SHERBURN AND VILLAGES COMMUNITY TRUST ACCOUNTS 31 MARCH 2025
SHERBURN IN ELMET COMMUNITY TRusr CONTENTS CONTENTS Pws Trustees, Annual Report Independent Examiners, Report on the Accounts Charity Commission's Staternent of Financial Activites and Balance Sheet 9-10 Detailed Receipts and Payments Accounts 11-14 Statement of Assets & Liabilities 15 Notes to the Accounts 16
Trustees. Annual Report for the period Period stsrt date Period end date From April 2024 To 31 Mar 2025 Section A Reference and administration details Charity name SHERBURN AND VILLAGES COMMUNifv TRUST Other names charlty Is known by Registered charlty number (If any) 1166770 Charity's principal address SHERBURN & VILLAGES COMMUNITY LIBRARY FINKLE HILL SHERBURN IN ELMET Postcode LS25 6EA Names of the charity trustees who manage the charity Dates acted If not for whole èar Tru¥tee name OffiG¢1Sf any) Name of person lor bodyl eniitled toa olnt trusteé ifan Trustee Resolution E Sibson K Packham H Elderkin Chair Trustee Resolution Resigned 24 June 2024 Appointed 30 June 2025 Trustee Resolution Trustee Resolution Trustee Resolution H Oldfield K Sibson Vice Chair A Robertson Trust8e Resolution J Farmer Trustee Resolution Trustee Resolution J Fgwkes Treasurer S Phipps Trustee Resolution 10 12 14 15 16 18 Names of the trustoos for the charity, If any, (for example, any Gustodian trustees) 19 20 Name Dates acted If not for whole year TAR 2021-22
Name8 and addresses of advl8ers (Optional informatlon) of adviser Name Address Name of chief executlve or names of senlor staff members (Optlonal inforniatlon} Section B Structure, overnance and mana ement Description of the charlty's trusts Constitution Type of governing document How the charity is constituted Yb,.).. a¥L'- -iat!KJi?. corfipan"'i i Charitsble Incorporated Organisation Trustee selection methods e? ip,.# binte4 b:. Fle- Appointed by resolution Additional governance Issues (Optlonal Information) Based on our Strategy we developed Action Plans for each pillar of the Charity and monitored progress with key metrics. The position of Chair transitioned in October 2024 from Karen Packham to Sue Phipps. You may choose to include additional information, where relevant, about: policies and procedures adopted for the induction and training of trustees: the charity's organisational structure and any wider netwofk with which the charity relationship with any related parties., trustees, consideration of major risks and the system and procedures to manage them. TAR 2021-22
Section C Objectives and activities Summary ofthe objects ofthe charlty set out in Its govemlng document The year 2024 - 2025 has seen the wntinued success of our three pillars.. The Old Girls, Sd)ool Community Centre, The Community Llbrary and The Community Anchor Organisation for our ar•a, helping our ommunity to thrive and be resilient. Our Trustee Board continues to be hardworkin9, a dedicated group of local Trustees who continue to drive the organisalion forward and make it responsive to changing lorAI needs. Two trustees have retired during thg year and we thank them for their dedicated seryice. The highlight has to be the partnership wrth Now Then CreatTve which commenced summerlautumn 2024. recruiting delivery partners to create artistic projects in all the local schools. This culminated in the summer of 2025 in an excellent participatory Art5 Event with active contributions for local school children and adults. We continued to see growth at our Communlty Centre, The Old Glrls, School. We saw an 110/0 increase in occupancy supported by 697 volunteer hours. The Trust secured funding for sustainability and accessibility improvements, resulting in a new self-closing door and filted kitGhen tv better prpvide hot drink5 and facilitie5 for basic Gookin9 training. We continue to offer a fvll range of activities for all age groups, from baby groups, to toddler adventure activities, Rainbows, children's theatre groups, Gaming, U3A meeting5, Italian and Spanlsh lessons, Tai Chi, Yoga and fitness classes. The Communily Clnema welcomed 410 people to watch 1670 minutes of film. We also welcomed a new leasor to the team with the opening of Café 1876. bringing delicious food and drinks and a buzz to the building. Finally, the School hosted a thank you event for our Volunteers in the summer of 