## **Keyworth & District Community Concern** **Registered Charity Number 1166637** **Life President Mrs Doreen Gee** ## **Trustees’ annual report for the period:** ## **Start date: 1st May 2020. End date: 30[th] April 2021** ## **Objectives:** - To relieve the needs of elderly people in Keyworth and the surrounding area by the provision of a Day Care facility and the provision of recreational and leisure time activities provided in the interest of social welfare, designed to improve their condition of life. - To provide a community transport service for the inhabitants of Keyworth and the surrounding area who are in need of such a service because of age, sickness or disability (mental or physical) or poverty, or because of a lack of availability of adequate and safe public passenger services. The words in red are an extra clause proposed by the Trustees and agreed by the Charity Commission. This change will remain provisional until agreement is given at the 2021 AGM. ## **Key actions:** - Throughout this year both the Day Centre and Minibus operations were suspended in response to Covid restrictions - Regular contact was maintained with our Customers, and seasonal gifts and cards were delivered to homes. - Where possible the Minibus fixed costs were reduced whilst keeping the buses in a serviceable condition - Some fundraising schemes continued during the Lockdown period keeping our financial position strong. - Risk assessments were updated and changes communicated prior to our operations restarting. - Trustees and Volunteers have continued to provide assistance ‘behind the scenes’, and we are very grateful for the active support which they have provided since restrictions were lifted. ## **Financial Review:** - The financial position of the charity continues to support both short term operating costs and long term bus replacement funding. - Our accounts have been subject to an independent financial review. ## **Looking Ahead:** ## **Keyworth & District Community Concern** **Registered Charity Number 1166637 Life President Mrs Doreen Gee** Both Day Centre and Minibus operations restarted in July 2021. We have been delighted to see the return of many Customers and also the gradual return of many Charity Groups using our mini-buses. The Trustees will continue to review the Charity response to the changing demands for our services. ## **Andrew Tuckwell** ## **Chairman** ## **Keyworth & District Community Concern** **----- Start of picture text -----**
(Charitable Incorporated Organisation – Registered Charity No. 1166637)
Statement of Financial Activities for the 12 months to 30 April 2021
Community Bus Operation 30/4/21 30/4/20
Income from Donations £ 13 £ 6,541
Expenditure
Motor Insurance £ 626 £ 3,116
Fuel Cost £ 231 £ 2,071
Maintenance £ 996 £ 2,870
Sundry Expenses £ 196 £ 528
Depreciation of Buses £11,000 £11,000
Expenditure re Bus Operations £13,049 £19,585
Shortfall on Bus Operations -£13,036 -£13,044
Other Donations
Unrestricted Income from
Donations/Grants £ 6,936 £23,256
Other Expenditure
Hall Hire & Administration Costs -£ 130 -£ 1,391
Deficit in Income over Expenditure -£6,230 £8,821
(Surplus in 2020)
**----- End of picture text -----**
_**Checked & reviewed by PRATISH PARMAR ACCA 20[th] October 2021**_ ## **Keyworth & District Community Concern** ## **Statement of Assets & Liabilities as at 30 April 2021 (£’s)** |**30 April 202130 April 2020**|**30 April 202130 April 2020**| |---|---| |**Fixed Assets**|| |Peugeot 66
|20,091 25,591| |Peugeot 67|24,820 30,320| ||**44,911 55,911**| |**Current Assets**|| |Bank Accounts Unrestricted 58,972|54,202 Bank| |account 100 Club 1,554|1,454| ||**60,526 55,656**| |**Current Liabilities**|| |Creditors - 100 Club|**- 1,554 - 1,454**| |**Net Assets** **103,883 110,113**|| |**Represented by Capital & Reserves**|| |Capital b/fwd Previous Year 110,113 101,292|| |Deficit/Surplus for Year -|6,2308,821| |**Total103,883110,113**|| _**Checked & reviewed by PRATISH PARMAR ACCA 20[th] October 2021**_ ## **NOTES** ## 1. The accounts are prepared on a Cash Accounting Basis. ## 2. **Covid** On 23 March 2020 the UK was placed in lockdown and the activities of the community bus and day care centre ceased operations by government decree. It was only possible to restart our community services in July 2021. During that period road tax, insurances, and other expenses were reduced to a minimum although essential maintenance and safety checks on the buses were maintained. We continued to benefit from generous donations from our sponsors and supporters. ## 3. **Depreciation Policy** Whilst community buses have useful lives exceeding ten years, the Trustees believe that it is prudent to write down new vehicles over no longer than 8 years. This involves an annual depreciation charge for each Peugeot of £5,500, thus total charge for the year is £11,000. This policy will be reviewed over the coming months when the economic effects of Covid on the community bus sector are clearer, and the impact on bus valuations can be assessed. ## 4. **100 Club ‘Lottery’ type Scheme** The Trustees set up this scheme in April 2017. The participants now subscribe for 110 numbers and their contributions are maintained through a separate bank account. The balance of this account was £1,554 as at 30 April 2021 (£1,454 2020). The scheme contributed £805 (£1,190 2020) to the organization during the period. ## 5. **Reserves Policy** The Trustees consider it prudent to maintain a Working Capital Reserve of £5,000 to ensure that all operating expenses, particularly the annual motor and public liability insurances, can be met when due. All other Capital is earmarked to support the Day Centre and the Community Bus operation and for prudent bus replacement when considered appropriate. 1 September 2021 _**Checked & reviewed by PRATISH PARMAR ACCA 20[th] October 2021**_