2022-04-05-accounts - Justice In Motion

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Trustees’ Annual Report For the period from 6[th ] April 2021 to 5[th ] April 2022

Content

Summary Vision and Values Year In Summary Financial Review Structure, Governance and Management Review Structure of the organisation Organisational policy Appointment of Trustee Trustee Induction & Training Statement of Trustees Responsibilities

Risk Management Statement of Financial Authorities Register of Other Interests

Reserves policy Reference and Administrative Details Declarations & conflict of interest register

Justice in Motion Charity Registration Number 1166800

Summary

JUSTICE IN MOTION is a professional Oxford-based physical theatre company, founded by Artistic Director Anja Meinhardt. It is dedicated to raising awareness about social injustice through a combination of captivating performances, workshops and talks, run in conjunction with partner organisations, and accessible, affordable classes for the local community.

Since 2013, we have been creating dynamic theatre about relevant social issues, such as human trafficking, poverty, migration, and sexual violence. Justice in Motion uses a combination of movement, theatre, music, parkour, aerial acrobatics, dance, spoken word and multimedia, to create spectacular performances that enrapture its audiences, and encourage debate and dialogue. We have found this approach to reaching communities and inspiring activism through performance, to be highly effective.

Justice in Motion is one of Oxford City’s Cultural Partners, has been an Evolve Company at Oxford Playhouse, and has been supported by Arts Council England, Oxford City Council, The Chartered Institute of Building, Oxford Dance Forum, 101 Outdoor Arts Creation Space, and Out There Arts.

Vision and Values

OUR VISION

A standout physical theatre company powerfully changing lives

OUR MISSION

To inspire people through the performing arts, to impact the world for the better

Justice in Motion Charity Registration Number 1166800

To advance our mission:

1. WE CREATE HIGH QUALITY WORK ACROSS ARTFORMS

We investigate, explore, and tell hidden stories predominately through the performing arts, inspired by true accounts of social injustice. Our work is exciting, engaging, thoughtprovoking, and always packs a punch.

2. WE RAISE AWARENESS ABOUT HUMAN RIGHTS ISSUES

We shine a light on things kept in the dark. We bring hope to a broken world and give a voice to those unheard. We reveal the uncomfortable reality of issues that concern our society and highlight areas of inequality with great sensitivity.

3. WE ENGAGE, INSPIRE AND CONNECT

We excite and challenge you through our performances, to become an advocate for social change. We provide facts and access to information through our research. We signpost to ways you can take action and find opportunities for conversations to continue.

4. WE DEVELOP PERFORMING ARTS PRACTICE

We provide high quality training as well as sharing opportunities, for artists and participants of all levels. These aid you in developing knowledge, gaining skills, and enhancing technique within the performing arts.

Year in Summary

After a challenging year in 2020-21, with the restrictions through the pandemic curtailing our touring plans and requiring us to move much of our output onto digital channels, it was a relief to return to in-person activities in full during 2021-22.

The main focus of the year was our new national tour of ON EDGE, our outdoor parkour theatre show that explores issues around modern slavery. The tour was supported by Arts Council England, and was performed 14 times across 7 locations and festivals to a total live audience of 5,653. Further to this, we also delivered 2 live streams of the show through our partners at 101 Outdoor Arts and The Full Shebang Festival, Mansfield.

Justice in Motion Charity Registration Number 1166800

This year we have been able to establish our creative residency programme for schools, youth groups and colleges. This work commenced with a week-long parkour and physical theatre residency with performing arts students from MK College. The residency culminated in a student performance at the end of the week that was both inspiring and ambitious. The blueprint we developed for this residency has provided us with a bedrock to build future residency programmes, which are to become a regular feature of our activities from 2022-23 onwards.

After a pause due to the pandemic, we were also able to deliver the next edition of our MOVING TOGETHER programme which uses movement and music to alleviate loneliness and promote connectivity. This edition was delivered with the community at RAF Benson, and resulted in a series of short, choreographed dance films, cast studies and a new documentary exploring the impact of the work.

