**Trustees’ Annual Report** For the period from 6[th ] April 2022 to 31st December 2022 

## **Content** 

Summary Vision and Values Year in Summary Financial Review Structure, Governance and Management Review Structure of the Organisation 

Organisational Policy Appointment of Trustee Trustee Induction & Training Statement of Trustees Responsibilities 

Risk Management Statement of Financial Authorities Register of Other Interests 

Reserves Policy Reference and Administrative Details Declarations & Conflict of Interest Register 



**Justice in Motion** Charity Registration Number 1166800 


## Summary 

JUSTICE IN MOTION is a professional Oxford-based physical theatre company, founded by Artistic Director Anja Meinhardt. It is dedicated to raising awareness about social injustice through a combination of captivating performances, workshops and talks, run in conjunction with partner organisations, and accessible, affordable classes for the local community. 

Since 2013, we have been creating dynamic theatre about relevant social issues, such as human trafficking, poverty, migration, and sexual violence. Justice in Motion uses a combination of movement, theatre, music, parkour, aerial acrobatics, dance, spoken word and multimedia, to create spectacular performances that enrapture its audiences, and encourage debate and dialogue. We have found this approach to reaching communities and inspiring activism through performance, to be highly effective. 

Justice in Motion is one of Oxford City’s Cultural Partners, has been an Evolve Company at Oxford Playhouse, and has been supported by Arts Council England, Oxford City Council, The Chartered Institute of Building, Oxford Dance Forum, 101 Outdoor Arts Creation Space, and Out There Arts. 

## **Vision and Values** 

## **OUR VISION** 

A standout physical theatre company powerfully changing lives 

## **OUR MISSION** 

To inspire people through the performing arts, to impact the world for the better 

To advance our mission: 

2 



**Justice in Motion** Charity Registration Number 1166800 


## 1. WE CREATE HIGH QUALITY WORK ACROSS ARTFORMS 

We investigate, explore, and tell hidden stories predominately through the performing arts, inspired by true accounts of social injustice. Our work is exciting, engaging, thoughtprovoking, and always packs a punch. 

## 2. WE RAISE AWARENESS ABOUT HUMAN RIGHTS ISSUES 

We shine a light on things kept in the dark. We bring hope to a broken world and give a voice to those unheard. We reveal the uncomfortable reality of issues that concern our society and highlight areas of inequality with great sensitivity. 

## 3. WE ENGAGE, INSPIRE AND CONNECT 

We excite and challenge you through our performances, to become an advocate for social change. We provide facts and access to information through our research. We signpost to ways you can take action and find opportunities for conversations to continue. 

## 4.  WE DEVELOP PERFORMING ARTS PRACTISE 

We provide high quality training as well as sharing opportunities, for artists and participants of all levels. These aid you in developing knowledge, gaining skills, and enhancing technique within the performing arts. 

## **Year in Summary** 

2022 saw us start work in earnest on a new production CODE. The piece has been prompted by the many cases of young people and vulnerable adults being exploited by criminal gangs to sell and distribute illegal drugs around the country. Referred to as County Lines, the gangs often target marginalised young people with false friendship and gifts as a lure. They are given mobile phones (burners) to receive coded messages of what drugs to deliver and where to go, often across the country. 

In developing this new work the company is focused on the impact on young people, their families and friends. The performance style includes physical theatre, parkour and, newly introduced for this production, trials bikes and skateboarding. In October trials bikers and skateboarders were invited to a 'jam' at The Rock in Cheltenham to try out ideas and see what would work aesthetically and narratively for the show. 

3 



**Justice in Motion** Charity Registration Number 1166800 


The event brought two new performers to work with us on the research and development phase of the project who are expert trials bike riders. Through a local music project a young rap artist worked with our composer to create a soundtrack and specially composed lyrics supporting the narrative. 

The R&D showing was shared with a small in-person audience and live streamed to potential donors, funders and programmers ready for a tour in the summer of 2023. On social media channels creative team members and partners are being introduced to the public through short posts and video interviews. 

