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2021-09-30-accounts

Phoenix Sports and Recreation (Rotherham) (A Charitable Company Limited by Guarantee) Report and Consolidated Financial Statements For the year end 30 September 2021

Company No. 09446920

Charity No. 1166774

Phoenix Sports and Recreation (Rotherham) (A Charitable Company Limited by Guarantee)

Report and Consolidated Financial Statements For the year end 30 September 2021

Contents Page
Report of the Trustees 1
Report of the Independent Auditors 8
Consolidated Statement of Financial Activities 11
Balance Sheets 12
Consolidated Statement of Cash Flows 13
Notes to the Financial Statements 14

1

Phoenix Sports and Recreation (Rotherham) (A Charitable Company Limited by Guarantee)

Report of the Trustees For the year end 30 September 2021

REFERENCE AND ADMINISTRATIVE DETAILS

Charity Name Phoenix Sports and Recreation (Rotherham)
Charity Registration Number 1166774
Registered Company Number 09446920 (England and Wales)
Registered Office Address Pavilion Lane
and Principal Office Off Bawtry Road
Brinsworth
Rotherham
South Yorkshire
S60 5PA
Trustees Mr N Watkins Chair
Mr C Brown Treasurer (resigned 6 April 2021)
Mr M Windle (resigned 21 June 2021)
Mr M Evison (resigned 5 January 2022)
Mr M Read
Mr K Dyson
Mr J Carpenter
Mr R Spencely
Mrs L Fletcher (appointed 6 April 2021)
Company Secretary Mr B Watkins
Company Management
Business Manager Mr B Watkins
Auditors Kingswood Allotts Limited, Statutory Auditor
Chartered Accountants
The Old Grammar School
13 Moorgate Road
Rotherham
South Yorkshire
S60 2EN
Solicitors Wrigleys Solicitors LLP
19 Cookridge Street
Leeds
LS2 3AG
Bankers Santander
Bootle
Merseyside
L30 4GB

2

Phoenix Sports and Recreation (Rotherham)

(A Charitable Company Limited by Guarantee)

Report of the Trustees For the year end 30 September 2021

The annual report serves the purposes of both a trustee’s report, and a director's report under company law.

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the consolidated financial statements of the charity for the year ended 30 September 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES

Our objectives as set out in our Articles of Memorandum are to promote physical and mental health and wellbeing by the provision of sporting and cultural facilities.

The Objects are specifically restricted to the following, for the public benefit:

The strategies employed to achieve the charity’s aims and objectives are to:

  1. present a broad range of facilities and activities for the enjoyment and education of our local community;

  2. offer opportunities for a broad range of people to get involved in sporting leisure and cultural activities.

In putting these strategies together we have three major areas of activity:

  1. Organised “sections” where members can partake individually or collectively in teams, both in competitive and non-competitive environments.

  2. Non section members where use of the facilities can be on a “one off” basis or a term basis such as the use of football facilities throughout the football season by Brinsworth Whitehill Junior Football Club.

  3. Casual use

In implementing these strategies the sections are encouraged to include and where feasible encourage participation by all members of the community.

3

Phoenix Sports and Recreation (Rotherham)

(A Charitable Company Limited by Guarantee)

Report of the Trustees For the year end 30 September 2021

Our Facilities

We aim to provide affordable access to a wide range of facilities for a whole range of sports and cultural activities these include but are not restricted to:

Sports Facilities for Archery Badminton Bowls Football Golf Squash Table Tennis Weight Training

In addition the Charity provides administration and other support for Drama Hockey Ravenfield Country Park

The Charity relies on the income from fees and charges it has to make to cover its operating costs and is constantly striving to ensure that these are affordable to all.

Volunteers

The charity is grateful for the work carried out by its Trustees and also those who help to run the various sporting and leisure sections of the charity.

Public benefit

The Trustees have had regard to the guidance issued by the Charity Commission in relation to Public Benefit in determining the actions and objectives of the Charity. The Trustees also confirm that they have complied with the duty in Section 4 of the Charities Act 2011.

The charity’s services are available to all.

The Trustees feel it is clear from the Charity's objectives and aims, the targets set for the Charity and in providing its facilities, support for the local community and opportunities to gain improved physical and mental wellbeing, the charity brings substantial public benefit.

ACHIEVEMENTS AND PERFORMANCE

On 1 October 2016, the assets, liabilities and activities of Phoenix Sports and Social Club, an unincorporated members club were transferred to the charity and its subsidiary Phoenix Pavilion Ltd, and the charity commenced its activities on that date. The trading activities are undertaken by Phoenix Pavilion Limited.

Despite the continued impact of the Global Pandemic, the charity and its subsidiary adapted accordingly, so much so, that the group had a consolidated surplus. By exiting 2021 in such good shape, the group now has the opportunity to realise its ambition to reinvest in an aging grounds fleet and to further explore opportunities to enable the group to continue to grow.

5 4

Phoenix Sports and Recreation (Rotherham) (A Charitable Company Limited by Guarantee)

Report of the Trustees For the year end 30 September 2021

Key Performance Indicators

The charity measures its success by the number of members and the number of people using their charitable facilities.

