2022-08-31-accounts - Cylch Yn Yr Ysgol

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Trustees’ Annual Report and Accounts for the year ending 31 August 2022

Charity number 1166766

The trustees of Cylch yn yr Ysgol present their annual report and accounts for the year 1[st] September 2021 to 31[st] of August 2022 and confirm they comply with the requirements of the Charities Act 2011.

Objectves

Our objective is to advance the education of preschool children aged 3 to 5 years in Builth Wells and the surrounding areas, through the medium of the Welsh language in a friendly, caring environment. We aim to ensure our service provides access to free, high quality Foundation Phase Education, for up to 3 hours per day (a minimum of 2), for a maximum of 10 hours per week. Building on the success of the Cylch Meithrin approach, provision is through the medium of Welsh with some English to support children entering a bilingual school.

Our aims

To advance the education of children by providing safe and satisfying play and activities through the medium of Welsh with some English to support children entering a bilingual school.
To support and preserve good mental, physical and emotional health of the children.
To provide a warm, safe and friendly environment.
To provide friendly, caring and approachable staff
To enable children to learn through play using both indoor and outdoor learning environments whilst supervised at all times
To give children the opportunity to interact with other children.
To prepare children for their transition to Primary School and in the first steps of the learning continuum.

Review of Actvites and Performance

We are a high quality and friendly early years care and education setting, catering for children aged 3 to 5 years, through the medium of Welsh. We follow the foundation phase curriculum which emphasises learning through play and exploration. We have developed

various strategies in both inside and outdoor spaces to create an inclusive learning environment to allow each child to thrive, this has been developed with the four purposes at the heart.

We continue to provide morning and afternoon sessions for up to 24 children per session as per our registration.

We offer funded places up to 10 hours per week from the beginning of the term following a child’s third birthday via the Welsh Government’s free provision scheme through the local authority via the Early Years Development and Childcare Partnership (EYDCP). We offer setting places for 2.5 hours from Monday to Thursday, we are closed on a Friday.

A wide range of play activities are planned and well supervised to promote progress in all areas of a child’s development as well as continuous provision offering a rich variety of free choice learning experiences. We observe, assess and record children’s development on a continual basis.

The setting has a clear focus on health and wellbeing (both physical and nutritional understanding), as evidenced with the commitment by staff to continue in their learning and working towards the Healthy Pre-School award. The setting provides children with play opportunity as well as structure and routine.

To support the delivery of the Welsh Language and our Cynefin in our setting we are members of Mudiad Meithrin and have developed close links with their Area Worker who has attended committee meetings to offer advice and guidance.

The committee continues to be supported by the school’s governors and staff representatives all on a voluntary basis. The running of the setting continues to be supported by fundraising events held throughout the year by volunteers as well as grant income.

This year we have secured a start date for an outdoor canopy which will provide children with an outdoor learning environment all year round. We have used grant money to purchase a number of resources for the children to utilise including arts and crafts, outdoor play equipment and balance bikes.

Financial review 2021-22

Cylch Yn Yr Ysgol received £32,458 of Foundation Phase funding during the fifth year of a contract with Powys County Council beginning 1 September 2017. The contract was originally awarded for three years to 31 August 2020 and has been extended until August 2024. This funding is used to pay our staff wages, purchase ongoing resources and cover any administrative costs.

The Childcare Development Grant of £5,000 from Powys County Council which was received in 2019 has now been utilised. This was used to pay the deposit to secure building works to take place for a new canopy in the courtyard. The grant was ring fenced for the canopy and so has been used for its intended purpose.

Canopy costs are quoted at over £9,500, which includes materials, installation, and a surveyor’s report. We have set aside money in our fundraising account to fund the remaining costs of the works, therefore we will be expecting deficit in our 2022-23 accounts.

We have received many more grants this year, totalling £23,737. (compared to £7293 in the previous year) these include New Curriculum, Welsh Government, Regeneration and Early Years Deprivation Grant. Grants have enabled staff to be released to attend relevant training courses which was not possible during the recent pandemic. The grants have also enabled the setting to purchase a variety of educational equipment and toys.

Fundraising income was £485. The majority of this was raised through organising our annual Christmas shopping trip to Chester.

