## **Trustees annual report from 06.04.2022 to 05.04.2023** 

## **Charity Name Spectrum Theatre Sheffield** 

**Charity Number** 1166807 

**Charity address** 14 Montrose Road Sheffield, S7 2EE 

**Charity trustees** Andrew Gardiner    Chair 

Lynne Gardiner   Treasurer 

Audrey Allen 

Ruth Blackburn 

Jan Atkins 

Pamela Hafekost 

There are no advisers, Chief executive, employees or volunteers working for the charity. 

## **Structure Governance and management** 

Type of governing document        Constitution 

How the charity is constituted      Charitable Incorporated organisation 

There are no additional governance issues. 

## **Objectives and Activities** 

## **Summary of the objects of the charity set out in its governing document.** 

1. To provide performance arts opportunities for those on the autistic spectrum to work and perform as part of an integrated theatre group. 

2. To enhance the understanding of autism held by the general public in our geographical area of Sheffield and its environs. 

## **Summary of the main activities undertaken for the public benefit in relation to these objects** 

The trustees can assert that the charity’s activities have continued to meet its declared objectives to the benefit of both members and the wider public. 

Between April 2022 and mid-July 2022 we developed and then performed a new piece of theatre, ‘Moving On’, which explores the challenges faced by those on the Autism spectrum as they transition from one situation to another eg., from school to college/university, from education to work, from being dependant to independence. Members’ own experiences provided content and messages. We performed this at the Sheffield Library Theatre. For our newer members, this was their first experience of public performance with Spectrum. 



In Autumn 2022 we rehearsed our new, original musical, ‘Sanctuary’, which told the true stories of two asylum seekers, both of whom were in the production, which also celebrated Sheffield’s status as the U.K.’s first ‘city of sanctuary’. Audience response was fantastic. ‘This is a valuable piece of community theatre both in its content and diverse company…a truly neurodiverse group of talented individuals’. 

We continued our collaboration with Sheffield University Medical School, hosting four of their third-year students on a community placement as part of the production. 

From January 2023-April 2023, we adapted and rehearsed our show All Change, an exploration of genderstereotyping, for performance in June 2023. This production provided the opportunity for some lessexperienced members to extend their range of acting skills. 

## **Summary of the main achievements and performance of the charity during the year.** 

- welcomed new members and provided a range of opportunities for them to develop both skills and confidence, 

- continued to develop acting and musical skills of all members, 

- used our members’ experiences to develop a new piece of theatre about Autism, 

- rehearsed and performed a new musical, ’Sanctuary’, 

- continued to show the wider public the talents and skills of those on the Autism spectrum and to highlight the challenges they face. 

## **Financial Review** 

The charity started the financial year with £34,114 in the current account, brought forward from the previous year. 

We ended the year with £28,630  in the current account 

The charity has no other reserves 

There are no funds materially in deficit 

Income included the following: 

||Grants from Health Education England|£10192,|
|---|---|---|
||Ticket sales from Prouctions|£2815|



Expenditure included the following: 

||Technical & Sound|£2093,|
|---|---|---|
||Rehearsal room hire|£2316,|
||Production|£9801,|
||Other Costs|£4224|
||( including Administration, Transport and Running costs)||



The trustees have approved the above report. 