The charity continues to have healthy membership levels across a number of the sporting offerings. This is inclusive of Golf, Ravenfield and Weight training renewals being strong, as well as our football offering being utilised more than ever before.

The charity's income is influenced by public attitudes to health and leisure activities.

Financial Review

In the year, the group received income of £441,636 (2020 £435,478) from section membership and pay to play activities with additional income of £206,093 (2020 £121,881) from grants. A further £22,667 (2020 £27,018) was raised in fundraising and £512,290 (2020 £627,975) from the trading subsidiary.

Operating costs for the charity amounted to £626,026 (2020 £636,330) on charitable activities, £8,676 (2020 £23,700) in fundraising activities and £566,339 (2020 £597,835) relating to the trading activities of the subsidiary.

Capital Expenditure amounted to £11,373 (2020 £42,186).

After inclusion of the results of Phoenix Pavilion Ltd the group had a consolidated surplus of £25,022 (2020 deficit of £30,178). Fund balances at the end of the year totalled £3,562,849 (2020 £3,537,827).

The charity received gift aid from its trading subsidiary Phoenix Pavilion Ltd of £nil (2020 £25,565).

The Trustees are pleased with the return to surplus after a deficit in 2020 and re-emphasise the charity’s success in responding to the macro challenges and changing its operating models on multiple occasions. This approach managed the risk to staff, the public and the business.

The main challenge faced in the year was the continuing impact of Covid-19 on the group’s activities. Lockdowns and restrictions resulted in the closure of the facilities at times during the period.

As noted above the re-opening of outdoor facilities and sections such as golf and angling before other social activities benefitted the charity in terms of an increased uptake in membership such that membership of these two sections exceeded expectations.

The real impact of Covid-19 was once again felt in the charity’s trading subsidiary Phoenix Pavilion Ltd. We were closed for 24 weeks of the financial year due to the lockdown (15 weeks in 2020), and in addition, the weeks we were open were significantly impacted by the restrictions forced upon us (outdoor only, table service only, rule of 6, rule of 30, social distancing etc.).

The group benefitted from government Covid grants where eligible including the Coronavirus Job Retention Scheme, and local authority grants to help with reopening and ongoing costs.

The fact that the charity has come out of such a difficult time in the shape we are in is credit to everyone involved.

The charity’s principal funding sources are the general public.

Fundraising

The charity normally undertakes a minimal amount of fundraising (a weekly draw). Our policy remains - no commercial fundraisers are used and there is no pressure for anyone to donate or participate in fundraising activities.

5

Phoenix Sports and Recreation (Rotherham) (A Charitable Company Limited by Guarantee)

Report of the Trustees For the year end 30 September 2021

Going Concern

The trustees are pleased to note the net current assets of the charity and group, considering that this was a net liabilities position at 30 September 2020.

However, the trustees are conscious of the considerable support received in the form of public grants and reliefs in the year and are aware of the need to ensure that the charity and group is able to support itself as it and the country continues to recover from the impact of Covid-19 restrictions.

The trading subsidiary had net liabilities of £58,833 at 30 September 2021 and made a loss in the year of £50,127 because as previously noted, the Covid-19 restrictions had a greater impact on the subsidiary than the charity itself. The trustees are mindful of the Charity Commission’s guidance on providing financial support to trading subsidiaries and the need to ensure that charity assets are not placed at risk by supporting a loss making subsidiary when it is no longer financially viable.

Prior to the Covid-19 pandemic the subsidiary traded profitably and provided income to the charity via gift of its profit; it would have significant reserves in its own right sufficient to absorb recent losses if profits had not previously been gift-aided to the parent charity.

The trustees are confident that the trading subsidiary will return to profit in the period to 30 September 2022 and following, and will return to a position of net assets within a couple of years, and hence consider that it is appropriate to continue to support the trading subsidiary, and that it is a going concern.

The Board of Trustees have considered the continuing impact of reduced income compared to pre-Covid times as the charitable company and group continue to emerge from the effects of the pandemic, and have taken steps to explore new sources of income and control costs in order to ensure the charity and group has adequate financial resource to continue activities for the foreseeable future.

For this reason it continues to adopt the going concern basis in preparing the financial statements. Further details regarding the adoption of the going concern basis can be found in the Statement of Accounting Policies.

Reserves

The Trustees review the reserve levels of the group at the end of each financial year as part of its budget planning process. This review encompasses the nature of income and expenditure streams, the need to match income with commitments and the nature of reserves along with necessary consideration/responses to developmental/change processes initiated in house or required by changes in national scenarios.

The trustees also recognise that there is a variation in income across the year and deemed that, variation not withstanding unrestricted reserves should not fall below £3,985,000, that being the approximate equivalent to the net book value of fixed assets and three months operating expense.

The reserves as at 30 September 2021 were £3,562,849, of which all are unrestricted funds. Of these funds £3,521,931 can only be realised by disposing of tangible fixed assets, leaving unrestricted free reserves of £40,918.

The Trustees constantly review opportunities, financial performance and budgets to identify opportunities to increase free reserves to the required level.

PLANS FOR FUTURE PERIODS

The charity plans to continue to provide the provision of the facilities for public use. In addition, the charity has engaged with a number of existing and new customers, exploring partnerships and further opportunities to utilise redundant land. The charity and trading arm have untapped potential and with a strong reputation on core offerings are upbeat on its capability to maximise income for the coming year.

