## **Trustees’ Annual Report for the period**
## **From 1 November 2020 To 31 October 2021**
## **Charity name: Historic Croydon Airport Trust**
## **Charity registration number: 1166732**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To educate the public on the history of
London Croydon Airport and associated
activities, and to secure the preservation
and protection of buildings and artefacts of
historic or public interest relating to London
Croydon Airport.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The charity maintains a Visitor Centre
within the original Croydon Airport building,
which is opened to the public at least once
a month and for group visits on application.
Our major sources of income are donations
and retail sales from visitors, as well as
subscriptions and donations from
supporters of the charity.
We also maintain a substantial archive on
the history of London Croydon Airport and
associated activities, with a comprehensive
website available for public education.|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have had regard to the
guidance issued by the Charity
Commission on public benefit.|
||||
|Policy on grant making|Para 1.38|The charity does not make grants.|
|Contribution made by
volunteers|Para 1.38|Our charity is run entirely by volunteers.
Volunteers help at the Croydon Airport
Visitor Centre Open Days and group visits,
working in and contributing to our archives,
and giving educational presentations to
schools, youth organisations and other
community groups. They are also involved|
in the charity’s administration, planning and delivering projects, and creating educational content through our social media channels. The Open Days alone have created 22 volunteer positions and generate over 2,500 volunteer hours per annum. In addition, the administration and archives create another 8 volunteer positions and generate over 2,800 volunteer hours per annum.
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|We have continued to educate the public
on the history of London Croydon Airport
and associated activities, through granting
access to the Visitor Centre on Open Days
and group visits. Our visitor numbers had
been increasing year-on-year but fell in
2019/20 (to 1,476), due to Covid-19
enforced closure for several months and
greatly reduced allowable numbers when
we did reopen. In 2020/21, we were again
impacted by Covid-enforced closures and
visitor numbers fell to 524 in the year.
The Open Day operation consistently
receives 5-star reviews on Trip Advisor and
we are placed as No.1 of “Things to do” in
Croydon.
Despite the fall in visitor numbers to Airport
House in 2020/21, we reached out to a
further 400+ children and 100+ adults
through conducting visits to local primary
schools, youth groups and adult societies.
Our Website, Facebook and Twitter
accounts all receive a large number of
“visits” every month, and we issue regular
Newsletters to approximately 170 Friends
of our charity.
Our archive collection continues to
increase through donations from the public.|
||||
|Performance of fundraising
activities against objectives
set|Para 1.41|In November 2019, we received £2,261
from the Association of Independent
Museums, as the first half of a grant
towards necessary additions and
improvements to the storage and care of
our archive documents and memorabilia.
£4,673 was spent on new storage|
equipment during 2019/20 and a further £2,262 was received in February 2021. We were also fortunate to receive a substantial donation of £10,000 during the year.
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|Given the low level of income and
expenditure, the trustees consider the
financial position to be satisfactory. Year
end funds of £112,147 are considered
adequate to meet future outgoings and
proposed projects.|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Much of our reserves have arisen from past
legacies and are intended to be used for
capital expenditure, particularly to secure
more permanent premises for the Archives
in future. Reserves are also required to
cover routine expenditure, particularly if
income from donations or subscriptions
were to fall in future years as a result of
Covid-19 or other unforeseen disruptions.|
|Amount of reserves held|Para 1.22|At the year end, £112,147, all of which was
unrestricted.|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|The effects of the Covid-19 outbreak, and
subsequent lockdown restrictions, severely
impacted our charity's operations during
both the current and previous years. To
protect our volunteers and Visitor Centre
guests, we had to cancel all our Open Days
between the end of March and the
beginning of September 2020, and again
from the beginning of January to the end of
May 2021. As a result, there was no
income from visitor donations and retail
sales on the cancelled Open Days to meet
our regular planned expenditure. In the
periods we did re-open, it was with much
reduced visitor numbers to ensure smaller
allowable groupings and social distancing.
We were grateful to receive several
discretionary grants from Croydon Council
and two large donations over the two years.
Without these, our shortfall in income would
have necessitated drawing on our reserves
to meet necessary expenditure and this
fully justifies the reserves policy set out
above.
In the current financial year from November
2021, we were able to hold Open Days in
November and December but, in line with
government restrictions, our Visitor Centre|
|||then remained closed until early February,
when we were able to resume our income-
generating Open Days, albeit operating
with reduced numbers as explained above.
Together with the strength of our reserves,
this enables the trustees to conclude that
the charity continues to be a going concern.|
|---|---|---|
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Our major sources of income are donations
and retail sales from visitors during Open
Days, as well as subscriptions and
donations from supporters of the charity.
For particular projects, we apply for grants
from the Heritage Lottery Fund, the
Association of Independent Museums and
other similar bodies.