15 /07 /2023 



**2022-23 Accounts** 

## **Spectrum Theatre Sheffield** 

|**Date**|**item / description**|**category**|**Debit**|**Credit**|**Balance**|
|---|---|---|---|---|---|
||||£18,491.19|£13,007.20||
||Brought Forward (from 2021-2022)||||£34,113.94|
|14 Apr 2022|refund city taxis|Transport|-£4.50||£34,118.44|
|18 Apr 2022|HP ink|Admin|£16.49||£34,101.95|
|21 Apr 2022|City Taxis|Transport|£14.25||£34,087.70|
|21 Apr 2022|Screfix equipment torch|Tech|£7.39||£34,080.31|
|21 Apr 2022|B and Q allotment materials|Outdoor|£25.56||£34,054.75|
|22 Apr 2022|Bank Charges|Admin|£7.50||£34,047.25|
|28 Apr 2022|City Taxis|Transport|£11.45||£34,035.80|
|28 Apr 2022|City Taxis|Transport|£11.95||£34,023.85|
|4 May 2022|Cash withdrawal taxis, refreshments|Sundries|£200.00||£33,823.85|
|5 May 2022|City Taxis|Transport|£11.85||£33,812.00|
|5 May 2022|Paper tesco|Admin|£5.90||£33,806.10|
|6 May 2022|B and Q allotment materials|Outdoor|£147.00||£33,659.10|
|17 May 2022|hp ink|Admin|£29.49||£33,629.61|
|22 May 2022|Bank Charges|Admin|£7.50||£33,622.11|
|26 May 2022|City Taxis|Transport|£14.45||£33,607.66|
|26 May 2022|Chris Grew petrol expenses|Transport|£30.00||£33,577.66|
|26 May 2022|Kate petrol expenses|Transport|£30.00||£33,547.66|
|27 May 2022|New leaf allotment plants ect|Outdoor|£20.58||£33,527.08|
|27 May 2022|Refreshments - tesco|Sundries|£17.00||£33,510.08|
|2 Jun 2022|Sharrow room hire|Rehearsal|£345.60||£33,164.48|
|7 Jun 2022|Cash withdrawal taxis, refreshments|Sundries|£200.00||£32,964.48|
|8 Jun 2022|Paper Tesc o|Admin|£5.00||£32,959.48|
|9 Jun 2022|City Taxis|Transport|£13.95||£32,945.53|
|16 Jun 2022|City Taxis|Transport|£11.15||£32,934.38|
|16 Jun 2022|City Taxis|Transport|£11.95||£32,922.43|
|16 Jun 2022|City Taxis|Transport|£11.25||£32,911.18|
|18 Jun 2022|HP ink|Admin|£47.49||£32,863.69|
|21 Jun 2022|Sainsburiys stationery refreshments|Sundries|£19.15||£32,844.54|
|22 Jun 2022|Bank Charges|Admin|£7.50||£32,837.04|
|23 Jun 2022|City Taxis|Transport|£14.65||£32,822.39|
|23 Jun 2022|Sheffield CC theatre hire|Production|£44.40||£32,777.99|
|23 Jun 2022|Sharrow room hire|Rehearsal|£43.20||£32,734.79|
|23 Jun 2022|Zoe taxi train strike|Transport|£51.70||£32,683.09|
|24 Jun 2022|Star print flyers|Production|£29.95||£32,653.14|
|24 Jun 2022|Liabilty insurance Poliy Bee|Admin|£19.24||£32,633.90|
|29 Jun 2022|City Taxis|Transport|£13.75||£32,620.15|
|30 Jun 2022|City Taxis|Transport|£14.05||£32,606.10|
|30 Jun 2022|City Taxis|Transport|£11.45||£32,594.65|
|30 Jun 2022|Star print programmes|Production|£51.75||£32,542.90|
|3 Jul 2022|Sainsburys refreshments production|Sundries|£33.60||£32,509.30|
|6 Jul 2022|City Taxis|Transport|£11.95||£32,497.35|
|7 Jul 2022|City Taxis|Transport|£11.25||£32,486.10|
|7 Jul 2022|City Taxis|Transport|£9.65||£32,476.45|
|7 Jul 2022|Colin sound production|Production|£100.00||£32,376.45|
|7 Jul 2022|Chris Grew petrol expenses|Transport|£50.00||£32,326.45|
|7 Jul 2022|John equipment production|Production|£24.00||£32,302.45|
|8 Jul 2022|Star print scripts|Production|£71.95||£32,230.50|
|14 Jul 2022|City Taxis|Transport|£14.25||£32,216.25|
|17 Jul 2022|Tesco barbeque party food|Sundries|£153.32||£32,062.93|
|17 Jul 2022|waitrose barbeque party food|Sundries|£144.32||£31,918.61|
|17 Jul 2022|sainsburys barbeque food|Sundries|£16.05||£31,902.56|
|18 Jul 2022|HP ink|Admin|£33.49||£31,869.07|
|22 Jul 2022|Bank Charges|Admin|£7.50||£31,861.57|
|2 Aug 2022|Sheffield CC theatre hire|Production|£399.60||£31,461.97|
|22 Aug 2022|hp ink|Admin|£16.49||£31,445.48|
|23 Aug 2022|Bank Charges|Admin|£7.50||£31,437.98|



