ARTS ON THE RUN
CHARITY NO. 1166636
TRUSTEES’ REPORT AND UNAUDITED ACCOUNTS
FOR THE YEAR ENDED 31 MARCH 2024
ARTS ON THE RUN
CONTENTS
| Page | |
|---|---|
| Legal and administrative information | 3 |
| Trustees’ Report | 4-7 |
| Independent Examiners’ Report | 8 |
| Statement of financial activities | 9 |
| Balance Sheet | 10 |
| Notes to the Accounts | 11-16 |
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LEGAL AND ADMINISTRATIVE INFORMATION
TRUSTEES: John Rwothomach Sumayya Wright Sara-Jayne Hill Ishah Jawaid Pride Mbi Agbor CHAIRTY NUMBER: 1166636 REGISTERED OFFICE: Soft Ground 37-41 The Moor S1 4PF During Reporting Period: 893 Ecclesall Road Sheffield S11 8TL
INDEPENDENT EXAMINER:
Samantha Nicholson FMAAT Nicholson & Co (Sheffield) Ltd Knowle House 4 Norfolk Park Road SHEFFIELD S2 3QE
BANKERS:
CAF Bank Limited 25 Kings Hill Avenue Kings Hill West Malling KENT ME19 4JQ
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TRUSTEES’ REPORT FOR THE YEAR ENDED 31 MARCH 2023
The trustees of the charity submit their annual report and the financial statements for the year to 31 March 2024.
Structure, governance, and management
Arts on the Run is established as a foundation Charitable Incorporated Organisation CIO. For the first part of the year trustees who are accountable for its administration and financial control.
Trustees meet quarterly and the day-to-day operations of the organisation are managed by a volunteer director.
Serving trustees in the reporting period were: Ishah Jawaid John Rwothomack Pride Mbi Agbor Sara Hill Sumayya Wright
As a foundation CIO, Arts on the Run has no members but any individual, other than the trustees, with an interest in furthering the organisation`s aims can do so by becoming either an Associate Artist or Critical Friend.
Associate Artists are talented and culturally diverse practitioners at various stages of their careers who have a background of either voluntary or involuntary migration. Critical friends form a group of experienced and interested people who offer advice to trustees. The group currently draws its membership from practising artists involved in the public, private and third sectors.
Objects
Arts on the Run aims "to advance the education of the public by promoting and encouraging: knowledge, understanding and appreciation of the arts: in particular the arts produced by and about migrants, refugees and asylum seekers (MRAS.)"
Arts on the Run does this by supporting the cohort of migrants, refugees and asylum seekers (MRAS) who form part of its growing family.
Public benefit statement
Through its meetings, festivals, workshops and artistic events, Arts on the Run will ensure that the public has the opportunity to experience and enjoy the various art forms it showcases.
Migration Matters Festival 2023
The main and central activity of Arts on the Run in the year 2023-24 was the coordination of Migration Matters Festival 2023 for which the organisation received grants of £94000 from Arts Council England, £20000 from Sheffield City Council (received in the 2022-23 tax year), £10000 from the National Lottery Community Fund, £10000 from the Evan Cornish Foundation (received in the 2022-23 tax year), £2500 from the University of Sheffield towards supporting their research programme as well as a further £2000 from the University of Sheffield towards the Transforming and Activity Places (TAP) internship scheme.
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The festival hosted a 59-even multi-arts programme of events which brought over 14,800 audience members in venues across the city will draw a wide range of audience members. This involved a wide callout where groups and artists applied to the festival and for which 28 artists/companies were selected to be part of the programme.
Deaf Community
By programming Rinkoo Barpaga's Made in Britain/India we were able to provide an event that was signed for deaf audience members and translate into spoken English for the hearing audiences. This was a considerably significant for step for the festival to ensure that events are being led by artists with disabilities.
‘Made in India Britain That was a fantastic well thought show. I will go home think on and will look to go to more Migration Matters stuff in future definitely.’
LGBTQ+ Progamming
Working with Andro & Eve we put together a workshop queer/LGBTQ+ session called Feeling Fabulous which invited members of LASS to participate in workshop just for them. This meant they had a safe space to be creative and enjoy themselves.
