## **Trustees’ Annual Report for the period** ## **From 01.04.2023 To: 31.03.2024 Charity name: THE FEDERATION OF POLISH STUDENT SOCIETIES IN THE UK** ## **Charity registration number: 1166785** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|Our purpose is to advance education for the
public benefit, in particular but not
exclusively by providing guidance, advice
and other support to Polish student societies.
The Federation, for example, brings together
members of Polish Student Societies that
are active at the UK universities.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|We played an active role in fostering
connections within the Polish student
community in the UK by organising and
supporting several flagship events. We
**organised the LOC Christmas Dinner**at
Villa Foksal, a festive networking event that
brings together Polish students and young
professionals from across Europe in a
celebratory setting.
In addition, we**supported the organisation**
**of the UCL Leaders Conference**, a
high-profile, student-led initiative that gathers
leaders from business, academia, and
politics to engage in discussions around
leadership, innovation, and public affairs.
We also**hosted our annual Christmas**
**Dinner at Ognisko Restaurant in London**,
a long-standing tradition that brings together
Polish students in a warm and festive
atmosphere.
Throughout the 2023–2024 reporting period,
we continuously supported Polish Societies
across universities in England and Scotland,
assisting them with the organisation of
meetings, workshops, and other in-person
and online initiatives aimed at community
building and student development.| |Statement confirming
whether the trustees have
had regard to the guidance|Para 1.18|We hereby confirm that the trustees have
had regard to the guidance issued by the
Charity Commission on public benefit.| issued by the Charity Commission on public benefit ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**1. Organisation of the LOC Christmas**
**Dinner (Warsaw, Poland)**
– We organised the LOC Christmas Dinner
at Villa Foksal, a major networking event for
Polish students and young professionals.
–_Impact:_Created opportunities for
cross-border networking, mentorship, and
cultural exchange. Strengthened ties
between UK-based students and the wider
Polish diaspora.
**2. Support for the UCL Leaders**
**Conference (London, UK)**
– We supported the organisation of the UCL
Leaders Conference, a leading student-led
forum focused on leadership, innovation, and
public affairs.
–_Impact:_Enabled students to engage with
high-level speakers and develop insights into
leadership and career pathways. Fostered
intellectual curiosity and civic engagement
among Polish and UK-based students| **3. Hosting of the Annual Ognisko Christmas Dinner (London, UK)** – We hosted our annual Christmas dinner at Ognisko Restaurant, a well-attended community event celebrating Polish culture and fostering connections within the student network. – _Impact:_ Combated loneliness and isolation during the holiday season, particularly for international students. Reinforced a sense of cultural identity and belonging ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41| |---|---| Performance of fundraising activities against objectives Para 1.41 set |Investment performance|Para 1.41|| |---|---|---| |against objectives||| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|We maintained healthy finances. As of
31.03.2024 we had a sum of 1,987 GBP
GBP in our account. This sum has been
meant to cover expenses of conferences,
events and student societies’initiatives.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|There were no reserves as at 31.03.2024| |
Amount of reserves held|Para 1.22|N/A| |Reasons for holding zero
reserves|Para 1.22|We prepared a budget and stick to the
financial plan| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Sponsorship from external partners
regarding supporting individual Polish
student societies or general events.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| |||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Federation| |
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Elected by 5 representatives from each
Polish society present at AGM.| |**Additional information (optional)**
You may choose to include further statements where relevant about:||| |
Policies and procedures
adopted for the induction and
training of trustees|
Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|THE FEDERATION OF POLISH STUDENT SOCIETIES IN
THE UK| |---|---| |Other name the charity uses|| |
Registered charity number|1 1 6 6 7 8 5| |Charity’s principal address|POSK 238-246
KING STREET
LONDON
W6 0RF| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5||**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**
**Name of person**
**(or body) entitled**
**to appoint trustee**
**(if any)**| |---|---|---|---|---| |||Marta Stępniewska|Co-president|| |||Jakub Babuśka|Co-president|| |||Natalia Deptała|Treasurer|| |||Stanisław Kopyta|Vice-president|February 2023 – July
2023| |||Sebastian Bartuzi|Social Media
Coordinator|February 2023 – July
2023| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---|---| |**Type of**