6

Phoenix Sports and Recreation (Rotherham) (A Charitable Company Limited by Guarantee) Report of the Trustees For the year end 30 September 2021

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

The company is a private company.

Recruitment and appointment of new trustees

The charity is managed by the trustees. The Trustees form the governing body of the charity and are responsible for ensuring the organisation is working within the bounds of the Memorandum and Articles.

New Trustees are appointed by the Board. New trustees are re-elected at the charity’s Annual General Meeting.

Our Trustees have a wealth and diversity of professional skills, experience and knowledge to contribute to the development of the organisation, and are committed to the concept and values of the charity.

Trustees are fully aware of their responsibilities regarding the organisation.

On appointment new trustees are invited to have a tour of the charity’s facilities, are provided with an induction pack and are briefed by the Chairman and other trustees on their role and responsibilities. Trustees will receive appropriate training as required.

Organisational Structure

Day to day management of the charity is delegated to the Business Manager B Watkins with major decisions made by the Board of Trustees who meet monthly.

Arrangements for Setting the Pay of Key Management Personnel

The remuneration of the Business Manager is determined by the Board of Trustees and is based on market rates for the role.

Risk Assessment

The trustees have reviewed the major risks to the operation and are confident that all preventative measures that can be are in place.

The principal risks facing the charity are the obtaining of adequate funding and control over cash.

The emphasis on cash management whilst successful, in isolation does not position the charity to invest and extend its offerings. The trustees understand the criticality of cash and continue to focus on a number of opportunities to secure windfalls and strengthen partnerships that improve underlying operational results.

The Trustees review the cash flow projections at their regular meetings to ensure adequate resources are available.

7

Phoenix Sports and Recreation (Rotherham) (A Charitable Company Limited by Guarantee)

Report of the Trustees For the year end 30 September 2021

STATEMENT OF TRUSTEES RESPONSIBILITIES

The trustees (who are also the directors of Phoenix Sports and Recreation (Rotherham) for the purposes of company law) are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the trustees to prepare financial statements for each financial year. Under company law the trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

In so far as the trustees are aware:-

This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.

Approved by order of the board of trustees on 20 June 2022 and signed on its behalf by:

Mr N Watkins – Trustee ..................................................................

8

Report of the Independent Auditor to the Trustees of Phoenix Sports and Recreation (Rotherham)

Opinion

We have audited the financial statements of Phoenix Sports and Recreation (Rotherham) (the ‘parent charitable company’) and its subsidiary (the ‘group’) for the year ended 30 September 2021 which comprise the Consolidated Statement of Financial Activities, the Consolidated and Company Balance Sheets, the Consolidated Statement of Cash Flows and notes to the financial statements, including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).

In our opinion the financial statements:

Basis for opinion

We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditor’s responsibilities for the audit of the financial statements section of our report. We are independent of the group and parent charitable company in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC’s Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

Conclusions relating to going concern

In auditing the financial statements, we have concluded that the trustees' use of the going concern basis of accounting in the preparation of the financial statements is appropriate.

Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the group and parent charitable company’s ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.

Our responsibilities and the responsibilities of the trustees with respect to going concern are described in the relevant sections of this report.

Other information

The trustees are responsible for the other information. The other information comprises the information included in the Report of the Trustees other than the financial statements and our auditor’s report thereon. Our opinion on the financial statements does not cover the other information and except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon.

In connection with our audit of the financial statements, our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether there is a material misstatement in the financial statements or a material misstatement of the other information. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact.

We have nothing to report in this regard.

9

Report of the Independent Auditor to the Trustees of Phoenix Sports and Recreation (Rotherham)

Matters on which we are required to report by exception

In the light of the knowledge and understanding of the group and parent charitable company and its environment obtained in the course of the audit, we have not identified material misstatements in the directors’ report.

We have nothing to report in respect of the following matters in relation to which the Charities (Accounts and Reports) Regulations 2008 requires us to report to you if, in our opinion:

Responsibilities of trustees

As explained more fully in the trustees’ responsibilities statement, set out on page 6, the trustees (who are also the directors of the parent charitable company for the purposes of company law) are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

In preparing the financial statements, the trustees are responsible for assessing the group and the parent charitable company’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the group or the parent charitable company or to cease operations, or have no realistic alternative but to do so.

Auditor’s responsibilities for the audit of the financial statements

We have been appointed as auditor under section 151 of the Charities Act 2011 and report in accordance with regulations made under section 154 of that act.

Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The specific procedures for this assignment and the extent to which our procedures are capable of detecting irregularities, including fraud is detailed below:

Because of the inherent limitations of an audit, there is a risk that we will not detect all irregularities, including those leading to a material misstatement in the financial statements or non-compliance with regulation. This risk increases the more that compliance with a law or regulation is removed from the events and transactions reflected in the financial statements, as we will be less likely to become aware of instances of non-compliance. The risk is also greater regarding irregularities occurring due to fraud rather than error, as fraud involves intentional concealment, forgery, collusion, omission or misrepresentation.

