Docusign Envelope ID: 299BDCA5-265F-400F-9BA0-9320A6CF62E1
REGISTERED CHARITY NUMBER: 1166689
REPORT OF THE TRUSTEES AND
FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2025
FOR
NORTHUMBRIA BLOOD BIKES
Docusign Envelope ID: 299BDCA5-265F-400F-9BA0-9320A6CF62E1
NORTHUMBRIA BLOOD BIKES
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2025
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | to | 3 |
| Independent Examiner's Report | 4 | ||
| Statement of Financial Activities | 5 | ||
| Statement of Financial Position | 6 | ||
| Notes to the Financial Statements | 7 | to | 11 |
| Detailed Statement of Financial Activities | 12 | to | 13 |
Docusign Envelope ID: 299BDCA5-265F-400F-9BA0-9320A6CF62E1
NORTHUMBRIA BLOOD BIKES
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 JUNE 2025
The trustees present their report with the financial statements of the charity for the year ended 30 June 2025. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
The object of this charity is to advance health and save lives, primarily in Northumbria, by providing a volunteer courier service ancillary to transport provided by the statutory authorities for the transfer of blood, blood products and other medical resources between hospitals and medical facilities.
Outside normal office hours, hospitals rely on taxis or couriers to transfer urgent medical supplies or patient test samples between hospitals and other sites. Northumbria Blood bikes carries out this service free of charge, ensuring the limited resources of the NHS can be used where it makes a difference.
Trustees ensure all activities contribute to assisting the NHS in our area thus provide a public benefit.
In order to provide the service:
-
We recruit, train, and motivate volunteers to work with us;
-
We run a fleet of 8 cars and 12 motorcycles and 1 events van;
-
We do our own publicity Newsletters, Radio & TV interviews, banners, posters, promotional items, talks & presentations;
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We negotiate with Health Trusts, North East Ambulance Service, National Health Service Blood Transfusion, Great North Air Ambulance Service and Hearts Milk Bank; and
-
We record statistics, Legal administration, evidence-backed with receipts, activity logs and recordings.
ACHIEVEMENTS AND PERFORMANCE
Charitable activities
During this period, we have completed 13,755 separate jobs for the NHS trusts in our area and the Great North Air Ambulance Service (GNAAS). This was our second ever busiest year since we began operations in 2014. We are confident that this has saved the NHS thousands of pounds in taxi/private courier fares and has improved the healthcare (or helped save the lives) of people in the North East of England.
We have continued to provide a reliable service to all of our partners, resulting in an increase in deliveries over the previous recording period. We have increased the amount of jobs involving mothers donated breast milk, between mothers, Hearts Milk Bank hubs and neo natal units in hospitals across our areas, and nationally in conjunction with other blood bike groups.
Fundraising is down on the previous recording period, due to the financial constraints experienced across the sector due to the cost of living, however, we have noticeably increased the amount of events we attend in the last few months to try and address this.
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Docusign Envelope ID: 299BDCA5-265F-400F-9BA0-9320A6CF62E1
NORTHUMBRIA BLOOD BIKES
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 JUNE 2025
FINANCIAL REVIEW
Financial position
The financial position of the charity is in good health as demonstrated by our annual accounts.
We aim to hold in reserve:
-
Sufficient funds to cover twelve months operating costs to allow an orderly close of the charity if required; and
-
Sufficient funds to cover replacement of any vehicle unexpectedly rendered unusable or uneconomic to repair.
We have reserves to cover 13 months of running costs.
We have two principal sources of income. The first source is large donations (usually tied to the purchase of capital items like vehicles or equipment) which comes from grant-making trusts, corporations, or staff societies. The second is a smaller steady flow of direct donations to the charity or to charity representatives at publicity events which come from individuals.
The vast majority of our expenditure supports the charity objectives as it covers maintenance and running costs for our vehicle fleet and the IT systems which support our operations. Typically, less than 15% of our expenditure goes on non-operational items.
There are currently no risks giving concern to the continued operation of the charity.
STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document
The charity is controlled by its governing document, a deed of trust and constitutes a charitable incorporated organisation (CIO).
Wider network
We follow the membership standards of the Nationwide Association of Blood Bikes.
We are a member of the Nationwide Association of Blood Bikes.