2024, it was great to bring together all our hardworking and dedicated volunteers for a light meal with entertainment induding a local magician, which went down really well. Many volunteers only see their own and adjacent shifts, so it was great to bring many people together to share experiencos. Summary of th• maln actlvities undortakon for the public benefit in relatlon to the88 objects {Include withln thi8 sectlon the statutory declaratlon that trustees havo had regard to tho guldanc• 188ued by the Charlty Commlsslon on public beneflt) Our Community Anchor team went from strength to strength. Through funding and kind local donations, we ran a very popular Pop-up Community Café through the winter months. which provided a warm and Welcoming space. This saw 17 café sessions run by 16 volunteers who gave 294 hours of their time, catering for an amazing 524 people - seNing hot drinks and soup along with different donated cakeslsnacks eath week. Three staff members obtained their Level 2 Food Safety Training. The biggesl highlight was the connection we saw, bringing people together in friendly companionship through the darkest months. The cafe sessions provided opportunities for us to welcome a number of other organisations to provide infomiation and support to local residents indudin9: Sherbum Community Larder. NYFRS Communtty Safety who arranged five home safety visits. Sherbum Safèr Neighbourhood Police and The Yorkshire Energy Doctor, who was able to help an attendee to get a £250 rebate on their energy bill. This was paired in the spring with the Dlta1 Induslon Project which saw 8 newl trained volunteers assist 45 leto et online and solve tech 2021-22 TAR
problems. Wellbeing Walks have continued to grow in popularity,, 312 peopl8 have joined the walks run by 6 trained volunteers, including 2 x Heritage Walk$ by the Chalr of Sherbum History Society. Through the Household Support Fund we 8UPPOrting 680 Ioc81 re¥ident8 Vi8 food initiative3. Meanwhile, the Llbrary has continued to provide an excellent service to the local Community, open Monday-Tuesday, Thursday-saturday, by a dedicated team of over 70 volunteers. This year saw 31000 library users and 7 330 volunteer hours. Funding was seeured to upgradé tha toilet. being the only public facilty in the town ¢entre. Addltional detalls of obJectlvo8 and actlvltles (Optional Inforn)atlon> You may choose to indude further statèments, where relevant, about: policy on grantmaking., policy programme related investment; Gontribution made by volunteers, Section D Achievements and performance 2021-22 TAR
Section D Achievements and performance Summary ol th? maln achlevements of the charlty durlng the year Key achievements at The Library.. The Wami Welcome Space initiative ran through the colder winter months. funding from Sherbum in Elmet Town Council and North Yorkshire Council providing 1000 free hot drinks, not only offering a hot drink and a wann space, but bringing people together. Due to popular demand, introduced a second weekly Storytime session. The summer saw another successful Summer Reading Challenge with more completers, more young volunteers and trwice as many events and activities than the previous year. Hosted a Volunteer Showcase event bringing together 13 local organisations lookin9 to rècruit volunteers. Brought together wider parts of the community by facilitating a number of events and information dropin sessions in the library including: LPA information, Fostering NY drop-in, Safer neighbourhoods police drop-in, local camera club exhibition. Accessible Sherburn accreditation and accesslbility improvements to ensure all local residents can easity access library services. Purchasing tools and providing more infomation to asslst neurodivergent customers; training volunteers in disabilty awareness. Collection point and pattem issuing point for knitted poppies and blankets for the homeless. Hosted an evening Creative Writing Group as part of the Now Then Arts festival. TAR 2021-22
