||||||||| |---|---|---|---|---|---|---|---| |**Trustees' Annual Report**|||||**for theperiod**||| |**From **|Period start date|||**To**|Period end date||| ||01|Jan|2022||31|Dec|2022| Section A Reference and administration details **Charity name** NETTLEHAM COMMUNITY HUB **Other names charity is known by Registered charity number (if any)** 1166816 **Charity's principal address** 1 EAST STREET NETTLEHAM LINCS. **Postcode LN2 2SL** ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole year**|**Name of person (or body)**
**entitled to appoint trustee (if**
**any)**| |---|---|---|---|---| ||Jaime Oliver|StrategyManager|01-Jan-2022 to 31-Jul-2022|| ||Janet Schooley|Secretary||| ||Russell Coulter|Treasurer||| ||Mark Dodds|Chair of Trustees||| ||Ellis Purvis|Trustee||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** 1 March 2012 TAR ## **Names and addresses of advisers (Optional information)** ||**Type of adviser**
**Name**
**Address**|**Type of adviser**
**Name**
**Address**|**Type of adviser**
**Name**
**Address**| |---|---|---|---| ||||| ||||| ||||| ||||| |**Name of chief executive or names of senior staff members (Optional information)**|||| ||||| ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** CONSTITUTION Type of governing document (eg. trust deed, constitution) C.I.O. How the charity is constituted (eg. trust, association, company) VOLUNTEERS with reference to skill-sets Trustee selection methods (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** - Trustees introduced a Management Committee formed of volunteers to - You **may choose** to include manage more day-to-day activities and release Trustees for longer-term - additional information, where considerations. relevant, about: • Trustees resolved not to renew the contract for strategic services with the • policies and procedures previous provider when their contract expired on 31-Dec-2022. • The apprentice employed by the Charity completed her training and was - adopted for the induction and awarded a 6-month contract of 30 hours per week as Business Manager. - training of trustees; • Book-keeping services secured from Capella Services in early 2021 - • the charity’s organisational (including operation of payroll), proved unsatisfactory by the end of 2022, structure and any wider and alternative arrangements were made with You-Count Accountancy in network with which the charity 2023, to include resolution of 2022 accounts. works; • Trustees agreed to continue for a further year, and review the CIO for scope - • relationship with any related to extend the term of appointment and simplify the document to remove some redundant sections. - parties; • Trustees have taken steps to manage the Charity ‘brand’ and - • trustees’ consideration of communication in light of some unfavourable or inappropriate articles major risks and the system published towards the end of the year. This may lead to a ‘relaunch’ in 2023. and procedures to manage • Additional trustees are sought, particularly those with experience of Finance them. & Law. • Volunteer contributions to planning, setting up and tidying away at Events are disappointingly small: Trustees will address motivation in 2023. ## **Section C Objectives and activities** TO PROVIDE A LIBRARY SERVICE AND COMMUNITY HUB TO **Summary of the objects of the** NETTLEHAM AND SURROUNDING AREA, INCLUDING COMMUNITY- **charity set out in its** BASED GROUP ACTIVITIES FOR ALL AGES. **governing document** 2 March 2012 TAR THE TRUSTEES HAVE HAD DUE REGARD TO THE GUIDANCE ISSUED BY THE CHARITY COMMISSIONERS ON PUBLIC BENEFIT. **Library Services** were available throughout the year, 7 days a week. **Café Service** continued to be offered by Seven Districts, whose long-term occupancy was sealed with a sub-lease. **Community activities** and room occupancy recovered to pre-COVID levels. **Parents & Children** (Mama’s milk support group, Preschool ballet, Mini First Aid, Messy Play, Baby Massage); **Family Activities** (Birthday parties, Festive Market, Halloween Disco, Hallowe’en Crafts, Hallowe’en Trail, Santa's Grotto, Elf Workshop); **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** **Community Services** (Flower shed workshops, St*tch-&-B*tch, Preloved and Book sales, Patchwork Community Choir, Scarecrow Festival, Crafts Market, Virtual Village Noticeboard); Community Garden project was launched and both local schools’ pupils were engaged. Twenty-six events were planned, of which 20 were held through the year, close to our target of two per month. **Health & Well-being** (Ballet Fitness, Karate, Healing Rooms, Medikate, Yoga); **Office Rentals** Occupancy was much improved over 2021: space was rented to various social and commercial organisations, including