**REGISTERED COMPANY NUMBER: CE006260 (England and Wales) REGISTERED CHARITY NUMBER: 1166564**
Report of the Trustees and
Unaudited Financial Statements for the Year Ended 30 April 2021
for Tees Valley Community Asset Preservation Trust
J P Walters & Co Chartered Accountants 67 Duke Street Darlington Co. Durham DL3 7SD
Tees Valley Community Asset Preservation Trust
Contents of the Financial Statements for the Year Ended 30 April 2021
|||Page||
|---|---|---|---|
|Report of the Trustees|1|to|3|
|Independent Examiner's Report||4||
|Statement of Financial Activities||5||
|Balance Sheet|6|to|7|
|Notes to the Financial Statements|8|to|14|
|Detailed Statement of Financial Activities|15|to|16|
Tees Valley Community Asset Preservation Trust
## Report of the Trustees
for the Year Ended 30 April 2021
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 30 April 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
## **OBJECTIVES AND ACTIVITIES Objectives and aims**
The charity's purposes are set out in the objects are:
To further or benefit the residents of the Tees Valley without distinction of sex, sexual orientation, race or political, religious or other opinions by associating together the said residents and local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents.
In furtherance of these objects but not otherwise, the Trustees shall have power to maintain and manage or co-operate with any statutory authority in the maintenance and management of community centres for activities promoted in furtherance of the above objects.
Page 1
Tees Valley Community Asset Preservation Trust
## Report of the Trustees for the Year Ended 30 April 2021
## **ACHIEVEMENT AND PERFORMANCE Charitable activities**
2020/2021 was an extraordinary year. All normal day-to-day charitable activities stopped abruptly and attentions turned to dealing with the effects of the global pandemic and how the Charity would respond.
In the first quarter of the year, the situation changed daily and our immediate priority was to protect assets and services. An emergency budget was adopted to legislate for a worst-case scenario and all none essential expenditure was suspended.
The focus then shifted towards providing a community response to the pandemic. Trustees applied for, and secured, emergency funding and government business support grants to provide services that addressed immediate local need.
- The nursery re-opened and stood ready to provide 24-hour childcare support for essential key workers;
- A food bank was established to collect and distribute food donations to vulnerable adults forced to self-isolate;
- The Charity partnered with the Linx Youth Project to support a meal distribution and delivery service; Virgo's Community Café, an independent café which operates from Hemlington Recreation Centre, re-opened to
- - provide a meal collection service;
- A community Garden Project was developed to encourage people to get more active through volunteering post
- - lockdown
2020/2021 was also a surprisingly successful year for fundraising. A number of grants were secured, some of which were capital, enabling us to invest in modernising Hemlington Recreation Centre. We would like to thank the following charitable, governmental and philanthropic organistions for their support:
The Earl of Northampton's Charity - creating and enhancing community spaces program, who awarded us £35,000 to improve the dance studio, installing new windows, LED lighting and a suspended ceiling, and
- creating a more welcoming main entrance to Hemlington Recreation Centre;
- Middlesbrough Council - who awarded the Charity £16,566 from the Community Grant Fund to support our
- - community response to the pandemic;
- Middlesbrough Council - who awarded the Charity £27,500 Business Support Grant Funding to cover fixed
- - costs;
- The National Lottery - who awarded the Charity £25,444 to support our community response to the pandemic;
- - Sport England - who awarded the Charity £4,320;
- County Durham Community Foundation - who awarded the Charity £5,000 to support our community response
- - to the pandemic;
- Tees Valley Back to Business - who awarded the Charity £3,400 to support the development of a remote soft
- - play and party booking service;
- Your Active Living Fund - who awarded the Charity £5,000 to create a community garden and install outdoor
- - seating to support the community café;
-
- The Government Coronavirus Job Retention Scheme Grant - who awarded the Charity £24,033 to secure the jobs of the two longest serving staff.
