SHERBURN AND VILLAGES COMMUNITY TRUST ACCOUNTS 31 MARCH 2024
SHERBURN IN ELMEf COMMUNITYTRUST CONTENTS CONTENTS Pages Trustees, Annual Report Independent Examiners, Report on the Accounts Charity Commission's Statement of Financial Activites and Balance Sheet 9-10 Detailed Receipt5 and Payment5 Accounts 11-14 Statement of Assets & Liabilities 15 Notes to the Accounts 16
Trustees. Annual Report for the period Period start date Period end date Year '. Year 2024 From 2023 To 31 March Section A Reference and administration details Charity name SHERBURN AND VILLAGES COMMUNITh TRUST Other names charity is known by Registered charity number (if any) 1166770 Charity's prinGipal addres5 SHERBURN & VILLAGES COMMUNITY LIBRARY FINKLE HILL SHERBURN IN ELMET Postcode LS25 6EA Name5 of the charity trustees who manage the charity Dates acted if not for whole ear Trustee name Office (If any) Name of person lor body) entitled toa oint trustee ifan Trustee Resolution E Sibson Appointed 26.02.24 K Packham Chair Trustee Resolution H Elderkin Trustee Resolution A Hodgson K Sibson Resigned 26 July 2023 Trustee Resolution Vice Chair Trustee Resolution A Robertson Trustee Resolution J Famier Trustee Resolution J Fewkes Treasurer Trustee Resolution Trustee Resolution Ken Taylor Resigned 11 December 2023 10 S Phipps D Dando Appointed 26 June 2023 Appointed 26 June 2023 Trustee Resolution Trustee Resolution 12 13 14 15 16 17 18 Names of the trustees for the charity, if any, (for example, any custodian trustees) 19 20 Name Dates acted if not for whole year
Names and addresses of advisers (Optional inforniation) e of adviser Name Address Name of chief executive or names of senior staff members (Optional Infonnation) Section B Structure, governance and management Description of the charity's trusts Constrtution Type of governing document How the charity is constituted Charitable Incorporated Organisation Trustee selection methods Appointed by resolution Additional governance issues (Optional infomiation) We have followed on from our Strategic Review by setting clear goals and objectives for ourselves and improving our communication. You may choose to include additional information, where relevant, about: The Trustees have had regard to the guidance issued by the Charities Commission on public benefiL policies and procedures adopted for the induction and training of trustees., the charity's organisational structure and any wider network with which the charity works., relationship with any related parties. trustees, consideration of major risks and the system and procedures to manage them. Section C Ob'ectives and activities
Summary of the objects ofthe charity sel out In its governing document In April 2023 we were appointed by North Yorkshire Council as the Community Anchor Organisation for our area. Our role 18 to help our communty to thrive and be resilient. In September we appointed an Outreach and Partnership OffieAr to build networks and help us to respond to community need. We reiVed funding from the Household Support Fund to provide food vouchers and aGtivities to help residenls with the cost of living crisis. We opened up our Comrnunty Library for Wann Wednesdays, running monthly evenls with free refreshments. In January we started Well being walks around the lown, providing an opportunity to get out of the house and take part in exercise of 1 10 2 miles, followed by coffee arKI a chat. These walks are proving very popular and we have received some excellent feedback on the benefits. At Easter we ran a Book Treasurer hunl around the town in which 130 families took part. Our Comtnunity Library has continued to build its customer base and provides vital information lo our community. We provide help and access to computer5 for those struggling with our digital age. We offer free children's acttvities on many days of the week and Knit and Natter meet on a weekly basis. We also have monthly sessions for family ancestry and local history. A project called Brave Words was delivered in conjunction with local schools to help children to express themselves through film and poetry. The Old Girls School Community Centre has allY bounced back and is very busy with a full range of activities for all age groups, from baby groups, to toddler adventure activities, Rainbows, Ghildren's theatre groups, FEAST holiday dubs. gaming, U3A meetings. Italian and Spanish lessons, Tai Chi, Yoga and fitness classes. Fund raising takes place via a Chtistmas Fair and fashion shows in conjunction with a local business, plus a variety of other events. The Community Cinema has continued with a regular monthly prograrnme and we now have a loyal audience who value this local amenily. The Trust became a founder member for We are Sherburn, a CIC which was launched in September to join the dots between businesses, education and communty. It already has 90 members and is proving a great pla to make connections and make things happen. Summary of the main activitle8 undertaken for the public beneflt In relation to these objects (include withln this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on publlc benefit) Employees we now have 7 employees all of whom go above and beyond, ensuring that our operations work efficiently and serve our local community.