Our Artistic Director, Anja Meinhardt, also continued her work on raising awareness and advocating for the power of the arts to change lives and shine a light on injustice. Through the year she was invited to speak at events such as TEDx Oxford and the Ripples of Hope Festival. Anja was also shortlisted for the AWA Women in Dance Leadership award.

With live events back in play, we were also able to secure bookings for our parkour park, our open access parkour playground that acts as a valuable community engagement tool. We ran the park at events in Didcot and Mansfield in 2022.

After a period of hiatus, we also recommenced dance workshops this year, but changed the format to running a series of one-off workshop days rather than weekly classes. These workshop days were centred on health and wellbeing and used dance and yoga in a retreat-style setting. They have proved very popular and will continue to be part of our ongoing activities.

This year, we were also able to secure funding from OxLEP to support a branding and organisational ‘tone of voice’ project with consultant Miki Lentin. This project reviewed our missions, values and the way we write and talk about the company to improve the

Justice in Motion Charity Registration Number 1166800

quality and consistency of our messaging. These outcomes from this work are currently being implemented into ongoing communications and branding activities.

Further funding successes this year included raising over £8,000 from a Big Give Christmas Challenge crowdfunding campaign; confirming a 3-year deal with Oxford City Council to continue to be a community/cultural partner of the city, securing £3K and becoming a partner to deliver engagement work with young people for the Oxfordshire Feeling Safe programme, and most notably being successful with a £40K grant from the Arts Council /DCMS Cultural Recovery Fund to support ongoing core costs of the organisation in 2022.

As the year finished, we were working up plans for our new outdoor show CODE, which we are planning to tour nationally in 2023. Alongside this we are planning further creative residencies programmes and widening our overall education and engagement offer.

Financial Review

Review of the charity’s financial position at the end of the period. 6th April 2021 - 5th April 2022

Note 1: Income increased from £113,357 to £211,584. This increase in revenues was a direct result of a return to touring after the hiatus in 2020-21 of the COVID-19 pandemic and the receipt of Cultural Recovery Funds from Arts Council England.

Note 2: Expenditure increased from £97,881 to £196,642. This increase in expenditure is largely as a result of project costs incurred through touring work and other activities restarting after the hiatus caused by COVID-19 restrictions in 2020-21.

Funds at the start of the year were £15,862 and increased to £30,804 at the end of the year.

Justice in Motion	Justice in Motion	CharityNo	1166800	1166800
		CompanyNo
Annualaccountsforthe period
Period start date	06/04/2021	To	Period end date	05/04/2022

Statement of financial activities (including summary income and expenditure account)

Recommended categories by activity	Unrestricted funds	Restricted income funds	Endowment funds	Total funds	Prior year funds
	£	£	£	£	£
Income(Note 1)	F01	F02	F03	F04	F05
Income and endowments from:
Donations and grants	73,665	76,064	-	149,729	104,107
Fees for charitable services			-	-	-
Other trading activities	5,093		-	5,093	9,250
Other Income	12,706			12,706
Performance Fees	285	43,771	-	44,056	-
*Total*	91,749	119,835	-	211,584	113,357
Expenditure(Note 2)
Expenditure on:
Core Freelancers and Contractors	38,419	21,563	-	59,982	45,825
Insurance	447		-	447	1,491
Project Costs - On Edge		101,866		101,866	969
Project Costs - Moving Together		12,482		12,482	19,632
Project Costs - MKCF		3,191		3,191	-
Dance Classes - Direct Costs	1,450			1,450	6,633
Office Expenditure	3,814			3,814	7,994
Marketing	972			972	2,864
Venue Hire	4,086			4,086	3,690
Production Costs	2,230	1,252		3,482	7,183
Professional Fees	4,870			4,870	1,600
Entertainment				-	-
Assets				-	-
Other			-	-	-
*Total*	56,288	140,354	-	196,642	97,881

