2021-03-31-accounts

Trustees' Annual Report for the period

Period start date Period end date 01 April 2020 31 March 2021

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To

Section A Reference and administration details

Charity name Other names charity is known by HSMP Registered charity number (if any) 1166561 Charity's principal address Tree Tops 21 Manor Road Kenilworth Postcode CV8 2GJ

The Harry Sunley Memorial Project

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee(if any)
	Joanna Illingworth	Chair		Kenilworth Abbey Advisory Committee
	Mervyn Kimberley	Vice Chair		Kenilworth Abbey Advisory Committee
	Marilyn Bates	Hon. Treasurer / Secretary		Kenilworth Abbey Advisory Committee
	John Oakley			Kenilworth Abbey Advisory Committee
	Philip Stock			Kenilworth Abbey Advisory Committee
	Margaret Kane			Kenilworth Abbey Advisory Committee

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Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address
Independent examiner of accounts	Joe Carter	38 Station Road, Kenilworth, Warwickshire CV8 1JD
Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Constitution Type of governing document (eg. trust deed, constitution) Charitable incorporated organisation How the charity is constituted (eg. trust, association, company) Trustees are appointed for a term of three years by Kenilworth Abbey Trustee selection methods Advisory Committee (KAAC). Currently they are all unpaid volunteers from (eg. appointed by, elected by) the local community who are also members of the KAAC, a body which advises Warwick District Council on the maintenance and preservation of the scheduled monument.

Additional governance issues (Optional information)

The trustees met 5 times during the year 2020/2021 to conduct the general business of the charity, to receive reports and to supervise the activities of the HSMP’s Fund Raising Committee.

All trustees give their time and expertise freely and do not receive any remuneration from the Charity. They are aware of the need to declare potential conflicts of interest, to date none have arisen.

The Charity was set up by Kenilworth Abbey Advisory Committee to enable it to carry out more effectively its role of promoting the improvement and use of the Abbey’s Tantara Gatehouse. The trustees work closely with the full committee and also with Warwick District Council who are the owners of the scheduled monument of Kenilworth Abbey. All trustees give their time and expertise freely and do not receive any remuneration from the Charity. They are aware of the need to declare any potential conflicts of interest. To date none have arisen.

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You may choose to include additional information, where relevant, about:

• .

• policies and procedures adopted for the induction and training of trustees;

• the charity’s organisational structure and any wider network with which the charity works;

• relationship with any related parties;

• trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

The objects of the CIO are the advancement and education for the public benefit by:

Summary of the objects of the charity set out in its governing document

• The preservation, enhancement and improved access to the existing buildings and the ruins which form part of the historic ‘Tantara’ Gatehouse of the Abbey of St. Mary the Virgin, Kenilworth.

• The preservation and display of artefacts of the Kenilworth Abbey site.

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In accordance with the charitable objectives of the HSMP the Trustees have taken the following steps towards getting the Tantara Gatehouse into a condition which permits public access:

• Octagonal Table for display built in 2018

• Mezzanine and shelving for displays built in 2020

• Use of Monk’s Hole approved by the Diocesan Faculty and St. Nicholas’ PCC in 2019.

• Major assessments of stones carried out.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

• All required Bat surveys undertaken with AMPA resulting in the necessity for a mitigation scheme. Bat Licence not required.

• All necessary approvals received from Historic England.

• Heras fencing erected outside the gatehouse whilst work was going on in 2020/2021, now removed.

• Gatehouse south chamber cleared ready for the octagon table

• Funds raised by:

• creating and selling Christmas Cards in 2020;

• requesting and receiving donations from local groups and councils.

• Presenting to various local groups resulting in private donations

• .

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Additional details of objectives and activities (Optional information)

All Trustees give their services for free.

You may choose to include further statements, where relevant, about:

• policy on grantmaking;

• policy programme related investment;

• contribution made by volunteers.

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Section D Achievements and performance

Summary of the main achievements of the charity during the year

The trustees held 5 virtual meetings during the year 2019/2020, via online video conferencing, to conduct the general business of the charity, to receive reports and to supervise the activities of the HSMP’s Fund Raising Committee. Work was started in early 2020 but had to stop due to Covid-19. When it re-started after the first lockdown, another bat survey was required where a roosting bat was found. This threatened to hold up the project but our architectural consultants managed to agree to a mitigation scheme being put in place with AMPA. Since restarting: The mezzanine has been built in the north chamber. Unsafe shelving has been removed from the south chamber and new shelving erected. Scheduled Monument consent has been requested regarding a new door for the gatehouse. Several assessments of the stones have been undertaken as it is important that the best stones of each type are kept for display. The remains of the coffin found whilst assessing the stones (thought to be that of Geoffrey de Clinton) is of National significance and worth Heritage notice. The trustees have contacted various departments to inform them. Discussions are ongoing as to where the coffin will be displayed and who will rebuild it. Significant funds were raised from our annual Christmas Card sale and funding was requested and donated from Kenilworth Town Council and local groups.