10

Report of the Independent Auditor to the Trustees of Phoenix Sports and Recreation (Rotherham)

A further description of our responsibilities for the audit of the financial statements is located on the Financial Reporting Council’s website at: www.frc.org.uk/auditorsresponsibilities. This description forms part of our auditor’s report.

Use of our Report

This report is made solely to the charitable company’s trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. Our audit work has been undertaken so that we might state to the charitable company’s trustees those matters we are required to state to them in an auditor’s report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charitable company and the charitable company’s trustees as a body, for our audit work, for this report, or for the opinions we have formed.

Kingswood Allotts Ltd Statutory Auditor Chartered Accountants The Old Grammar School 13 Moorgate Road Rotherham S60 2EN

20 June 2022

Kingswood Allotts Ltd is eligible to act as an auditor in terms of section 1212 of the Companies Act 2006.

Phoenix Sports and Recreation (Rotherham)

11.

Consolidated Statement of Financial Activities (Including Income and Expenditure Account) For the Year ended 30 September 2021

Note
INCOME AND ENDOWMENTS FROM
Donations and legacies
3
Charitable activities
4
Other trading activities
5
Investments
6
TOTAL INCOME AND ENDOWMENTS
EXPENDITURE ON
Raising funds
7
Charitable activities
8
TOTAL EXPENDITURE
NET INCOME / (EXPENDITURE)
11
NET MOVEMENT IN FUNDS
RECONCILIATION OF FUNDS
Fund balances brought forward:
Net movement in funds
Fund balances carried forward
23		 Unrestricted
Funds
2021
£
24,538
659,119
534,957
5,005		 Restricted
Funds
2021
£
-
2,444
-
-
2,444
-
5,728
5,728
(3,284)
(3,284)
3,284
(3,284)		 Total
Funds
2021
£
24,538
661,563
534,957
5,005
1,226,063
575,015
626,026
1,201,041
25,022
25,022
3,537,827
25,022
3,562,849		 Total
Funds
2020
£
4,776
562,776
654,993
5,142
1,223,619 1,227,687
575,015
620,298		 621,535
636,330
1,195,313 1,257,865
28,306 (30,178)
28,306 (30,178)
3,534,543
28,306		 3,568,005
(30,178)
3,562,849 - 3,537,827

The notes attached form part of these financial statements.

12.

Phoenix Sports and Recreation (Rotherham) (Company number 09446920)

Consolidated and Company Balance Sheets

30 September 2021

Notes
FIXED ASSETS
Tangible Assets
13
Investments
14
CURRENT ASSETS
Stock
15
Debtors
16
Cash at bank and in hand
CREDITORS: falling due within one year
17
NET CURRENT ASSETS
TOTAL ASSETS LESS CURRENT LIABILITIES
NET ASSETS
FUNDS
Unrestricted Funds
Restricted Funds
TOTAL CHARITY FUNDS
23		 Group
2021
2020
£
£
3,521,931
3,578,324
-
-
3,521,931
3,578,324
24,605
14,532
26,601
31,090
208,976
163,635
260,182
209,257
(219,264)
(249,754)
40,918
(40,497)
3,562,849
3,537,827
3,562,849
3,537,827
3,562,849
3,534,543
-
3,284
3,562,849
3,537,827		 Group
2021
2020
£
£
3,521,931
3,578,324
-
-
3,521,931
3,578,324
24,605
14,532
26,601
31,090
208,976
163,635
260,182
209,257
(219,264)
(249,754)
40,918
(40,497)
3,562,849
3,537,827
3,562,849
3,537,827
3,562,849
3,534,543
-
3,284
3,562,849
3,537,827		 Company
2021
2020
£
£
3,521,931
3,578,324
1
1
3,521,932
3,578,325
-
-
98,722
58,638
175,495
126,471
274,217
185,109
(174,463)
(216,899)
99,754
(31,790)
3,621,686
3,546,535
3,621,686
3,546,535
3,621,686
3,543,251
-
3,284		 Company
2021
2020
£
£
3,521,931
3,578,324
1
1
3,521,932
3,578,325
-
-
98,722
58,638
175,495
126,471
274,217
185,109
(174,463)
(216,899)
99,754
(31,790)
3,621,686
3,546,535
3,621,686
3,546,535
3,621,686
3,543,251
-
3,284
3,578,325
-
58,638
126,471
185,109
(216,899)
(31,790)
3,546,535
3,546,535
3,543,251
3,284
3,537,827 3,621,686 3,546,535

For the year ending 30 September 2021 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies but as this company is a charity, it is subject to audit under the Charities Act 2011.

Directors' responsibilities:

o The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476:

o The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.

These financial statements have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small charitable companies.

The financial statements were approved by the trustees on 20 June 2022 and are signed on its behalf by

Mr N Watkins - Trustee

13.