Restrictions imposed by the national lockdown also created more time to share our expertise and we helped several organisations to secure emergency funding:
St Mary's Church in Richmond received support to prepare a business case aimed at securing emergency heritage - lottery funding;
Cleveland Mountaineering Centre was supported to secure lottery funding to refurbish their club house which - volunteers had not been able to maintain due to the lockdown;
- The Arthur Wharton Foundation, a registered charity that promotes racial harmony, knowledge and mutual understanding between different racial groups who also operate a community centre in Darlington, were
- - supported to apply for lottery funding;
- The Friends of Fryers Field, a voluntary group that manages a community park on the east side of Darlington
- - received advice and support;
- Harrowgate Hill Community Association received advice on preparing funding applications to develop a
- partnership project aimed at protecting a playing field.
- Red Hall Community Association received support to apply for business support grants.
Page 2
Tees Valley Community Asset Preservation Trust
## Report of the Trustees
## for the Year Ended 30 April 2021
As this report was written, in early May 2021, we look forward to welcoming people back into our facilities to continue enjoying activities that enable them to reach their full potential and enjoy a better quality of life.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document**
Tees Valley Community Asset Preservation Trust is a Charitable Incorporated Organisation (CIO), governed by a constitution (Foundation Structure) dated 5th September 2015 (amended 13th April 2016). It was entered on to the Register of Charities with the registered charity number 1166564 on the 15th April 2016.
## **Recruitment and appointment of new trustees**
The Constitution states that the CIO shall have a Board of Trustees comprising at least 3 persons. New trustees may be recruited to the Board at any time by the Trustees. In selecting individuals for appointment as trustees, the Trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO. The Trustees may, by and from their number and from time to time, elect such officers (chair, secretary and treasurer) as they see fit.
## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number**
CE006260 (England and Wales)
## **Registered Charity number**
1166564
## **Registered office**
98 Welbeck Avenue Darlington Co. Durham
## **Trustees**
M Landers Mrs L Paley C Upton M Wood Mrs J Stainsby
## **Company Secretary**
## **Independent Examiner**
J P Walters & Co Chartered Accountants 67 Duke Street Darlington Co. Durham DL3 7SD
Approved by order of the board of trustees on 25 May 2021 and signed on its behalf by:
M Landers - Trustee
Page 3
## Independent Examiner's Report to the Trustees of Tees Valley Community Asset Preservation Trust
## **Independent examiner's report to the trustees of Tees Valley Community Asset Preservation Trust ('the Company')**
I report to the charity trustees on my examination of the accounts of the Company for the year ended 30 April 2021.
## **Responsibilities and basis of report**
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
J P Walters FCA J P Walters & Co Chartered Accountants 67 Duke Street Darlington Co. Durham DL3 7SD
25 May 2021
Page 4
Tees Valley Community Asset Preservation Trust
## Statement of Financial Activities
## for the Year Ended 30 April 2021
|Unrestricted
fund
Notes
£
**INCOME AND ENDOWMENTS FROM**
**Charitable activities**
3
Centre
51,532
Other trading activities
2
64,754
**Total**
116,286
**EXPENDITURE ON**
**Charitable activities**
Centre
99,327
**NET INCOME**
16,959
**Transfers between funds**
12
202
**Net movement in funds**
17,161
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
5,727
**TOTAL FUNDS CARRIED FORWARD**
22,888|Restricted
fund
£
121,661
-
121,661
91,735
29,926
(202)
29,724
429,488
459,212|30.4.21
Total
funds
£
173,193
64,754
237,947
191,062
46,885
-
46,885
435,215
482,100|30.4.20
Total
funds
£
45,058
98,068|
|---|---|---|---|
||||143,126
119,488|
||||23,638
-|
||||23,638
411,577|
||||435,215|
The notes form part of these financial statements
Page 5
Tees Valley Community Asset Preservation Trust
## Balance Sheet
## 30 April 2021
|Unrestricted
fund
Notes
£
**FIXED ASSETS**
Tangible assets
8
2,636
**CURRENT ASSETS**
Debtors
9
450
Cash at bank
26,343
26,793
**CREDITORS**
Amounts falling due within one year
10
(6,541)
**NET CURRENT ASSETS**
20,252
**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**
22,888
**NET ASSETS**
22,888
**FUNDS**
12
Unrestricted funds
Restricted funds
**TOTAL FUNDS**|Restricted
fund
£
382,056
1,609
84,634
86,243
(9,087)
77,156
459,212
459,212|30.4.21
Total
funds
£
384,692
2,059
110,977
113,036
(15,628)
97,408
482,100
482,100
22,888
459,212
482,100|30.4.20
Total
funds
£
370,583
-
71,832
71,832
(7,200)
64,632
435,215
435,215
5,727
429,488
435,215|
|---|---|---|---|
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 30 April 2021.