We, when required work alongside any other member group/s to facilitate long-distance transport of packages by relays.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number
1166689
Principal address
Northumbria House Abbey Road Pity Me Durham DH1 5FJ
Trustees
S Storey K Lawrence J Cooper M Redpath M Burnett L Smith P Curran (appointed 25/9/2024) S Whitmore (appointed 25/9/2024) C Mann (appointed 25/9/2024)
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Docusign Envelope ID: 299BDCA5-265F-400F-9BA0-9320A6CF62E1
NORTHUMBRIA BLOOD BIKES
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 JUNE 2025
REFERENCE AND ADMINISTRATIVE DETAILS Independent Examiner
David Holloway BA FCA DChA RMT Ribchesters Accountants and Business Advisors Finchale House Belmont Business Park Durham DH1 1TW
22 October 2025 Approved by order of the board of trustees on ............................................. and signed on its behalf by:
........................................................................ (nieC9F9436E9E2F474... by:
M Redpath - Trustee
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Docusign Envelope ID: 299BDCA5-265F-400F-9BA0-9320A6CF62E1
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF NORTHUMBRIA BLOOD BIKES
Independent examiner's report to the trustees of Northumbria Blood Bikes
I report to the charity trustees on my examination of the accounts of Northumbria Blood Bikes (the Trust) for the year ended 30 June 2025.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
David Holloway BA FCA DChA
RMT Ribchesters Accountants and Business Advisors Finchale House Belmont Business Park Durham DH1 1TW
14 October 2025 Date: .............................................
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Docusign Envelope ID: 299BDCA5-265F-400F-9BA0-9320A6CF62E1
NORTHUMBRIA BLOOD BIKES
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 JUNE 2025
| Unrestricted fund Notes £ INCOME AND ENDOWMENTS FROM Donations and legacies 2 101,034 Other trading activities 3 28,593 Investment income 4 3,848 Total 133,475 EXPENDITURE ON Raising funds 22,712 Charitable activities Vehicle running costs 136,579 Other support costs 15,377 Total 174,668 NET INCOME/(EXPENDITURE) (41,193) RECONCILIATION OF FUNDS Total funds brought forward 323,810 TOTAL FUNDS CARRIED FORWARD 282,617 |
Restricted funds £ - - - - - 946 754 1,700 (1,700) 3,961 2,261 |
2025 Total funds £ 101,034 28,593 3,848 133,475 22,712 137,525 16,131 176,368 (42,893) 327,771 284,878 |
2024 Total funds £ 136,322 34,177 1,916 |
|---|---|---|---|
| 172,415 | |||
| 16,437 113,115 32,010 |
|||
| 161,562 | |||
| 10,853 316,918 |
|||
| 327,771 |
The notes form part of these financial statements
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Docusign Envelope ID: 299BDCA5-265F-400F-9BA0-9320A6CF62E1
NORTHUMBRIA BLOOD BIKES
STATEMENT OF FINANCIAL POSITION 30 JUNE 2025
| 2025 | 2024 | |||||
|---|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | Total | |||
| fund | funds | funds | funds | |||
| Notes | £ | £ | £ | £ | ||
| FIXED ASSETS | ||||||
| Tangible assets | 7 | 115,564 | 2,261 | 117,825 | 118,448 | |
| CURRENT ASSETS | ||||||
| Debtors | 8 | 38,605 | - | 38,605 | 20,002 | |
| Cash at bank | 146,359 | - | 146,359 | 200,282 | ||
| 184,964 | - | 184,964 | 220,284 | |||
| CREDITORS | ||||||
| Amounts falling due within one year | 9 | (17,911) | - | (17,911) | (10,961) | |
| NET CURRENT ASSETS | 167,053 | - | 167,053 | 209,323 | ||
| TOTAL ASSETS LESS CURRENT | ||||||
| LIABILITIES | 282,617 | 2,261 | 284,878 | 327,771 | ||
| NET ASSETS | 282,617 | 2,261 | 284,878 | 327,771 | ||
| FUNDS | 10 | |||||
| Unrestricted funds | 282,617 | 323,810 | ||||
| Restricted funds | 2,261 | 3,961 | ||||
| TOTAL FUNDS | 284,878 | 327,771 |
The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by: 22 October 2025
............................................. M Redpath - Trustee
The notes form part of these financial statements
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Docusign Envelope ID: 299BDCA5-265F-400F-9BA0-9320A6CF62E1
NORTHUMBRIA BLOOD BIKES
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2025
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Donations and Legacies
Donations are accounted for upon receipt of income.
