Trustees’ Annual Report & Financial Statements
For the year ended 31[st] December 2020
Registered Charity Numbers: 1166559 (England and Wales) SC047637 (Scotland)
SEXPRESSION:UK
TRUSTEES’ ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] DECEMBER 2020
| CONTENTS | |
|---|---|
| FOREWORD | 1 |
| REFERENCE AND ADMINISTRATIVE DETAILS | 2 |
| TRUSTEES’ ANNUAL REPORT | 3 |
| STATEMENT OF FINANCIAL ACTIVITY (INCLUDING INCOME AND EXPENDITURE ACCOUNT) | 10 |
| NOTES TO THE ACCOUNTS | 14 |
TRUSTEES’ ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] DECEMBER 2020
SEXPRESSION:UK
FOREWORD
I am delighted to be introducing our Annual Report for the year ended 31st December 2020, a year which has been marked by the significant challenges posed by the Covid-19 pandemic. I am proud to say that Sexpression:UK adapted to the challenges we faced as a result of the pandemic and has continued to perform well during 2020.
Sexpression:UK’s vision is for a society in which young people have access to reliable information about relationships, sex and sexuality, where youth are free from STIs and unwanted pregnancy, and where they are empowered to make individual, informed decisions regarding their bodies and their health. To work towards this, we provide comprehensive relationships and sex education (RSE) workshops to young people aged 11-18 throughout the UK.
From January to March, we delivered our normal programme of comprehensive RSE sessions, working with 3,500 young people across the UK. Following the evolving threat of Covid-19 which developed into a global pandemic, we were forced to curtail our in-person teaching in line with social distancing restrictions and to protect volunteers and beneficiaries alike. Faced with these challenges, our volunteers responded swiftly, adapting their output and shifting to providing more on campus educational work, as well as creating digital resources for schools and youth groups to use as part of their own online lessons.
Keeping our volunteers engaged with Sexpression:UK when they were not able to deliver our RSE workshops was crucially important to the continued success of the charity. We held an engaging online training weekend and an incredibly well-received virtual National Conference, which allowed our volunteers to meet, exchange resources and ideas, and continue to be inspired and motivated to work alongside Sexpression:UK.
Despite all of the challenges we faced as a result of the pandemic, Sexpression:UK increased the number of affiliated branches to 29, including opening new branches in Loughborough, Northumbria, the University of the West of England and University College London. We are delighted with this growth, which will help us to reach new beneficiaries in different parts of the country which we haven’t engaged with before, helping us strive towards our vision.
During the year, we said farewell to three Trustees, our former Chair Gillian Daines, along with Andrew Pembrooke and George Barker, whom the whole Board would like to sincerely thank for their significant contributions to the development and governance of Sexpression:UK. We welcomed five new Trustees, Sophie Collins, Ifewumi Fagunwa, Maddy Lewis and Deven Naran whose appointments were confirmed at our virtual National Conference in November, and Joanna Melville who joined the Board after completing her term as National Director. More details about the successes and achievements of Sexpression:UK can be found in the Trustees’ Annual Report.
As society continues to move beyond the pandemic and we collectively learn to live with the effects of Covid19, I am eager to see Sexpression:UK continue to grow and achieve new successes, and I am confident that Sexpression:UK is in a strong position to return to our core purpose of teaching RSE to young people in 2021.