We programmed a global Drag & Cabaret evening featuring Papa Duarte as Señorita Rita a drag artist, Duane Papis and Sam Reynolds who pulled together an East Asian comedy and circus set as well as Rita Suszek a Polish drag artist which was featured at Yellow Arch in a vibrant and inspiring evening.
There was also a performance by queer artist Yasmeen Audisho Ghrawi's 'Daughter of a Dictator' which provocatively questioned how truly democratic the UK is against her own upbringing at the hands of Iraqi dictatorship.
Mini Migration Matters Festival
We worked with Shobana Jeyasingh Dance Company who worked with 75 students at Meadowhead School producing a show in a day which was supposed to be performed at Barkers Pool but was moved to the Montgomery Theatre due to weather. The project created a piece that examined personal family histories and the journeys our ancestors have taken.
Working alongside SBC Theatre and their Youth Company of Sanctuary as well as the Montgomery Theatre the young people selected a programme of work designed to engage children aged 0-15. This included the Bull and the Moon by Denada Dance Theatre, a show which used dance as a universal language, Super Chefs by Maya Productions a show about food and belonging centring on a Latin migrant family, Mums4Inspiration talent show, an event which gave a stage to families from the Ugandan diaspora. There was also the inclusion of Baba's Musical Kitchen a workshop using makeshift instruments for toddlers and young children to understand the genres and styles of cultures across the world.
‘This festival is an absolutely amazing initiative and I would like to thank all the organisers/volunteers for their efforts of putting on a brilliant celebration of all cultures around the world.’
While each programmed strand of the festival went ahead as planned there were some significant changes particularly within our headline acts which saw the replacement of Nitin Sawhney with Lemn Sissay, Kojey Radical with Seun Kuti and Nadine Shah with Les Amazones D’Afrique. The decisions
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for the replacements were made to ensure that the festival found artists who might reflect the likely audience for those artists. The events proved enormously popular with festival attendees.
‘I think these spaces where this expression can be shared so freely are so important, and there needs to be more of this.’ Audience member
‘Really enjoyed the fact events had such intergenerational audiences - the festival seemed to bring different members of the Sheffield community together.’ Audience member'
Our online programme featured various podcasts, hybrid events, livestream performances and online exhibits which brought thousands of unique viewers/listeners. While we didn’t see the same level of interest of presenting work digitally as we saw in 2020, we were able to concentrate more of our efforts on fewer events and therefore ensure they were of a high quality.
Guest curator Howl Yuan’s programme was hugely successful bringing in artists from a range of disciplines (film, cabaret, theatre, DJ/Music, Children’s theatre) and predominately from East-Asian countries. Unfortunately, because of the Covid-19 pandemic, there were two pull-outs from the programme, but with hopes of rescheduling them for the 2023 festival.
The festival not only enabled audiences to take part and enjoy an incredible programme but also the festival’s artists as well.
‘My experience at the Migration Matters festival was unique, colourful, diverse and extremely welcoming. I had the sense of feeling at home with a larger family of artists and people from the community.’ Victor Rios, ‘Latin-American Films Takeover
The festival also offered opportunities to 32 volunteers within the festival. The volunteers took part in everything from illustrating, design, stewarding, welcoming and translation and came from 16 different nationalities ensuring that it was reflective of the festival’s global representation.
Longer Impact of Festival
The festival has managed to find opportunities for emerging artists, work for guest curators from migrant heritage and given 30 people with sanctuary seeker status an opportunity to volunteer and develop skills.
For Sheffield this means changing the climate of how we talk about migration and the intersections with artistic practice. The festival consistently demonstrates how important it is for the migrant populations of the country that there is a dedicated festival and programme that champions identity and heritage and aims to counter xenophobia and racism.
Building projects for young people
The festival formalised the first Mini Migration Matters Festival its first children’s curated programme with the Montgomery Theatre (Sheffield’s main children’s theatre) and SBC Theatre. This will be something that will grow in order to expand our offer to young people and families. This is a crucial step towards platforming positive views of migration for young people in order to sow the seeds for a society which champions cohesion.