**adviser**
**Name**
**Address**|||| ||||| ||||| ||||| ||||| |**Name of chief executive or names of senior staff members (Optional information)**|||| ||||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** ~~-~~ **Signature(s) Full name(s)** Jagna Schmude **Position (eg Secretary,** Treasurer **Chair, etc) Date** 24.04.2025 ~~aa~~ **Charity Name No (if any) THE FEDERATION OF POLISH STUDENT SOCIETIES IN THE UK 1 1 6 6 7 8 5 Receipts and payments accounts CC16a** **Receipts and payments accounts CC16a For the period** Period start date Period end date **To** ee **from** es 01/04/2023 31/03/2024 ~~a~~ **Section A Receipts and payments Unrestricted Endowment Restricted funds Total funds Last year funds funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £** ## **A1 Receipts** |**A1 Receipts**||||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |CEECIR|**-**|**--**||**-**|**216-**||**-**|**--**||**-**|**216-**||**-**|**--**| |UCL LEADERS|**-**|**--**||**-**|**30,663-**||**-**|**--**||**-**|**30,663-**||**-**|**--**| |VXI Congress|**-**|**--**||**-**|**6,219-**||**-**|**--**||**-**|**6,219-**||**-**|**--**| |FED|**-**|**--**||**-**|**45,171-**||**-**|**--**||**-**|**45,171-**||**-**|**--**| ||**-**|**--**||**-**|**--**||**-**|**--**||**-**|**--**||**-**|**--**| ||**-**|**--**||**-**|**--**||**-**|**--**||**-**|**--**||**-**|**--**| ||**-**|**--**||**-**|**--**||**-**|**--**||**-**|**--**||**-**|**--**| ||**-**|**--**||**-**|**--**||**-**|**--**||**-**|**--**||**-**|**--**| **-82,269- - - 82,269- -** _**Sub total** (Gross income for AR)_ **A2 Asset and investment sales, (see table). - -- - -- - -- - - - - -- - -- - -- - - - - --** _**Sub total**_ **[-] -- - -- - -- - - - - --** S _**Total receipts**_ ~~S~~ **[-] --** ~~SSS~~ **82,269-82,269-** ~~=~~ **-A3 Payments** CEECIR **-242- - - 242- -** UCL LEADERS **-34,601- - - 34,601- -** VXI Congress **-6,472- - - 6,472- -** ———— FED **-44,550- - - 44,550- -** CCXX R1 accounts (SS) 27/04/2025 1 |||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|| |||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|| |||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|| |||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|| |**_Sub total_ **||**-**|**--**|||**-**|**85,865-**|||**-**|**--**|||**-**|**85,865-**|||**-**|**--**|| |||||||||||||||||||||| |**A4 Asset and investment**||||||||||||||||||||| |**purchases, (see table)**||||||||||||||||||||| |||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||||| |||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||||| |**_Sub total_ **||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||||| |||||||||||||||||||||| |**_Total payments_ **||**-**|**--**|||**-**|**85,865-**|||**-**|**--**|||**-**|**85,865-**|||**-**|**--**|| |||||||||||||||||||||| |**_Net of receipts/(payments)_ **||**-**|**--**|||**-**|**3,596-**|||**-**|**--**|||**-**|**3,596-**|||**-**|**--**|| |**A5 Transfers between funds**||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|| |**A6 Cash funds last year end**||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|| |**_Cash funds this year end_ **||**-**|**--**|||**-**|**3,596-**|||**-**|**--**|||**-**|**3,596-**|||**-**|**--**|| |||||||||||||||||||||| ## **Section B Statement of assets and liabilities at the end of the period** ||||||||**Unrestricted**|||**Restricted funds**|**Restricted funds**||||**Endowment**|| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |||**Categories**|**Details**||||**funds**||||||||**funds**|| ||||||||**to nearest £**||||**to nearest £**||||**to nearest £**|| |**B1**|**Cash**|**funds**|N/A|||**-**|**--**|||**-**|**--**|||**-**|**--**|| |||||||**-**|**--**|||**-**|**--**|||**-**|**--**|| |||||||**-**|**--**|||**-**|**--**|||**-**|**--**|| ||||**_Total cash funds_**|||**-**|**--**|||**-**|**--**|||**-**|**--**|| ||||(agree balances with receipts and payments account
(s))|||OK||||Agreement Error||||OK||| ||||||||**Unrestricted**|||**Restricted funds**|||||**Endowment**|| ||||||||**funds**||||||||**funds**|| CCXX R2 accounts (SS) 27/04/2025 2 |**B2 Other monetary assets**
**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**|**Details**|**to nearest £**|**to nearest £**|**to nearest £**| |---|---|---|---|---| ||N/A|**-**
**--**|**-**
**--**|**-**
**--**| |||**-**
**--**|**-**
**--**|**-**
**--**| |||**-**
**--**|**-**
**--**|**-**
**--**| |||**-**
**--**|**-**
**--**|**-**
**--**| |||**-**
**--**|**-**
**--**|**-**
**--**| |||**-**
**--**|**-**
**--**|**-**
**--**| |||||**Current value**
**(optional)**| |||||**-**
**--**| |||||**-**
**--**| |||||**-**
**--**| |||||**-**
**--**| |||||**-**
**--**| |||||**Current value**
**(optional)**| ||N/A||**-**
**--**|**-**
**--**| ||||**-**
**--**|**-**
**--**| ||||**-**
**--**|**-**
**--**| ||||**-**
**--**|**-**
**--**| ||||**-**
**--**|**-**
**--**| ||||**-**
**--**|**-**
**--**| ||||**-**
**--**|**-**
**--**| ||||**-**
**--**|**-**
**--**| ||||**-**
**--**|**-**
**--**| |||||| CCXX R3 accounts (SS) 27/04/2025 3 ## **B5 Liabilities** Signed by one or two trustees on behalf of all the trustees **Fund to which Amount due When due Details liability relates (optional) (optional)** Funds for the conference belonging to CEECIR CEECIR **587-** Funds kept for conference next year UCL Leaders **1,077-** Funds kept for conference next year XVI Congress **323- - - - -** SSE Signature Print Name Date of approval Jagna Schmude 27/04/2025 CCXX R4 accounts (SS) 27/04/2025 4 ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report Report to the trustees/** Charity Name THE FEDERATION OF POLISH STUDENT SOCIETIES IN THE UK **members of On accounts for the year** 31/03/2024 **Charity no** 1 1 6 6 7 8 5 **ended (if any) Set out on pages** (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2024. **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed: Date:** 29/05/2025 ~~|~~ **Name:** Tymoteusz Gozdzik ~~pt~~ 1 **October 2018** **IER** **Relevant professional qualification(s) or body (if any):** ~~BS~~ **Address:** 32 Dalehouse Lane Kenilworth, CV8 2HX **Section B Disclosure** ~~-—~~ Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). 2 **October 2018** **IER** **Give here brief details of any items that the examiner wishes to disclose** . Receipts that were provided to the independent examiner were properly classified and entered into form CC16a. 3 **October 2018** **IER**