Section E Financial review The Trust had total bank reserves of £354,447 (2024 - £354,521) of which £1,811 (2024 - £6,993) are restricted reserves, all of which relates to the Old Girts, Sthool and Community Fund. The Reserves Pollcy was reviewed to ensure we have sufficient funds to cover any major building works for the Old Girls, School as it is a Victorian building for which we a wholly responsible under the temis of our lease. We also have funds to ensure we have at least 6 months operating costs. Brlef $tat•m•nt of the charlty's pollcy on r•sorv0s Detalls of any funds materlally In deflclt None Further flnanclal review detslls (Optional informatlon) You may Choo to include add5tional information, where relevant about: the charity's principal sources of fvnds (including any fundraising); how expenditure has supported the key objectives of the ¢harity' investment policy and objectives including any ethical investment policy adopted. The library continues to receive finanaal support from local parish councils. The Community Support Networt( has received financial support from North Yorkshire County Council. Section F Other optional information Future plans Section G Declaration Tho trustees declare that they have approved the trustses. report above. Slgned on behalf of the ¢harlty'$ trustees Slgnature(s) p.. Full name(s) Posltlon (eg Secrotsry. Chalr. etc) Karen Packham Dats TAR 2021-22
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustsesl member5 of SHERBURN AND VILLAGES COMMUNITY TRUST On accounts for the year ended 31 MARCH 2025 Charlty no (If any) 1166770 Set out on pages 9-15 I report to the trustees on my examination of the accounts of Ihe above harity (Ihe Trusf) for the year ended 3110312025. Re8ponslbllltles and As the charity trustees of the Trust, you are responsible for the preparation ba818 of report of the accounts in accordance with the requirements of the Charities Act 2011 ('the Acr). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145{5)(b) of the Act. I have completed my examination. I confimi thal no material matters have come to my attention (other than that disclosed below ") in connection with the examination which gNes me cause to believe that in, any material respect: accounting records were not kept in accordance wlth section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. ' Please delete the words in the brackets rf they do not apply. 9 /10/2S Signed: Date: Nam•: MICHAEL CHILD Relevant professlonal quaiiflcation(si or body (If any): F.C.A Address= CHILD & CO CHARTERED ACCOUNTANTS 20 KIRKGATE. SHERBURN IN ELMET LEEDS, LS25 68L Section B Disclosuro Onty complete if the examiner needs to highllght matters of concern (see CC32, Indgpendent examination of charity accounts: directions and guidance for examiners). IER Octobar 2018
Glve hern brlef detallg of any ltsms that the examlner wishes to dlsclo88. IER Octob•r 2018
(HARITY COMMISSION FOR ENGLAND AND WALES Receipts and payments accounts CC16a For the perlod from To 0110412024 3110312025 Section A Receipts and payments Unrestrlcted lund6 Restrlcted funds Endowment funds Total fund$ Last y•ar to thg ngaMI lo the n?aTesl £ lo thg ng•rg•t £ to th• n•ar••t£ A1 Recel ts D¢n3tsor., Legacies & Grants Fundrais1ng Events Fees lor Chantable SeNicÈs & Imeresi Hire of Rwm & Cinema 37,394 16.274 3.7BO 74.961 20.103 57.497 18,274 3.780 SO,996 18,690 3.584 60.636 tota ross income or AR) 132,409 20,103 152.512 153,908 sse an Inves men e$, Total recelpts 132.512 A3Pa ment8 Cost5 of funera151ng events Repairs S renewals Lioht & heal Reot & Cinerna Pnnling, postage. slabwwy. attvefl Vlages Cleaning Telephone Donatsons Grant tnoney gxp8n(Jilure Sundry 10.465 10,405 8.433 8.778 1,467 81,365 1.245 1.410 10.465 10,405 8,433 8.778 1.467 81,365 1.245 16,151 7,62Q 8,431 2,077 1.268 74,501 4,488 1,190 3.477 255 25.286 2J,783 255 6,16t 602 Sub total 127,300 25,286 152,5 122,4Bg A4 A88et and Invesvnent sub iorai 127,JOO 25,286 152.J88 122,489 Ne¢ of reGeipts/{payments) A5 Transfèrs between funds A6 Cash funds last year end Cash funds thls year and 5,100 6,183 74 31.417 352.637 1.41Q 3S4.447 354,520 CCXX R1 aGcounl¥ ISSI 0711Q12Q25
Section B Statement of assets and liabilities at the end of the period Unre•trl¢ted fund• to n••F••t £ 351837 R••trfctsd fund¥ to nHrn•t £ Endowm•nt fund8 to nr•ll E .11(10r..fr Oi friili 81 Cash fund• 1.810 Total cash funds 352,837 1.J10 Unrntrfct•d fun¢• R••trictod fund• to np•Th•t £ Endowment rund8 to n••Mt t Details to rxar0•t t 82 Other monetary a$sets Fund to whlch s•t b•lon urr•nt v•lu• tlonjl Dclai15 Cott loptlonll Fund to Tthkh a•8•t bolon Curr•nt v•lu• lonal Deiails B4 Assets retalned for tho charity's own u80 Fund to whkh IL•bll Afflount du• When dy• Ooi3119 B6 Llabilltlea Slgned by one or tru¥t¢s on t*hatf of all th• trultees Slgnature Prlnt Name Dale of roval CCXX R2 accounts ISSI io 1)811012025
