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Registered company number 04566497 Registered Charity number 1166691
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Birmingham Playcare Network
Accounts
31 March 2024
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Birmingham Playcare Netwark The
Report of the trustees for the year ended 31 March 2024
INTRODUCTION
The trustees are pleased to present their annual directors’ report together with the financial statements of the charity for the year ended 31 March 2024, which are also prepared to meet the requirements for a directors’ report and accounts for Companies Act purposes. The financial statements comply with the Charities Act 2011, the Companies Act 2006, the Memorandum and Articles of Association. The trustees have adopted the provisions of Accounting and Reporting by
Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) effective 1 January 2015.
The Company is exempt " Audit understion 477 of the Company act 2006 in respect of small companies.
OBJECTIVES AND ACTIVITIES
The objects of the charity, as $et out in its Memorandum ofAssociation are: To enhance the development|and education of children and to facilitate contact, share information, offer support and encourage, to promote the right to play of all children and to encourage best practice in child-centred playcare within the City of Birmingham by:-
1 supporting and enhancing the profile of playcare provision through events and activities
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2 consulting with and encotraging the participation of Members
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3 actively supporting the dévelopment of quality assurance standards for playcare
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4 operating in an environment of equal opportunities and inclusive practice
5 supporting the development ofplaycare resources
- 6 supporting the development of a playcare training resource
7 establishing effective links with appropriate agencies to further benefit the work of the charity
This year, the charity provided the following services : Play provision : 3000 craft and play packs were distributed across the city as part of the Holiday Activity and Food programmes lead by Street Games on behalf of Birmingham City Council.BPCN were commissioned to create and distribute packs to children who were not able to access holiday playscheme provision to provide children with activity and play opportunities.
Workforce Development: |BPCN continued to deliver a successful summer of playscheme activity at both Martineau Gardens in Edgbaston and Stockfield|Park in Acocks Green. Green spaces and parks in the south of the city were offered open access schemes with trained and upskilled playworkers. Working with our local community has also provided the opportunity for volunteers to gsin new skills and secure paid work.
Information and Member gervices: BPCN offered community groups, schools, artists, the Early Years sector and the general public access to The Birmingham Scrapstore. This is a community re-use facility that takes clean business waste that is upcycled for play and creative projects.
Quality: BPCN support and promote the importance of play in childhood. Our activities seek to ensure that playful opportunitiess are accessed by children across our city. These opportunities should offer choice, innovation in play and environments that promote creativity , problem solving and fun.
All of the Centre’s activities ar¢ aimed at supporting quality playcare, and supporting providers of playcare across the City of Birmingham. No member of the company, including the Trustees, receive any financial benefit from their involvement with the Centre.
In developing activities and delivering services, the Trustees have taken account of the guidance published by the Charity Commission on public benefit.
ACHIEVEMENT AND PERFORMANCE Our key achievements over the |last twelve months include:
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Birmingham Playcare Network The Report of the trustees for the year ended 31 March 2024 Our key achievement has again been distributing craft and play packs as part of the Bring It On Brum campaign. We have ensured that children receiving our packs had the basic elements such as stationary, sports equipment and craft resources toprovide them with activities to do during the school holidays. This project is now a much more sustainable and focused piece of work with volunteers supporting the design of activities, sessional staff supporting the collation of the packs and partner organisations supporting the design work. We still have a very strong relationship with National Literacy Trust who provide us with more than 3.000 books each year to|be included in these packs.
Our location in Northfield at The Hollymoor Centre is now a “Warm Welcome’ supported by Household Support Fund and visitor numbers increase each month. Our relationship with local businesses and individuals is developing strongly and we are now working closely with partners at International Synergies who support SME to reduce their carbon emissions. Our scrapstore facility is supported by volunteers from across BPCN with the number of[volunteers][hours][exceeding][70][hours][per][week.] The Momma moves programme continues to invite mothers and their babies or children under 5 to come along to gentle keep fit and play sessions based at the Hollymoor Centre. This year we have partnered with the National Literacy Trust programme* First Words Together’ to provide mothers with free books along with hints and tips on communication and language development with their babies. These sessions were extremely well received and the feedback from those who attended was great. BPCN continue to work with Stockfield Community Housing Association and Arts in the Yard on their Building Community project which is a five-year funded Big Lottery programme. The tea dances and play in parks elements of the project are run by BPCN and this year the play in parks also received match funding from the Bring it on Brum programme. This allowed all children who attended the scheme to receive a healthy lunch as well as access to artist and more sports focussed provision. They also had healthy food activities, cold cooking opportunities and lots of free fruit and vegetables to try.