Climate Programme
The festival created its first steps towards a climate programme as part of the festival commissioning 3 artists as part of Rapid Response in collaboration with Sheffield Hallam University and Ark
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Sheffield, which hosted urgent creative responses from aspiring writers and theatremakers about the ongoing and pressing issues the planet is facing, with reference to forced displacement, environmental disaster and climate action.
Future
We will aim to develop our engagement of schools and will be examining the impact of climate on the planet and the global community particularly around migration. We are looking to become a more sustainable organisation, lowering our carbon footprint, and embedding a green policy into our work and practice.
The programme will also make a profound step towards building a community programme that puts the spotlight on surrounding areas of the city and gives venues and local artists an opportunity to participate and be showcased by the programme.
The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Companies Act 2006. The Trustees are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.
The above report has been prepared in accordance with the provisions applicable to companies subject to the small companies regime as set out in Part 15 of the Companies Act 2006 and in accordance with the Charities SORP (FRS 102).
Financial Review
The opening balance reflected just over £1211.75 worth of unrestricted reserves, as well as £20000 from Sheffield City Council and £10000 from the Evan Cornish Foundation received in the 2022-23 tax year was to be spent on Migration Matters Festival 2023.
Following the closure of the project a grant of £10000 from the Evan Cornish Foundation was received in March 2024. This was a restricted grant to be spent on Migration Matters Festival 2024 delivered in the 2024-25 tax year.
On behalf of the board of trustees
John Rwothomach
signed on 31/01/2025, 18:46:13 GMT John Rwothomack Deputy Chair
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INDEPENDENT EXAMINER’S REPORT
I report to the charity trustees on my examination of the financial statements of Always an Alternative for the period ended 31 March 2024.
Responsibilities and basis of report
As the charity's trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 ('the 2006 Act.
Having satisfied myself that the financial statements of the Charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's financial statements as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
which gives me reasonable cause to believe that in any material respect the requirements:
-
to keep accounting records in accordance with section 130 of the 2011 Act; and
-
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met.
S Nicholson BA (Open) (Hons) FMAAT Nicholson & Co Accountancy
Knowle House 4 Norfolk Park Road SHEFFIELD S2 3QE
signed on 31/01/2025, 18:47:25 GMT
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STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2024
| Notes Unrestricted funds Restricted funds £ £ Incoming resources from generated funds Grants and donations 2 0 104,600 Investment income 3 29 - 0 Incoming resource from charitable activities 4 29,322 104,600 Total incoming resources 29,351 104,600 Resources expended 5 Raising funds Charitable activities 58,537 104,600 Depreciation 0 0 Other 250 0 Total resources expended 58,537 104,600 Net income/(expenditure) for the year Net movement in Funds (28,936) (0) Fund balances at brought forward 30,997 0 Fund balances to carried forward 1,811 0 |
Total 2024 £ 104,600 29 0 133,922 133,950 162,887 0 250 163,137 (28,936) 30,997 1,811 |
Total 2023 £ 2,000 12 0 155,788 |
Total 2023 £ 2,000 12 0 155,788 |
|---|---|---|---|
| 157,800 | |||
| 136,866 | |||
| 0 250 137,116 |
|||
| 20,684 10,313 |
|||
| 30,997 |
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BALANCE SHEET AS AT 31 MARCH 2024
| Notes FIXED ASSETS Tangible assets 9 CURRENT ASSETS Debtors 10 Cash at bank and in hand LIABILITIES Creditors: Amounts falling due within one year 11 Amounts falling due over one year NET CURRENT ASSETS TOTAL ASSETS LESS CURRENT LIABILITIES INCOME FUNDS Restricted funds 13 Unrestricted funds SHAREHOLDERS’ FUNDS |
2024 0 0 0 2,061 2,061 (250) 0 1,811 1,811 0 1,811 1,811 31/01/2025 |
2023 0 31,247 31,247 (250) 0 |
0 0 30,997 |
|---|---|---|---|
| 30,997 0 30,997 |
|||
| 30,997 | |||
The accounts were approved by the Board on ________
John Rwothomach
signed on 31/01/2025, 18:46:13 GMT John Rwothomack Deputy Chair
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NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024
1. ACCOUNTING POLICIES
1.1 Company Information
The company is a charitable incorporation organisation, and it is registered at Ro Co Creative Co-op, 283 Glossop Road, SHEFFIELD S10 2HB.