No fund raising events were held this year due to Covid-19.

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Section E Financial review

It is the Charity’s policy to maintain a general reserve of £1000.

Brief statement of the charity’s policy on reserves

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

• the charity’s principal sources of funds (including any fundraising);

• how expenditure has supported the key objectives of the charity;

• investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Joanna Mary Illingworth Position (eg Secretary, Chair, Chairman etc) Date 06/11/2021

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CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of On accounts forthe year ended Charity no lif any) Zc'zi IlbL.5LI Set out on pages I report to the Iruslees on my 8xamination of thè accounts of the above charity I'the Trusl'l for the year ended 3 113 i ?oT I As the charity's trL*Stees. you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 I'lhe Act"). Responslbllltles and basis of report I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination. have followed all the applicable Directions given by the Charity Commission under section 14515llb} of the Act. Independent tThe charity's gross income exceeded £250,000 and l am qualified to examinerfs statement undertake the examirTration by being a qualified member of linsert name ol applicable listed bodyll- Delete I l if not 8pplic8bl6. I have completed my examination. l Confirm that no material mallers have come to my attention in connection with the examination lolher than that disclosed below '} which gives me cause lo believe that in, any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Act., or the accounts did not accord with the accounting records., or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reportsl Regulations 2008 other than any requiremenl that the accounts give a 'true and fair. view which is not a matter onsidered as part of an independent examination. I have no cOn￿rnS and have come across no other matters in connection with the examination lo which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delete the words In the brackels if they do not apply. Signed: Date: /0 Zoz Name.. TOL- &rfkT Relevant prof8ssional qualificationlsl or body IER Oct 2018

lif any).. Addres5: Section B Disclosure '.4 (see CC32, Independent examination of Charity accounts." directions and quidance for examiners). Give hgr? brief details of any items that the examiner wishes to IER Oct 2018

CHARITY COMMISSION FOR ENGLAND AND WALES Harry SuDloy Mèmorial Project Receipts and payments accounts CC16a For th• poriod from 01104r2020 31103r2021 Section A Receipts and payments Unrestri¢ted fund$ to the neare$t Re5trieted fund$ Endowment fund$ Totsl funds Last year to thE nearest£ to thE ntareSt£ to thè neBMst E ttsthe ne&¥est£ A1 ReGei 2.829 934 2,829 934 565 749 Fund Raisng Bank Aettsunl Inierèst Trahsler liom KAAC 1,000 Sub lotèl (Gross income for AR) 3.7fj4 3,714 2,327 A2 Asset investment sales, (see table). Sub total 3,764 3.7fj4 2,327 A3 Payments AMPA (Bat suNgyl WDC Building Gontrol Ernerwns (Envfbpgsl Pinn8rs Ir8tnovalol 8ton8sl Jonathan Holknd iarchrtecwial he￿} 356 300 556 300 60 1.393 720 180 64B 1.393 720 Sub total 2.829 2,829 82B A4 Asset and Investment purchases,15ee table) Sub total Total paymènts 2,829 2.e29 828 Net of recelpts/fpaymentsJ AS Transfers betweèn funds A6 Cash lunds last year end Cash funds this year end 2,829 3,764 935 1,499 8,191 5,362 3,272 7,036 11,463 12,398 7.2DO 8,699 CCXX R18ccounls ISSI 2811012021

Section B Statement of assets and liabilities at the end of the period Vnrestrict¢d funds to nar•st£ Restricted funds to nearest E Endowmenl funds to neaie5t£ B1 Cash funds Barda5E Bank 5,562 7,03fj Cagh In Hand Total cash funds 5,369 7,036 Unrestrictod fund5 lo nearest£ R•$tri¢t¢d lunds to neares1 E Endowment funds lo ne4restt F￿Trd lo whkh asset belon Cufrentvolue npt311s Costloplonall 83 Investment assets Fund to whkh asset belon Costloptionall Current value B4 Assets retalned for the charlty's own use Ocwon Tab 2.764 spou￿ht6 78 Fund to whi¢h relates Amountdu¢ When due nal 85 Llabllltles &gned byone or iwo trus￿&5 on behalf of all ihe tru￿*85 Date of roval Signglure Print Name Itfvj CCXX R2 accounts ISSI 2811012021