2024-03-31-accounts - The Harry Sunley Memorial Project

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Trustees' Annual Report for the period

Period start date Period end date 01 April 2023 31 March 2024

From

Section A Reference and administration details

The Harry Sunley Memorial Project

Charity name Other names charity is known by Registered charity number (if any) 1166561 Charity's principal address Tree Tops

HSMP

Tree Tops 21 Manor Road Kenilworth Postcode CV8 2GJ

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Name of person (or body) entitled to appoint trustee (ifany)
Joanna Illingworth	Chair	Kenilworth Abbey Advisory Committee
Mervyn Kimberley	Vice Chair	Kenilworth Abbey Advisory Committee
Marilyn Bates	Hon. Treasurer / Secretary	Kenilworth Abbey Advisory Committee
Margaret Kane		Kenilworth Abbey Advisory Committee
John Oakley		Kenilworth Abbey Advisory Committee
Richard Gillard		Kenilworth Abbey Advisory Committee

TAR

March 2012

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year Names and addresses of advisers (Optional information) Type of adviser Name Address	Name	Name	Dates acted if not for whole year



Independent examiner of accounts	Joe Carter		38 Station Road, Kenilworth, Warwickshire CV8 1JD



Name of chief executive or names of senior staff members (Optional information)


Section B Structure, governance and management
Description of the charity’s trusts Type of governing document (eg. trust deed, constitution) Constitution How the charity is constituted (eg. trust, association, company) Charitable incorporated organisation Trustee selection methods (eg. appointed by, elected by) Trustees are appointed for a term of three years by Kenilworth Abbey Advisory Committee (KAAC). Currently they are all unpaid volunteers from the local community who are also members of the KAAC, a body which advises Warwick District Council on the maintenance and preservation of the scheduled monument.
		Constitution
		Charitable incorporated organisation
		Trustees are appointed for a term of three years by Kenilworth Abbey Advisory Committee (KAAC). Currently they are all unpaid volunteers from the local community who are also members of the KAAC, a body which advises Warwick District Council on the maintenance and preservation of the scheduled monument.

Additional governance issues (Optional information)

The trustees met 8 times during the year 2022/2023 to conduct the general business of the charity, to receive reports and to supervise the activities of the HSMP’s Fund Raising Committee.

The Charity was set up by Kenilworth Abbey Advisory Committee to enable it to carry out more effectively its role of promoting the improvement and use of the Abbey’s Tantara Gatehouse. The trustees work closely with the full committee and also with Warwick District Council who are the owners of the scheduled monument of Kenilworth Abbey. All trustees give their time and expertise freely and do not receive any remuneration from the Charity. They are aware of the need to declare any potential conflicts of interest. To date none have arisen.

TAR

March 2012

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

The objects of the CIO are the advancement and education for the public benefit by:

Summary of the objects of the charity set out in its governing document

The preservation, enhancement and improved access to the existing buildings and the ruins which form part of the historic ‘Tantara’ Gatehouse of the Abbey of St. Mary the Virgin, Kenilworth.
The preservation and display of artefacts of the Kenilworth Abbey site.

TAR

March 2012

In accordance with the charitable objectives of the HSMP the Trustees have taken the following steps towards getting the Tantara Gatehouse into a condition which permits public access:

Octagonal Table for display built in 2018, the base of which was cnstructed in the south chamber and covered for protection.
Use of Monk’s Hole approved by the Diocesan Faculty and St. Nicholas’ PCC in 2019.
Mezzanine and shelving for displays built in 2020
All required Bat surveys undertaken with AMPA resulting in the necessity for a mitigation scheme. Bat Licence not required.
Major assessments of stones carried out and catalogued for future reference, the final one undertaken in 2023.
All necessary approvals received from Historic England.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

As per a pre-agreed contract, the unwanted stones were buried in the Monk’s Hole at St.Nicholas’ Church, Kenilworth with valued assistance from Archaeology Warwickshire. This completed Phase 1 of the project in June/July 2023.
Bespoke shelving was deemed too expensive and new standalone shelving has been bought and installed.
An initial working party held to sort stones and create an open space within the north chamber.
Quotes for a new oak door requested to replace the current one which does not do justice to either the age or the importance of the building.
Funds raised by:
creating and selling Christmas Cards;
requesting and receiving donations from local groups and councils.
Presenting to various local groups resulting in private donations

TAR

March 2012

Additional details of objectives and activities (Optional information)

All Trustees give their services for free.

You may choose to include further statements, where relevant, about:

policy on grantmaking;

Trustees John Oakley and Richard Gillard have made significant contributions this year regarding the stones and liaison with Archaeology Warwickshire.

Most of our incomings this year have been raised by our Vice-Chair Mervyn Kimberley by creating and selling another successful Christmas Card and presenting to various local groups.

policy programme related investment;
contribution made by volunteers.

