# **Cornish Pilot Gig Association Trustee Annual Report** # **May 2023 - April 2024** **Charity Name:** Cornish Pilot Gig Association ## **Charity Number:** 1166613 **Registered Address:** Cornish Pilot Gig Association, Krowji, Redruth, Cornwall, TR15 3AJ ## **Trustees and Roles** During the period of this report, the following were acting trustees: - Adam Anderson - Peter Chalkley - Norma Edwards - Clair Fennessey - Peter Fisher - Chair - Christine Hunter - resigned Jan 2024 AGM - Tristan Netherton - Bob Thompson - resigned Jan 2024 AGM - Ryan Watts - Treasurer ## **Governing Document** The Cornish Pilot Gig Association CIO is governed by the constitution as accepted in 2016. The Cornish Pilot Gig Association did not appoint any trustees through co-opt powers as assigned in the constitution. ## **Structure** The Cornish Pilot Gig Association is a Charitable Incorporated Organisation. ## **Trustees** The trustees understand the responsibilities associated with this position. ## **Charity Purposes** - To promote community participation in healthy recreation, by the provision of facilities for coastal rowing, in particular Cornish Pilot Gigs, for the benefit of the public. - To advance the education of the public in the traditions and heritage of Cornish Pilot Gig rowing and Cornish Pilot Gigs. ## **Charity Activities** We have a number of core principles which inform the way we operate and communicate. They are the basis of our aspirations for the future and our respect for the past. - Our mission is to uphold and enable the specification, heritage and rowing of the Cornish Pilot Gig. - Our vision is the effective governance of a thriving traditional sport by optimising enjoyment, well-being and performance. Page **2** of **6** www.cpga.co.uk The Cornish Pilot Gig Association is a Charitable Incorporated Organisation - Charity No. 1166613 ## **Our values are:** - Authentic – Cornish culture and living traditions find expression in the Cornish Pilot Gig and every aspect of the sport. - Community – Warm and inclusive ethos welcomes one and all. - Professional – Commitment to safety, equity, welfare and rigorous standards. The charity trustees uphold that they have acted in accordance with this aim and the objectives of the organisation in the interest of public benefit. ## **Strategy** ## **Vision/Mission** In 2022 our member clubs adopted the Our Sport - Our Community strategy and we are guided by the values of this document. In our 2024 annual review we report against the key aims of this strategy. ## **Our Vision** The 2022-27 Our Sport - Our Community strategy is designed to deliver a thriving traditional sport which facilitates enjoyment, well-being and performance to individuals of all abilities and ages within our vibrant rowing community. ## **Our Mission** - To help clubs to provide safe and varied rowing opportunities - To enhance the sporting experiences of individuals - To uphold the specification of the Cornish Pilot Gig ## **Aim 1: Develop the CPGA to meet demands of expansion** In 2022 we worked on securing the stability of the CPGA. In 2023, we focused on building the capacity of the organisation. In 2024, we sought to elevate event provision across the sport. ## **Trustees in Numbers** At the 2024 AGM two Trustees, Christine Hunter and Bob Thompson stepped down, taking numbers from 9 to 7. Our organisation has benefitted from drawing representatives from across the regions and their diverse knowledge and experience of Cornish Pilot Gig rowing. Each remaining trustee has focussed on a particular area as well as supporting whole sport themes. - Peter Fisher - Racing - Peter Chalkley - Community - Tristan Netherton - Safety - Adam Anderson - Safeguarding - Clair Fennessy - Governance - Norma Edwards - HR - Ryan Watts - Finance and compliance Page **3** of **6** www.cpga.co.uk The Cornish Pilot Gig Association is a Charitable Incorporated Organisation - Charity No. 1166613 ## **Governance** During 2023 and 2024 we have updated rules, policies and other documentation. We also carried our annual reporting responsibilities to the Charity Commission. ## **Staff Team** In November 2023, staff capacity was reduced to 3 part-time core employees. The staff team capacity was bolstered from late November 2023 by 3 full time project staff as part of our Wave of Events project. ## **Our Core Team** - Claire Tripp carried out strategic and operational oversight as our General Manager. - Morwenna Geach maintained our finance systems, coordinated event bookings and supported clubs through the Just Go system, a vital tool for governing bodies to securely manage data. - Anne Curnow Care maintained our data and monitoring systems and supported key areas including safeguarding. ## **Our Project Team** - Nick George coordinated event safety provision, facilitated race official development and supported key areas including club safety. - Jade Colton delivered a marketing campaign to include membership communications, social media activity and live event coverage. - Dylan Jane worked with event hosts and partners to develop and deliver on-water competitions and other shore-based events. ## **Aim 2 Support development of existing and new clubs** In 2023 we have been extending our use of the Just Go membership portal to better manage club data and exploring ways to support clubs more effectively. In 2024 we added new clubs to our club directory and provided their profile and visibility through our websites. ## **Clubs** The Association is experiencing steady growth in club membership across a broadening geographical area, in particular into the East of England. The membership by the end of this period stood at 90 member clubs. ## **Club Membership** Whilst club membership numbers are a good indication of participation across the sport we are aware that clubs support even wider numbers through non-member engagement with