We have also been fortunate to have
received several discretionary grants from
Croydon Council, recognising our
substantial loss of income during the
pandemic.|
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document|
Para 1.25|Constitution dated 25 April 2016 as
amended on 20 June 2017 and further
amended on 10 February 2022.|
|How is the charity
constituted?|Para 1.25|CIO Foundation|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The founder trustees were also trustees of
Croydon Airport Society. Since then, new
trustees have been selected by interview
and elected by Board resolution.|
||||
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|The trustees have received a full briefing
on the activities of the trust and on the
issues involved with running public Open
Days and maintaining the Archives. The
majority of the trustees have experience
with other charities and are familiar with
governance issues. All Trustees adhere to
the principles promulgated in the Charity
Commission’s publication “The Essential
Trustee”.|
|Relationship with any
related parties|Para 1.51|The charity was formed on 25 April 2016 in
order to take on the activities of existing
charity Croydon Airport Society (charity
number 287303) (“CAS”). By a transfer of
Assets Agreement dated 10 October 2016,
CAS’s assets were to be transferred to this
charity as soon as practical. Because of
delays in opening bank accounts for the
charity and in obtaining HMRC recognition,
transactions were recorded in the books of
CAS until July 2017. The majority of CAS’s
bank balances were transferred to this
charity during the 2017/18 year, with any
remaining balances being treated as this
charity’s funds and reported in its accounts.
The CAS bank account was finally closed
in February 2021 after the remaining
balance had been transferred to this
charity.|
|---|---|---|
## **Reference and Administrative details**
|Charity name|Historic Croydon Airport Trust|
|---|---|
|Other name the charity uses||
|Registered charity number|1166732|
|Charity’s principal address|Airport House
Purley Way
Croydon
Surrey CR0 0XZ|
**Names of the charity trustees who manage the charity**
|1
2
3
4
5
6|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body) entitled to**
**appoint trustee (if any)**|
|---|---|---|---|---|
||Mr Graeme Roy|Chair from 24/04/22|||
||Mr John Whitley|Treasurer|||
||Mr Ian Walker|Chair until resignation|Resigned 24/04/22||
||Mr Michael Thorn||Appointed 19/11/20||
||Mr Colin Watts||Resigned 10/12/20||
||Mrs Susan Shaw||Resigned 25/03/21||
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc) **
**Date**|||
|---|---|---|
||Graeme Marshall Roy|John Duncan Whitley|
||
Chair|Treasurer|
||16 August 2022||
||16 August 2022||
**HISTORIC CROYDON AIRPORT TRUST**
## **Receipts and Payments Account for the year ended 31 October 2021**
|**Income (£)**
Subscriptions
Donations
Archive Fund Donations
Visitor Centre Donations
Visitor Centre Sales
Visitor Centre Group Visits
External Talks given
Archive Sales and Donations
Gift Aid reclaimed
Bank interest on deposit account
**Income from ordinary activities**
**Grants**
Croydon Council (note 3)
Association of Independent Museums (note 4)
**Total income**
**Expenditure (£)**
Visitor Centre and Archives
Office supplies
Office equipment maintenance
Website development and maintenance
Postage
Publication printing
Advertising and Publicity
Retail Purchases (for resale)
Property costs
Insurance
Legal fees
Airport centenary celebration costs
Subscriptions paid
Trustee and volunteer expenses
Bank charges and PayPal costs
Sundries
**Expenditure on ordinary activities**
**Grant expenditure**
Archive expenditure re AIM grant (note 4)
**Total expenditure**
**Excess of Income over Expenditure/**
**(Expenditure over Income)**
Ordinary activities
Croydon Council grant
AIM grant re Archive expenditure (note 4)
**Total**|**Total for**
**year**
**2,845**
**11,133**
**140**
**2,508**
**861**
**477**
**150**
**746**
**1,839**
**132**
**20,831**
**18,859**
**2,262**
**41,952**
**(216)**
**(35)**
**(107)**
**(766)**
**(215)**
**(953)**
**(312)**
**(50)**
**(8,717)**
**(1,320)**
**(2,670)**
**-**
**(62)**
**-**
**(34)**
**(99)**
**(15,556)**
**-**
**(15,556)**
**5,275**
**18,859**
**2,262**
**26,396**|_Previous_
_year_|
|---|---|---|
|||_5,332_
_25,238_
_465_
_3,527_
_1,680_
_175_
_576_
_-_
_1,663_
_308_|
|||_38,964_
_2,500_
_2,261_|
|||_43,725_|
|||_(3,207)_
_(167)_
_(107)_
_(1,319)_
_(502)_
_(599)_
_(274)_
_(465)_
_(8,570)_
_(1,486)_
_(5,412)_
_(568)_
_(62)_
_(10)_
_(29)_
_(139)_|
|||_(22,916)_
_(4,673)_|
|||_(27,589)_|
|||_16,048_
_2,500_
_(2,412)_|
|||_16,136_|
Signed on behalf of all the trustees
Graeme Roy
John Whitley
16 August 2022
## **HISTORIC CROYDON AIRPORT TRUST**
## **Notes to the Receipts and Payments Account for the year ended 31 October 2021**
## **1 Basis of preparation**
**(a)** Historic Croydon Airport Trust ("HCAT") was formed as a CIO on 25 April 2016, in order to take on the activities of the unincorporated Croydon Airport Society (charity number 287303) ("CAS"). By a Transfer of Assets Agreement dated 10 October 2016, CAS's assets were to be transferred to HCAT as soon as practical. Because of delays in opening bank accounts for the charity and in obtaining HMRC recognition, transactions were recorded in the books of CAS until July 2017. The majority of CAS's bank balances were transferred to HCAT during the 2017/18 financial year, with any remaining balances being treated as HCAT funds and reported in this charity's accounts. The CAS bank account was finally closed in February 2021 after the remaining balance had been transferred to HCAT.