The members have not required the company to obtain an audit of its financial statements for the year ended 30 April 2021 in accordance with Section 476 of the Companies Act 2006.
## The trustees acknowledge their responsibilities for
- (a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
- (b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
The notes form part of these financial statements
Page 6
continued...
Tees Valley Community Asset Preservation Trust
## Balance Sheet - continued
## 30 April 2021
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on 25 May 2021 and were signed on its behalf by:
M Landers - Trustee
L Paley - Trustee
The notes form part of these financial statements
Page 7
Tees Valley Community Asset Preservation Trust
## Notes to the Financial Statements
for the Year Ended 30 April 2021
## **1. ACCOUNTING POLICIES**
## **Basis of preparing the financial statements**
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
## **Income**
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
## **Expenditure**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
## **Tangible fixed assets**
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Long leasehold - 2% on cost Computer equipment - 25% on reducing balance
## **Taxation**
The charity is exempt from corporation tax on its charitable activities.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
## **Hire purchase and leasing commitments**
Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the period of the lease.
## **Pension costs and other post-retirement benefits**
The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
continued...
Page 8
Tees Valley Community Asset Preservation Trust
## Notes to the Financial Statements - continued for the Year Ended 30 April 2021
## **2. OTHER TRADING ACTIVITIES**
|Vending machine income
Room hire
Miscellaneous
**INCOME FROM CHARITABLE ACTIVITIES**
Activity
Grants
Centre|30.4.21
£
214
64,540
-
64,754
30.4.21
£
173,193||30.4.20
£
690
95,378
2,000
98,068
30.4.20
£
45,058|
|---|---|---|---|
||30.4.21||30.4.20|
||£||£|
|Lotto Grant|25,444||-|
|MBC Covid-19 Business Support Grant Fund|27,500||25,000|
|MBC Community Action Fund|-||1,500|
|Sport England|4,320||-|
|Community Grant Fund|16,566||-|
|County Durham Community Foundation|5,000||-|
|National Lottery Awards For All|-||9,920|
|Business Growth Fund|25,630||-|
|Your Active Living Fund|5,000||-|
|Coronavirus Job Retention Scheme Grant|24,033||7,638|
|Tees Valley Back to Business|3,400||-|
|The Earl of Northampton's Charity|35,000||-|
|Key Fund|1,300|||
|W G Edwards Charitable Foundation|-||1,000|
|||||
|||||
||173,193||45,058|
|||||
|||||
## **3. INCOME FROM CHARITABLE ACTIVITIES**
## **4. NET INCOME/(EXPENDITURE)**
Net income/(expenditure) is stated after charging/(crediting):
||30.4.21|30.4.20|
|---|---|---|
||£|£|
|Depreciation - owned assets|17,616|10,925|
|Other operating leases|15,800|6,977|
continued...
Page 9
Tees Valley Community Asset Preservation
Trust
## Notes to the Financial Statements - continued
## for the Year Ended 30 April 2021
## **5. TRUSTEES' REMUNERATION AND BENEFITS**
There were no trustees' remuneration or other benefits for the year ended 30 April 2021 nor for the year ended 30 April 2020.