corporate events, specific need groups and project participants. By the end of this period, total club membership stood at 6455. ## **Club Communications** For some time we have been producing weekly updates to keep club members up to date with whole sport news and information. Throughout 2023/2024, we have shared important announcements and up-coming dates through this newsletter. Page **4** of **6** www.cpga.co.uk The Cornish Pilot Gig Association is a Charitable Incorporated Organisation - Charity No. 1166613 ## **Safeguarding** We have continued to help clubs deliver their safeguarding responsibilities through the Disclosure and Barring Service. ## **Safety** We developed a safety guidance portal and held a specific session dedicated to supporting those responsible for safety at club level. ## **Fixtures** In 2023/2024 services to member clubs included the collation and provision of a fixture calendar. ## **Club In A Box** Club in a Box has been running since 2017 and continues to benefit new and developing clubs. During 2023/24, the Club in A Box boats and sets of equipment brought benefits to 3 growing clubs enabling them to establish their membership base and extend opportunities for their communities. ## **Aim 3: Improve competition at all levels** In 2023 we continued to work with our event host partners to uplift championship provision. In 2024, Wave of Events -our event development initiative provided support and interventions with the aim of improving competition. This included working with club partners to plan new competition events designed in response to community feedback. ## **Events** The CPGA team continued to uphold high standards supporting event hosts by providing competition scrutiny, medical and emergency contacts and media permissions. More events were featured on the fixtures calendar than ever before. ## **Championships** The work with Championship event hosts throughout 2023/24 continued to secure wide participation and engagement across age groups. In early 2024 planning began for a new Junior International Championships with the aim of providing young people with an inclusive and prestigious end of season competition. ## **Race Officials** New and more training sessions for race officials were scheduled to engage more beginners in the Race Official cohort and to update experienced officials as per the revised 2024 rules. ## **Coxing Course** During 2023/24 a new formal learning pathway was developed and launched, with the first cohort of learners gaining their Level 1 Introduction to Coxing qualification by the end of this period. ## **Aim 4: Support individual engagement with sport** ## **People** Our clubs and their officers have done a fantastic job of getting our growing and diverse community of the water. CPGA volunteers have continued to contribute time and expertise to facilitate the running of the sport including our Trustees, Standards Team, GigRower Stream Team and Race Officials. Page **5** of **6** www.cpga.co.uk The Cornish Pilot Gig Association is a Charitable Incorporated Organisation - Charity No. 1166613 ## **Builder Community** Our sport rests on the continuation of traditional boat building and the skills of our gig builders. Our continuing collaboration with Falmouth Marine School enabled us to support students in learning the skills needed to support this important sector through the building of gigs. ## **GigRower Member Updates** In 2023/2024 we continued to build a significant readership who enjoyed a monthly digital magazine with varied content. ## **Aim 5: Promote sport and maximise impact** The sharing of community stories and live coverage of events continued to raise the profile of gig rowing in 2023/2024. Online audiences enjoyed content across social media channels with particularly strong growth via instagram during this period. ## **Websites** We have maintained our two websites and through the sites we have shared recruitment opportunities, news and community stories.. These websites are cpga.co.uk and gigrower.co.uk ## **Social Media** 2023/2024 saw continuing growth, in particular via GigRower instagram. We are very fortunate to have an active online community across social media platforms. Thanks to all those who have supported the development of GigRower over the years. ## **GigRower StreamTeam** The GigRower StreamTeam provided an invaluable service providing audiences the chance to watch championship events live (weather permitting) and also gave participants the opportunity to replay their sporting performances. Page **6** of **6** www.cpga.co.uk The Cornish Pilot Gig Association is a Charitable Incorporated Organisation - Charity No. 1166613 **Cornish Pilot Gig Association Finance Report** _Including Independently Examined Accounts_ **May 2023 - April 2024** ||**Contents**|| |---|---|---| |**Trustees Report**||**3-5**| |**Income and Expenses**||**6-7**| |**Balance Sheet**||**8**| |**Statement of Financial Activities**||**9**| |**Notes**||**10**| |**Independent Examiner’s Report**||**11- 13**| Page **2** of **13** www.cpga.co.uk The Cornish Pilot Gig Association is a Charitable Incorporated Organisation - Charity No. 1166613 ## **Finance Report - Detail** The accounts have been prepared on an accruals basis for this accounting period as they were in the previous year. The accounts have three columns this year, it has restricted funds and unrestricted funds. The restricted funds relate to an ERDF grant via Superfast 3 Inclusive Growth Business Grant Scheme and the Shared Prosperity Fund (SPF) which is the Wave of Events Project and as such, all monies spent as part of these projects are restricted to project activity. Our core spend is listed in the unrestricted column. The trustees have actively looked at our accounting needs and have secured advice to support the efficient use of our accounting software (Xero). We have a new Independent Examiner