**(b)** The Receipts and Payments Account has been prepared from the cashbook records of HCAT and CAS, save for the inclusion of certain year end creditors relating to legal fees already advised and subscriptions duplicated or received in advance.
## **2 Bank account balances**
|Movements in the year comprised :
**Total at 1 November**
For general use
Creditors
Excess of Income over Expenditure for the year
**Total at 31 October**
For general use
PayPal balance awaiting transfer
**Creditors**(see note 1(b))|**2020/2021**
**£**
**85,815**
**(64)**
**85,751**
**26,396**
**112,931**
**56**
**(840)**
**112,147**|_2019/2020_
_£_|
|---|---|---|
|||_69,689_
_(74)_|
|||_69,615_
_16,136_|
|||_85,815_
_-_
_(64)_|
||||
|||_85,751_|
## **3 Impact of Covid-19**
The effects of the Covid-19 outbreak, and subsequent lockdown restrictions, severely impacted our charity's operations during both years. To protect our volunteers and Visitor Centre guests, we had to cancel all our Open Days between the end of March and the beginning of September 2020, and again from the beginning of January to the end of May 2021. As a result, there was no income from visitor donations and retail sales on the cancelled Open Days to meet our regular planned expenditure. In the periods we did re-open, it was with much reduced visitor numbers to ensure smaller allowable groupings and social distancing. We were grateful to receive several discretionary grants from Croydon Council and two large donations over the two years for, without these, our shortfall in income would have necessitated drawing on our reserves (see note 5) to meet necessary expenditure and this fully justifies the reserves policy set out in that note.
In the current financial year, we were able to hold Open Days in November and December but, in line with government restrictions, our Visitor Centre then remained closed until early February.
## **4 Association of Independent Museums grants**
In November 2019, HCAT received £2,261 from the Association of Independent Museums ("AIM"), as the first half of a grant towards necessary additions and improvements in the storage and care of our archive documents and memorabilia. This followed a grant of £1,059 in the previous year to pay for advice on such improvements. £4,673 was spent on new storage equipment during 2019/20 and a further £2,262 was received in February 2021 towards the prior year shortfall of £2,412 shown in these accounts.
## **5 Reserves policy**
HCAT held £112,931 in its bank accounts at the year end, much of which has arisen from past legacies and is intended to be used for capital expenditure, particularly to secure more permanent premises for the Archives in future. This is considered adequate to cover routine expenditure, particularly if income from donations or subscriptions were to fall in future years, as evidenced in note 3 above.
## **6 Guarantees and debts**
There were no outstanding guarantees to third parties nor any debts secured on the charity's assets at any time during the current or prior years.
CHARITY COMMISSION
FOR ENGLAND AND WALES I
Independent examiner's
report on the accounts
Section A
Independenl Examiner's Report
Report to the trusteesl
members of
Historic Croydon Airport Trust
On accounts forthe year
ended
31 October 2021
Charity no
lif any)
1166732
Set out on pages
1 (Receipts and Payments Account) and 2 (Notes)
I report to the trustees on my examination of the accounts of the above
charity {he Tnjstl for the year ended 31 October 2021
Responsib(lities and As the charity trustees of the Trust. you are responsible fDr the preparation
basis of report of the accounts in accordancE with tb.e requirements of the Charities Act
2011 (Ihe Acr).
report in respect of rny examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carrying out my examinalion, I
have followed the applicable Directions given by the Charty Commission
under section 145(5)Ib) of the Act.
I have completed my examination. I confimi that no material matters have
come to my attention in wnnection wrth the exatnination which gives me
cause to believe that in, any material respect..
acmunting records were not kepi in accordance with section 130 of
the Act or
the accounts do not accord wtth the a(untIng records
Independent
examiner's statement
I have no con¢ems and have come across no other matters in connection
with the examination to which attention should LE drawn in order to enable a
proper understanding of the accounts to be reached.
Signed:
Date: Ig August 2022
Name:
Howard Long
Relevant professional
qualification(s) or body
(if any):
Fellow, Instrtute of Chartered Accountants in England and Wales
Addres5:
Eastnor, Vicarage Road
Crawley Down. RHI0 4JJ
IER
October 2018