## **Trustees’ Annual Report for the period** ## **From 1 November 2021 To 31 October 2022** ## **Charity name: Historic Croydon Airport Trust** ## **Charity registration number: 1166732** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To educate the public on the history of
London Croydon Airport and associated
activities, and to secure the preservation
and protection of buildings and artefacts of
historic or public interest relating to London
Croydon Airport.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The charity maintains a Visitor Centre
within the original Croydon Airport building,
which is opened to the public at least once
a month and for group visits on application.
Our major sources of income are donations
and retail sales from visitors, as well as
subscriptions and donations from
supporters of the charity.
We also maintain a substantial archive on
the history of London Croydon Airport and
associated activities, with a comprehensive
website available for public education.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have regard to the Charity
Commission’s guidance on public benefit
when deciding on any new projects to be
undertaken. They consider that their
education and archive activities help to
preserve our aeronautical heritage and are
for the public benefit.| |||| |Policy on grant making|Para 1.38|The charity does not make grants.| |Contribution made by
volunteers|Para 1.38|Our charity is run entirely by volunteers.
Volunteers help at the Croydon Airport
Visitor Centre Open Days and group visits,
working in and contributing to our archives,
and giving educational presentations to
schools, youth organisations and other
community groups. They are also involved
in the charity’s administration, planning and| delivering projects, and creating educational content through our social media channels. The Open Days alone have created 22 volunteer positions and generate over 2,500 volunteer hours per annum. In addition, the administration and archives create another 8 volunteer positions and generate over 2,800 volunteer hours per annum. ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|We have continued to educate the public
on the history of London Croydon Airport
and associated activities, through granting
access to the Visitor Centre on Open Days
and group visits. Our visitor numbers fell to
524 in 2020/21, due to Covid-19 enforced
closure for several months and greatly
reduced allowable numbers when we did
reopen, but recovered to 1,278 in 2021/22.
The Open Day operation consistently
receives 5-star reviews on Trip Advisor and
we are placed as No.1 of “Things to do” in
Croydon.
In addition to welcoming visitors to Airport
House, we reached out to a further 500+
children and 100+ adults through
conducting visits to local primary schools,
youth groups and adult societies.
Our Website, LinkedIn, Facebook and
Twitter accounts all receive a large number
of “visits” every month, and we issue
regular Newsletters to approximately 170
Friends and supporters of our charity.
Our archive collection continues to
increase through donations from the public.| |||| |Performance of fundraising
activities against objectives
set|Para 1.41|Although we did not receive any grants in
the year, we continued to make additions
and improvements to the storage and care
of our archive documents and memorabilia,
as well as expenditure on improving the
experience of our visitors at Open Days.| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Given the low level of income and
expenditure, the trustees consider the
financial position to be satisfactory. Year
end funds of £108,347 are considered
adequate to meet future outgoings and
proposed projects.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Much of our reserves have arisen from past
legacies and are intended to be used for
capital expenditure, particularly to secure
more permanent premises for the Archives
in future. Reserves are also required to
cover routine expenditure, particularly if
income from donations or subscriptions
were to fall in future years as a result of
further Covid outbreaks or other
unforeseen disruptions.| |Amount of reserves held|Para 1.22|At the year end, £108,347, all of which was
unrestricted.| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|The effects of the Covid-19 outbreak, and
subsequent lockdown restrictions, severely
impacted our charity's operations during
the previous two years. Fortunately, we
only had to close in January 2022 for this
reason in the current year. However, we
have restructured our Open Days to allow
for reduced visitor numbers in smaller
groups, with more advance bookings
required to match visitor numbers with
volunteer guides.
Our current income generation stream,
together with the strength of our reserves,
enables the trustees to conclude that the
charity continues to be a going concern.| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Our major sources of income are donations
and retail sales from visitors during Open
Days, as well as subscriptions and
donations from supporters of the charity.