The accounts show a surplus of £8,473. This is mainly due to grant monies that have been received in year but not yet utilised.

Financial statements have been prepared for the year ended 31 August 2022 and have been independently examined by Clark & Co Chartered Accountants, Builth Wells. These are attached to the end of this report.

Structure, governance and management

Cylch yn yr Ysgol is a Charitable Incorporated Organisation run by a voluntary committee of parents, carers, school staff and school governors. The committee meets once during every half-term of the school calendar or more frequently if required. Our Annual General Meeting takes place in the Autumn after the end of the academic and financial year. All parents/carers are welcome to attend these meetings. All trustees give up their time freely and no remuneration has been paid to any trustee during the period.

In addition to half termly committee meetings, we have also been holding Management meetings, where the Responsible Individuals of the setting meet and take recommendations back to the full committee to be approved.

We would welcome support from parents or carers in any way which they think they could help, this could be becoming a trustee of the CIO or volunteering to help with fundraising events.

Sarah Cuthbertson Chair 29" September, 2022

Cylch Yn Yr Ysgol Charity Number: 1166766 Recei ts&Pa rnents Account for the ear ended 31 ALE U5t 2022 Reteipts Unrestricted Restrirted Tot31 2020-21 Foundation Phase 3+ Funding Fundraising Grants Donation5 Uniform Sales riAFi Learning Support furlding li to 11 Total Receipts Ilntomings) 32.458.08 485.10 32.458.08 31,182.62 485.10 432.30 23,737.03 Z3.737.03 7.293.20 300.00 300.00 705.50 251.75 33.243.18 23.737.03 56,980.21 39.865.37 Payments Materials, crafts, resources Equipment Printing & Ststionery Licences & Subscriptions Insurance Wages and PAYE NEST- Staff pensions Payroll administratio Training courses Telephone Childrens Uniform Staff Uniform DBS Checks/RecrtJitment/Medica15 Sundry Total Payments Ioutgoingsl Unrestrirted Restricted 748.90 Total 2020-21 763.13 3,239.28 55.34 55.00 748.90 11.647.98 11.647.98 32.34 55.00 32.34 55.00 29.678.28 959.63 302.(K) 3.293.50 32.971.78 27,765.65 959.63 199.08 384.00 623.83 30.00 481.10 302.00 1.066.80 30.¢XI 254.10 1.066.80 30.00 254.10 52.00 386.68 52.00 386.68 45.35 32,498.93 16.008.28 48.507.21 33,641.76 Surplus for the year 8,473.00 6,223.61 Closin Balances at 31.08.2022 Main Bank Account Fundrèising Account Grant Account 10.796.74 7.974.07 14.141.15 32.911.96 I have exarnined the ave Receipts and Payments Acco¢Jnt with the book% and records Supplied and find it to be a true record thereof. Signed Date 10

CHARITY COMMISSION FOR ENGLAND AND WALE5 Independent examinerfs report on the accounts Section A Independent Examinerfs Report Report to the trusteesl members of On accounts for the year ended &t 2022 Charity no {if any} Set out on pages I report to the trustees on my examination of the accounts of the above charity (Ihe Trust-l for the year ended 3 I /og/ 2021. As the charit$ trustees, you are responsible for the preparation of the accounts in accordan wtth the requirements of the Charities Act 2011 {Yhe Act-}. Responsibilities and basis of report I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directs"ons given by the Charity Cofflmission under section 145151{b) ol the Act. Independent examineT'5 Statement I have completed my examination. I confirm that no material mallers have (x)me to my attention in connection with the examination {other than that disclosed below"} which gives me cause lo believe that in, any material respect: the accounting records were not kept in accordance wth section 130 of the Chartties Act- or the accounts did nol acwrd wtlh the accounting records,. or the accounts did not compty wth the applicable requirements conceming the fomi and content of accounts set out in the Charities (Accounts 2nd Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connection with the examination lo which attention should be drawn in this report in order lo enablé a proper understanding of the accounts to be reached. . Please delete the words in the brdckets rfthey do not apply. Signed: Date: 2czz Name= Relevant professional qualifieatlonls) or body IER Oct 2018