2023-04-05-accounts

Annual report to trustees 2022-23

This was an interesting year. Following on from the year after lockdown, where things gradually got going again. The audiences, although picking up, were reluctant to book in advance, to the point where we sometimes considered cancelling performances. However, this would not have been a good thing as it would have created further doubt amongst concert goers. A couple of grants helped the funds and they never went below the £1,000 mark. This added to the assets – instruments which are lent out and worth up to £16,000 in total, meant that the funding stayed positive. We must also mention the continued support of our Friends group, who regularly helped with larger donations as well as their annual contributions. The concerts were a mix of classical, light popular, jazz and themed. These last included a “Shakespear in Love” performance by a well know actor and singer, and a sea related concert in the Council Chamber. We hadn’t used this venue for several years and it turned out to be ideal for this size of audience and programme. Unfortunately, on this occasion the windows with a view over the sea, were covered in scaffolding, but we will bear it in mind for future concerts. The biggest audience was over 1,000 on the day at our Free Proms on the Prom in the Seafront gardens, for which we fortunately had good weather. Our oldest attendee aged 94, stayed for the whole 7 hours! The music was really well received, one audience member commented excitedly that it was the best thing she’d ever done in her whole life and another adult thoroughly enjoyed the come and play an instrument, as did the many children who had a go. We think this is a very important part of what we do. The collection raised during the day came to nearly £1,000, which probably would have made even more had our newly acquired card reader worked (very poor internet connection) Our thanks have to go to the amazing tent erecting team, the sound and lighting guys, the stewards, St John’s Ambulance and trustee Adrian Shave, who oversaw the whole event. As a consequence of the free open air day several new people came to the Last Night of the proms and New Year’s Day concerts. The concerts throughout the year attracted enthusiastic audiences. We would like to think we are catering for all tastes. We have also brought music to dementia groups locally, care homes, and into the library, where we played to a mix of ages on a couple of occasions. We would not exist without the continued support of all our volunteers, our administrator, trustees, Friend’s secretary and deliverers, the ladies who run the door, the staff at the bookshop who sell tickets, the helpers at the venues, the lady who provides food gratis for the orchestra and many others. We have therefore approached the new financial year with sufficient funds and good vibes to continue bringing all genres of a high standard of professional music to the people of Felixstowe and beyond.

Hattie Bennett artistic director July 2023

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MUSIC IN FELIXSTOWE 1166786
Receipts and payments accounts CC16a
For the period 06/04/2022 05/04/2023
To
from
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Door Take 12,583 - - 12,583 12,265
Donations 12,580 - - 12,580 10,362
Gift Aid Income 715 - - 715 786
Grants Received 4,505 - - 4,505 1,640
- - - - -
Sub total (Gross income for
AR) [ 30,383 ] - - 30,383 25,053
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 30,383 - - 30,383 25,053
A3 Payments
Musician Fees 24,095 - - 24,095 18,460
Other Concert Costs 703 - - 703 958
Hire of Venue 1,861 - - 1,861 1,545
Advertising and Promotional Costs 2,618 - - 2,618 183
Distribution Costs 58 - - 58 -
Catering 871 - - 871 418
Accountancy 330 - - 330 300
Stationery 245 - - 245 -
Volunteer Gifts 147 - - 147 37
Travel and subsistence 72 - - 72 -
Donations 554 - - 554 -
Insurance 164 - - 164 92
Sundry 273 - - 273 135
Brochures 53 - - 53 -
Piano Tuning - - - -
Administrator - - - -
Printing - - - 127
Accommodation - - - -
Instrument Repairs - - - -
Sub total [ 32,044 ] - - 32,044 22,256
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 32,044 - - 32,044 22,256
Net of receipts/(payments) - 1,661 - - - 1,661 2,798
A5 Transfers between funds - - - - -
A6 Cash funds last year end 4,144 - - 4,144 1,346
Cash funds this year end 2,483 - - 2,483 4,144
----- End of picture text -----

CCXX R1 accounts (SS)

31/07/2023

1

Section B Statement of assets and liabilities at the end of the period

Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets	Signature Accountancy Fee Details Details Boudoir Grand Piano Cello Violin Violin Santander Business Bank Account Cash on Hand Details Details Total cash funds Gift Aid Donations Receivable Details	Unrestricted funds Restricted funds to nearest £ to nearest £ 2,383 - 100 - - - 2,483 - Unrestricted funds Restricted funds to nearest £ to nearest £ 1,437 - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) Unrestricted - Unrestricted - Unrestricted - Unrestricted - - - - - - Fund to which liability relates Amount due (optional) Unrestricted 330 - - - - Print Name Harriet Bennett	Endowment funds to nearest £ - - -
			-
			Endowment funds to nearest £ - - - - - - Current value (optional) - - - - - Current value (optional) 1,500 12,000 1,200 500 - - - - - When due (optional) Date of approval 09/08/2023

CCXX R2 accounts (SS)

31/07/2023

2

Document Information

Document

Title MIF CC16a 050423 ID 659052e5-46a0-4b09-96c6-b02c8c766847 Status Signed Sender Kevin Murfitt ([e-mail]) Dept/business Triple Bottom Line Accounting Dept/business ID triple-bottom-line-accounting PDF Certified True

Signers

Name		Authentication
Hattie Bennett [e-mail]		Email
History
Event	Email	IP address	Date/Time
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