For particular projects, we apply for grants
from the Heritage Lottery Fund, the
Association of Independent Museums and
other similar bodies.| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document|
Para 1.25|The charity is governed by its constitution
which establishes the objects,
administration and powers of the CIO and
its trustees. The first constitution was dated
25 April 2016 and it has subsequently been
amended on 20 June 2017 and on
10 February 2022.
The activities of the charity are managed by
the board of trustees, who meet regularly to
consider and adopt suitable policies,
consider opportunities and manage risks
and uncertainties.| |How is the charity
constituted?|Para 1.25|CIO Foundation| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The founder trustees were also trustees of
Croydon Airport Society. Since then, new
trustees have been selected by interview
and elected by Board resolution.
Trustees are appointed for a three year
period and are then eligible for
reappointment. Their time is given to the
charity on a purely voluntary basis.| |||| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|The trustees have received a full briefing
on the activities of the trust and on the
issues involved with running public Open
Days and maintaining the Archives. The
majority of the trustees have experience
with other charities and are familiar with
governance issues. All trustees adhere to
the principles promulgated in the Charity
Commission’s publication “The Essential
Trustee”.
The trustee board seeks to maintain skills,
plan succession, increase knowledge and
expertise, and is always looking for
potential new candidates as board trustees.| |Relationship with any
related parties|Para 1.51|The charity was formed on 25 April 2016 in
order to take on the activities of existing
charity Croydon Airport Society (charity
number 287303) (“CAS”). By a Transfer of
Assets Agreement dated 10 October 2016,
CAS’s assets were to be transferred to this
charity as soon as practical. Because of
delays in opening bank accounts for the
charity and in obtaining HMRC recognition,
transactions were recorded in the books of
CAS until July 2017. The majority of CAS’s
bank balances were transferred to this
charity during the 2017/18 year, with any
remaining balances being treated as this
charity’s funds and reported in its accounts.
The CAS bank account was finally closed
in February 2021 after the remaining
balance had been transferred to this
charity, and CAS itself was wound up and
removed from the register of charities in
February 2023
.| |---|---|---| ## **Reference and Administrative details** |Charity name|Historic Croydon Airport Trust| |---|---| |Other name the charity uses|| |Registered charity number|1166732| |Charity’s principal address|Airport House
Purley Way
Croydon
Surrey CR0 0XZ| **Names of the charity trustees who manage the charity** |1
2
3
4
5|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year **|**Name of person (or body) entitled to**
**appoint trustee (ifany)**| |---|---|---|---|---| ||Mr Graeme Roy|Chair from 24/04/22||| ||Mr John Whitley|Treasurer||| ||Mr Michael Thorn|||| ||Mr Ian Walker|Chair until resignation|Resigned 24/04/22|| ||Mr JeffreyAndrews||Appointed 02/10/22|| ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc) **
**Date**||| |---|---|---| ||Graeme Marshall Roy|John Duncan Whitley| ||
Chair|Treasurer| ||5 June 2023|| ||5 June 2023|| **HISTORIC CROYDON AIRPORT TRUST** ## **Receipts and Payments Account for the year ended 31 October 2022** |**Income (£)**
Subscriptions
Donations
Visitor Centre Donations
Visitor Centre Sales
Visitor Centre Group Visits
External Talks given
Archive Sales and Donations
Gift Aid reclaimed
Bank interest on deposit account
**Income from ordinary activities**
**Grants**
Croydon Council (note 3)
Association of Independent Museums (note 4)
**Total income**
**Expenditure (£)**
Visitor Centre and Archives
Office supplies
Office equipment maintenance
Website development and maintenance
Postage
Publication printing
Advertising and Publicity
Retail Purchases (for resale)
Property costs
Insurance
Legal fees
Subscriptions paid
Trustee and volunteer expenses
Bank charges and PayPal costs
Sundries
**Expenditure on ordinary activities**
**Grant expenditure**
Archive expenditure re AIM grant (note 4)
**Total expenditure**
**Excess of Income over Expenditure/**
**(Expenditure over Income)**
Ordinary activities
Croydon Council grants
AIM grant re Archive expenditure (note 4)