this year - Celtic Bookkeeping & Accountancy Services Ltd. We have provided a breakdown of each line item below which explains how our income and expenditure are generated. The trustees are actively looking at our accounting needs and will be engaging with new accountants in the coming months as our organisation grows through membership growth and grants. During the accounting period, we spent £19,702 on legal and data protection and approximately £4,000 on capital IT equipment for new staff members as part of the Wave of Events Project which wasn’t eligible for funding. These were one off costs which contributed to lower overall profitability. For the accounting period, the association made a net loss of £4,789.92 in unrestricted funds. Both the combined unrestricted and restricted year end net profit of £14,441. The bank balance at the start of the period was £83,708.75 and closed at £57,258.79 ## **Receipts** - Club membership – this is £5 per member per club - GigRower membership - this is the £25 GigRower Membership, a subscription service - License – Monies received for licensing gig builds, 3 boats were built in this year compared to 8 the year before www.cpga.co.uk Page **3** of **13** The Cornish Pilot Gig Association is a Charitable Incorporated Organisation - Charity No. 1166613 - Championship events – Monies coming in as entry fees to the main large championships including WPGC, Mixed, Vets, Super Vets, Masters, this money goes out again in costs to host clubs - Merchandise – calendar and car sticker sales - Sponsorship – Sponsors of the CPGA and GigRower. Our main sponsors were Sharps for WPGC/Newquay and Plymouth CityBus for the Junior International Championships. We had no headline sponsor this year. - Club in a Box – Revenue from the £1000 fee per boat per year, reduced as monies weren’t received in this year due the timing of new agreements with participating clubs. - DBS – monies received for DBS checks - Adverts - adverts on our platforms including the GigRower website - Insurance – monies received for members Personal Accident Insurance cover, this goes out again in payments to the insurer - Training income – monies received from facilitating training courses - SPF – restricted funds, money drawn down from the Shared Prosperity Fund as part of the Wave of Events Project - Other – misc receipts ## **Payments** - Wages – Unrestricted wages include the core staff team (3 part time). This has increased on the previous year as the previous year didn’t have a full staff team for parts of it. Restricted wages include the Wave Of Events project team. - Project – No project costs in this accounting period. - Championship events – Monies out to host clubs (receipts listed above), this also includes medal costs for championships and the costs of delivering the National County Championships - Light / heat – Utilities for office space at Krowji - Bank fees – Card processor fees and other associated banking charges - Merchandise – Calendar printing and design cost offset by £500 from sponsorship - Rent – Our office space Krowji (reduced compared to last year due to the timing of payments) - Phone and internet – staff phones and internet at Krowji - Venue hire – Club consultation sessions held around the UK - Contractor expenses - Contractor travel including Drone Pilot www.cpga.co.uk Page **4** of **13** The Cornish Pilot Gig Association is a Charitable Incorporated Organisation - Charity No. 1166613 - Media production – Mostly GigRower stream team costs including professional drone pilot, some boat hire for events and misc equipment - Insurance – CPGA Insurance and Club Personal Accident Insurance - Measurers – Expenses for travel for our volunteer Standards Team members - Accountancy – Software, end of year services and PAYE support - Consultancy – HR, health and safety review, sponsorship activities - Software – JustGo Membership Platform/Google Workspace/Trello/CRM - PP&S – Calendar postage and stationary - General – Amazon Prime and other misc costs - Staff expenses – Staff travelling to events and club consultations - Trustee expenses - travel expenses - Volunteer travel - volunteer expenses for travelling to various events - Equipment – Computer/staff laptops and Stream Team equipment (some supported by a grant from SuperFast Cornwall) - Legal – Legal support - Training costs – Mainly safeguarding training - Staff training – Data protection courses ## **Reserves** The CPGA will hold a minimum of £30,000 in working capital. Three months operating costs in the event of winding up. ## **Investments** The CPGA holds no investments. ## **Reports End** Signed on behalf of the Charity Trustees Ryan Watts - Treasurer www.cpga.co.uk Page **5** of **13** The Cornish Pilot Gig Association is a Charitable Incorporated Organisation - Charity No. 1166613 Page **6** of **13** www.cpga.co.uk The Cornish Pilot Gig Association is a Charitable Incorporated Organisation - Charity No. 1166613 Page **7** of **13** www.cpga.co.uk The Cornish Pilot Gig Association is a Charitable Incorporated Organisation - Charity No. 1166613 Page **8** of **13** www.cpga.co.uk The Cornish Pilot Gig Association is a Charitable Incorporated Organisation - Charity No. 1166613 Page **9** of **13** www.cpga.co.uk The Cornish Pilot Gig Association is a Charitable Incorporated Organisation - Charity No. 1166613 Page **10** of **13** www.cpga.co.uk The Cornish Pilot Gig Association is a Charitable Incorporated Organisation - Charity No. 1166613 www.cpga.co.uk Page **11** of **13** The Cornish Pilot Gig Association is a Charitable Incorporated Organisation - Charity No. 1166613 Page **12** of **13** www.cpga.co.uk The Cornish Pilot Gig Association is a Charitable Incorporated Organisation - Charity No. 1166613 Page **13** of **13** www.cpga.co.uk The Cornish Pilot Gig Association is a Charitable Incorporated Organisation - Charity No. 1166613