## **6.**
## **7.**
|**Trustees' expenses**
Trustees' expenses
**STAFF COSTS**
The average monthly number of employees during the year was as follows:
Office and administration
No employees received emoluments in excess of £60,000.
**COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES**
Unrestricted
fund
£
**INCOME AND ENDOWMENTS FROM**
**Charitable activities**
Centre
7,638
Other trading activities
96,068
**Total**
103,706
**EXPENDITURE ON**
**Charitable activities**
Centre
108,951
**NET INCOME/(EXPENDITURE)**
(5,245)
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
10,972
**TOTAL FUNDS CARRIED FORWARD**
5,727|30.4.21
£
6,081
30.4.21
4
Restricted
fund
£
37,420
2,000
39,420
10,537
28,883
400,605
429,488|30.4.20
£
7,137
30.4.20
7
Total
funds
£
45,058
98,068|
|---|---|---|
|||143,126
119,488|
|||23,638
411,577|
|||435,215|
continued...
Page 10
Tees Valley Community Asset Preservation Trust
## Notes to the Financial Statements - continued for the Year Ended 30 April 2021
## **8. TANGIBLE FIXED ASSETS**
|Long
Plant and
leasehold
machinery
£
£
**COST**
At 1 May 2020
379,636
22,962
Additions
-
31,196
At 30 April 2021
379,636
54,158
**DEPRECIATION**
At 1 May 2020
19,765
12,567
Charge for year
7,159
10,342
At 30 April 2021
26,924
22,909
**NET BOOK VALUE**
At 30 April 2021
352,712
31,249
At 30 April 2020
359,871
10,395
**9.**
**DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Other debtors
Prepayments
**10.**
**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Bank loans and overdrafts (see note 11)
Trade creditors
Accrued expenses
**11.**
**LOANS**
An analysis of the maturity of loans is given below:
Amounts falling due within one year on demand:
Bank loans|Computer
equipment
£
1,053
529
1,582
736
115
851
731
317
30.4.21
£
450
1,609
2,059
30.4.21
£
9,088
5,100
1,440
15,628
30.4.21
£
9,088|Totals
£
403,651
31,725|
|---|---|---|
|||435,376|
|||33,068
17,616|
|||50,684|
|||384,692|
|||370,583|
|||30.4.20
£
-
-
-
30.4.20
£
-
5,760
1,440
7,200
30.4.20
£
-|
continued...
Page 11
Tees Valley Community Asset Preservation Trust
## Notes to the Financial Statements - continued for the Year Ended 30 April 2021
## **12. MOVEMENT IN FUNDS**
|**Unrestricted funds**
General fund
**Restricted funds**
General fund
**TOTAL FUNDS**
Net movement in funds, included in the above are as
**Unrestricted funds**
General fund
**Restricted funds**
General fund
**TOTAL FUNDS**
**Comparatives for movement in funds**
**Unrestricted funds**
General fund
**Restricted funds**
General fund
**TOTAL FUNDS**|At 1.5.20
£
5,727
429,488
435,215
follows:|Net
movement
in funds
£
16,959
29,926
46,885
Incoming
resources
£
116,286
121,661
237,947
At 1.5.19
£
10,972
400,605
411,577|Transfers
between
At
funds
30.4.21
£
£
202
22,888
(202)
459,212
-
482,100
Resources
Movement
expended
in funds
£
£
(99,327)
16,959
(91,735)
29,926
(191,062)
46,885
Net
movement
At
in funds
30.4.20
£
£
(5,245)
5,727
28,883
429,488
23,638
435,215|
|---|---|---|---|
continued...