Volunteers. We would be unable operate withoLrt our fantastic volunteers. We still have the loyal group of people who have been with us from the start. We have also managed to recruit new volunteers to join in our wide range of activrties. Our Trustee Board continues to be hardworking. made up of a group of representalive and likerninded trustees who continue to drive the organisation forward and make it responsive lo changing local need. Two trustees have stood down during the year and we thank Ihem for their service which is rnuch appreciated. Additlonal details of objectlves and activities (Optional infomation You may choose to include further statements, where relevant, about: policy on grantmaking; policy programme related investment: contribution made by volunteers, Section D Achievements and performance
Section D Achievements and performance Summary of the main achievements of the charity during the year Wellbeing Walks - 29 walkers in the first 10 weeks and recruited 3 additional volunteers. Helped 3350 people through Staying Healthy Independent and Connected grants. Helped over 400 families through cost of living crisis via the household support fund and Sherbum In Elmet Town council grant over the winler. Increased the footfall in the library by 90h to 31 .000 visits and the number of participanls in the Summer Reading Challenge by 210/0 Increased the average occupancy at OGS by 500h percent an average roorn rate by 430A, so we are now nearly at break even of covering our cosls. Delivered a diverse and interesting range of events for the whole community -cinema, live music, theatre, filness classes, U3A meetings, children's activilies, fashion shows, Christmas and Easter fairs, lalks, local history and anceslry, Brave Words and the Summer Reading Challenge.
Section E Financial review The Trust had total bank reserves of £354,521 (2023 £325,392} of which £6,993 (2023 £16,374) are restricted reserves. all of which relates lo the library. The Reserves Policy was reviewed to ensure we have sufficient funds to cover any major building works for the Old Girls, School as rt is a Victorian building for which we are wholly responsible under Ihe terms of our lease. We also have funds to ensure we hav¢ at least 6 months operating costs. Brief statement of the charlty's policy on reserves Detalls of any funds materially In deficlt None Further financlal revlew detalls (Optional infomiation> You may choose to include additional informalion, where relevant about: the charity's principal sources of funds (including any fundraising)., how expenditure has supported the key objectives of the charily- investment policy and objectives including any ethical investment policy adopted. The library conlinues to receive financial support from local parish councils. The Community Support Network has received financial support from North Yorkshire County Council. Section F Other optional information Future plans Section G Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charlty's trustees Signature(s) Full name(s) Posltlon (eg Secretary, Chair, etc) Karen Packham Chair Dats 121,,11
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examinerfs Report Report to the trusteesl mernber3 of SHERBURN AND VILLAGES COMMUNITY TRUST On aG¢ounts for the year ended 31 MARCH 2024 Charity no (if any) 1166770 Set out on pages 9-15 I report to the Irustees on my examination of the accounts of the above charity (°the Trust") for the year ended 3110312024. Responslbllltles and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance wilh the requirements of the Charities Act 2011 ('the Act"). I report in respect of my examination of the Trust's accounts carried oul under section 145 of the 2011 Act and in carying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Acl. I have completed my examination. I confirm that no rnaterial matters have come to my attention in connection with the exarnination which gives me cause to believe Ihat in, any malerial respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent exarniner's statement I have no Goncerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Slgned: Date: Name: MICHAEL CHILD Relevant professional qualification(s) or body (if any): F.C.A Address: CHILD & CO CHARTERED ACCOUNTANTS 20 KIRKGATE, SHERBURN IN ELMET LEEDS, LS25 68L
Section B Disclosure Only complete rf the examiner needs lo highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Glve herè brief details of any itoms that the oxaminer wishes to dlsclose.