page 1/4 



**2022-23 Accounts** 

## **Spectrum Theatre Sheffield** 

|**Date**|**item / description**|**category**|**Debit**|**Credit**|**Balance**|
|---|---|---|---|---|---|
|8 Sep 2022|City Taxis|Transport|£14.05||£31,423.93|
|10 Sep 2022|Star print scripts|Production|£108.00||£31,315.93|
|10 Sep 2022|Star print paper|Production|£8.98||£31,306.95|
|18 Sep 2022|hp ink|Admin|£16.49||£31,290.46|
|20 Sep 2022|Chris Russell Taxi to Rehearsals x4|Transport|£60.00||£31,230.46|
|20 Sep 2022|Chris Grew petrol expenses|Transport|£60.00||£31,170.46|
|21 Sep 2022|City Taxis|Transport|£11.85||£31,158.61|
|21 Sep 2022|Tesco refreshments|Sundries|£4.00||£31,154.61|
|22 Sep 2022|Bank Charges|Admin|£7.50||£31,147.11|
|22 Sep 2022|City Taxis|Transport|£12.35||£31,134.76|
|25 Sep 2022|Waitrose refreshments|Sundries|£9.70||£31,125.06|
|26 Sep 2022|microsoft licence|Admin|£79.99||£31,045.07|
|27 Sep 2022|Sainsburys refreshments|Sundries|£2.60||£31,042.47|
|28 Sep 2022|Josie Robson Vocal Coaching|Production|£350.00||£30,692.47|
|29 Sep 2022|Sheffield CC theatre hire|Production|£124.20||£30,568.27|
|29 Sep 2022|City Taxis|Transport|£14.05||£30,554.22|
|29 Sep 2022|City Taxis|Transport|£11.25||£30,542.97|
|1 Oct 2022|Tesco refreshments|Sundries|£6.50||£30,536.47|
|6 Oct 2022|City Taxis|Transport|£14.05||£30,522.42|
|13 Oct 2022|City Taxis|Transport|£13.50||£30,508.92|
|13 Oct 2022|Tesco refreshments|Sundries|£12.45||£30,496.47|
|16 Oct 2022|Chris Russell Taxi to Rehearsals x4|Transport|£60.00||£30,436.47|
|16 Oct 2022|Chris Grew petrol expenses|Transport|£60.00||£30,376.47|
|18 Oct 2022|HP ink|Admin|£16.49||£30,359.98|
|20 Oct 2022|City Taxis|Transport|£13.95||£30,346.03|
|20 Oct 2022|Abbeydale DIY props|Production|£10.00||£30,336.03|
|20 Oct 2022|Sainsburys stationery|Production|£4.75||£30,331.28|
|21 Oct 2022|Vimeo subscription|Admin|£82.80||£30,248.48|
|22 Oct 2022|Bank Charges|Admin|£7.50||£30,240.98|
|1 Nov 2022|Josie Robson Vocal Coaching|Production|£350.00||£29,890.98|
|1 Nov 2022|Gear4Music tech (Bose,Desk,Mikes, etc)|Tech|£1,613.97||£28,277.01|
|1 Nov 2022|Tesco refreshments|Sundries|£8.05||£28,268.96|
|2 Nov 2022|Policybee Public liability insurance|Admin|£239.84||£28,029.12|
|2 Nov 2022|Sainsburys refreshments|Sundries|£18.35||£28,010.77|
|3 Nov 2022|City Taxis|Transport|£13.75||£27,997.02|
|4 Nov 2022|Med School café|Sundries|£18.05||£27,978.97|
|5 Nov 2022|Star print scripts|Production|£143.90||£27,835.07|
|6 Nov 2022|Rob Calnan Scenery|Production|£246.27||£27,588.80|
|8 Nov 2022|Tesco refreshments|Sundries|£13.00||£27,575.80|
|9 Nov 2022|City Taxis|Transport|£14.05||£27,561.75|
|10 Nov 2022|City Taxis|Transport|£14.35||£27,547.40|
|11 Nov 2022|Sharrow room hire|Rehearsal|£604.80||£26,942.60|
|11 Nov 2022|Chris Russell Taxi to Rehearsals x4|Transport|£60.00||£26,882.60|
|11 Nov 2022|Chris Grew petrol expenses|Transport|£50.00||£26,832.60|
|12 Nov 2022|Rich Tone Music sound equipment|Tech|£27.98||£26,804.62|
|17 Nov 2022|Rich Tone Music sound equipment|Tech|£34.00||£26,770.62|
|17 Nov 2022|Waitrose refreshments|Sundries|£19.10||£26,751.52|
|17 Nov 2022|City Taxis|Transport|£14.05||£26,737.47|
|18 Nov 2022|Star print scripts|Production|£35.94||£26,701.53|
|18 Nov 2022|hp ink|Admin|£16.49||£26,685.04|
|22 Nov 2022|Bank Charges|Admin|£7.50||£26,677.00|
|23 Nov 2022|Sharrow café - Food works med students|Sundries|£30.00||£26,647.54|
|24 Nov 2022|City Taxis|Transport|£14.05||£26,633.49|
|24 Nov 2022|Abbeydale doors props|Production|£10.00||£26,623.49|
|29 Nov 2022|Tesco refreshments|Sundries|£9.50||£26,613.99|
|30 Nov 2022|City Taxis|Transport|£15.35||£26,598.64|
|1 Dec 2022|Sharrow room hire|Rehearsal|£518.40||£26,080.24|
|1 Dec 2022|Sharrow room hire|Rehearsal|£101.25||£25,978.99|



