ARTS ON THE RUN
CHARITY NO. 1166636
TRUSTEES’ REPORT AND UNAUDITED ACCOUNTS
FOR THE YEAR ENDED 31 MARCH 2021
ARTS ON THE RUN
CONTENTS
| Page | |
|---|---|
| Legal and administrative information | 3 |
| Trustees’ Report | 4-5 |
| Independent Examiners’ Report | 6 |
| Statement of financial activities | 7 |
| Balance Sheet | 8 |
| Notes to the Accounts | 9-14 |
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ARTS ON THE RUN
LEGAL AND ADMINISTRATIVE INFORMATION
TRUSTEES: John Rwothomach Sumayya Wright Sara-Jayne Hill Ishah Jawaid Pride Mbi Agbor CHAIRTY NUMBER: 1166636 REGISTERED NUMBER:
REGISTERED OFFICE: 893 Ecclesall Road Sheffield S11 8TL INDEPENDENT EXAMINER: Samantha Nicholson MAAT Nicholson & Co (Sheffield) Ltd Knowle House 4 Norfolk Park Road SHEFFIELD S2 3QE
BANKERS: CAF Bank Limited 25 Kings Hill Avenue Kings Hill West Malling KENT ME19 4JQ
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ARTS ON THE RUN
TRUSTEES’ REPORT FOR THE YEAR ENDED 31 MARCH 2021
The trustees of the charity submit their annual report and the financial statements for the year to 31 March 2021.
Structure, governance, and management
Arts on the Run is established as a foundation Charitable Incorporated Organisation CIO. For the first part of the year trustees who are accountable for its administration and financial control.
Trustees meet bi-monthly and the day-to-day operations of the organisation are managed by a volunteer director.
Serving trustees in the reporting period were: Annie Goss (resigned January 2021) Abigail Walton (resigned January 2021) Annie Anthony Mays (resigned January 2021) Kaltum Rivers (resigned January 2021) Keith Levy (resigned January 2021)
Ishah Jawaid (appointed January 2021) Jack Owen (appointed January 2021, resigned January 2022) John Rwothomack (appointed January 2021) Pride Mbi Agbor (appointed January 2021) Rakeem Nabi (appointed January 2021, resigned January 2022) Sara Hill (appointed January 2021) Sumayya Wright (appointed January 2021) Tchiyiwe Chihana (appointed January 2021, resigned July 2021)
Volunteer Director Anthony Bowring stood down and was replaced by Samuel Holland to take over the day-to-day operations.
As a foundation CIO, Arts on the Run has no members but any individual, other than the trustees, with an interest in furthering the organisation`s aims can do so by becoming either an Associate Artist or Critical Friend.
Associate Artists are talented and culturally diverse practitioners at various stages of their careers who have a background of either voluntary or involuntary migration. Critical friends form a group of experienced and interested people who offer advice to trustees. The group currently draws its membership from practising artists involved in the public, private and third sectors.
Objects
Arts on the Run aims "to advance the education of the public by promoting and encouraging: knowledge, understanding and appreciation of the arts: in particular the arts produced by and about migrants, refugees and asylum seekers (MRAS.)"
Arts on the Run does this by supporting the cohort of migrants, refugees and asylum seekers (MRAS) who form part of its growing family.
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ARTS ON THE RUN
Public benefit statement
Through its meetings, festivals, workshops and artistic events, Arts on the Run will ensure that the general public has the opportunity to experience and enjoy the various art forms it showcases.
Arts on the Run transition
Throughout 2020-2021, Arts on the Run was in transition as new trustees were brought on to replace outgoing trustees. This coupled with the restrictions and challenges incurred by the Covid-19 pandemic meant that activity across this period was restricted to transitioning roles to incoming trustees.
Migration Matters Festival 2021 acquisition
As a result of the transition, the new trustees who had been part of the steering committee for Migration Matters Festival, assumed control of the festival under Arts on the Run’s name. The festival took place in June & July 2021 with preparation and fundraising beginning in February 2021. Arts on the Run was successful in receiving a National Lottery Community Fund to support community engagement project funding for the festival in June. These funds would be used to support the festival in the tax year 2021-2022.
Financial Review
The opening balance reflected remaining funds for from the Scurrah Wainwright Charity which enabled us to commission one of our artist-associates to deliver a short Beginners course in DSLR photography & filming for emerging artists in the community whilst the only other significant income in the year came from:
Sheffield City Council Covid Business Support: £10,000 - £5000 of this was split with Koni Music who shared premises with Arts on the Run, a transaction which was approved by serving trustees at the time.