Justice in Motion is also looking ahead to international and UK touring opportunities. Anja Meinhardt has pitched the company's work at festivals in the Netherlands, Catalonia (Spain) and at Great Yarmouth (UK) where programmers and festival directors come together to see new and developing productions as well as talk to artists and companies. 

Our 2021-2022 production ON EDGE, that looked at exploitation in the construction industry, included a supporting educational Legacy Programme. In April of 2022 we worked with Esprit Concrete in delivering the last of these sessions on physical and mental wellbeing at the Tramshed Arts Centre through skills sharing using parkour. We also continued with our Dance Retreats in Wytham, which have been warmly welcomed by all participants. 

We have been building and developing our education programme into a fully rounded offer of workshops, residencies, InSeT and corporate training. Using physical theatre, parkour, dance, choreography and other skills that we bring to our productions, we have been working in schools and with youth organisations in supporting the development of young people to become strong, confident, enquiring and engaged. 

Our programme helps to develop skills, learn about issues, improve techniques and for young people includes offering Arts Awards at Explore and Discover level. Our Artistic Director and associated creative practitioners, who are skilled and passionate performers and tutors, work closely with participants building their self-confidence, increasing their skills and helping them to discover new perspectives and solutions through physical and mental strength. 

4 



**Justice in Motion** Charity Registration Number 1166800 


As Artistic Director, Anja Meinhardt has been invited to talk at a number of events, on social justice and the work of Justice in Motion. In 2022, invitations came from the Oxfordshire Anti-Slavery Network (OxASN) and at the Gangmasters and Labour Abuse Authority Workers Liaison Group. 

Spreading the word about Justice in Motion, its work and the social justice issues it raises awareness about, is another important aspect of the company's mission. Many opportunities to engage with the public take place at organised events outside the arts world. At these, Justice in Motion set up stalls, with displays, information leaflets, video trailers of shows, and mailing list sign up forms. The company attended the UK's biggest Christian festival, Big Church Festival, the Cotswold stage of the Women's Cycling Tour of Britain, local creative careers fairs, and an anti-slavery event held by OxASN. Justice in Motion is also present on the virtual exhibition careers platform, The 360 Expo. 

Justice in Motion continually works to become more inclusive, diverse and representative of our community. Members of the company took part in anti-racism training with Inc Arts as part of our membership of the Oxford Cultural Anti-Racism Alliance. The training supports our equality and diversity policy as we develop our practice in communications, recruitment and governance. 

Our Artistic Director Anja further had the opportunity to perform an excerpt of our show BOUND, at the International Day against Prostitution, in her hometown Schwäbisch Gmünd in Germany. 

Anja throughout the year has also attended a 6 Day Trauma Training with Trauma specialist Betsy de Thierry, through the Oxford Adult Safeguarding Board, in order to strengthen our understanding, and ensure a trauma informed approach within all of our work at Justice in Motion, both the performances, as well as working with participants. 

We also attended an in-depth Anti-Racism training, particularly with IncArts through the Oxford Anti-Rascism Alliance whom we are part of, as well as focused training around diversity within board recruitment with Getting on Board. 

5 



**Justice in Motion** Charity Registration Number 1166800 


## **Financial Review** 

Review of the charity’s financial position at the end of the period. 6th April 2022 - 31st December 2022 

Note 1: Income decreased from £211,584 to £71,766. This decrease was partially due to the change in our year end date meaning we only had a 9-month financial year, and partly due to their being no planned touring activity in 2022. 

Note 2:  Expenditure decreased from £196,642 to £98,944.  This decrease was also partially due to the shortening of our financial year, but also reduced project expenditure as there were no major touring projects in this period. 

Funds at the start of the year were £30,804 and decreased to £3,627 at the end of the year. 