page 2/4 



**2022-23 Accounts** 

## **Spectrum Theatre Sheffield** 

|**Date**|**item / description**|**category**|**Debit**|**Credit**|**Balance**|
|---|---|---|---|---|---|
|1 Dec 2022|Chris Russell Taxi to rehearsals x4|Transport|£60.00||£25,918.99|
|1 Dec 2022|Chris Grew petrol expenses|Transport|£60.00||£25,858.99|
|1 Dec 2022|Sharrow room hire|Rehearsal|£54.00||£25,804.99|
|1 Dec 2022|Abbeydale doors props|Production|£34.00||£25,770.99|
|1 Dec 2022|City Taxis|Transport|£14.25||£25,756.74|
|2 Dec 2022|Sheffield Van hire deposit|Production|£500.00||£25,256.74|
|2 Dec 2022|Starprint Scripts|Production|£108.00||£25,148.74|
|3 Dec 2022|Sheffield Van hire - Luke Biddle|Production|£190.00||£24,958.74|
|4 Dec 2022|Waitrose refreshments|Sundries|£12.60||£24,946.14|
|5 Dec 2022|Luke Biddle petrol and expenses|Production|£65.00||£24,881.14|
|5 Dec 2022|City Taxis|Transport|£14.35||£24,866.79|
|5 Dec 2022|Tesco refreshments|Sundries|£7.88||£24,858.91|
|5 Dec 2022|Sheffield Van hire deposit refund|Production|-£500.00||£25,358.91|
|7 Dec 2022|City Taxis|Transport|£14.05||£25,344.86|
|8 Dec 2022|Sheffield van hire and deposit|Production|£695.00||£24,649.86|
|8 Dec 2022|City Taxis|Transport|£13.95||£24,635.91|
|9 Dec 2022|Lauren med student travel expenses|Transport|£18.96||£24,616.95|
|9 Dec 2022|Nur med student travel expenses|Transport|£14.85||£24,602.10|
|9 Dec 2022|Lap top for technical team|Tech|£369.98||£24,232.12|
|9 Dec 2022|Bannercross Pub Spectrum Xmas Do|Sundries|£258.50||£23,973.62|
|9 Dec 2022|Amazon tech equipment|Tech|£10.99||£23,962.63|
|10 Dec 2022|Amazon tech equipment|Tech|£9.98||£23,952.65|
|10 Dec 2022|Chris Russell Taxi to Rehearsals x4|Transport|£60.00||£23,892.65|
|10 Dec 2022|Amazon tech equipment|Tech|£18.27||£23,874.38|
|12 Dec 2022|Luke Biddle petrol and expenses|Production|£70.00||£23,804.38|
|12 Dec 2022|Starprint Programmes|Production|£275.95||£23,528.43|
|13 Dec 2022|Q Park car parking for Theatre|Production|£13.50||£23,514.93|