This income set out to support the organisation through the challenges encountered by the Covid-19 pandemic and would help support fundraising efforts, banking and website costs.
The second large grant came from the National Lottery Community Fund worth £9984 which would be spent in the 2021-21 tax year.
On behalf of the board of trustees
J Rwothomack Deputy Chair 24 January 2022
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ARTS ON THE RUN
INDEPENDENT EXAMINER’S REPORT
I report to the charity trustees on my examination of the accounts of Arts on the run for the year ended 31 March 2021 which comprise the Statement of Financial Activities, the Summary Income and Expenditure Account, the Balance Sheet and the related notes.
Responsibilities and basis of report
As the trustees of the charity (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act.
Having satisfied myself that the accounts of the charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that:
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accounting records were not kept in accordance with section 386 of the 2006 Act ; or
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the accounts do not accord with those records; or
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the accounts do not comply with the accounting requirements under section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination; or
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the accounts have not been prepared in accordance with the Charities SORP (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
S Nicholson BA (Open) (Hons) MAAT Nicholson & Co Accountancy
Knowle House 4 Norfolk Park Road SHEFFIELD S2 3QE
26 January 2022
signed on 27/01/2022, 10:44:33 GMT
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ARTS ON THE RUN
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2021
| Notes | Unrestricted | Restricted | Restricted | Total | Total | |
|---|---|---|---|---|---|---|
| funds | funds | 2021 | 2020 | |||
| £ | £ | £ | £ | |||
| Incoming resources from generated | ||||||
| funds | ||||||
| Grants and donations | 2 | 10,000 | 0 | 10,000 | 1,550 | |
| Investment income | 3 | 0 | - | 0 | 0 | |
| 0 | 0 | 0 | 1,550 | |||
| Incoming resource from charitable activities | 4 | 0 | 9,984 | 9,984 | 1,650 | |
| Total incoming resources | 10,000 | 9,984 | 9,984 | 3,200 | ||
| Resources expended | 5 | |||||
| Raising funds | ||||||
| Charitable activities | 5,435 | 0 | 5,435 | 4,947 | ||
| Depreciation | 0 | 257 | 257 | 257 | ||
| Other | 250 | 0 | 250 | 250 | ||
| Total resources expended | 5,685 | 257 | 5,942 | 5,454 | ||
| Net income/(expenditure) for the year | 4,315 | 9,727 | 14,042 | (2,254) | ||
| Net movement in Funds | ||||||
| Fund balances at brought forward Fund balances to carried forward |
14 4,329 |
543 10,270 |
557 14,599 |
2,811 557 |
The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006 and has been prepared on the basis that all operations are continuing.
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ARTS ON THE RUN
BALANCE SHEET AS AT 31 MARCH 2021
| Notes FIXED ASSETS Tangible assets 9 CURRENT ASSETS Debtors 10 Cash at bank and in hand LIABILITIES Creditors: Amounts falling due within one year 11 Amounts falling due over one year NET CURRENT ASSETS TOTAL ASSETS LESS CURRENT LIABILITIES INCOME FUNDS Restricted funds 13 Unrestricted funds SHAREHOLDERS’ FUNDS |
2021 0 14,548 14,548 (250) 0 |
2020 266 266 0 284 284 (250) 0 14,333 14,599 10,270 4,329 14,599 |
523 523 34 557 543 14 557 |
|---|---|---|---|
The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 March 2021. No member of the company has deposited a notice, pursuant to section 476, requiring an audit of these accounts.
The directors acknowledge their responsibilities for ensuring that the company keeps accounting records which comply with section 386 of the Act and for preparing accounts which give a true and fair view of the state of affairs of the company as at the end of the financial year and of its incoming resources and application of resources, including its income and expenditure, for the financial year in accordance with the requirements of sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to accounts, so far as applicable to the company.
These accounts have been prepared in accordance with the special provisions relating to small companies within Part 15 of the Companies Act 2006.
The accounts were approved by the Board on 26 January 2022
John Rwothomack
signed on 27/01/2022, 09:53:45 GMT
J Rwothomack Deputy Chair
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ARTS ON THE RUN
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021
1. ACCOUNTING POLICIES
1.1 Company Information
The company is a charitable incorporation organisation, and it is registered at Ro Co Creative Co-op, 283 Glossop Road, SHEFFIELD S10 2HB.
The principal business activity supporting migrants, refugees and asylum seekers through arts and culture projects.