6 



||Justice in Motion|Justice in Motion|Justice in Motion|CharityNo|1166800|1166800||
|---|---|---|---|---|---|---|---|
|||||CompanyNo||||
||Annualaccountsforthe period|||||||
||Period start date||06/04/2022|**To**|Period end date|31/12/2022||
|||||||||
|**Statement of financial activities (including summary income and expenditure account)**||||||||
|**Recommended categories by activity**||Notes|**Unrestricted**<br>**funds**|**Restricted income**<br>**funds**|<br>**Endowment**<br>**funds**|**Total funds**|**Prior year funds**|
||||**£**|**£**|**£**|**£**|**£**|
|**Income(Note 1)**|||F01|F02|F03|F04|F05|
|**Income and endowments from:**||||||||
|Donations and grants|||16,100|29,632|-|45,732|149,729|
|Fees for charitable services|||10,732|-|-|10,732|-|
|Other trading activities|||1,062||-|1,062|5,093|
|Other Income|||13,664|||13,664|12,706|
|Performance Fees|||577||-|577|44,056|
|**_Total_**|||**42,134**|**29,632**|**-**|**71,766**|**211,584**|
|**Expenditure(Note 2)**||||||||
|**Expenditure on:**||||||||
|Core Freelancers and Contractors|||27,137|18,090|-|45,227|59,982|
|Insurance|||1,007||-|1,007|447|
|Direct Project Costs|||18,443|17,704||36,147|118,989|
|Office Expenditure|||3,785|||3,785|3,814|
|Marketing|||1,886|||1,886|972|
|Venue Hire|||3,880|||3,880|4,086|
|Production Costs|||6,882|||6,882|3,482|
|Professional Fees|||130|||130|4,870|
|Entertainment||||||-|-|
|Assets||||||-|-|
|Other|||||-|-|-|
|**_Total_**|||**63,150**|**35,794**|**-**|**98,944**|**196,642**|
|||||||||
|**Net income/(expenditure) before tax for the**<br>**reporting period**|||(21,015)|(6,162)|0|(27,177)|14,942|
|Tax payable|||0|0|0|0|0|
|**Net income/(expenditure) after tax before**<br>**investmentgains/(losses)**|||(21,015)|(6,162)|0|(27,177)|14,942|
|Net gains/(losses) on investments|||0|0|0|0|0|
|**Net income/(expenditure)**|||(21,015)|(6,162)|0|(27,177)|14,942|
|**Extraordinary items**|||0|0|0|0||
|**Transfers between funds**|||(6,162)|6,162|0|0|0|
|**Other recognised** **gains/(losses):**||||||||
|Gains and losses on revaluation of fixed assets for the charity’s own<br>use|||0|0|0|0|0|
|Other gains/(losses)|||0|0|0|0|0|
|**_Net movement in funds_**|||(27,177)|0|0|(27,177)|14,942|
|||||||||
|**_Reconciliation of funds:_**||||||||
|Total funds brought forward|||15,792|(850)|0|14,942|15,862|
|**_Total funds carried forward_**|||**(11,385)**|**(850)**|**0**|**(12,235)**|**30,804**|





