## **Trustees’ Annual Report for the period**
**From 1[st] January 2020 Period start date To Period end date 31[st] December 2020**
**Charity name: The Cheltenham Civic Society CIO Charity registration number:1166580**
## **Objectives and Activities**
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SORP reference
Summary of the Para 1.17 The Society is established for the
purposes of the charity public benefit for the following objects
as set out in its in the area comprising Cheltenham
governing document and its environs, hereafter referred to
as “the area of benefit”.
(a) To promote high standards of
planning and architecture in or
affecting the area of benefit.
(b) To educate the public in the
geography, history, natural
history, architecture, urban
design and planning for the area
of benefit
(c) To secure the preservation,
protection, development,
improvement and care of
features of historic and public
interest in the area of benefit.
a) Para 1.17 and a) Regular engagement in the
1.19
Cheltenham Borough Council
planning process, in matters of
public realm and conservation
areas, and the future strategy of
the town.
b) Maintaining a programme of
public educational lectures
Statement confirming Para 1.18 In discharging their responsibilities,
whether the trustees the trustees have been duly mindful of
have had regard to the the Commission’s guidance on public
guidance issued by the benefit
Charity Commission on
public benefit
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**Additional information (optional)**
You may choose to include further statements where relevant about:
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SORP reference
Trustees have no ongoing programme
Para 1.38 of grants. On a case by case basis
Policy on grant making they may give a letter of support but
no grant unless there is demonstrable
public rather than private gain.
Para 1.38
Policy on social
investment including
program related
investment
The CIO has no employees and all
Para 1.38 activity depends on volunteers
Contribution made by contributing their time and expertise
volunteers
Other
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## **Achievements and Performance**
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SORP reference
The Society’s main subgroups
continued working throughout the
period of national lockdown in
Summary of the main particular keeping members and
Para 1.20
achievements of the supporters informed of issues in
charity, identifying the Cheltenham through our quarterly
difference the charity’s Newsletters. Our Planning Forum
work has made to the gave their views to the Council’s
circumstances of its Planning Department on selected
beneficiaries and any Planning applications. We have also
wider benefits to society pointed out developments in the
as a whole. Conservation Area which do not meet
the required standard. In September
we ran a very well attended series of
Heritage Open Days and commenced
a series of monthly talks on topical
issues. Our Successful Streets Group
continue to work with the Borough
Council staff on issues such as tarmac
being used to infill paving stones in
the main shopping area, a regular
complaint made by members of the
public.
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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Para 1.41
Achievements against
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
against objectives
Other
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## **Financial Review**
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Review of the charity’s Para 1.21
financial position at the
end of the period
Statement explaining the Para 1.22 No earmarked reserves are currently
policy for holding held, though funds not needed to
reserves stating why support current expenditure are held
they are held on deposit in COIF Charities
Investment Fund. Thus all monies are
available for the general purposes of
the CIO including to support any
contingencies in respect of the
maintenance and running of 13 Lypiatt
Terrace. However, trustees intend to
initiate an as yet unidentified project
to utilise all or part of a legacy of
£5,000 left by a former long-time
member of the Society
Amount of reserves held Para 1.22 75,816
Reasons for holding zero Para 1.22
reserves
Details of fund materially Para 1.24
in deficit
Explanation of any Para 1.23
uncertainties about the
charity continuing as a
going concern
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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The Charity’s principal sources of
funds include member subscriptions,
rental income from 13 Lypiatt Terrace,
The charity’s principal Para 1.47 local authority grants and legacies
sources of funds
(including any
fundraising)
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
A description of the Para 1.46
principal risks facing the
charity
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other
**Structure, Governance and Management**
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Description of charity’s
trusts:
Type of governing Para 1.25 Trust deed (constitution) dated 13
document April 2016
(trust deed, royal
charter)
How is the charity Para 1.25 CIO
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 All the trustees are volunteers and are
methods including details elected by the Society’s membership
of any constitutional at the Annual General Meeting. This is
provisions e.g. election to set out in Sections 12 and 13 of the
post or name of any Constitution
person or body entitled
to appoint one or more
trustees
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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Policies and procedures Para 1.51
adopted for the induction
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
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## **Reference and Administrative details**
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Charity name The Cheltenham Civic Society
Other name the charity
uses
Registered charity 1166580
number
Charity’s principal Parmoor House
address 13 Lypiatt Terrace
Cheltenham GL50 2SX
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Names of the charity trustees who manage the charity
Name of person (or
Dates acted if not body) entitled to
Trustee name Office (if any)
for whole year appoint trustee (if
any)
Chair
1 [Andrew ]
Booton
2 Peter Sayers Vice Chair
3 [Andrew ] Hon Secretary
North
Hon Treasurer
4 [Andrew ]
Chard
5 [Richard de ] Membership
Carteret Secretary
6 Fiona Clarke
7 [Claire ]
Attenborough
8
9
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved
## **Director name**
Name of trustees holding title to property belonging to the charity
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Trustee name Dates acted if not for whole
year
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## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
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Type of Name Address
adviser
Name of chief executive or names of senior staff members (Optional
information)
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## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)**
**Full name(s)** Michael J Richardson **Position (eg** Secretary **Secretary, Chair, etc) Date** 25.10.2021
||||||Endowment|Endowment|
|---|---|---|---|---|---|---|
||Setails||funds|funds|funds||
||||neareslg|tonearestg|lonearesl|t|
|BIGashlunds|Lloyds Bank||50,532||||
||colF||25,m0||||
||Paypal||84||||
||Cash||200||||
|||Total cashfunds|75,816||||
||{agreebalances|withrecGiptsand payments|||||
|||account{s})|||||
||||Unrestricted|Bestricted|Endowment||
||||funds|funds|funds||
||Details||to nearestE|to nearestE|tonearesl|g|
|82 Other monetary assets|||||||
||ilr+tai!g||Fundtowhich|Cost(oplional)|Current value||
|83lnvestment assets|Parmoor House||||1,100,000||
||Details||Fundtowhich|Cost (optlonal)|Current value||
|84 Assets retainedfor the|FFE|||||2s0|
|charity'sown use|||||||
||||Fund towhich|Amounl due|Whendue||
||Details||||||
|85 Liabilities|||||||
|Signedbyoneor twotrustees on behalf of
allthe trustees|||Print|Name|Date of||
||||A,ht€*l:€sr|6ola JtF|?4ta'2-t||
##
|||funds|funds|funds|Totalfunds|Lastyear|
|---|---|---|---|---|---|---|
|||to thenearestI|to the nearest€|to theneaEslE|to the neareetI|lothe nearestt|
|A1|||||||
|society|lncome|17,129|||17,129|24,899|
|-egacy||20,(x)0|||20,000||
|Coronavirus Grants||10,000|||1o,fi)o||
|||47,129|||47,129|24,899|
||Totalreceipts|47,129|l....-l|[..._ll|+z,rzsll-'--!f5dfl||
|Societv|Pavments|12,W7|||12,5O7|25,OO7|
|Crosses|Repair|||||4,926|
|||12,507|||12,507|29,933|
|A4Asset andinvestmentpurchases,|||||||
|(seetable)|||||||
||9ubtotal||||||
||Total payments||||12,W7|29r933|
||Netolreceipts/(paym ents)|34,622|||34,OZZ|c,ol#l|
|A5Transfersbetweenfunds|||||||
|A6Cashfundslast year end||4t,r94|||41,194|45,2i28|
||Cashfundsthis yearend|75,816|||75,816|41,194|