Phoenix Sports and Recreation (Rotherham)

Consolidated Statement of Cash Flows For the Year ended 30 September 2021

2021 2020
£ £
Cash flow from operating activities 51,709 72,005
Cash flow from investing activities
Investment income 5,005 5,142
Purchase of fixed assets (11,373) (42,186)
Sale of fixed assets 1,167
Cash used in investing activities (6,368) (35,877)
Cash flow from financing activities
Finance lease payments - (4,846)
Cash used in financing activities - (4,846)
Increase in cash and cash equivalents in the year 45,341 31,282
Cash and cash equivalents at the start of the year 163,635 132,353
Cash and cash equivalents at the end of the year 208,976 163,635
Reconciliation of Income and Expenditure to Cash Flow from Operating Activities
2021 2020
£ £
Net income / (expenditure) 25,022 (30,178)
Depreciation 67,766 65,598
Adjustment on disposal of fixed asset - (5,417)
Investment income (5,005) (5,142)
Change in stock (10,073) 4,108
Change in debtors 4,489 10,058
Change in creditors (30,490) 32,978
51,709 72,005
Analysis of Cash and Cash Equivalents
2021 2020
£ £
Cash at bank and in hand 208,976 163,635

Analysis of Changes in Net Debt

The group has no borrowings so net cash is equal to the cash shown on the balance sheet and there are no changes in net cash except for the cash flows shown above.

14.

Notes to the Financial Statements For the Year ended 30 September 2021

Phoenix Sports and Recreation (Rotherham)

1 STATUTORY INFORMATION

Phoenix Sports and Recreation (Rotherham) is a private charitable company, limited by guarantee, registered in England and Wales. The company's registered number and registered office address can be found in the reference and administrative details section of the trustees report. Its principal activity is the operation of a sports and recreation facility in furtherance of its charitable objects as listed in the Report of the Trustees.

The liability in respect of the guarantee is limited to £10 per member.

The presentation currency is pounds sterling and the accounts are rounded to the nearest £1.

2 ACCOUNTING POLICIES

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006.

The financial statements have been prepared under the historical cost convention.

The charity constitutes a public benefit entity as defined by FRS102.

b) Going Concern

Although the company and group made a surplus in the year and had net current assets and net assets at the year end, the trustees are conscious of the net loss and net liabilities in the trading subsidiary, and the considerable support received in the form of public grants and reliefs in the year.

The trustees are mindful of the Charity Commission’s guidance on providing financial support to trading subsidiaries and the need to ensure that charity assets are not placed at risk by supporting a loss making subsidiary when it is no longer financially viable. However, the trustees are confident that the subsidiary will return to profit in the period to 30 September 2022 and following, and will return to a position of net assets within a couple of years, and hence consider that it is appropriate to continue to support the trading subsidiary, and that it is a going concern.

The trustees have considered the continuing impact of reduced income compared to pre-Covid times as the charitable company and group continue to emerge from the effect of the pandemic, and have taken steps to ensure that the group has adequate financial resource to continue activities over the next twelve months. They have produced forecasts which show that the group can continue to operate within its financial resources for twelve months from the date of this report and management accounts indicate these projections should be achieved. Consequently the directors are confident that the financial statements are properly prepared on a going concern basis.

c) Group Financial Statements

These financial statements consolidate the accounts of the charity and its subsidiary undertaking, which is made up to 30 September, on a line by line basis. Transactions between group companies are eliminated on consolidation. No Statement of Financial Activities is presented for the charity alone.

d) Fund Accounting

Funds held by the charity are either:

15.

Phoenix Sports and Recreation (Rotherham)

Notes to the Financial Statements

For the Year ended 30 September 2021

2 ACCOUNTING POLICIES

e) Income

Income is recognised in the Statement of Financial Activities (SoFA) when the charity has entitlement to the funds, any performance conditions have been met, the amount can be measured reliably and it is probable that the income will be received.

Donations are recognised on a receivable basis (where there are no performance conditions), where it is probable that the income will be received and the amount can be measured reliably.

Grant income is recognised when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received and the amount can be measured reliably.

Membership generally runs to 30 September and income is recognised in the period to which it relates. Golf membership has changed in the year to run to 28 February. Income is recognised in the period to which it relates. Membership for some sporting sections runs to 31 March, but as these are seasonal summer sports with no activity after 30 September, the membership fees for these sections are recognised in the period to which the season relates.

Admissions, playing fees and trading income is recognised when goods or services have been supplied and entitlement is due.

Interest income is recognised on an accruals basis.

Where the donated good is a fixed asset it is measured at fair value unless it is impractical to measure this reliably, in which case the cost of the item to the donor is used. The gain is recognised as income from donations and a corresponding amount is included in the appropriate fixed asset category and depreciated over the useful economic life in accordance with the charity's accounting policies.

g) Resources Expended

Expenditure is recognised where there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required for settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been categorised under headings that aggregate all costs related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. Expenditure is categorised under the following headings:

• Expenditure on charitable activities includes direct and indirect costs of delivering the group's charitable activities.

Irrecoverable VAT is charged as an expense against the activity for which expenditure arose.

Support costs are those that assist the work of the charity but do not directly represent charitable activities and include office costs, governance costs and administrative payroll costs. They are incurred directly in support of expenditure on the objects of the charity. Where support costs cannot be directly attributed they have been allocated based on the estimated use of resources.

The company makes contributions to the B&CE benefit scheme defined contribution scheme. The charge represents contributions paid by the company to the fund in respect of the year for current employees.

16.