Page 12
Tees Valley Community Asset Preservation Trust
## Notes to the Financial Statements - continued for the Year Ended 30 April 2021
## **12. MOVEMENT IN FUNDS - continued**
Comparative net movement in funds, included in the above are as follows:
|**Unrestricted funds**
General fund
**Restricted funds**
General fund
**TOTAL FUNDS**|Incoming
resources
£
103,706
39,420
143,126|Resources
Movement
expended
in funds
£
£
(108,951)
(5,245)
(10,537)
28,883
(119,488)
23,638|Resources
Movement
expended
in funds
£
£
(108,951)
(5,245)
(10,537)
28,883
(119,488)
23,638|
|---|---|---|---|
||||23,638|
A current year 12 months and prior year 12 months combined position is as follows:
|**Unrestricted funds**
General fund
**Restricted funds**
General fund
**TOTAL FUNDS**|At 1.5.19
£
10,972
400,605
411,577|Net
movement
in funds
£
11,714
58,809
70,523|Transfers
between
funds
£
202
(202)
-|At
30.4.21
£
22,888
459,212|
|---|---|---|---|---|
|||||482,100|
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
|**Unrestricted funds**
General fund
**Restricted funds**
General fund
**TOTAL FUNDS**|Incoming
resources
£
219,992
161,081
381,073|Resources
Movement
expended
in funds
£
£
(208,278)
11,714
(102,272)
58,809
(310,550)
70,523|Resources
Movement
expended
in funds
£
£
(208,278)
11,714
(102,272)
58,809
(310,550)
70,523|
|---|---|---|---|
||||70,523|
continued...
Page 13
Tees Valley Community Asset Preservation Trust
## Notes to the Financial Statements - continued for the Year Ended 30 April 2021
## **13. RELATED PARTY DISCLOSURES**
There were no related party transactions for the year ended 30 April 2021.
Page 14
Tees Valley Community Asset Preservation Trust
Detailed Statement of Financial Activities for the Year Ended 30 April 2021
|Detailed Statement of Financial Activities
for the Year Ended 30 April 2021|||
|---|---|---|
||30.4.21|30.4.20|
||£|£|
|**INCOME AND ENDOWMENTS**|||
|**Other trading activities**|||
|Vending machine income|214|690|
|Room hire|64,540|95,378|
|Miscellaneous|-|2,000|
||64,754|98,068|
|**Charitable activities**|||
|Grants|173,193|45,058|
|**Total incoming resources**|237,947|143,126|
|**EXPENDITURE**|||
|**Charitable activities**|||
|Wages|31,030|45,622|
|Pensions|6,319|5,626|
|Donations|4,950|-|
||42,299|51,248|
|**Support costs**|||
|**Management**|||
|Wages|-|8,680|
|Business support services|15,800|6,977|
|Insurance|1,503|1,827|
|Light and heat|10,742|16,229|
|Postage and stationery|743|450|
|Advertising and marketing|4,630|560|
|Sundries|1,795|1,142|
|Travelling expenses|-|812|
|Repairs and renewals|8,162|4,657|
|Property renovation costs|71,113|-|
|Maintenance contracts|6,876|5,754|
|Licences and subscriptions|418|173|
|Cleaning|1,495|1,477|
|Depn of leasehold property|7,159|7,305|
|Depn of plant & machinery|10,342|3,464|
|Depn of computer equipment|115|156|
||140,893|59,663|
|**Finance**|||
|Bank charges|67|-|
|Loan interest|282|-|
||349|-|
This page does not form part of the statutory financial statements
Page 15
Tees Valley Community Asset Preservation Trust
|Detailed Statement of Financial Activities|||
|---|---|---|
|for the Year Ended 30 April 2021|||
||30.4.21|30.4.20|
||£|£|
|**Finance**|||
|**Governance costs**|||
|Trustees' expenses|6,081|7,137|
|Accountancy and legal fees|1,440|1,440|
||7,521|8,577|
|Total resources expended|191,062|119,488|
|**Net income**|46,885|23,638|
This page does not form part of the statutory financial statements
Page 16