RECEIPTS & PAYMENTS ACCOUNT FOR THE PERIOD ENDED 31 MARCH 2025 OLD GIRLS SCHOOL FUND RECEIPTS 2025 2025 ZOZ4 2024 Grants Donatlons Calendars. cards. mu8S Fundralslng events Clnema Room Hire Rental Income 17,100.70 1,378.28 1.365.68 6.936.09 1,964.39 53,396.24 15,047.11 2,OIXI.00 306.07 2.272.32 12,842.21 3,618.95 46,099.15 16,760.09 Totsl RKelpts 97,188.49 83,898.79 PAYMENTS Calendars, cards etc Wages Clnema Cost5 of fvndralsln8 events Room hlre Repalrs & renewals Telephone Tralnln8 utiiitles Cleanlng Printing & Stationery Grant spend 974.40 58,556.20 3,773.29 2,330.26 3,403.60 56,134.98 1,641.45 5,979.87 436.22 5,708.41 1,189.72 144.Th) 8,430.87 447.92 159.66 4,781.96 1,410.16 252.00 8,433.29 907.80 103.96 21,828.82 Totsl Payments 103.357.14 83.676.70 Surplus of recelpts over payments -6,168.65 222.09 Balance as at l Aprll 2024 44,577.09 51,577.86 Transfer to Reserves 7,935,13 7,222.86 Balance a$ at 31 Marth 2025 30,473.31 44.5TI.09 11
SHERBURN AND VILLAGES COMMUNITY TRUST RECEIPTS & PAYMENTS ACCOUNT FOR THE PERIOD ENDED 31 MARCH 2025 LIBRARY FUND RECEIPTS 2025 2025 2024 2024 Councillor Grant CommunityAnchor Grant Parish Councll fjrants Restart Grant Food Grant Grants NHS App Grant Donatlons Maglc Grant Locallty Grant NYCC Rent/Room Hire Takings Fundraising 7.500.00 6,989.50 ,000.00 4,655.00 14,44S.61 4,618.00 19.000.00 100.00 15.000.00 4,552.55 7,597.37 375.(M) 14,158.00 3,576.03 Total Recelpts 51,542.92 66,424.14 PAYMENTS Rent Wages Vendlng expenses Repalrs Events Offlce supplles Cleanin8 Volunteer expenses Marketing Assett Transfer Grant money expendlture 5,OlXI.00 22,809.21 1.271.29 1.715.99 5,889.10 495.49 336.58 18,365.98 262.72 1.911.69 6.503.55 441.93 569.07 458.06 666.06 869.39 6,934.00 6,161.05 Total Paym•nts 45,321.OS 35,340.11 Surplus of receipts over payments 6,221.87 31,084.03 Balance as at l Aprll 2024 34.106.81 16,374.03 Transfer to Community Transfer from/to Reserves 15,000.00 5.849.00 13.351.25 Balance as at 31 March 2025 19.479.68 YI.106.81 12
SHERBURN AND VILLAGES COMMUNITYTRUST RECEIPTS & PAYMENTS ACCOUNT FOR THE PERIOD ENDED 31 MARCH 2025 COMMUNITY FUND RECEIPTS 2025 2025 2024 2024 Grants Total Recelpts PAYMENTS Wa8es Total Payments Surplus of recelpt5 over payments Balance a5 at l April 2024 Transfer from Ubrary Fund 15,000.00 Balance as at 31 Marth 2025 15.000.IXI 13
SHERBURN AND VILLAGES COMMUNITY TRUST RECEIPTS & pAyMErS ACCOUNT FOR THE PERIOD ENDED 31 MARCH 2025 GENERAL FUND 2024 2024 2024 2024 RECEIPTS Interest Rent Other Income OGS asset provislon Library asset provision 3.779.68 3.583.60 Totsl Re¢elpts 3.779.68 3.583.60 PAYMENTS Repairs Rentax Hyglene 3,908.00 3,471.10 Totsi Payments 3,908.00 3,471.10 Surplus of receipts over payments -128.32 112.50 Balan as at l April 2024 275,838.01 255,151.40 Transfer from Library Account Transfer from OGS 13,351.25 7,222.86 13,784.13 Balance as at 31 Marth 2025 289A93.82 275,838.01 14
SHERBURN AND VILLAGES COMMUNITYTRUST STATEMENT OF ASSETS & UABILMES AS AT 31 MARCH 2025 2024 2024 Notes CURRENT ASSETS Cash at Bonk and In hand 354.446.81 354,521.91 CURRENT UABIUTIES Credltors 20 NEf ASSETS 354,446.81 354,521.91 Represented by: RESTRICTED FUNDS UNRESTRicfED FUNDS 1.810.57 352,636.24 6,993.33 347.528.58 354,446.81 354,521.91 15
SHERBURN AND VILLAGES COMMUNITY TRUST NOTES TO THE ACCOUNTS FOR THE PERIOD ENDED 31 MARCH 2025 I. ACCOUNTING pouaES •. 881 ol •ttountl The accounts have been prepared In accordance wth the Charltles Act 2011. 2. UNREsfRicfED FUNDS Surplus r•celpts Add irarts Wh¥d Less 8r•nts 1st Aprll Transf•r •tw••n Funds 31st M•rch 2025 payments Old Gir15 School Fund 42,321.64 -6,168.65 -7,090.25 0.00 29,062.74 Library Fund 29.368.93 6.221.87 -16,111.12 0.00 19,479.68 Communlty Fund 14.6LM). 0.00 14,600.00 Reserves 275.838.01 -128.32 13.784.13 0.00 289,493.82 347.528.58 75.10 5,182.76 352.636.24 3. REsThicfED FUNDS Surplu5 r*e•lpts er Add Irnnts blfwd Less irants 1st Aprfl Transf•r tween Fur#ls 31st M•r¢h 2025 p•yments Old Girls School Fund 2.255A5 0.00 INIO.57 Library Fund 4,737J8 4,737A8 0.00 Community Fund 400.¢XJ Reserves 0.00 6,993.33 5.182.76 1,810.57 16