BPCN continues to run workshops for local residents in Northfield as part ofour Create Craft Share project funded by the Network Neighbourhood Scheme. This supports older women to address issues of loneliness through craft and friendship and we had an amazing trip to the NEC with over 50 residents and volunteers to the craft show.
We have this year run a pilot scheme funded by BCC though the Household support fund to address issues of bed poverty in children under 5. This scheme is called ‘Safe Sleep Scheme’ and provides cots, moses baskets and other sleeping equipment to families who are referred to us through the Birmingham Forward Steps Children Centre Network. The pilot has run between January and March 2024and has focussed on the North of Birmingham. We hope this pilot will shine a light on child poverty in our city and highlight the need for a city wide baby bank to support the most vulnerable children in society. We have worked collaboratively with a range of partners throughout the year bringing in valuable specialist services to our local community. Our partners have included: Sport Birmingham, Stockfield Community Housing Association, Arts in the Yard, Thrive Together Birmingham, Edgbaston Foundation, Heart of England Foundation, Big Lottery, Northfield NNS, The Eveson Trust, Clarion Housing, Martineau Gardens, Bring it on Brum and Street Games, BCC and the household support fund, The Warm Welcome Network, In Kind Direct, Giving World, Longbridge Childgare Strategy. The National Literacy Trust, and The Reuseful Network.
The Trustees would therefore like to thank our dedicated staff team, our volunteers, our partners and funders for their support over the year, enabling us to pasitively change the lives of so many children. FINANCIAL REVIEW
Overall there was a surplus in Unrestricted funds of £ 31,995 increasing our Unrestricted reserves to £85,124
This year we secured new funding from Eveson Trust, Street Games BCC Household Support Fund and Clarion, as well as continued support from Stockfield Building Community Together consortium.
The Trustees have assessed the major risks to which the charity is exposed and are satisfied that systems are in place to mitigate our exposure to the major risks. Where grants are given for specific purposes, they are treated as Restricted Funds. In the year to 31 March 2024, there were 8 restricted funds and 1 designated fund, and tracking and managing these funds is an important part of the charity’s financial management. We are grateful to all our funders for their valuable support.
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Birmingham Playcare Network The Report of the trustees for the year ended 31 March 2024 In the year to 31 March 2024|37% of the expenditure went on staff salaries and employer costs, and 48% on the direct costs of the charity's activities. The remaining 15% was spent on premises, overheads and governance.
The Trustees have adopted a policy on reserves. Due to uncertainties and the short term nature of much of the charity’s funding, the aim is to hold sufficient reserves in the Unrestricted Fund to allow it to operate for a period of 6 months and/or to meet redundancy costs for posts that cannot be sustained. The current free reserves of £85,124 will cover this amount,
STRUCTURE, GOVERNANCE AND MANAGEMENT
The company is constituted ag a not for profit Company Limited by Guarantee having no share capital. It was registered as a charity in April 2016. It is governed by its Memorandum and Articles of Association, and the policies made from time to time by its Directors, who are also the trustees of the charity. The members have not required an audit. Every Trustee must be appointed by a resolution passed at a properly convened meeting of the Trustees. In selecting individuals for appointment as Trustees, the Trustees must have regard to the skills, knowledge and experience needed for the effective administration of the Company.
The Company is entitled to exemption from Audit under Section 477 of the Companies Act 2006 relating to small companies
Registered Company number 04566497
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|Registered|Charity|number|1166691|
|Registered|office|
|Hollymoor|Centre|
|8|Manor|Park|Grove|
|Northfield|
|Birmingham|B31|
|SER|
|Trustees|
|Yvette|Oruye|
|Maxine Yvonne|Mills|
|Sarah|Ann|Wood|Jesse|
|Gerald|
|Key|personnel|
|Day|to day|Management|is deyolved|to the|Business Development|Manager, who|regularly|reports to the|Board ofTrustees|
|STATEMENT|OF TRUSTEES'|RESPONSIBILITIES|
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The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The trustees are responsible for preparing the financial statements in accordance with applicable law and regulations. Company law requires the trustees to prepare financial statements for each financial year. Under that law the trustees have elected to prepare the financial statements in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law).| The financial statements are required by law to give a true and fair view of the state of affairs of the company and of the profit or loss of the company for that period. In preparing these financial statements, the trustees are required to : - select suitable accounting policies and then apply them consistently; - make judgements and estimates that are reasonable and prudent;
4
Birmingham Playcareal The
Report of the trustees for the \year ended 31 March 2024 [
- prepare the financial statements on the going concern basis unless inappropriate to presume - that the company will continue in
business.