Phoenix Sports and Recreation (Rotherham)

Notes to the Financial Statements

For the Year ended 30 September 2021

2 ACCOUNTING POLICIES

i) Corporation tax

The company is exempt from corporation tax on its charitable activities.

j) Tangible fixed assets

Individual tangible fixed assets costing £250 or more are capitalised and included at cost including any incidental expenses of acquisition.

Tangible fixed assets are stated at cost less depreciation. Depreciation is provided at rates calculated to write-off the cost of fixed assets, less their estimated residual value, over their expected useful life on the following basis:

Buildings over 50 years straight line Plant and machinery over 5-10 years straight line Fixtures and fittings over 5-10 years straight line

Assets acquired by donation are depreciated over their individually assessed estimated useful economic life at the date of donation.

k) Stocks

Stock is included at the lower of cost or net realisable value. Donated items of stock are recognised at fair value which is the amount the charity would have been willing to pay for the items on the open market.

l) Debtors

Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

m) Creditors and Provisions

Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

17.

Phoenix Sports and Recreation (Rotherham)

Notes to the Financial Statements For the Year ended 30 September 2021

3 DONATIONS AND LEGACIES

Donations Unrestricted
Funds
2021
£
24,538
24,538		 Restricted
Funds
2021
£
-
-		 Total
Funds
2021
£
24,538
24,538		 Total
Funds
2020
£
4,776
4,776

The charity benefits from the involvement and support of its volunteers as outlined in the annual report. In accordance with FRS102 and the Charities SORP (FRS 102), the economic contribution of volunteers is not recognised in the accounts.

4
CHARITABLE ACTIVITIES
Income
Sporting and leisure activities:
Memberships
Admissions and playing fees
Grants
Other
Expenditure:
Sporting and leisure activities
Direct costs (Note 8a)
Support costs (Note 8b)
5
OTHER TRADING ACTIVITIES
Fundraising draws and events
Other trading activities (note 14)
6
INCOME FROM INVESTMENTS
Bank interest
Rental income		 Unrestricted
Funds
2021
£
308,274
133,362
203,649
13,834
659,119
£
565,130
55,168
620,298
Unrestricted
Funds
2021
£
22,667
512,290
534,957
Unrestricted
Funds
2021
£
14
4,991
5,005		 Restricted
Funds
2021
£
-
-
2,444
-
2,444
£
5,728
-
5,728
Restricted
Funds
2021
£
-
-
-
Restricted
Funds
2021
£
-
-
-		 Total
Funds
2021
£
308,274
133,362
206,093
13,834
661,563
£
570,858
55,168
626,026
Total
Funds
2021
£
22,667
512,290
534,957
Total
Funds
2021
£
14
4,991
5,005		 Total
Funds
2020
£
336,330
99,148
121,881
5,417
562,776
£
579,434
56,896
636,330
Total
Funds
2020
£
27,018
627,975
654,993
Total
Funds
2020
£
151
4,991
5,142

18.

Phoenix Sports and Recreation (Rotherham)

Notes to the Financial Statements For the Year ended 30 September 2021

7 EXPENDITURE ON RAISING FUNDS

8 Fundraising draws and events
Other trading activities (note 14)
CHARITABLE EXPENDITURE
a) DIRECT COSTS
Staff costs
Grounds maintenance, equipment and other direct
sporting and leisure activity related costs
Security
Irrecoverable VAT
Insurance
Premises
Cleaning
Depreciation
Power
Finance costs
Other direct costs
b) SUPPORT COSTS
Staff costs
Hire of equipment
Advertising
Telephone
Cleaning
Postage and stationery
Power
Professional fees
Other support costs
Governance costs
Audit fees
Non-audit services
TOTAL CHARITABLE EXPENDITURE		 2021
£
8,676
566,339
575,015
2021
£
274,983
123,668
1,390
15,127
18,530
5,575
11,416
67,766
44,460
5,889
2,054
570,858
2021
£
33,371
893
-
6,035
601
2,193
2,340
1,143
1,603
4,450
2,539
55,168
626,026		 2020
£
23,700
597,835
621,535
2020
£
284,254
111,020
2,665
14,093
14,733
10,436
13,611
65,598
51,924
6,494
4,606
579,434
2020
£
31,584
1,369
420
5,987
716
3,087
2,464
2,537
1,503
4,350
2,879
56,896
636,330

19.

Phoenix Sports and Recreation (Rotherham)

Notes to the Financial Statements For the Year ended 30 September 2021

9
STAFF COSTS
2021
£
Salaries and wages
494,109
Social security costs
29,372
Pension costs
8,726
532,207
The above includes
Key management personnel remuneration
50,531
The average monthly head count of employees during the year, analysed by category, was:
Charitable activities
10
Trading subsidiary
29
39
No employees earned over £60,000. (2020: None)		 2020
£
545,088
30,861
8,381
584,330
50,960
12
35
47

10 TRUSTEES' REMUNERATION AND BENEFITS

C R Brown, trustee (resigned 06/04/21) received remuneration of £nil for the year ended 30 September 2021 (2020 £550) for accounting services provided to the charity. The payment is allowable under the constitution of the charity.

Trustees' expenses

Other than as disclosed above there were no trustees' expenses paid for the year ended 30 September 2021 nor for the period ended 30 September 2020.