Brick by Brick Play (home education), Gallery for Entrepreneurs, Food Trucks; and a number of start-ups at discounted rates providing Counselling, Massage, and Beauty & Wellness clinic. **Partnerships** Trustees identified in 2021 a ‘Youth Project’: in 2022 this was pursued and refined into phases, including a “KidzZone” young person play area. A number of options were identified and partial funding was secured for a preschool age group soft play area. Discussions commenced with local Planning (WLDC), and landlord (LCC on change of use for the garage building to house this activity. Further funding was also sought from both these partners. **Events** continue to attract large attendance, twenty-six events were planned, of which 20 were held through the year, close to our target of two per month. A programme to improve the working environment and improve staff morale with the Management Committee formation are intended to help increase volunteer engagement. ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grant-making; - policy programme related investment; - contribution made by volunteers. Significant work remains to the building and to support the ongoing operation, particularly disabled access for all areas, which must be funded by the charity, supported from reserves, by fund-raising and some modest local grants; and to expand the areas of space (and shape) for rental in the longer term, as interest in a range of activities is increasingly being expressed as the year closes. A fire alarm system was fitted in the year, funded by Landlord, and clerestory windows were repaired so as to open, reducing the shared space room temperature in the summer, & mitigating the need for expensive electric air conditioners. More work remains to be done with the heating system to modernise and reduce costs (Charity responsibility), and to get a smart meter for the electricity supply so as to manage usage better. Upgrading the toilets is under way but not complete. The Charity continues to negotiate with its Landlord in respect of a longer-term lease, which would open up a number of grant sources, and any statutory services that might be delivered locally. To achieve full self-supporting status requires significant further capital investment, which remains under discussion with Landlord. Discussions continue with the local Parish and District Councils over grant assistance, some of which have been successful: the Charity has received £14,000 in COVID-related business re-start grants from West Lindsey in the year. The Charity remains dependent on significant grant-funding to achieve breakeven, and continues to seek longer-term funding sources. Re-structuring of team resources discussed in 2021 was implemented in 2022, with savings of £5,000 in the year, and ongoing. Careful thought will need to be given to rent reviews in the light of current utility costs, and to secure funding for the aims of increasing and expanding community services in line with quantified expressed local needs. 3 March 2012 TAR ||||| |---|---|---|---| |Activities which are
**Activity**
Hiring spaces
Office rental
Wall Space
Craft Stalls
Free Use
Voluntary
groups
Library
Service
Volunteering
Staff
employment
Fundraising
Event
Participation
Family
Activities
Seasonal
Activities
Café area
Ideas forum||directed to the Charity’s Objects include:
**Use**
**Object**
health & well-being,
parent & toddler
groups, music groups
building self-confidence,
facilitating networking
opportunity for
entrepreneurs to build
their business using
start-up discounts
building practical business
skills
local artists build their
confidence and
display their work
creating self-confidence &
creativity
encouraging local
entrepreneurs to sell
their home-made
products.
increase artisanal
activities including re-
purposing materials
offered to at least 10
not-for-profit
community groups per
year
increases range of
engagement for local
people, meeting new
people
set up and run by Hub
such as Lego Club,
Tech buddies
develops sense of
purpose in non-
threatening environment
volunteers help to
maintain the library
services.
develops sense of
purpose & engagement in
community
opportunities for
people to contribute in
a non-threatening
environment
develops sense of
purpose, learning of job-
related skills
local employment
opportunities.
grows local expertise &
employability
events and services
that get the
community together
provides opportunities for
learning new hobbies,
meeting new people
participating in other
local events such as
carnival day,
scarecrow day, festive
market
enhances community
cohesion
opportunities for
Intergenerational
activities
enhances community
cohesion
intergenerational
activities and the flows
of the seasons.