|13 Dec 2022|City Taxis|Transport|£13.45||£23,501.48|
|13 Dec 2022|City Taxis|Transport|£13.45||£23,488.03|
|13 Dec 2022|Q Park car parking for theatre|Production|£6.60||£23,481.43|
|14 Dec 2022|Tesco refreshments|Sundries|£24.45||£23,456.98|
|14 Dec 2022|City Taxis|Transport|£13.45||£23,443.53|
|14 Dec 2022|City Taxis|Transport|£13.15||£23,430.38|
|14 Dec 2022|Q Park car parking for Theatre|Production|£6.60||£23,423.78|
|15 Dec 2022|Endalk Expenses|Production|£300.00||£23,123.78|
|15 Dec 2022|Mark Masling Travel expenses|Transport|£60.00||£23,063.78|
|15 Dec 2022|Sam med student travel expenses|Transport|£22.92||£23,040.86|
|15 Dec 2022|City Taxis|Transport|£14.45||£23,026.41|
|15 Dec 2022|City Taxis|Transport|£12.35||£23,014.06|
|15 Dec 2022|City Taxis|Transport|£11.95||£23,002.11|
|15 Dec 2022|City Taxis|Transport|£6.75||£22,995.36|
|15 Dec 2022|Q Park car parking for Theatre|Production|£6.60||£22,988.76|
|16 Dec 2022|Sheffield Van Hire|Production|£90.00||£22,898.76|
|16 Dec 2022|City Taxis|Transport|£13.95||£22,884.81|
|16 Dec 2022|City Taxis|Transport|£11.15||£22,873.66|
|16 Dec 2022|City Taxis|Transport|£9.85||£22,863.81|
|17 Dec 2022|Josie Robson Vocal Coaching|Production|£900.00||£21,963.81|
|17 Dec 2022|Hansel Drosa Projector hire|Production|£200.00||£21,763.81|
|17 Dec 2022|Chris Grew petrol expenses|Transport|£133.20||£21,630.61|
|17 Dec 2022|Luke Biddle petrol and expenses|Production|£20.00||£21,610.61|
|18 Dec 2022|hp ink|Admin|£16.49||£21,594.12|
|19 Dec 2022|Rob Calnan Scenery|Production|£58.98||£21,535.14|
|19 Dec 2022|Sheffield van hire deposit refund|Production|-£500.00||£22,035.14|
|20 Dec 2022|D.J Gregory Sounds - mic hire etc|Production|£939.00||£21,096.14|
|21 Dec 2022|Homebase picture frames|Sundries|£40.00||£21,056.14|
|22 Dec 2022|Bank Charges|Admin|£7.50||£21,048.64|
|22 Dec 2022|P Nortcliff Sound and tech support|Production|£630.00||£20,418.64|
|22 Dec 2022|Alice Costumes and Makeup|Production|£152.49||£20,266.15|