The principal business activity supporting migrants, refugees and asylum seekers through arts and culture projects.
1.2 Basis of preparation
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006. The financial statements are presented in Sterling (£).
1.3 Going Concern
After reviewing the companies’ forecasts and projections, the directors have a reasonable expectation that the company has adequate resources to continue in operational existence for the foreseeable future. The company therefore continues to adopt the going concern basis in preparing its financial statements.
1.4 Incoming resources
Donations and grants received are allocated between restricted and unrestricted funds and between the difference types of incoming resources according to their nature. Grants for revenue expenditure and capital expenditure are recognised in the statement of financial activities on a receivable basis.
Other incoming resources, including investment income, are recognised in the statement of financial activities on a receivable basis.
1.5 Resources expended
Resources expended are recognised in the year in which they are incurred and include irrecoverable VAT. Resources expended are allocated to heading within the statement of finance activities based on the actual purpose of the expenditure.
Charitable activities represent the direct costs incurred in the provision of the company’s services, and include all support costs.
Governance costs represent the cost of managing and administrating the company as a statutory vehicle
1.6 Tangible fixed assets and depreciation
Tangible fixed assets are stated at cost less depreciation. Depreciation is provided at rates calculated to write off the cost less its estimated residual value of each asset over its expected useful life, as follows:
Fixtures, fittings & equipment - 33% straight line
Items of capital expenditure of less than £100 are not capitalised but are treated as revenue expenditure in the period in which the expenditure is incurred, however items costing less than £100 can be capitalised at the trustees’ discretion.
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NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024
1.7 Leasing and hire purchase commitments
Rentals payable under operating leases are charged against income on a straight line basis over the period of the lease.
1.8 Investments
Fixed asset investments are stated at market value.
1.9 Pensions
The charity operates a defined contributions scheme. Contributions are charged in the accounts as they become payable in accordance with the rules of the scheme.
1.8 Accumulated funds
Restricted funds are subject to specific conditions by donors as to how they may be used. The purpose and uses of the restricted funds are set out in the notes to the accounts.
2. GRANTS AND DONATIONS
| 2024 | 2023 | |
|---|---|---|
| £ | £ | |
| Donations and gifts | 0 | 2,000 |
| The Evan Cornish | 0 | 0 |
| Sheffield City Council | 0 | 0 |
| NVESTMENT INCOME | ||
Interest receivable |
29 | 12 |
3. INVESTMENT INCOME
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NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024
4. INCOMING RESOURCES FROM CHARITABLE ACTIVITIES
| Unrestricted funds Restricted funds Total 2024 £ £ £ Community activities 29,322 104,600 133,922 luded within income relating to community activities are the following grants Total 2024 £ Unrestricted Sponsorship 0 Others 29,322 29,322 Restricted The Evan Cornish 10,000 Awards for all 10,000 Arts Council 84,600 Other 0 104,600 |
Total 2023 £ 155,788 Total 2023 £ 4,000 33,788 37,788 10,000 10,000 78,000 0 118,000 |
|---|---|
Included within income relating to community activities are the following grants
5. TOTAL RESOURCES EXPENDED
| Community activities Community activities Activities undertake directly Grant funding of activities Total Other costs |
Staff costs Depreciation £ £ 0 0 - - 0 0 - - 0 0 |
Other costs £ 162,637 - 162,627 250 162,887 |
Total 2024 £ 162,637 - - 162,637 250 162,887 |
Total 2023 £ 136,866 - - 136,866 250 137,116 |
|
|---|---|---|---|---|---|
Other costs include payments to the independent examiner of £250 for independent examination fees.