reduces loneliness &
depression with variety &
sense of passage of
seasons
allows the building to
be open 6 days &
provides shared area
to relax & socialise
increases scope of Hub
activities, provides a local
focus for social interaction
ideas to create a
service at The Hub:
with free space to help
this come to fruition
feeds the engine of
variety, allows people to
give back to the
community|| ||**Activity**|**Use**|**Object**| ||Hiring spaces|health & well-being,
parent & toddler
groups, music groups|building self-confidence,
facilitating networking| ||Office rental|opportunity for
entrepreneurs to build
their business using
start-up discounts|building practical business
skills| ||Wall Space|local artists build their
confidence and
display their work|creating self-confidence &
creativity| ||Craft Stalls|encouraging local
entrepreneurs to sell
their home-made
products.|increase artisanal
activities including re-
purposing materials| ||Free Use|offered to at least 10
not-for-profit
community groups per
year|increases range of
engagement for local
people, meeting new
people| ||Voluntary
groups|set up and run by Hub
such as Lego Club,
Tech buddies|develops sense of
purpose in non-
threatening environment| ||Library
Service|volunteers help to
maintain the library
services.|develops sense of
purpose & engagement in
community| ||Volunteering|opportunities for
people to contribute in
a non-threatening
environment|develops sense of
purpose, learning of job-
related skills| ||Staff
employment|local employment
opportunities.|grows local expertise &
employability| ||Fundraising|events and services
that get the
community together|provides opportunities for
learning new hobbies,
meeting new people| ||Event
Participation|participating in other
local events such as
carnival day,
scarecrow day, festive
market|enhances community
cohesion| ||Family
Activities|opportunities for
Intergenerational
activities|enhances community
cohesion| ||Seasonal
Activities|intergenerational
activities and the flows
of the seasons.|reduces loneliness &
depression with variety &
sense of passage of
seasons| ||Café area|allows the building to
be open 6 days &
provides shared area
to relax & socialise|increases scope of Hub
activities, provides a local
focus for social interaction| ||Ideas forum|ideas to create a
service at The Hub:
with free space to help
this come to fruition|feeds the engine of
variety, allows people to
give back to the
community| Section D Achievements and performance 4 March 2012 TAR ## Section D Achievements and performance **Summary of the main achievements of the charity during the year** 2022 has been a year of transition: back to ‘business-as-usual’ but with a new Board and officers. Initial discussions with LCC (the Landlord) relating to the years beyond 2026, when the current lease expires, were stalled as LCC has no information beyond that date from central government. No doubt with 2024 as a General Election year, councils nationally are maintaining the status quo to see what happens. At the beginning of the year, cash-flow was negative, so steps were taken to reduce costs and encourage additional income. Rental rates were held at prior years’ levels to encourage occupancy. Office rentals ended the year with all rooms rented, but some for only part of the week: the Studio still has potential to increase income, but there is now a small waiting list for the smaller rooms. The local Parish Council had reported that during COVID, some antisocial behaviour from young people had been reported, and the Charity approached the Council with a proposal for a Youth Hub to draw those people into a structured environment with activities. Partner Funding was sought for the Youth Leader resource (and a supplier identified), with the Charity offering the use of a large space without charge. Council reported that no budget was available for this, so the scheme was shelved. Trustees received a grant of £15,000 from Jojo Maman Bébé towards a soft-play area assembly for pre-school children, and submitted a planning application and development plan to West Lindsey Planning authority and Lincoln County Council (Landlord). The local council was again approached for some match-funding, but none was made available. Extensive searches were undertaken to identify additional sources of grant funding. The more substantial grant-funding opportunities require pre-requisites that are challenging for a charity such as ours, and we continue to work with LCC to unlock access to these funds. The Charity’s energy contracts came up for renewal in 2022, and were renewed in the end for 2 years at unit prices for electricity in particular approximately 40% higher than previous fixed tariff. Some Government-funded offset was received (via direct discount on bill