**Total**|**Total for**
**year**
**3,305**
**925**
**6,066**
**1,462**
**730**
**70**
**275**
**1,131**
**369**
**14,333**
**-**
**-**
**14,333**
**(1,186)**
**(46)**
**-**
**(724)**
**(425)**
**(470)**
**(198)**
**(472)**
**(9,172)**
**(1,429)**
**(3,180)**
**(105)**
**(540)**
**(165)**
**(21)**
**(18,133)**
**-**
**(18,133)**
**(3,800)**
**-**
**-**
**(3,800)**|_Previous_
_year_| |---|---|---| |||_2,845_
_11,133_
_2,508_
_861_
_477_
_150_
_886_
_1,839_
_132_| |||_20,831_
_18,859_
_2,262_| |||_41,952_| |||_(216)_
_(35)_
_(107)_
_(766)_
_(215)_
_(953)_
_(312)_
_(50)_
_(8,717)_
_(1,320)_
_(2,670)_
_(62)_
_-_
_(34)_
_(99)_| |||_(15,556)_
_-_| |||_(15,556)_| |||_5,275_
_18,859_
_2,262_| |||_26,396_| Signed on behalf of all the trustees Graeme Roy John Whitley 5 June 2023 **HISTORIC CROYDON AIRPORT TRUST** ## **Notes to the Receipts and Payments Account for the year ended 31 October 2022** ## **1 Basis of preparation** **(a)** Historic Croydon Airport Trust ("HCAT") was formed as a CIO on 25 April 2016, in order to take on the activities of the unincorporated Croydon Airport Society (charity number 287303) ("CAS"). By a Transfer of Assets Agreement dated 10 October 2016, CAS's assets were to be transferred to HCAT as soon as practical. Because of delays in opening bank accounts for the charity and in obtaining HMRC recognition, transactions were recorded in the books of CAS until July 2017. The majority of CAS's bank balances were transferred to HCAT during the 2017/18 financial year, with any remaining balances being treated as HCAT funds and reported in this charity's accounts. The CAS bank account was finally closed in February 2021 after the remaining balance had been transferred to HCAT. **(b)** The Receipts and Payments Account has been prepared from the cashbook records of HCAT and CAS, save for the inclusion of certain year end creditors relating to legal fees already advised and subscriptions duplicated or received in advance. ## **2 Bank account balances** |Movements in the year comprised :
**Total at 1 November**
For general use
PayPal balance awaiting transfer
Creditors
Excess of (Expenditure over Income) Income over Expenditure for the year
**Total at 31 October**
For general use
Business rates rebate receivable
PayPal balance awaiting transfer
**Creditors**(see note 1(b))|**2021/2022**
**£**
**112,931**
**56**
**(840)**
**112,147**
**(3,800)**
**111,422**
**145**
**-**
**(3,220)**
**108,347**|_2020/2021_
_£_| |---|---|---| |||_85,815_
_-_
_(64)_| |||_85,751_
_26,396_| |||_112,931_
_-_
_56_
_(840)_| |||| |||_112,147_| ## **3 Impact of Covid-19** The effects of the Covid-19 outbreak, and subsequent lockdown restrictions, severely impacted our charity's operations during 2020/21 and, to a lesser extent, 2021/22. To protect our volunteers and Visitor Centre guests, we had to cancel all our Open Days from the beginning of January to the end of May 2021, and again in January 2022. As a result, there was no income from visitor donations and retail sales on the cancelled Open Days to meet our regular planned expenditure. In the periods we did re-open, it was with much reduced visitor numbers to ensure smaller allowable groupings and social distancing. We were grateful to receive several discretionary grants from Croydon Council and some large donations in 2019/20 and 2020/21 for, without these, our shortfall in income would have necessitated drawing on our reserves (see note 5) to meet necessary expenditure and this fully justifies the reserves policy set out in that note. ## **4 Association of Independent Museums grants** In November 2019, HCAT received £2,261 from the Association of Independent Museums ("AIM"), as the first half of a grant towards necessary additions and improvements in the storage and care of our archive documents and memorabilia. £4,673 was spent on new storage equipment during 2019/20 and a further £2,262 was received in February 2021 towards this expenditure. ## **5 Reserves policy** HCAT held £111,422 in its bank accounts at the year end, much of which has arisen from past legacies and is intended to be used for capital expenditure, particularly to secure more permanent premises for the Archives in future. This is considered adequate to cover routine expenditure, particularly if income from donations or subscriptions were to fall in future years, as evidenced in note 3 above. ## **6 Guarantees and debts** There were no outstanding guarantees to third parties nor any debts secured on the charity's assets at any time during the current or prior years.