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NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024
6. ACTIVITES UNDERTAKEN DIRECTLY
Other costs relating to community activities comprise: Project and event costs Office Expenses Rent and rates Insurance Repairs and maintenance Telephone Travel expenses Volunteer costs Utilities Website Bank Chargers Sundry |
2024 £ 162,337 0 490 0 0 0 0 0 0 0 60 0 162,887 |
2023 £ 136,194 0 600 0 0 0 0 0 0 0 72 0 136,866 |
|---|---|---|
7. TRUSTEES
During the year the charities trustees nor any persons connected with them received any remuneration or benefits from the charity.
8. EMPLOYEES
| 2024 | 2023 | |
|---|---|---|
| £ | £ | |
| Number of employees | ||
| The average monthly number of employees during | ||
| the year was: | ||
| Charity employees | 0 | 0 |
| Volunteers | 1* | 1 |
| Trustees | 5 | 5 |
| 6 | 6 | |
| *During the festival we have 57 volunteer. | ||
| Employment costs | ||
| Wages and salaries | 0 | 0 |
| Social security costs | 0 | 0 |
| Other pension costs | 0 | 0 |
| Other Staffing costs | 0 | 0 |
| 0 | 0 |
There were no employees whose annual remuneration was £60,000 or more. The charity is volunteer lead and had no paid staff during the year.
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NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024
9. TANGIBLE FIXED ASSETS
| Fixtures, | |||
|---|---|---|---|
| fittings & | |||
| equipment | |||
| £ | |||
| Cost | |||
| At beginning of year | 0 | ||
| Additions | 780 | ||
| At End of year | 780 | ||
| Depreciation | |||
| At beginning of year | 780 | ||
| Charge for the year | 0 | ||
| At End of year | 780 | ||
| Net book value | |||
| At End of year | 0 | ||
| At beginning of year | 0 | ||
| 10. | DEBTORS | ||
| 2024 | 2023 | ||
| £ | £ | ||
| Trade debtors | 0 | 0 | |
| Amounts owed by group undertakings | 0 | 0 | |
| 0 | 0 | ||
| 11. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | ||
| 2024 | 2023 | ||
| £ | £ | ||
| Trade creditors | 0 | 0 | |
| Loans | 0 | 0 | |
| Taxes and social security costs | 0 | 0 | |
| Other creditors | 0 | 0 | |
| Accruals | 250 | 250 | |
| 250 | 250 |
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NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024
12. PENSION AND OTHER POST-RETIREMENT BENEFITS COMMITMENTS DEFINED CONTRIBUTION
The charity does not operate a defined contribution pension scheme, because during the year it has no paid members of staff.
13. RESTRICTED FUNDS
The income funds of charity include restricted funds comprising the following unexpended balances of donations and grants held on trust for specific purpose:
| Balance at | Incoming | Resources | Balances | |
|---|---|---|---|---|
| start of | resources | expended | at year | |
| year | end | |||
| £ | £ | £ | £ | |
| Awards for All | 0 | 10,000 | 10,000 | 0 |
| The Evan Cornish | 0 | 10,000 | 10,000 | 0 |
| Arts Council | 0 | 84,600 | 84,600 | 0 |
| 0 | 104,600 | 104,600 | 0 |
Awards for All grant was received for migration matters festival 2022.
The Evan Cornish grant was received for migration matters festival 2023.
Sheffield City Council was for Quality art programme for all.
Arts Council was for migration matters festival 2023.
All restricted funds have sufficient resources that they may be applied in accordance with the restrictions.
14. SUMMARY OF FUND MOVEMENT
| Balance | Income | Expenditure | Balance | |
|---|---|---|---|---|
| brought | carried | |||
| forward | forward | |||
| £ | £ | £ | £ | |
| Unrestricted funds | 30,997 | 29,351 | 58,537 | 1,811 |
| Restricted: | ||||
| Awards for All | 0 | 10,000 | 10,000 | 0 |
| The Evan Cornish | 0 | 10,000 | 10,000 | 0 |
| Arts Council | 0 | 84,600 | 84,600 | 0 |
| 30,997 | 133,951 | 163,137 | 1,811 |
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john@jrwothomack.com
31/01/2025, 18:46:13 GMT
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