|**As of 31 December 2022**|Justice in Motion|Justice in Motion|Justice in Motion|Charity No|1166800|1166800|
|---|---|---|---|---|---|---|
|||||Company No|||
|**Section B                      Balance sheet**|||||||
|||**Unrestricted**<br>**funds**|**Restricted**<br>**income**<br>**funds**|**Endowment**<br>**funds**|**Total to P9 -**<br>**31 Dec 2022**|**Total to P12 -**<br>**5 Apr 2021**|
|||**£**|**£**|**£**|**£**|**£**|
|**Fixed assets**||F01|F02|F03|F04|F05|
|**Intangible assets**||-|-|-|-|-|
|**Tangible assets**||-|-|-|-|-|
|**Heritage assets**||-|-|-|-|-|
|**Investments**||-|-|-|-|-|
|**_Total fixed assets_**||-|-|-|-|-|
|**Current assets**|||||||
|**Stocks**||-|-|-|-|-|
|**Debtors**||4,316|2,695|-|7,011|4,861|
|**Investments**||-|-|-|-|-|
|**Cash at bank and in hand**||2,227|1,400|-|3,627|30,804|
|**_Total current assets_**||6,543|4,095|-|10,638|35,665|
||||||||
|**Creditors: amounts falling due within**<br>**oneyear**||-|1,400|-|1,400|2,400|
||||||||
|**_Net current assets/(liabilities)_**||6,543|2,695|-|9,238|33,265|
||||||||
|**_Total assets less current liabilities_**||6,543|2,695|**-**|9,238|33,265|
|||||||-|
|**Creditors: amounts falling due after one**<br>**year**||-|-|-|-|-|
|**Provisions for liabilities**||-|-|-|-|-|
||||||||
|**_Total net assets or liabilities_**||6,543|2,695|-|9,238|33,265|
|**Funds of the Charity**||||||\|
|**Endowment funds**||-|||-|-|
|**Restricted income funds**|||2,695||2,695|12,875|
|**Unrestricted funds**||6,543|-|-|6,543|20,389|
|**Revaluation reserve**|||||-|-|
|**Fair value reserve**|||||||
|**_Total funds_**||6,543|2,695|-|9,238|33,264|





## Additional information 

Justice in Motion’s principal sources of funds come from 

Arts Council England 

Trusts & Foundations 

Private Donations 

Corporate Social Responsibility 

Earned income through classes, workshops, and performances 

Commission Fees 

Performance Fees / Box Office Splits 

## **Structure, Governance and Management** 

## **Constitution** 

Charitable Incorporated Organisation – 27th April 2016 

## **Organisational policy** 

The day-to-day administration is carried out by the Artistic Director of Justice in Motion, and appointed Producer, on freelance contracts. A Marketer and a Social Media Manager are also employed on a freelance contract, with increased engagement during project periods. The Producer, Marketer and Social Media Manager have been selected through an interview process. 

Artists and Collaborators (designers, composers, production manager, stage manager and technicians) are also employed on freelance contracts based on Equity rates, during a specified project period. Performers are also employed on freelance contracts based on Equity rates, and mostly selected via a rigorous auditioning process. Dance teachers are 



**Justice in Motion** Charity Registration Number 1166800 


further employed on a freelance basis. All selection processes are based on an Equal Opportunities Policy. 

The trustees meet four times a year, in February, May, August and November, to review all relevant aspects of the CIO's affairs. The main meeting is in August and generally this meeting will review the Business Plan and Strategies going forwards. 

## **Appointment of Trustees** 

Trustees are nominated by the then existing trustees. Every charity trustee must be appointed for a term of two years by a resolution passed at a properly convened meeting of the charity trustees. In selecting individuals for appointment as charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO. 

## **Trustee Induction & Training** 

The trustees deal appropriately as regards induction and training of any new trustees appointed. This includes awareness of a trustee's responsibilities, the governing document, administrative procedures, and the history and philosophical approach of the charity. New trustees receive access to the previous year's accounts and minutes of recent trustee meetings. Appropriate training is offered to current trustees as and when required. 

## **Statement of Trustees Responsibilities** 

The trustees are responsible for preparing the Trustees' Report and the accounts in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) and the guidance issued by the Charity Commission on public benefit. In preparing these accounts, the trustees confirm that: 

- suitable accounting policies have been consistently applied; 

- appropriate methods and principles have been observed in the Charities SORP; 

- judgments and estimates have been made that are reasonable and prudent; 

- applicable accounting standards have been followed; 

- accounts have been prepared on a going concern basis. 

2 



**Justice in Motion** Charity Registration Number 1166800 


## **Related Parties Statement** 

Our constitution has provisions, agreed with the Charity Commission, to allow any charity trustee or connected person to enter into a contract for the supply of services or of goods that are supplied in connection with the provision of services, to the CIO, where that is permitted in accordance with, and subject to the conditions in, section 185 to 188 of the Charities Acts 2011. 

Under this provision, our founding trustee Anja Meinhardt provides services to the Charity as Artistic Director. 