TAR

March 2012

Section D Achievements and performance

Summary of the main achievements of the charity The trustees held 8 meetings during the year 2023/2024, all face-to-face, during the year to conduct the general business of the charity, to receive reports and to supervise the activities of the HSMP’s Fund Raising Committee. Archaeology, Warwickshire’s input has been vital in moving the stones to the Monk’s Hole thereby completing Phase 1. Heritage builders have been approached for a quote for a new oak door to replace the current mesh and metal bars one. Significant funds were once again raised from our annual Christmas Card sale and funding was donated from talks to local groups and our local online newspaper. No fund raising events were held this year. The first Gift Aid payment from HMRC was received in July 2023.

TAR

March 2012

Section E Financial review

It is the Charity’s policy to maintain a general reserve of £1000. Brief statement of the charity’s policy on reserves

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Joanna Mary Illingworth Position (eg Secretary, Chair, Chair etc) Date 9th October 2024

TAR

March 2012

CHARITY COMMISSION FOR ENGLAND ANO WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustepsl mambors of i Frc g iANLE7 (qrHoLIAL P£ai¢cr On accounts for the year ended Charity no lif any) Sot out on pages I report to the trustees on my examinalSon of the accounts of the above charity ("Ihe Trust I for the year ended 31 J O s 1 Io L Responslbllltles and As the charity trustees of th6 Trust, you ar6 responsibl8 for the preparation basls of report of the accounts in accordance with the requirements of the Charities Act 2011 1"Ih8 Acf'}. I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Dlr6clions given by the Charity Comrnission under section 145151(bl of the Act. I have completed my examination. I confirm that no material matters have come lo my attention (other than that disclosed below "l in connection with the examination which gives me cause lo believe that in. any material respect.. accounting racords were not kept n accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examln8r's statoment I havè no concerns and have come across no olh8r matters in connection with the examination to which att8nlion should be drawn in order to enable proper understanding of the accounts to be reached. ' Ple8S8 delete the words in the bracket8 if they do not apply. Slgned: Date: 2L)2 Name: L4tLTL IL Relevant professlonal quallflcatlon(s) or body Ilf any): IC4S Address: Ss 5141 iofvJ LtsAO ki¢KJKLtsJoor14 .IILkw LLkS j4 12G Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). IER October 2018

Glve here brief detalls of any Items that the examiner wlshes to disclose. IER October 2018

CHARITY COMMIS510N FOR ENGLAND AND WALES H•rry Sunley IAemorlal Prohct Receipts and payments accounts CC16a For the perlod Irom 0110412023 3110sr2024 Section A Receipts and payments Unre$trlcièd fund8 ¢p th• n•rMt R881ricted lund• Endowment fund8 Total ILbnds Last ygar toth• n•or••l£ A1 R•¢•l DonAbons Fuld Rain 8•rth Atttstht Intemt 461 993 24 461 993 24 Sub totllGrw ineomg for ARI A2 As••t Ind In1¢mont ••l•s. 1••9 tAblo1. IA78 IM78 2,609 Sub tot•1 Ttst•i rne•lpts 1,478 1.478 2,609 A3Pa ent• Sionus in MMk'i Hc4è 202 202 132 Emerwnifor V4riQul nve 872 Sub tot&1 792 782 072 A4 A••t and ITrv88tm•nt urchaBoB, 99 tablè Sub lot81 Tot•1 p•ym•nt• 792 792 672 N6t of r•c•lptsl(paym•nts) AS Tran8forg bgtsveen fund• A6 Cash funds l•¥t y*r end C•$h funds th15 yer•nd 686 686 1,937 S,J60 6,046 5,360 3,423 5,360 CCXX R1 4CCDunts ISSI 1810612024

Section B Statement of assets and liabilities at the end of the period Unrestrlcted lund$ to nearest£ Re8trScted funds lo ne¥r9¥t£ Endowment fund8 B1 Cash fund• 8arolays Sank 6,036 Cash In HEpd Total fund¥ 6,046 lagTqO pymrrt6 Unr08trfcted fund$ t# n••r••t£ Re8trlcted fund8 ¢0 n••ts•t£ Endowmont funds to n•4r••t£ Fund towhl¢h •••t b•loh ¢o•l lopllon•ll Curr•ni ¥alu• Deialls 83 Inv••tm•nt ••••t• whl¢h 1•191 b•lon Currgniv4lu• onal Deta118 Cktsgon81 Ta0 CMI lopllonll 2.764 B4 A•••ts r•tsln•d lor th• ch*rlty'• own u•• Sgotliw Fund 10 whl¢h Amount du• Vlh•n du• lonlll LJetail& B5 Llabllltlè• Signed by on8 or two trustees on bahalf ol all the trustee$ Date of roval Signature Print Name CCXX R2 8cuunts l$SI 1W0612024