Net income/(expenditure) before tax for the reporting period	35,461	(20,519)	0	14,942	15,476
Tax payable	0	0	0	0	0
Net income/(expenditure) after tax before investmentgains/(losses)	35,461	(20,519)	0	14,942	15,476
Net gains/(losses) on investments	0	0	0	0	0
Net income/(expenditure)	35,461	(20,519)	0	14,942	15,476
Extraordinary items	0	0	0	0
Transfers between funds	(19,669)	19,669	0	0	0
Other recognised gains/(losses):
Gains and losses on revaluation of fixed assets for the charity’s own use	0	0	0	0	0
Other gains/(losses)	0	0	0	0	0
*Net movement in funds*	15,792	(850)	0	14,942	15,476

*Reconciliation of funds:*
Total funds brought forward	6,512	9,350	0	15,862	386
*Total funds carried forward*	22,304	8,500	0	30,804	15,862

Charity No 1166800

As of 5th April 2022

Justice in Motion

Company No

Section B Balance sheet

Unrestricted funds Restricted income funds Endowment funds Total to P12 - 5 Apr 2022 Total to P12 - 5 Apr 2021 £ £ £ £ £ F01 F02 F03 F04 F05	Unrestricted funds Restricted income funds Endowment funds Total to P12 - 5 Apr 2022 Total to P12 - 5 Apr 2021 £ £ £ £ £ F01 F02 F03 F04 F05	Unrestricted funds Restricted income funds Endowment funds Total to P12 - 5 Apr 2022 Total to P12 - 5 Apr 2021 £ £ £ £ £ F01 F02 F03 F04 F05	Unrestricted funds Restricted income funds Endowment funds Total to P12 - 5 Apr 2022 Total to P12 - 5 Apr 2021 £ £ £ £ £ F01 F02 F03 F04 F05	Unrestricted funds Restricted income funds Endowment funds Total to P12 - 5 Apr 2022 Total to P12 - 5 Apr 2021 £ £ £ £ £ F01 F02 F03 F04 F05
-	-	-	-	-
-	-	-	-	-
-	-	-	-	-
-	-	-	-	-
-	-	-	-	-

-	-	-	-	-
486	4,375	-	4,861	-
-	-	-	-	-
22,304	8,500	-	30,804	15,862
22,790	12,875	-	35,665	15,862

2,400	-	-	2,400	-

20,390	12,875	-	33,265	15,862

20,390	12,875	-	33,265	15,862
-
-	-	-	-	-
-	-	-	-	-

20,390	12,875	-	33,265	15,862
\|
-			-	-
	12,875		12,875	2,715
20,389	-	-	20,389	13,147
			-	-

20,389	12,875	-	33,264	15,862

Additional information

Justice in Motion’s principal sources of funds come from

Arts Council England

Trusts & Foundations

Private Donations

Corporate Social Responsibility

Earned income through classes, workshops, and performances

Commission Fees

Performance Fees / Box Office Splits

Structure, Governance and Management

Constitution

Charitable Incorporated Organisation – 27th April 2016

Organisational policy

The day-to-day administration is carried out by the Artistic Director of Justice in Motion, and appointed Producer, on freelance contracts. A Marketer and a Social Media Manager are also employed on a freelance contract, with increased engagement during project periods. The Producer, Marketer and Social Media Manager have been selected through an interview process.

Artists and Collaborators (designers, composers, production manager, stage manager and technicians) are also employed on freelance contracts based on Equity rates, during a specified project period. Performers are also employed on freelance contracts based on Equity rates, and mostly selected via a rigorous auditioning process. Dance teachers are

Justice in Motion Charity Registration Number 1166800

further employed on a freelance basis. All selection processes are based on an Equal Opportunities Policy.

The trustees meet four times a year, in February, May, August and November, to review all relevant aspects of the CIO's affairs. The main meeting is in August and generally this meeting will review the Business Plan and Strategies going forwards.

Appointment of Trustees

Trustees are nominated by the then existing trustees. Every charity trustee must be appointed for a term of two years by a resolution passed at a properly convened meeting of the charity trustees. In selecting individuals for appointment as charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO.

Trustee Induction & Training

The trustees deal appropriately as regards induction and training of any new trustees appointed. This includes awareness of a trustee's responsibilities, the governing document, administrative procedures, and the history and philosophical approach of the charity. New trustees receive access to the previous year's accounts and minutes of recent trustee meetings. Appropriate training is offered to current trustees as and when required.