1.2 Basis of preparation
These financial statements have been prepared in accordance with applicable United Kingdom accounting standards, including Financial Reporting Standard 102 – 'The Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland' ('FRS 102'), and with the Companies Act 2006. The financial statements have been prepared on the historical cost basis except for the modification to a fair value basis for certain financial instruments as specified in the accounting policies below.
The financial statements are presented in Sterling (£)
1.3 Going Concern
After reviewing the companies’ forecasts and projections, the directors have a reasonable expectation that the company has adequate resources to continue in operational existence for the foreseeable future. The company therefore continues to adopt the going concern basis in preparing its financial statements.
1.4 Incoming resources
Donations and grants received are allocated between restricted and unrestricted funds and between the difference types of incoming resources according to their nature. Grants for revenue expenditure and capital expenditure are recognised in the statement of financial activities on a receivable basis.
Other incoming resources, including investment income, are recognised in the statement of financial activities on a receivable basis.
1.5 Resources expended
Resources expended are recognised in the year in which they are incurred and include irrecoverable VAT. Resources expended are allocated to heading within the statement of finance activities based on the actual purpose of the expenditure.
Charitable activities represent the direct costs incurred in the provision of the company’s services, and include all support costs.
Governance costs represent the cost of managing and administrating the company as a statutory vehicle
1.6 Tangible fixed assets and depreciation
Tangible fixed assets are stated at cost less depreciation. Depreciation is provided at rates calculated to write off the cost less its estimated residual value of each asset over its expected useful life, as follows:
Fixtures, fittings & equipment - 33% straight line
Items of capital expenditure of less than £100 are not capitalised but are treated as revenue expenditure in the period in which the expenditure is incurred, however items costing less than £100 can be capitalised at the trustees’ discretion.
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ARTS ON THE RUN
NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021
1.7 Leasing and hire purchase commitments
Rentals payable under operating leases are charged against income on a straight line basis over the period of the lease.
1.8 Investments
Fixed asset investments are stated at market value.
1.9 Pensions
The charity operates a defined contributions scheme. Contributions are charged in the accounts as they become payable in accordance with the rules of the scheme.
1.8 Accumulated funds
Restricted funds are subject to specific conditions by donors as to how they may be used. The purpose and uses of the restricted funds are set out in the notes to the accounts.
- GRANTS AND DONATIONS
| 2021 | 2020 | |
|---|---|---|
| £ | £ | |
| Donations and gifts | 0 | 1,550 |
| Sheffield City Council | 10,000 | 0 |
3. INVESTMENT INCOME
Interest receivable 0 0
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ARTS ON THE RUN
NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021
4. INCOMING RESOURCES FROM CHARITABLE ACTIVITIES
| Unrestricted funds Restricted funds Total 2021 £ £ £ Community activities 0 9,984 9,984 luded within income relating to community activities are the following grants Total 2019 £ Unrestricted Rental Income 0 Others 0 0 Restricted Schurrh Wainwright 0 Site Gallery 0 Awards for all 9,984 Other 0 9,984 OTAL RESOURCES EXPENDED Staff costs Depreciation Other costs Total 2021 £ £ £ £ Community activities Community activities Activities undertake directly 0 257 5,435 5,204 Grant funding of activities - - - - - Total 0 257 4,947 5,204 Other costs - - 250 250 0 257 5,685 5,942 |
Total 2020 £ 3,200 Total 2020 £ 1,650 50 1,700 1,000 500 0 0 1,500 Total 2020 £ 5,204 - - 5,204 250 5,454 |
|---|---|
Included within income relating to community activities are the following grants
5. TOTAL RESOURCES EXPENDED
Other costs include payments to the independent examiner of £250 for independent examination fees.
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ARTS ON THE RUN
NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021
6. ACTIVITES UNDERTAKEN DIRECTLY
Other costs relating to community activities comprise: Project and event costs Office Expenses Rent and rates Insurance Repairs and maintenance Telephone Travel expenses Volunteer costs Utilities Website Bank Chargers Sundry |
2021 £ 5,150 0 0 0 0 0 0 0 0 216 69 0 5,435 |
2020 £ 1,200 240 1,824 224 775 0 60 540 0 38 0 45 4,947 |
|---|---|---|
7. TRUSTEES
During the year the charities trustees nor any persons connected with them received any remuneration or benefits from the charity.
8. EMPLOYEES
| 2021 | 2020 | |
|---|---|---|
| £ | £ | |
| Number of employees | ||
| The average monthly number of employees during | ||
| the year was: | ||
| Charity employees | 0 | 0 |
| Trustees | 5 | 5 |
| 5 | 5 | |
| Employment costs | ||
| Wages and salaries | 0 | 0 |
| Social security costs | 0 | 0 |
| Other pension costs | 0 | 0 |
| Other Staffing costs | 0 | 0 |
| 0 | 0 |
There were no employees whose annual remuneration was £60,000 or more. The charity is volunteer lead and had no paid staff during the year.
