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← Bromley Temple Trust

2024-03-31-accounts

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Bromley Temple Trust

Charity Registration Number: 1166773

also known as Bromley Temple and Cultural Association (BTCA)

TRUSTEES’ REPORT

The Trustees present their annual report and Financial Accounts of the Charity for the period ended 31 March 2024 reporting period starting from 01/Apr/2023. The financial accounts have been prepared generally, in accordance with Accepted Accounting Practice.

REFERENCE AND ADMINISTRATIVE INFORMATION

Charity Name: Bromley Temple Trust Other Names: Bromley Temple and Cultural Association (BTCA) Charity Registration Number: 1166773

Charity Registered Address: 174, Southborough lane, Bromley, BR2 8AL Website: www.BromleyMandir.org Email : info@BromleyMandir.org

Bankers : METRO BANK

Board of Trustees

(who served during the year and up to the date of this report)

  1. Mr. Sanyam Agrawal

  2. Dr. Sapna Ahuja

  3. Mr. Pavan Haldia

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STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing Document

Bromley Temple Trust is constituted as a Charitable Incorporated Organisation (CIO) registered with the Charity Commission on 26 April 2016 under Charity Number 1166773. It is governed by a constitution/deed of trust last updated in Apr 2016.

Organisational Structure

The statutory trustees are responsible for general control, management and governance of the Charity. As authorised by clause 14 of the constitution, the Trustees delegate various functions to appointed committees/councils/working groups as and when required to carry out all activities of the Trust using framework as illustrated below.

These teams/working-groups drive progress in relevant areas as per the terms of delegation from Board of Trustees.

The day-to-day activities of the Trust are mainly managed and run by teams of enthusiastic members who strongly believe in the cause and offer full support to the Trust.

All team members give their time, skills and services freely and receive no remuneration or financial benefits.

The trustees take this opportunity to acknowledge unwavering support, and contributions of various kinds from the committee members as listed below during the year and up to the date of this report to run various functions of the Trust:

New Joiners:

Leavers:

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Recruitment and Appointment of Trustees

Three (3) Trustees were appointed initially at the time of setting up the Trust. Apart from the first charity trustees, every trustee must be appointed for a term of three years by a resolution passed at a properly convened meeting of the charity trustees. The first three trustees will complete their term of 2, 3 and 4 years respectively as defined in constitution before being replaced by the new trustee appointments.

In selecting individuals for appointment as charity trustees, the team must have regard to the skills, knowledge and experience needed for the effective administration of the CIO.

New trustees are appointed only after they have successfully demonstrated their eligibility, personal competence, contributions, commitment, availability, specialist knowledge and skills over a period of time and have been nominated by committees.

Recruitment and Appointment of other Team Members

The Trust aims to ensure that the team is diverse, reflects the communities it serves, and has the range of skills, experience and up-to-date knowledge it needs to fulfil its role. The Trust recognises the need to strike a balance between the continuity of its experienced and established members and the fresh perspective a newly appointed member may bring.

Criterion for appointments of the committees/councils/working groups/team members:

Induction and Training of Trustees and New team Members

Following appointment, new team members are introduced to their role, the governing document, aims of the Trust, policies of the charity and the guidance from Charity Commission on charities and public benefit. This ensures that the new team members are aware of the scope of their responsibilities under the Charities Act.

Risk Management

The Trustees regularly assess the risks the charity faces, the nature of those risks, the likelihood of the risks happening and measure taken to manage them. The Trustees are satisfied that systems/arrangements are in place to manage the risks identified.

AIMS & OBJECTIVES

Aim

The aims of the charity are set out in the charity’s constitution and summarised below:

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Objectives

PUBLIC BENEFIT

The objects of the Trust are the promotion of any charitable purposes for the benefit of all residents in the Borough of Bromley. The Trust offers facilities for religious, social and cultural activities for the use of the public and for thousands of Hindus in the region in particular who do not have any such facilities. The Trust’s work in public domain can be pictured as follows:

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The Trustees confirm that they have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing the Aims and objectives and in planning future activities. The Trustees also confirm that they have complied with their duty to have due regard to the Charity Commission's public benefit guidance when exercising any powers or duties to which the guidance is relevant.