Statement of Trustees Responsibilities

The trustees are responsible for preparing the Trustees' Report and the accounts in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) and the guidance issued by the Charity Commission on public benefit. In preparing these accounts, the trustees confirm that:

suitable accounting policies have been consistently applied;
appropriate methods and principles have been observed in the Charities SORP;
judgments and estimates have been made that are reasonable and prudent;

Justice in Motion Charity Registration Number 1166800

applicable accounting standards have been followed;
accounts have been prepared on a going concern basis.

Related Parties Statement

Our constitution has provisions, agreed with the Charity Commission, to allow any charity trustee or connected person to enter into a contract for the supply of services or of goods that are supplied in connection with the provision of services, to the CIO, where that is permitted in accordance with, and subject to the conditions in, section 185 to 188 of the Charities Acts 2011.

Under this provision, our founding trustee Anja Meinhardt provides services to the Charity as Artistic Director.

Reserves policy

The policy of the Charity is, by means of prudent financial management, to maintain the unrestricted funds at such a level to enable the Charity to carry out its future activities. The Trustees believe that the minimum level of reserves should be no less than three months running costs and are currently seeking ways to build the reserves up to this level.

The beneficiaries of the CIO are the following:

THEATRE AUDIENCES – those interested in dance, physical theatre, parkour, and contemporary circus that appreciate seeing high quality theatre.

SOCIAL SECTOR & INDUSTRIES - those interested in or working within social justice (churches, students, societies, think tanks, organisations, policy makers, researchers), as well as industries related to the productions themselves.

Justice in Motion Charity Registration Number 1166800

EDUCATIONAL SECTOR – schools, universities, and educational institutions, those interested in aspects of social injustice, but also those interested in learning new skills intrinsic to our work i.e., dance, aerial acrobatics, physical theatre, parkour etc.

AFFECTED COMMUNITIES - such as vulnerable women, survivors of sexual abuse, forced labour and trafficking, communities in countries of origin, those experiencing loneliness and struggles with their mental health first-hand.

Reference and Administrative details

Charity name:

Justice in Motion

Other name used in conjunction with the Charity :

IN.MOTION for contemporary dance classes

Registered charity number:

1166800

Charity’s principal address:

Unit 8, The Gallery 54 Marston Street Oxford. OX4 1LF

Charities principal Bankers:

Reliance Bank Limited / Faith House, 23-24 Lovat Lane, London EC3R 8EB

Justice in Motion Charity Registration Number 1166800

Names of the charity trustees who manage the charity:


Name	Role	Date of Appointment
Anja Christina Meinhardt	Trustee	26 April 2016
Matthew James Francis	Chair	30 November 2020
Brian Wilkinson	Trustee	26 April 2016
Anna Louise Barker	Trustee	11 February 2019
Hannah Hartley	Trustee	30 November 2020

Declarations:

The trustees present their report and declare that they have approved the Trustees’ Report and accounts for the year ended 5th April 2022 above.

Signed on behalf of the charity’s trustees:


Signature(s)
Full Name(s)	Matthew James Francis	Anja Christina Meinhardt
Position	Chair	Secretary
	2ndFebruary 2023
Date	2ndFebruary 2023

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name Justice in Motion members of On accounts for the year 5[th] April 2022 Charity no 1166800 ended (if any) Set out on pages (remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 05 / 04 / 2022 .

Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:

accounting records were not kept in accordance with section 130 of the Act or
the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Please delete the words in the brackets if they do not apply.

Date: 01/02/2023 Signed: Name: Robert Couser Relevant professional ICAEW - ACA qualification(s) or body (if any): Address: 162 Kingsquarter Maidenhead SL6 1AW

October 2018

IER

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

October 2018

IER

Justice in Motion - Trustees & Annual Report 2021-22

Final Audit Report

2023-02-02

Created: 2023-02-01 By: Darren Walter (darrenwalter@gmail.com) Status: Signed Transaction ID: CBJCHBCAABAArWly9fPpMdV3o3S9jPYNEsFxys28oAQF

"Justice in Motion - Trustees & Annual Report 2021-22" History

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