from supplier). This offset is for 6 months, so continues until early 2023. Six Start-Ups or Community ventures were offered free room-hire or subsidised rental space during the year. March 2012 5 TAR Section E Financial review There is no reserves policy. Brief statement of the charity's policy on reserves Details of any funds materially in deficit None Further financial review dètails {Optional information) You may choose to include additional information, where relevant about.. the charity's principal sources of funds (including any fundraising}', how expenditure has supported the key objective5 of the charity, investment policy and objectives includin9 any ethical investment policy adopted Section F Other optional information The Independent Examiner has noted three points in their inspection, relating to.. asse15, reslricled funds. and cash handling. Trustees have already adopted a simpler cash handling and recording process, reconciling monthly. are working with accountancy services lo establish a record of restricted funds in the Xero ledger system used for bookkeeping Icurrently on a spreadsheet},' and will undertake an asset survey In 2023 to audit existing assets and identify any further acquisitions Imarking equipment may be required to code the asselsl. Section G Declaration The trustees declare that they have approved the trustees. report above. Signed on ￿half of the charfty's trustees Signaturels) Full name(s) Position leg Secretsry, Chair, R. Coulter M. Dodds Treasurer Date rh September 2023 TAR March 2012 CHARITY COMMISSION FOR ENGLANO AND WALE5 N•ttl&h*m Communlty Wub 1166016 Receipts and payments accounts CC16a Forthè period from Section A Receipts and payments Unrestricted lunds ioth• rt•ar*st Restricle fund$ Endowment funds Total lund8 Last y￿r tothenearest £ tothe ne•rnst£ ioth•noar•BtE tolhB n￿reSt£ A1 Ro¢0ipts CapGraThts R8v &anls LDtt F￿LIng Rénla I afts t￿nati(￿S Susp8DS@Inctsxe EYeDt 20 22.388 225 22.399 225 18.B49 5È2 SB2 Sub toi*l(Gro￿ irt¢ome lor AR) A2 Asset and Invetstmtnt ¥ales, l$¥è tsblel. Suij total Tot•1 rn¢¢ipt$ A3Pa ènt8 S4anE5 P*ASiOn C¢51 Heahh & Salety AOiustsn@ntY@wEnd 10.791 107 10.791 loy 30 158 E￿rnI Eyrtse$ Crattilems 40J 403 Athetti$in9lkla￿¢￿r￿j L￿￿vAtt cons￿1311 1.Q19 2.*7 13,733 2.997 13.733 .724 33 414 1.724 IT sfvfw¢onsJma)les Post Ststaod PTrnt 414 Suoscnptsons 2.3Q2 6a6 2.549 2.302 RtpaiTyN4inlenance P￿Fert¥ IThp￿￿eT￿eDts Gwual Expense6 1.770 92.794 $2.794 73.729 Sub tc+tal 52.794 $2,794 73,729 $2,794 $2.7Y 73.729 Net of receIp￿{paYMents) AS Tran$ler5 betse¢n funds A6 Cash funds last year end C&sh funds this y¢ar end 16.066 16,066 20.699 >$.?•0 20.899 36.T56 2D.5YS CCXX R1 aC￿ntS Issi 3110812D23 Section B Statement of assets and liabilities at the end of the period Unie$trKied luad8 Restricted lynd8 EndDwmEnt funds to nearg$1 £ to ￿are$l£ to É to ne¥rw&t £ io noar•si £ to near<8t£ B1 Ca$h funds Lioyds Aub 18,790 Uoyd5 Treasurer Pdly Cash $y Totsffca5h lunds iagrea Daianceswin receipts ana payments ￿CoUn118}I 36,765 Unrtr8th¢tpd funds R*th£t•d lunds Endowment fun(ts B2 Othor monetsry assèts Fund ro whl¢h 46¥*t boltyn ¢ost ioptyon•ll Cuttont Va￿* onal B3 InvKtment assets Fund towhich relates Unresincted ArTrount due Vholl dvo nai Pi¢nie Tab B4 Ass•ts rotain•d for tho ¢harity'$ ovm us8 TAblo4 For Studlo unrnStnc￿ Pap¢rShreddor iJniesth¢t Coffee Machlne UnTe51fjued FndyÈ 1 Frldge 2 Unresincted Freezer Unresinueo MAGZ UnreSm&e¢ Lentsvo 15 T•Wfjt Unre5trLt Dyson HoDV•W nresin&ed LOGIK LAG1QG22 NJr¢oD UnrestnclEd LOGIK LAC10C22 Arcon n￿$th¢ted Zrtljty C•ry* R••dFr Uore51ficle¢ Signatu Prinl Natne Date of roval CCXX R2 aecounts ISSI 3110812023 ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name **members of** Nettleham Community Hub **On accounts for the year** 31[st] December 2022 **Charity no** 1166816 **ended (if any) Set out on pages** (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31 / 12 / 2022** . **Responsibilities and** As the charity trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Act; or - the accounts did not accord with the accounting records; or - • the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Date:** 13/09/2023 **Signed: Name:** Paula Mellows **Relevant professional** FMAAT **qualification(s) or body (if any): Address:** 8 Wedgewood Close Lincoln LN6 3LS **October 2018** 1 **IER** **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here details of any items that the examiner wishes to disclose** . There is a difference between reported cash figure year ending 31/12/2021 and recorded figure in the accounting software. This was due to a review of all accounts and as such has resulted in an alteration in the amount, also the Hub are now tightening up their accounting practices going forward. **October 2018** 2 **IER**