CHARITY COMMISSION FOR ENGLAND AND WALES rDurn ana viisagps LomTr,uniTy F fusT '711¥an} 667-, 0 Receipts and payments accounts CC16a For the period from To 0110412023 3110312024 Section A Receipts and payments Unrestricted funds to th• Drtst Restricted funds Endowrnont fund• Total fund• Last year to th• £ to th• nrl t to th• nv•re•t £ to the n•arn8t £ A1 R•¢¢lpts Donatson. Legaaes & Grants Events Foes for Chantsble Servie*s & Interest Hire of Rty)m & Cinema 21.895 18,690 3,$84 80.636 29.101 265,590 18,690 10.495 60,803 Sub total (Gross income for AR) 124,805 29.101 153.906 336.888 A2 Asset and Investment sales, {$ee table). Sub total 124,805 29.101 1S3.906 336.888 A3Pa mgnt8 Costs of events Repair5 & renewals Light & h¢at Rent 8 Cinema Pnnting, postag•, Stsknonery. advert Wage5 Cleaning Telephone Donabons Grant money expenditure Sundry 27,700 7,6ZO 3.017 27.700 7.620 8.431 9,080 188,411 8,074 3,750 632 66,752 512 1.090 101 20.129 5,021 5.414 68,790 1,190 Sub total 81.752 40.737 121489 303.552 A4 Asset and Investment urchases, seo tsble Sub total 81.752 40,737 122.489 303.552 Net of receiptsl(payments) AS Transfers between funds A6 Cash fund8 last year ond Cash funds this year end 43.053 11.636 31.417 33.336 304.474 347.527 18.629 6,993 323.103 354.620 289,766 323.102
Section B Statement of assets and liabilities at the end of the period Unrestrict&d funds io nearest £ Restrlcted funds to nejregt E Endowment funds to nr•St £ ategor',p L*Ctail. 81 Cash funds Bank knounts 347.528 8.993 Total cash funds 347.528 0,993 balanc•s With T8p payTherts accourrtl¥)I Unreglrlcted funds to n8aro•t £ Re¥lricted funds io no•r•sl £ Endowment funds DeilS lo rwre5t £ Fund to which a$5et belon current valug ional Details Cosl loptlon•ll 83 Investment assets Fund to whi¢h asset belon DÈi¢iSDS Cost loptlonall Currant valuè omal 84 Assets retained for the charity's own use Fund lo which Arnount due Wh•n d onal Detaile Axwals B5 Liabilities ithre5trictecJ 2,289 Signed by on8 or fv40 trustees on behaw of all the truslees Oate of val Signature Print Name
RECEivfs & PAYMENTS ACCOUNT FOR THE PERIOD ENDED 31 MARCH 2024 OLD GIRL5 SCHOOL FUND RECEIPTS 2024 2024 2023 2023 Grants Donations Calendars, cards, mugs Fundralsing events Cinema Room Hire Rental income 2,(.00 306.07 2,272.32 12,842.21 3,618.95 46,099.15 16,760.09 171,600.68 274,20 1,074.00 6,488.15 37.065.11 12,211.86 Total Recelpts 83.898.79 228,714.00 PAYMEKrs Calendars, cards etc Wages Cinema Costs of fundraising events Room hire Repairs & renewals Telephone Training Utillties Cleaning Printing & Stationery Professional fees 3,403.60 56,134.98 1,641.45 5,979.87 436.22 1,357.20 47.765.37 4,361.04 5,708.41 1,189.72 144.00 8.430.87 447.92 159.66 184,468.25 1,063.57 844.41 8,073.89 153.17 4.49 1,620.00 Total Payments 83.676.70 249.711.39 Surplus of receipts over payments 222.09 -20,997.39 Balance as at l April 2023 51,577.86 2¢)4,332.44 Transfer to Reserves 7,222.86 131,757.19 Balance as at 31 March 2024 44,577.09 51,577.86 11