## **Reserves policy** 

The charity has a written reserves policy that guides its financial management and planning in this area. In summary, given the nature of the scale of the organisation, and our funding structure, which often relies on project-based grant funding and experiences regular financial uncertainty, the target level of reserves for Justice in Motion is £14,000, approximately two months' core operating costs. 

Throughout the year the Trustees have chosen to deploy this reserve in line with the policy, and are actively seeking ways to maintain the stated reserve level more consistently in the long term. 

## **The beneficiaries of the CIO are the following:** 

**THEATRE AUDIENCES** – those interested in dance, physical theatre, parkour, and contemporary circus that appreciate seeing high quality theatre. 

**SOCIAL SECTOR & INDUSTRIES** - those interested in or working within social justice (churches, students, societies, think tanks, organisations, policy makers, researchers), as well as industries related to the productions themselves. 

**EDUCATIONAL SECTOR** – schools, universities, and educational institutions, those 

3 



## **Justice in Motion** 

## Charity Registration Number 1166800 


interested in aspects of social injustice, but also those interested in learning new skills intrinsic to our work i.e., dance, aerial acrobatics, physical theatre, parkour etc. 

**AFFECTED COMMUNITIES** - such as vulnerable women, survivors of sexual abuse, forced labour and trafficking, communities in countries of origin, those experiencing loneliness and struggles with their mental health first hand. 

## **Reference and Administrative details** 

## **Charity name:** 

Justice in Motion 

## **Registered charity number:** 

1166800 

## **Charity’s principal address:** 

Unit 8, The Gallery 54 Marston Street Oxford. OX4 1LF 

## **Charities principal Bankers:** 

Reliance Bank Limited / Faith House, 23-24 Lovat Lane, London EC3R 8EB 

## **Names of the charity trustees who manage the charity:** 

||||
|---|---|---|
|Name|Role|Date of Appointment|
|Anja Christina Meinhardt|Founder / Trustee|26 April 2016|
|Matthew James Francis|Chair|30 November 2020|
|Brian Wilkinson|Trustee|26 April 2016|
|Anna Louise Barker|Trustee|11 February 2019|



4 



**Justice in Motion** Charity Registration Number 1166800 


Names of the charity trustees who retired during the financial year. 

||||
|---|---|---|
|Name|Role|Date of Retirement|
|Hannah Hartley|Trustee|30 November 2020 - November<br>2022|



## **Declarations:** 

The trustees present their report and declare that they have approved the Trustees’ Report and accounts for the year ended 31 December 2022 above. 

## **Signed on behalf of the charity’s trustees:** 

||||
|---|---|---|
|Signature(s)|||
|Full Name(s)|Matthew James Francis|Anja Christina Meinhardt|
|Position|Chair|Secretary|
||30th October 2023||
|Date|30th October 2023||



5 




## **Independent examiner's report on the accounts** 

**Section A Independent Examiner’s Report** 

**Report to the trustees/** Charity Name Justice in Motion **members of On accounts for the period** 31[st] December 2022 **Charity no** 1166800 **ended (if any) Set out on pages** (remember to include the page numbers of additional sheets) 

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the period ended **31 / 12 / 2022** . 

**Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). 

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. 

## **Independent examiner's statement** 

I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: 

- accounting records were not kept in accordance with section 130 of the Act or 

- the accounts do not accord with the accounting records 

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. 

* _Please delete the words in the brackets if they do not apply._ 

|**Signed:**<br>**Name:**<br>**Relevant professional**<br>**qualification(s) or body**<br>**(if any):**<br>**Address:**|**Date:**<br>27/10/2023|27/10/2023|
|---|---|---|
||Robert Couser||
||||
||ICAEW - ACA||
||||
||162 Kingsquarter||
||Maidenhead||
||SL6 1AW||



**October 2018** 

1 

**IER** 



**Section B** 

## **Disclosure** 

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). 

**Give here brief details of any items that the examiner wishes to disclose** . 


**October 2018** 

2 

**IER**