11 NET INCOME FOR THE YEAR

NET INCOME FOR THE YEAR
2021 2020
This is stated after charging:- £ £
Auditors' remuneration (group) - audit services 4,450 4,350
- non-audit services 2,539 2,879
Depreciation 67,766 65,598
Operating lease rentals 893 1,369

The charitable company has been eligible to claim additional funding in the year from government support schemes in response to the coronavirus outbreak. The funding received is shown in grants in note 4 as appropriate.

The group has also benefited from other forms of government assistance in response to the coronavirus outbreak.

20.

Phoenix Sports and Recreation (Rotherham)

Notes to the Financial Statements For the Year ended 30 September 2021

12 COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

INCOME AND ENDOWMENTS FROM
Donations and legacies
Charitable activities
Other trading activities
Investments
TOTAL INCOME AND ENDOWMENTS
EXPENDITURE ON
Raising funds
Charitable activities
TOTAL EXPENDITURE
NET EXPENDITURE FOR THE YEAR
NET MOVEMENT IN FUNDS
RECONCILIATION OF FUNDS
Fund balances brought forward:
Net movement in funds
Fund balances carried forward		 Unrestricted
Funds
2020
£
4,776
545,286
654,993
5,142		 Restricted
Funds
2020
£
-
17,490
-
-
17,490
-
14,206
14,206
3,284
3,284
-
3,284		 Total
Funds
2020
£
4,776
562,776
654,993
5,142
1,227,687
621,535
636,330
1,257,865
(30,178)
(30,178)
3,568,005
(30,178)
3,537,827		 Total
Funds
2019
£
7,414
475,072
985,943
5,310
1,210,197 1,473,739
621,535
622,124		 808,578
721,626
1,243,659 1,530,204
(33,462) (56,465)
(33,462) (56,465)
3,568,005
(33,462)		 3,624,470
(56,465)
3,534,543 3,284 3,568,005

21.

Phoenix Sports and Recreation (Rotherham)

Notes to the Financial Statements For the Year ended 30 September 2021

13 TANGIBLE ASSETS Company and Group

COST
At 1 October 2020
Additions
Disposals
At 30 September 2021
DEPRECIATION
At 1 October 2020
Charge for year
Eliminated on disposal
At 30 September 2021
NET BOOK VALUE
At 30 September 2021
At 30 September 2020		 Land
£
1,590,000
-
-
1,590,000
-
-
-
-
1,590,000
1,590,000		 Buildings
£
2,030,180
-
-
2,030,180
170,374
45,508
-
215,882
1,814,298
1,859,806		 Plant and
machinery
£
152,555
4,764
-
157,319
51,367
16,162
-
67,529
89,790
101,188		 Fixtures
and fittings
£
37,672
6,609
-
44,281
10,342
6,096
-
16,438
27,843
27,330		 Total
£
3,810,407
11,373
-
3,821,780
232,083
67,766
-
299,849
3,521,931
3,578,324

14 INVESTMENTS

Shares in subsidiaries at cost
At 1 October 2020
Additions
At 30 September 2021		 Group
2021
2020
£
£
-
-
-
-
-
-		 Company
2021
2020
£
£
1
1
-
-
1
1		 Company
2021
2020
£
£
1
1
-
-
1
1
1

The charity owns the entire ordinary share capital of Phoenix Pavilion Limited, a company registered in England and Wales (company number 09736674).

The subsidiary operates the trading activities previously associated with the Phoenix Sports and Social Club, Brinsworth, Rotherham.

The results of the company are included within these consolidated financial statements on a line by line basis in the appropriate income and expenditure headings.

22.

Phoenix Sports and Recreation (Rotherham)

Notes to the Financial Statements For the Year ended 30 September 2021

14 INVESTMENTS (continued)

A summary of the subsidiary's trading results is shown below.

Turnover
Cost of sales
Gross profit
Grants
Administrative expenses
non-group
group
Interest received and other income
Net (loss)/profit for the year
Retained earnings brought forward
Gift Aid distribution
Retained earnings carried forward
Non-group expenditure above
Cost of sales
Administrative expenses
Assets
Liabilities
Net assets
Called up share capital
Profit and loss account		 2021
£
512,290
(222,117)
290,173
100,704
(344,222)
(96,783)
1
(50,127)
(8,707)
-
(58,834)
(222,117)
(344,222)
(566,339)
67,873
(126,706)
(58,833)
1
(58,834)
(58,833)		 2020
£
627,975
(260,681)
367,294
73,478
(337,154)
(112,341)
16
(8,707)
25,565
(25,565)
(8,707)
(260,681)
(337,154)
(597,835)
59,546
(68,252)
(8,706)
1
(8,707)
(8,706)
15 STOCKS
Goods for resale		 Group
2021
2020
£
£
24,605
14,532
24,605
14,532		 Company
2021
2020
£
£
-
-
-
-		 Company
2021
2020
£
£
-
-
-
-
-

23.