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ARTS ON THE RUN
NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021
9. TANGIBLE FIXED ASSETS
| Fixtures, | |||
|---|---|---|---|
| fittings & | |||
| equipment | |||
| £ | |||
| Cost | |||
| At beginning of year | 0 | ||
| Additions | 780 | ||
| At End of year | 780 | ||
| Depreciation | |||
| At beginning of year | 257 | ||
| Charge for the year | 257 | ||
| At End of year | 514 | ||
| Net book value | |||
| At End of year | 266 | ||
| At beginning of year | 523 | ||
| 10. | DEBTORS | ||
| 2021 | 2020 | ||
| £ | £ | ||
| Trade debtors | 0 | 0 | |
| Amounts owed by group undertakings | 0 | 0 | |
| 0 | 0 | ||
| 11. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | ||
| 2021 | 2020 | ||
| £ | £ | ||
| Trade creditors | 0 | 0 | |
| Loans | 0 | 0 | |
| Taxes and social security costs | 0 | 0 | |
| Other creditors | 0 | 0 | |
| Accruals | 250 | 250 | |
| 250 | 250 |
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ARTS ON THE RUN
NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021
12. PENSION AND OTHER POST-RETIREMENT BENEFITS COMMITMENTS DEFINED CONTRIBUTION
The charity does not operate a defined contribution pension scheme, because during the year it has no paid members of staff.
13. RESTRICTED FUNDS
The income funds of charity include restricted funds comprising the following unexpended balances of donations and grants held on trust for specific purpose:
| Balance at | Incoming | Resources | Balances | |
|---|---|---|---|---|
| start of | resources | expended | at year | |
| year | end | |||
| £ | £ | £ | £ | |
| Schurrh Wainwright | 543 | 0 | 257 | 286 |
| Awards for All | 0 | 9,984 | 0 | 9,984 |
| 543 | 9,984 | 257 | 10,270 |
The Schurrh Wainwright grant was received for part funding toward visual arts project.
Awards for All grant was received for migration matters festival.
All restricted funds have sufficient resources that they may be applied in accordance with the restrictions.
14. SUMMARY OF FUND MOVEMENT
| Balance | Income | Expenditure | Balance | |
|---|---|---|---|---|
| brought | carried | |||
| forward | forward | |||
| £ | £ | £ | £ | |
| Unrestricted funds | 14 | 10,000 | 5,685 | 4,315 |
| Restricted: | ||||
| Schurrh Wainwright | 543 | 0 | 257 | 286 |
| Awards for All | 0 | 9,984 | 0 | 9,984 |
| 557 | 19,984 | 5,942 | 14,599 |
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Signatures' technical details
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john@jrwothomack.com
27/01/2022, 09:53:45 GMT
Fingerprint
960036e86b2c5a954facc2b758fa86b001977e63
info@nicholsonandco.co.uk
27/01/2022, 10:44:33 GMT
Fingerprint
a5242590a9538d9d07b2ee53207e289bed22f86e
Event log
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10.50.10.177 |
26/01/2022, 14:04:27 GMT |
Signing request created. |
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26/01/2022, 14:04:28 GMT |
Notification sent to john@jrwothomack.com. |
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26/01/2022, 14:30:52 GMT |
Signing page opened by signee john@jrwothomack.com. |
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26/01/2022, 14:59:41 GMT |
Signing page opened by signee john@jrwothomack.com. |
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27/01/2022, 09:50:00 GMT |
Signing page opened by signee john@jrwothomack.com. |
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27/01/2022, 09:53:45 GMT |
Signee john@jrwothomack.com signed document. |
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27/01/2022, 09:53:46 GMT |
Notification sent to info@nicholsonandco.co.uk. |
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27/01/2022, 10:44:09 GMT |
Signing page opened by signee info@nicholsonandco.co.uk. |
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Signing page opened by signee info@nicholsonandco.co.uk. |
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27/01/2022, 10:44:33 GMT |
Signee info@nicholsonandco.co.uk signed document. |
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27/01/2022, 10:44:34 GMT |
Signing process completed. |
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Envelope's ID: |
91n0nfgj |
Document's hash: |
abb574e625a40675fcb79b15b612c3cbfb9075c51f7071fa4644155c1aa625e2 |
Final stamp: |
27/01/2022, 10:44:37 GMT |
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