SHERBURN AND VILLAGES COMMUNITY TRUST RECEIPTS & PAYMENTS ACCOUNT FOR THE PERIOD ENDED 31 MARCH 2024 LIBRARY FUND RECEIPTS 2024 2024 2023 Z023 Councillor Grant Community Anchor Grant Parlsh Councll Grants Restart Grant Food Grant Grants NHS App Grant Donations Magic Grant Locality Grant NYCC Rent/Room Hire Taklngs Fundraising 750.00 7.500.00 6,989.50 15,000.00 4.655.00 14.445.61 4,417.75 15,000.00 2,000.(bQ 3,010,00 1,000.00 600.00 IOD.OD 500.00 5,000.00 3,025.00 7,404.50 2,831.94 101.25 14,158.00 3,576.03 Total Receipts 66,424.14 45,640.44 PAYMENTS Rent Wages Vending expenses Repalrs Events Office supplies Cleaning Volunteer expen5e5 Marketing Donations Grant money expendlture 3,750.00 6,521.81 1,474.20 2,683.31 980.38 482.75 358.93 726.75 120,00 100.52 9,160.13 18,365.98 262.72 1.911.69 6.503.55 441.93 569.07 458.06 666.06 6.161.05 Total Payments 35.340.11 26,358.78 Surplus of receipts over payments 31,084.03 19,281.66 Balance as at l Aprll 2023 16,374.03 37,978.10 Transfer to Community Fund Transfer to Reserves 65.274.10 106,IS9.83 13.351.25 Balance as at 31 March 2024 34.106.81 16,374.03 12
SHERBURN AND VILLAGES COMMUNITYTRUST RECEIPTS & PAYMENTS ACCOUNT FOR THE PERIOD ENDED 31 MARCH 2024 CQMMUNITY FUND RECEIPTS 2024 2024 2023 2023 NYCC Grants Fyrlou8h SCAG Grant SHIC Grant SCAG Event Donation Minibus Grant 42,250.00 2,0(X).00 Total Recelpts 44,250.00 PAYMENTS Meal on Wheels Wage5 Travel Expenses Telephone Trust 12,465.05 26.20 Events Repair5 Pocket Park Marketlng Donations SHIC Grant to SVS Professional Fees Refreshments 210.00 25.00 10,969.00 2,555.00 181.33 Total Payments 26,431.58 Surplus of receipts over payments 17,818.42 Balance as at l April 2023 47,455.68 Transfer from Library Fund Transfer to ReseNes 65,274.10 Balan¢e as at 31 Marth 2024 13
SHERBURN AND VILLAGES COMMUNITYTRUST RECEIPTS & PAYMENTS ACCOUNT FOR THE PERIOD ENDED 31 MARCH 2024 GENERAL FUND 2024 2024 2023 2023 RECEIPT5 Interest Rent Other income OGS asset provision Library asset provision 3,583.60 371.77 3.750.00 100.oo 14.048.32 14.29 Total Reipts 3,583.60 18.284.38 PAYMENT5 riooring for OGS Rentax Hygiene I,050.() 0.00 3.471.10 Total Payments 3.471.10 1.050.IXI Surplu5 of receipts over payments 112.50 17,234.38 Balance as at l April 2023 255,151.40 Transfer from Llbrary Account Transfer from OGS 13,351.25 7,222.86 106,159.83 131,757.19 Balance a5 at 31 March 2024 275,838.01 255,151.40 14
SHERBURN AND VILLAGES COMMUNITY TRUST STATEMENf OF ASSETS & LIABILITIES AS AT 31 MARCH ZOZ4 2024 2023 Notes CURRENT ASSErs Cash at Bank and in hand 354,521.91 325,392.32 CURRENT LIABILITIES Creditors 2,289.03 NET ASSErs 354,521.91 323,103.29 Represented by,, RESTRicfED FUNDS UNRESTRICTED FUNDS 6.993.33 347.528.58 18,629.48 304,473.81 354.521.91 323,103.29
SHERBURN AND VILLAGES COMMUNITYTRUST NOTES TO THE ACCOUNTS FOR THE PERIOD ENDED 31 MARCH 2024 I. ACCOUNTING POUCIES . Basis of acccunting The account5 have been prepared in accordance with the Charitie5 Att 2011. 2. UNRESTRicfED FUNDS Surplus recelpts over Add grants Whyd Less 8fdnt5 f4vd A5at 31st Marrh 2024 1st Aprll 2023 Trdnsfer Between Funds payments Old Gir15 School Fund 49,322.41 222.09 -7.222.86 o.oo o.oo 42,321.64 Llbrary Fund 31.084.03 -1.715.10 0.00 29,368.93 Community Fund 0.00 0.00 Reserves 255,151.40 112.50 20574.11 0.00 275,838.01 304,473.81 31,418.62 11,636.15 347,528.58 3. RE5fRicfED FUND5 A5at 1st Aprll 2023 Surplu5 receipts over Add ranls b/fv4d Les$ grants cllwd Asal 31st Mar¢h 2014 Transfer Between Funds payments Old Girls School Fund 2.255.45 0.00 2.255,45 Library Fund 16.374.03 -11.636.15 0.00 4.737.88 Community Fund 0.00 ReseNe5 0.00 18,629.48 11,636.15 6,993.33