For legacies, entitlement is taken as the earlier of the date on which either: the charity is aware that probate has been granted, the estate has been finalised and notification has been made to the executor(s) to the Trust that a distribution will be made, or when a distribution is received from the estate. Where legacies have been notified to the charity, or the charity is aware of the granting of probate, and the criteria for income recognition have not been met, then the legacy is treated as a contingent asset and disclosed where material.
Should the charity be notified of a legacy subsequent to the accounting reference date but before the date of approval of the accounts and evidence exists which suggests that the executors of the estate agreed the distribution prior to the end of the reporting period and receipt of the legacy is deemed to be probable then that receipt will be recognised as income in that accounting period.
Grants
Grants of a revenue nature are credited to income in the period to which they relate.
Fundraising income
Fundraising income is accounted for as received by the charity. The income from fundraising activities is shown gross with the associated costs included in raising funds.
Investment income
Investment income relates to interest earned and dividends received through holding assets on deposit and the charity's current asset investments..
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Plant and machinery - 33% on cost Motor vehicles - 25% on reducing balance Computer equipment - 25% on reducing balance and straight line over 3 years
Taxation
The charity is exempt from tax on its charitable activities.
continued...
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Docusign Envelope ID: 299BDCA5-265F-400F-9BA0-9320A6CF62E1
NORTHUMBRIA BLOOD BIKES
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 JUNE 2025
1. ACCOUNTING POLICIES - continued
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
2. DONATIONS AND LEGACIES
| Donations Legacies Grants Grants received, included in the above, are as follows: National Lottery - Fleet funding The Lions Club 3. OTHER TRADING ACTIVITIES Fundraising events 4. INVESTMENT INCOME Interest received |
2025 £ 101,034 - - 101,034 2025 £ - - - 2025 £ 28,593 2025 £ 3,848 |
2024 £ 81,793 27,530 26,999 |
2024 £ 81,793 27,530 26,999 |
|---|---|---|---|
| 136,322 | |||
| 2024 £ 19,999 7,000 |
|||
| 26,999 | |||
| 2024 £ 34,177 |
|||
| 2024 £ 1,916 |
5. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 30 June 2025 nor for the year ended 30 June 2024.
Trustees' expenses
There were no trustees' expenses paid for the year ended 30 June 2025 nor for the year ended 30 June 2024.
continued...
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Docusign Envelope ID: 299BDCA5-265F-400F-9BA0-9320A6CF62E1
NORTHUMBRIA BLOOD BIKES
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 JUNE 2025
| 6. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestricted fund £ INCOME AND ENDOWMENTS FROM Donations and legacies 136,322 Other trading activities 34,177 Investment income 1,916 Total 172,415 EXPENDITURE ON Raising funds 16,437 Charitable activities Vehicle running costs 107,410 Other support costs 22,656 Total 146,503 NET INCOME/(EXPENDITURE) 25,912 RECONCILIATION OF FUNDS Total funds brought forward 297,898 TOTAL FUNDS CARRIED FORWARD 323,810 7. TANGIBLE FIXED ASSETS Plant and Motor machinery vehicles £ £ COST At 1 July 2024 26,755 299,816 Additions 1,700 46,667 Disposals - (34,496) At 30 June 2025 28,455 311,987 DEPRECIATION At 1 July 2024 23,603 192,455 Charge for year 3,240 31,400 Eliminated on disposal - (25,582) At 30 June 2025 26,843 198,273 NET BOOK VALUE At 30 June 2025 1,612 113,714 At 30 June 2024 3,152 107,361 |
Restricted funds £ - - - - - 5,705 9,354 15,059 (15,059) 19,020 3,961 Computer equipment £ 28,480 - - 28,480 20,545 5,436 - 25,981 2,499 7,935 |
Total funds £ 136,322 34,177 1,916 172,415 16,437 113,115 32,010 161,562 10,853 316,918 327,771 Totals £ 355,051 48,367 (34,496) 368,922 236,603 40,076 (25,582) 251,097 117,825 118,448 |
Total funds £ 136,322 34,177 1,916 |
|---|---|---|---|
| 172,415 | |||
| 16,437 113,115 32,010 |
|||
| 161,562 | |||
| 10,853 316,918 |
|||
| 327,771 |
continued...