The charity carries out a wide range of activities in pursuance of its charitable aims. The Trustees consider that these activities provide benefits, both to those who attend prayers/religious events and the wider community of Bromley Borough. Detailed information is provided in the Activities and Achievements sections in this Report about how activities of the Trust further the charity’s purposes for the public benefit. The immediate identifiable benefits are (1) the value to those who regularly participate in the worship and other events of the charity and to the wider community of Bromley Borough of the Trust’s work, and (2) how the activities provided by the Trust are made available to Hindus and the faith of Hinduism is communicated to non-Hindus through its work and that any member of the wider community of Bromley Borough can benefit from the Trust’s social & cultural activities.

STRATEGIES ADOPTED

The Trust formed working teams to spearhead the work and reach out to like-minded individuals and community organizations to form links and to have unified group to promote and make the initiative of the Trust a success. The Trust has managed to bring on board various segments of the community. As a result, majority of Hindu communities in and around Bromley Borough are now able to identify themselves with the Trust. The entire community is now working towards the common goal. The team aspire to make this organisation a focal point of contact within the region for all matters related to the Hindu faith and population.

ACTIVITIES

Since establishing the Trust, the team has been reaching out to all factions and spreading the word about the organisation and its activities.

The Trust had to hire venues and other facilities to arrange the congregations and organised regular prayers, religious, social and community events, congregations and festivals as well as many fundraising and charitable activities and provided free meals to the congregation at most of its events. Majority of these events were well attended by people of all ages, elderly people and women within the Hindu community in particular. Most events organised by the Trust are free to attend for everyone with the exception of the fundraisers which requires attendees to pay a nominal fee.

The Trust has a significant online presence on website, email, Facebook, Twitter and WhatsApp.

The Trust has also established excellent communication channels with the press & media, and charitable sector to further the main objectives as well as part of a wider community integration. The team has worked very hard in last few years and has left no stone unturned in highlighting and bringing attention to the urgent needs of the vast Hindu population in the region.

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The following activities are currently being run/planned:

ACHIEVEMENTS

The Trust has accomplished several milestones in a short period. The Trust now has a good visibility in the local community. It is noted that the initiative took root in July/2012 under the name “Bromley Temple and Cultural Association (BTCA)” however the Trust has only registered with Charity commission as CIO in April 2016.

The regular monthly congregations have been held since July 2012 second Sunday every month, where we attempt to celebrate important festivals in community setting for the relevant month, in a hall hired at: Community House, South Street, Bromley, BR1 1RH.

In addition, the Trust also organised larger scale celebrations of several Hindu festivals and important community events along with fund-raisers including:

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Above are just some of the events the Trust has organised. The Trust is frequently contacted by members of the public for guidance and help to perform religious rites related to births, deaths, marriages, buying new house, vehicles, etc. Since there is no local/nearby facility for Hindus to perform such important religious ceremonies, the Trust provides useful assistance in many ways including help with organising priests.

It is worth underlining that all these years the team has been developing itself by working according to the needs of the community and demands of the general public by organising fixtures:

The Trust do not have any permanent building or premises for use of the community, at the moment, and working on raising funds to facilitate the establishment of a premises for a Cultural Centre which can be used by community.

At the moment the Trust uses one of the team member’s home as the bank correspondence base address.

CONTRIBUTION OF VOLUNTEERS

Volunteers are an important and valuable resource in both our faith and community work. While the management team provide overall leadership and strategic long-term oversight for the Trust, the day-to-day activities of the Charity are mainly managed and run by teams of enthusiastic volunteers (organised as various committees, councils and working groups), who strongly believe in the cause and offer full support to the Trust. There are several aspects/areas which are fully supported by the volunteers:

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The volunteers not only support the activities of the Trust but are also involved in similar voluntary contributions in other community organisations and the wider community in Borough of Bromley in general.