page 3/4 



**2022-23 Accounts** 

## **Spectrum Theatre Sheffield** 

|**Date**|**item / description**|**category**|**Debit**|**Credit**|**Balance**|
|---|---|---|---|---|---|
|22 Dec 2022|Tesco Paper and photo paper|Admin|£18.05||£20,248.10|
|22 Dec 2022|City Taxis|Transport|£17.50||£20,230.60|
|22 Dec 2022|City Taxis|Transport|£12.50||£20,218.10|
|22 Dec 2022|Jan Atkin Costumes and Props|Production|£1,520.65||£18,697.45|
|5 Jan 2023|Library Theatre hire|Production|£1,117.80||£17,579.65|
|9 Jan 2023|Josie Robson Vocal Coaching|Production|£600.00||£16,979.65|
|12 Jan 2023|City Taxis|Transport|£14.25||£16,965.40|
|17 Jan 2023|Christine Russell Taxi to rehearsals x4|Transport|£60.00||£16,905.40|
|17 Jan 2023|hp ink|Admin|£16.49||£16,888.91|
|19 Jan 2023|City Taxis|Transport|£15.85||£16,873.06|
|19 Jan 2023|City Taxis|Transport|£11.25||£16,861.81|
|21 Jan 2023|Starprint Printing scripts|Production|£68.45||£16,793.36|
|22 Jan 2023|Bank Charges|Admin|£7.50||£16,785.86|
|23 Jan 2023|Sheffield theatres ticket sales|Tickets||£2,815.20|£19,601.06|
|26 Jan 2023|Chris Grew petrol expenses|Transport|£33.09||£19,567.97|
|26 Jan 2023|City Taxis|Transport|£16.05||£19,551.92|
|26 Jan 2023|City Taxis|Transport|£11.95||£19,539.97|
|26 Jan 2023|Waitrose refreshments|Sundries|£3.20||£19,536.77|
|28 Jan 2023|Starprint Printing scripts|Production|£44.55||£19,492.22|
|2 Feb 2023|City Taxis|Transport|£13.95||£19,478.27|
|7 Feb 2023|Sainsburys stationery|Admin|£13.60||£19,464.67|
|9 Feb 2023|City Taxis|Transport|£14.25||£19,450.42|
|11 Feb 2023|DEC [wrong card later refunded]|Sundries|£50.00||£19,400.42|
|12 Feb 2023|Waitrose refreshments|Sundries|£15.99||£19,384.43|
|13 Feb 2023|Grant Med Sch Health Ed|Grant||£10,192.00|£29,576.43|
|16 Feb 2023|Chrisine Russell Taxi to rehearsals x4|Transport|£60.00||£29,516.43|
|16 Feb 2023|City Taxis|Transport|£11.95||£29,504.48|
|18 Feb 2023|John equipment production|Production|£22.40||£29,482.08|
|18 Feb 2023|hp ink|Admin|£16.49||£29,465.59|
|22 Feb 2023|Bank Charges|Admin|£7.50||£29,458.09|
|23 Feb 2023|City Taxis|Transport|£17.15||£29,440.94|
|2 Mar 2023|Sharrow room hire|Rehearsal|£648.00||£28,792.94|
|2 Mar 2023|City Taxis|Transport|£14.25||£28,778.69|
|7 Mar 2023|Tesco refreshments|Sundries|£4.50||£28,774.19|
|8 Mar 2023|Q Park car parking for Theatre|Production|£6.50||£28,767.69|
|10 Mar 2023|DEC [wrong card refunded]|Transport|-£50.00||£28,817.69|
|16 Mar 2023|City Taxis|Transport|£17.50||£28,800.19|
|17 Mar 2023|hp ink|Admin|£16.49||£28,783.70|
|22 Mar 2023|Bank Charges|Admin|£7.50||£28,776.20|
|23 Mar 2023|City Taxis|Transport|£14.05||£28,762.15|
|23 Mar 2023|Starprint Printing scripts|Production|£104.45||£28,657.70|
|30 Mar 2023|City Taxis|Transport|£12.75||£28,644.95|
|31 Mar 2023|Sainsburys stationery|Admin|£15.00||£28,629.95|



page 4/4