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Docusign Envelope ID: 299BDCA5-265F-400F-9BA0-9320A6CF62E1
NORTHUMBRIA BLOOD BIKES
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 JUNE 2025
8. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
| Trade debtors VAT Prepayments 9. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Trade creditors Other creditors 10. MOVEMENT IN FUNDS At 1.7.24 £ Unrestricted funds General fund 323,810 Restricted funds Radio System Fund 3,015 Newcastle upon Tyne Hospitals Trust 946 3,961 TOTAL FUNDS 327,771 Net movement in funds, included in the above are as follows: Incoming resources £ Unrestricted funds General fund 133,475 Restricted funds Radio System Fund - Newcastle upon Tyne Hospitals Trust - - TOTAL FUNDS 133,475 |
2025 2024 £ £ - 310 7,396 11,540 31,209 8,152 38,605 20,002 2025 2024 £ £ 11,643 4,603 6,268 6,358 17,911 10,961 Net movement At in funds 30.6.25 £ £ (41,193) 282,617 (754) 2,261 (946) - (1,700) 2,261 (42,893) 284,878 Resources Movement expended in funds £ £ (174,668) (41,193) (754) (754) (946) (946) (1,700) (1,700) (176,368) (42,893) |
|---|---|
continued...
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Docusign Envelope ID: 299BDCA5-265F-400F-9BA0-9320A6CF62E1
NORTHUMBRIA BLOOD BIKES
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 JUNE 2025
10. MOVEMENT IN FUNDS - continued
Comparatives for movement in funds
| At 1.7.23 £ Unrestricted funds General fund 297,898 Restricted funds Radio System Fund 4,020 Newcastle upon Tyne Hospitals Trust 15,000 19,020 TOTAL FUNDS 316,918 Comparative net movement in funds, included in the above are as follows: Incoming resources £ Unrestricted funds General fund 172,415 Restricted funds Radio System Fund - Newcastle upon Tyne Hospitals Trust - - TOTAL FUNDS 172,415 |
Net movement At in funds 30.6.24 £ £ 25,912 323,810 (1,005) 3,015 (14,054) 946 (15,059) 3,961 10,853 327,771 Resources Movement expended in funds £ £ (146,503) 25,912 (1,005) (1,005) (14,054) (14,054) (15,059) (15,059) (161,562) 10,853 |
|---|---|
11. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 30 June 2025.
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Docusign Envelope ID: 299BDCA5-265F-400F-9BA0-9320A6CF62E1
NORTHUMBRIA BLOOD BIKES
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 JUNE 2025
| INCOME AND ENDOWMENTS Donations and legacies Donations Legacies Grants Other trading activities Fundraising events Investment income Interest received Total incoming resources EXPENDITURE Raising donations and legacies Advertising Fundraising events Charitable activities Fuel and servicing Licences and insurance Telephone and tracker Uniform and protective clothing Training Depreciation of plant & machinery Depreciation of motor vehicles (Profit)/loss on sale of motor vehicles Support costs Finance Bank charges Storage fees Other General office and meeting costs Insurance Accountancy Carried forward |
2025 £ 101,034 - - 101,034 28,593 3,848 133,475 4,467 18,245 22,712 48,148 25,943 10,715 10,027 5,387 3,240 31,400 2,638 137,498 243 982 1,225 4,060 1,151 670 5,881 |
2024 £ 81,793 27,530 26,999 |
|---|---|---|
| 136,322 34,177 1,916 |
||
| 172,415 3,635 12,802 |
||
| 16,437 52,716 919 5,835 2,760 14,054 8,425 35,787 3,336 |
||
| 123,832 254 1,080 |
||
| 1,334 6,889 1,143 650 8,682 |
This page does not form part of the statutory financial statements
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Docusign Envelope ID: 299BDCA5-265F-400F-9BA0-9320A6CF62E1
NORTHUMBRIA BLOOD BIKES
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 JUNE 2025
| DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 JUNE 2025 |
||
|---|---|---|
| Other Brought forward Independent Examination Fee Postage and stationery Depreciation of computer equipment Total resources expended Net (expenditure)/income |
2025 £ 5,881 1,625 1,991 5,436 14,933 176,368 (42,893) |
2024 £ 8,682 1,575 2,964 6,738 |
| 19,959 | ||
| 161,562 | ||
| 10,853 |
This page does not form part of the statutory financial statements
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