The Trust formally records its immense gratitude and thanks to all the volunteers for devoting their time, efforts and support for the activities of the Trust.

FINANCIAL STATEMENT

Total income for the financial year ending 31/Mar/2024 is £37,597. The income is mainly generated by donations given to the Trust by its members and the general public as well as multiple fundraisers throughout the year. The expenditure for the same period is £25,739. The main expenditure heads include expenses for supporting community (UK as well as India) via donations, organising religious events, prayer sessions and congregations, festivals, providing free meals to the congregation and paying for venue hire charges. Full details are provided in the year-end Accounts submitted separately.

RESERVES POLICY

It is recognised that donations and contributions can fluctuate from year to year. The trustees aim to ensure that the charity has sufficient resources to continue its activities and to meet its obligations to this end. The Trust does not involve itself in any speculative investment activities.

The Trust’s policy is to maintain unrestricted funds in the form of free reserves, at a level that equates to approximately 12 months of operational expenditure, to organise regular events/ activities and to raise funds to facilitate the establishment of a permanent building or premises for Mandir & Cultural Centre which can be used by community. The balance of reserves at the end of 31/Mar/2024 is £112,397.

Approved by the Trustees and signed on its behalf by

Dr Sapna Ahuja (Print name)

[Par _____ OES9ECBD94FE4ES5... by:

1/26/2025

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BROMLEY TEMPLE TRUST

REGISTERED CHARITY NUMBER: 1166773

INCOME AND EXPENSES STATEMENT 01 Apr 2023-31 Mar 2024 INCOME AND EXPENSES STATEMENT 01 Apr 2023-31 Mar 2024
Income 2023-24 2022-23
£ £ £
£
Donations 1,600.02 5,659.60
Specific Donations - -
Fund Raisers 34,981.08 32,559.04
Membership - 50.00
Sponsorship - 1,150.00
Interest Earned 949.28 199.73
Other Income 66.79 108.08
Total Income 37,597.17 39,726.45
Expenses
£ £ £
£
Hall Hire 4,417.28 5,927.20
Catering - -
Event Expenses 11,436.62 10,890.26
Volunteers Expenses - -
Website Development - -
General Fund Raising costs 1,200.00 1,293.18
Consumables - -
Telephone 259.08 259.08
General Admin & Other Expenses 224.93 364.52
Priest Services 1,200.00 1,200.00
Local Community Support and Other Charity Donations 7,002.00 3,500.00
Total Expesnes 25,739.91 23,434.24
Surplus Income over Expesnes 11,857.26 16,292.21
BALANCE SHEET STATEMENT at 31st Mar 2024
Assets
Cash at Bank 112,397.87 100,540.61
Funds of the Charity
Unrestricted Funds 112,397.87 100,540.61
Chairman Trustee
Signed by:
Papre (Hy
OES9ECBD94FE4ES5...		 DocuSigned by:
Lowe HH
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FB45752688BE4EB...		 Signed by:
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B2E4375AE4F74F9...
Dr Sapna Ahuja Pavan Haldia
FB45752688BE4EB...		 Gautam Agrawal
B2E4375AE4F74F9...
1/26/2025 1/26/2025 1/26/2025

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Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name members of Bromley Temple Trust On accounts for the year 31 Mar 2024 Charity no 1166773 ended For the period 01-Apr-23 to 31-Mar-24 Set out on pages __1__to_10____, no additional sheets to this report (remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 03 / 2024 .

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Date: 1/26/2025 Signed: ~~|~~ Name: Mr B. Dindyal ~~PO~~ Relevant professional Chartered Association of Certified Accountants qualification(s) or body (if any): Address: 179 Torridon Road London SE6 1RG

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