Approved by order of the vt of trustees on its behalf by: Trustee ; Yvette Oruye i TS i R Yi sini: Ook Y Date: 28th September 2024 V Cl C a o; | | | | | |
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Birmingham Playcare Network
independent Examiners Report to the trustees
for the year ended 31 March 2024
Respective responsibilities of charity trustees and examiner The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the a¢counts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. The charity's gross income did not exceed £250,000 and | am qualified to undertake the examination.
Having satisfied myself that the charity is not subject to audit under company law, and is eligible for independent examination, it is my responsibility to:
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examine the accounts under section 145 of the 2011 Charities Act,
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- to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act; and
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- state whether particular matters have come to my attention.
Basis of independent examiner's statement
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
independent examiner's statement In connection with my examination, no matter has come to my attention to indicate that: - accounting records have not been kept in accordance with section 386 of the Companies Act 2006;
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the accounts do not accord with such records;
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- where accounts are prepared on an accruals basis, whether they fail; or to comply with relevant accounting requirements under section 396 of the Companies Act 2006, or are not consistent with the Charities SORP (FRS102)
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- any matter which the examiner believes should be drawn to the attention of the reader to gain a proper understanding of the accounts.
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RB Welch |
Retired Qualified Accountant
Polkadot173 Church AccountantsRoad Lf|
Northfield
Birmingham
B31z
28th September 2024 September 2024 |
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28th September 2024 September 2024
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|||Current Year|Current Year|Current Year|Current Year|Prior Year|
|||2024|2024|2024|2024|2023|
|Unrestricted|Designated|Restricted|Total|Funds|Total|Funds|
|Fund|Fund|Fund|
|Note|
|£|£|£|£|£|
|Income|and|Endowments|fro|
|Charitable Activities|3|58,460|74,740|114,309|247,509|289,284|
|Investment|Income|4|2,963|-|2,963|812|
|Total|||61.423|74,740|114,309|250,472|290,096|
|Expenditure|||
|Raising|Funds|5|5,685|-|-|5,685|7,300|
|Charitable Activities|||5|44,028|80,184|94,827|213,354|225,812|
|Net Income|/ (Expenditure)|||49,713|80,184|94,827|219,039|233,112|
|Reconcilition|of Funds|||11,710|(5,444)|19,483|25,749|56,984|
|Total|funds brought forward|||85,084|48.481|6.618|140,183|83,199|
|Transfer between Funds|||(11,943)|13.457|(1.514)|-|:|
|Total funds carried forward|||84.851|56,494|24,587|165,932|140,183|
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The statement of financial activities includes all gains and losses in the year. All incoming resources and resources expended derive from continuing activities. * Please see note 13 for prior year comparative Birmingham Playcare Network Balance Sheet for the year ended 31 March 2024 | | Note 2024 2023 £ £
Current assets
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Debtors 2,064 2,238
Cash at bank and in hand 167,995 142,555
| ee ——
165,932 140,183
| —__165,932 ——140,183_
| 170,059 144,793
Creditors: amounts falling jtue
within one year | (4,127) (4,610)
Net current assets |
Net assets |
All funds |
Unrestricted Funds | 84,851 85,084
Designated Funds | 56,494 48,481
Restricted Funds | 24,5875,685 6,6187,300
Total Funds 165,932 140,183
The directors are satisfied that the company is entitled to exemption from the requirement to obtain an audit
under section 477 of the Companies Act 2006.
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The member has not required the company to obtain an audit in accordance with section 476 of the Act.
The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to sccoulting records and the preparation of accounts . | The accounts have been prepared and delivered in accordance with the special provisions applicable to companies subject to the small companies regime. The profit and loss account has not been delivered to the Registrar of Companies. | Trustee ae TORS ES Yvette Oruye ee YOEMe Issued by the Trustees 28 September 202
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Birmingham Playcare Network Notes to the Accounts for the year ended 31 March 2024
1 General Information The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) ‘Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
- Accounting policies Basis of preparation The financial statements have been prepared on a going concern basis which assumes that the Company will continue to operate. The validity of this assumption is dependent upon the continuance of support from the Company's key grant funders and in response to the progress made by the Company in pursuing a viable budget including the obtaining of further grants and other funds. The Company's current business plan shows that the Company will be able to operate in the foreseeable future. Based on this understanding, the directors believe that it remains appropriate to prepare the financial statements on a going concern basis. The financial statements do not include any adjustments, which would result from the basis of preparation being inappropriate.