Phoenix Sports and Recreation (Rotherham)

Notes to the Financial Statements For the Year ended 30 September 2021

16 DEBTORS
Trade debtors
Amount owed by subsidiary
Other debtors
Prepayments and accrued income		 Group
2021
2020
£
£
1,399
875
-
-
4,597
6,674
20,605
23,541
26,601
31,090		 Company
2021
2020
£
£
-
-
81,905
35,396
4,597
6,674
12,220
16,568
98,722
58,638

17 CREDITORS (Amounts falling due within one year)

Trade creditors
Amount due to subsidiary
Social security and other tax
Other creditors
Accruals
Deferred income		 Group
2021
2020
£
£
43,330
59,195
-
-
23,450
30,299
1,002
23,667
78,679
63,975
72,803
72,618
219,264
249,754		 Company
2021
2020
£
£
9,608
36,125
-
-
22,922
29,585
1,002
23,667
71,280
59,361
69,651
68,161
174,463
216,899		 Company
2021
2020
£
£
9,608
36,125
-
-
22,922
29,585
1,002
23,667
71,280
59,361
69,651
68,161
174,463
216,899
216,899

18 DEFERRED INCOME

Balance brought forward
Income received
Income released to SOFA
Balance carried forward		 Group
2021
2020
£
£
72,618
34,301
72,803
72,618
(72,618)
(34,301)
72,803
72,618		 Company
2021
2020
£
£
68,161
26,014
69,651
68,161
(68,161)
(26,014)
69,651
68,161		 Company
2021
2020
£
£
68,161
26,014
69,651
68,161
(68,161)
(26,014)
69,651
68,161
68,161

Deferred income relates to membership fees received in advance and other income where entitlement is not due until the next period.

Phoenix Sports and Recreation (Rotherham)

24.

Notes to the Financial Statements For the Year ended 30 September 2021

19 CONTINGENT LIABILITIES

Contingent liabilities 2021
£
-		 2020
£
-

20 PENSION COSTS

The company makes payments on behalf of employees to the B&CE benefit scheme. It is a funded defined contribution scheme, with the assets held in separate trustee-administered funds.

21 RESULTS OF PARENT CHARITY

Income
Gift aid donation from trading subsidiary
Expenditure
Increase / (Decrease) in funds
Total funds brought forward
Total funds carried forward
Restricted funds
Unrestricted funds		 2021
£
933,704
-
(858,553)
75,151
3,546,535
3,621,686
-
3,621,686
3,621,686		 2020
£
907,051
25,565
(928,522)
4,094
3,542,441
3,546,535
3,284
3,543,251
3,546,535

25.

Phoenix Sports and Recreation (Rotherham)

Notes to the Financial Statements For the Year ended 30 September 2021

22 MOVEMENTS IN FUNDS

Unrestricted funds
General funds
Restricted funds
General funds
Total funds		 Opening
Balance
£
3,534,543
3,284
3,537,827		 Incoming
Resources
£
1,223,619
2,444
1,226,063		 Outgoing
Resources
£
(1,195,313)
(5,728)
(1,201,041)		 Transfers &
Gains/losses
£
-
-
-		 Closing
Balance
£
3,562,849
-
3,562,849

Unrestricted funds are the retained surpluses of the group and are available to be used for any purpose specified within the trust's objectives and are the only funds that are available for use at the discretion of the trustees.

Restricted funds represent unspent balances on grants received for specific projects. The restrictions are generally imposed by the funding body and often include the type of expenditure allowed or a specific activity or purpose to be supported.

23 ANALYSIS OF ASSETS AND LIABILITIES BETWEEN FUNDS

Fund balances at 30 September 2021 are represented by

Group
Tangible fixed assets
Current assets
Creditors due within one year
Net assets
Company
Tangible fixed assets
Investments
Current assets
Creditors due within one year
Net assets		 Restricted
Funds
£
-
-
-
-
Restricted
Funds
£
-
-
-
-
-		 Unrestricted
Funds
£
3,521,931
260,182
(219,264)
3,562,849
Unrestricted
Funds
£
3,521,931
1
274,217
(174,463)
3,621,686		 Total
£
3,521,931
260,182
(219,264)
3,562,849
Total
£
3,521,931
1
274,217
(174,463)
3,621,686

26.

Phoenix Sports and Recreation (Rotherham)

Notes to the Financial Statements For the Year ended 30 September 2021

23 ANALYSIS OF ASSETS AND LIABILITIES BETWEEN FUNDS (CONTINUED)

Fund balances at 30 September 2020 are represented by

Group
Tangible fixed assets
Current assets
Creditors due within one year
Net assets
Company
Tangible fixed assets
Investments
Current assets
Creditors due within one year
Net assets		 Restricted
Funds
£
-
3,284
-
3,284
Restricted
Funds
£
-
-
3,284
-
3,284		 Unrestricted
Funds
£
3,578,324
205,973
(249,754)
3,534,543
Unrestricted
Funds
£
3,578,324
1
181,825
(216,899)
3,543,251		 Total
£
3,578,324
209,257
(249,754)
3,537,827
Total
£
3,578,324
1
185,109
(216,899)
3,546,535

24 RELATED PARTY DISCLOSURES

There were no related party transactions during the year (2020: nil)

25 OPERATING LEASES

The company has future minimum lease payments under non-cancellable leases as follows:-

Within one year
Equipment
2 - 5 years
Equipment
More than 5 years
Equipment		 2021
2020
£
£
960
-
3,840
-
560
-