52_**|**_213,262.94_**|
|Costs|Staff costs|165,511.47|||165,511.47|
||Rent|20,166.65|||20,166.65|
||Utilities|3,224.83|||3,224.83|
||Property improvements|15,729.64|||15,729.64|
||Toys/Equipments/Book|12,718.66|||12,718.66|
||Others|4,341.14|||4,341.14|
||**_TOTAL costs_**|**_‐221,692.39_**|**_0.00_**|**_0.00_**|**‐221,692.39**|
|Transfer btwn|accounts|4,280.00|‐4,280.00|0.00|0.00|
|**Closing**|**as of 31 Aug 2020**|**22,296.12**|**30,872.53**|**5,000.04**|**58,168.69**|
||check|0.00|0.00|0.00|0.00|
prepared by Irina Louis ACCA date: 22nd of June 2021