Tangible fixed assets Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life (assets with a cost below £1,000 are not capitalised) : Fixtures, fittings & equipment -25% per annum straight line Income "Items of income are recognised and included in the accounts when all of the following criteria are met: - The charity has entitlement to the funds: - any performance conditions attached to the item(s) of income have been met or are fully within the control of the charity;- there is sufficient certainty that receipt of the income is considered probable: and - the amount can be measured reliably.
Expenditure Ta"E x penditureation is= once there is a legal or constructive obligation to make a payment to a third party, it is probable The charity is exempt fro | corporation tax on its charitable activities.
Fund accounting Unrestricted Funds can be used in accordance with the charitable objectives at the discretion of the trustees. From 2023 it has been decided by the Trustees Play Advocacy as a designated fund rather than Unrestricted.
Restricted funds can only be used for the particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are rasied for a particular restricted purpose.
Further explanation of the nature and purpose ofeach fund is included in the notes to the financial statements.
Debtors Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid after taking account of any trade discounts due. Cash at bank and in hand Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account. Creditors Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.
ThePension Costs Company operates a money| purchase pension scheme for employees. Employer contributions are charged as an expense in the period to which they relate r are allocated to activities in line with the related salary cost. | 9
to the Accounts for the year ended 31 Birmingham Playcarea March 2024
3. Restricted Grants Incom
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2024 2023
£ £
Stockfield BIG 24,970 22,287
Tesco - 992
Northfield NNS 4,540 4,920
Harry Payne Foundation 1,000
NDSU 2,500
Commonwealth Games Creative City 10,150
Commonwealth Games Celebrating Comms 6,445
Legacy Fund Stronger Comms 1,000
Eveson Trust 2,252 -
Brummie Mummies 10,500 -
Martineau PIP 3,928 -
Safe Sleep Scheme 55,500 -
Warm Welcome 3,000 -
Governance Review 9.619 -
114309 SC«94,204
Designated Fund Incom 74,740
Income from Charitable activities
Scrapstore 52,902 46,904
Training - 700
Play Advocacy - From 2023 Treated as a Designated Fund Other income - 187,095 5,336
5,558
58,460 240,035
247,509 =$__289.329
4 Investment Income
2024 2023
£ £
Bank account interest 2963 812
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5 Direct costs of charitable jactivities
Birmingham Playcare Network Notes to the Accounts for the year ended 31 March 2024
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|---|---|---|---|---|---|---|---|---|---|
|2024|2023|
|£|£|
|Staff costs|79,397|84,021|
|Staff training & travel|||312|163|
|Premises & office costs|||23,095|26,303|
|||
|Central|function|costs|8,527|5,238|
|Direct|cost of activities|107,158|109,547|
|Independent|Examiner's|Fee|550|540|
|_219,039|225.812|
|Raising|funds:|£|£|
|Staff costs|5,285|6,900|
|Other direct|costs|400|400|
|||as|
|6|—_ Staff costs|||
|2024|2023|
|£|£|
|Wages and salaries|||83.097|85,514|
|Employer costs|- National \Insurance|-|1,555|
|Pension|costs|1,585|2,291|
|||84.682,OO|______.89,360a|
|||
|2024|2023|
|The average number|of|ul| time equivalent employees during the year was as follows:|
|There were no|trustees|remunerationa|or other benefits|for the year ended|31st|March|20243.0 nor|for the year ended3.031st|March 2023.|
|There were novt expenses paid for the year ended 31st March 2024 nor for the year ended 31st March 2023.|
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|---|---|---|---|
|7|Debtors|
|2024|2023|
|£|£|
|Trade|Debtors|2.064|2,238|
|—__2.064|ene|7)|
|8|Creditors: amounts|falling f" within one year|
|||2024|2023|
|||£|£|
|Trade creditors|||3,287|2,109|
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Birmingham Playcare Network Notes to the Accounts for the year ended 31 March 2024
| Income tax and social security | Income tax and social security | 491 | 1.961 | ||||
|---|---|---|---|---|---|---|---|
| Accruedexpenses | 349 | 540 | |||||
| ——__4,127 | ——__4.610_ | ||||||
| 9 | Analysis ofnet assets | between funds | 2024 | 2023 | |||
| Total | Total | ||||||
| & | Unrestricted | & Unrestricted | |||||
| Funds | Funds | ||||||
| Fixed Assets | |||||||
| Net Current Assets/(liabilities) | 165,932 | 140.183 | |||||
| pe | 73,142 | 11,709 | |||||
| 61,938 i 61,938 318 |
|||||||
| (2,252) | 2,252 | - | |||||
| 3,538 | 977 | 4,515 | |||||
| 3,500 | (1,087) | 2.413 | |||||
| - | 7,300 | 7,300 | |||||
| (4) | (4) | ||||||
| . | 744 | 744 | |||||
| - | 9.619 | 9.619 | |||||
| 5,104 | 19,483 | 24,587 | |||||
| i | |||||||
| 140,184 ai |
25,748 165.932 |
165,932 140,183 |
|||||
| 10 | Movement in Funds | ||||||
| Opening Balance |
Movement in fund | Closing Balance | |||||
| Unrestricted Funds GeneralFund |
73,142 | 11,709 | 84.851 |
Unrestricted Funds General Fund Designated Funds General Fund | Restricted Funds
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Birmingham Playcare Network Notes to the Accounts for the year ended 31 March 2024 Tesco Eveson Trust Northfield NNS Stockfield BIG Brummie Mummies Martineau PIP Safe Sleep Scheme Warm Welcome Governance Review
Tesco — Funds to provide social activities for older residents in Birmingham promoting gentle exercise and dance.
Eveson - Financial support to replace and update IT equipment Funding NNS - This is a club developed for local women over 50 to deliver craft sessions and a selection of crafty trips and events. The workshop were delivered at our scrapstore facility with the group showcasing their talents and leading the workshops. We also showcased healthy lifestyles with our partners at Cuppa Squad to reduce the risk of type 2 diabetes. Building Communities Together — This is a five year Big Lottery funded programme that BPCN deliver along with partners Stockfield Community Housing Association and Arts in the Yard. Based in the Stockfield area of Acocks Green the project aims to reduce isolation, provide play opportunities|and increased access to the arts Clarion Essentials Fund — Brummie Mummies this scheme is to support local mothers and their young babies to access keep fit, cookery sessions and access to household essentials to combat the cost of living crisis. The group meeting weekly during term time and are now a strong independent support to each other. Clarion Resilience Fund — Governance review. Money received this year to be spent in the new financial year 24 — 25 to runa governance review and strengthen the sustainability of the organsation. BCC household support Fund — Safe Sleep Scheme, a pilot scheme to address issues of bed poverty in children under 5.
| Warm Welcome—BCC HouseholdSupport Fund—toprovide refreshments toour | ourvisitorsalong with awarm, friendly welcomefrom | ourvisitorsalong with awarm, friendly welcomefrom | ourvisitorsalong with awarm, friendly welcomefrom | |
|---|---|---|---|---|
| our staffandvolunteers alongwiththeopportunity to signpost forsupport ifneeded. | ||||
| 11 | Related Party Transactions | |||
| Therewere no transactions | with related partiesduring the yearorpreviousyearthatrequire disclosure inthese | |||
| accounts. | ||||
| 12 | Ultimate Controlling Party | |||
| The charity is wholly under the control ofthe board ofTrustees. | ||||
| INCOME FROM: | ||||
| Donations& legacies Charitable activities 3 52,940 Investmentincome 4 812 |
187,095 | 49,249 | 289,284 812 |
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53,752
toBirminghamthe Accounts Playcarefor theleyear ended 31 March 2024 |
TOTAL INCOME
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|---|---|---|---|---|---|---|---|---|
|EXPENDITURE|ON:|||
|Raising funds|||5|7,300|7,300|
|Charitable|Activities|||5|14,497|138,614|72,701|225,812|
|13.|Comparative|Statement of Financial Activities (incorporating an Income and Expenditure Account) for the year|
|ended|31st|March|2023|||
|||187095|ea|GO 289:|—|290,096|
|2023|
|||
|||Unrestricted|Designated|Restricted|Total|
|Notes|Funds|Funds|Funds|Funds|
|£|£|£|£|
|||i|
|TOTAL EXPENDITURE|||we|[PUIOF]|[a]|ROTH|—____ 72.701|eee|Ube|
|NET INCOME(EXPENDITURE)|— 3958), a|[aL]|co|PS|ASD|— 56,984|
|RECONCILIATION|OF|FUNDS:|
|||
|Total|funds bought forward|||53,129|0|30,070|83,199|
|TOTAL FUNDS CARRIED FORWARD|85.084|_ 48481 IS|8|
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