Dr Matthew Williams Chair of Trustees
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SEXPRESSION:UK
TRUSTEES’ ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] DECEMBER 2020
REFERENCE AND ADMINISTRATIVE DETAILS
Trustees
George Barker (Resigned 28th September 2020) Sophie Collins (Appointed 21st November 2020) Gillian Daines (Resigned 26th February 2020) Dr Ifewumi Fagunwa (Appointed 21st November 2020) Juliet Hillier Madeleine Lewis (Appointed 21st November 2020) Joanna Melville (Appointed 1st July 2020) Deven Naran (Appointed 21st November 2020) Andrew Pembrooke (Resigned 28th September 2020) Dr Hannah Wallace Dr Matthew Williams (Chair)
National Director
Joanna Melville (until 30th June 2020) Laina Cores Birch (from 1st July 2020)
Registered Office
Until 15th March 2021 60 Lynn Road Ely Cambridgeshire CB6 1DE
From 15th March 2021 Sexpression:UK International House 64 Nile Street London N1 7SR
Bankers
Metro Bank PLC One Southampton Row London WC1B 5HA
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SEXPRESSION:UK
TRUSTEES’ ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] DECEMBER 2020
TRUSTEES’ ANNUAL REPORT
The Trustees of Sexpression:UK have pleasure in presenting their annual report which has been prepared in line with the Charities Act 2011, together with the financial statements for the year from 1[st] January 2020 to 31[st] December 2020.
The Trustees confirm that the Annual Report and Financial Statements comply with the current statutory requirements, the requirements of the charity’s governing document and the provisions of the Statement of Recommended Practice (SORP), applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1[st] January 2019).
Objectives and activities
The objects of Sexpression:UK are specific:
- “To promote the health and wellbeing of young people throughout the UK with specific focus on improving the sexual health and relationships education (SRE) of young people aged 11 to 18.”
In pursuit of these aims, Sexpression:UK provides high quality, comprehensive relationships and sex education (RSE) workshops to young people in the local areas of our affiliated UK branches. Sexpression:UK ensures that the sessions our affiliated branches provide are high quality and meet the requirements of the young people we work with through annual national training and a process of monitoring and evaluation.
Public benefit
Sexpression:UK is a public benefit entity. The trustees confirm that they have considered the guidance given by the Charity Commission on public benefit and the guidance on campaigning and political activity by charities when shaping Sexpression:UK’s objectives and activities for the year.
Structure, Governance and Management
Sexpression:UK is a Charitable Incorporated Organisation (CIO) registered with the Charity Commission in England and Wales (1166559) and with the Office of the Scottish Charity Regulator (SC047637).
Sexpression:UK is governed by its constitution and bye laws and controlled by a Board of Trustees. Decisions are made by a simple majority vote.
The Board of Trustees meets at least four times per year and is responsible for maintaining legal, financial and reputational integrity whilst setting organisational strategy, approving general policies and approving the annual budget and accounts. The recruitment of Trustees is led by an audit of the skills held by the current members of the Board. New Trustees are appointed by an open recruitment process using both search and advertisement as required against an agreed skills profile and person specification. Affiliated member branches ratify the appointment of Trustees as recommended by the Board of Trustees.
All new Trustees are given an introduction to the activities of the organisation and an induction process covering governance, risk management and financial responsibilities. If a training need is identified during the induction process, then this is provided as and when required.
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TRUSTEES’ ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] DECEMBER 2020
SEXPRESSION:UK
The Board of Trustees delegate the day-to-day management of Sexpression:UK to a National Director. To ensure effective management the National Director leads a National Committee of elected student volunteers with responsibility for operational management of the charity’s activities and services. During 2020 the National Committee members were:
| National Director | Joanna Melville (until 30th June 2020) |
|---|---|
| Laina Cores Birch (from 1st July 2020) | |
| Branches Director | Eva Zilber (until 30th June 2020) |
| Josie Rahman (from 1st July 2020) | |
| Externals Director | Joanna Stewart (until 30th June 2020) |
| Eleanor Cochrane (from 1st July 2020) | |
| Finance Director | David Ou (until 30th June 2020) |
| Thomas Greenslade (from 1st July 2020) | |
| Fundraising Director | Catrin McAdams (until 30th June 2020) |
| Liam Harnett (from 1st July 2020) | |
| Training Director | Ednalyn Gell |
| Advocacy Director | Bede Pharoah-Lunn (until 30th June 2020) |
| Amy-May Dicks (from 1st July 2020) | |
| Communications Director | Laina Cores Birch (until 30th June 2020) |
| Anna Shams Ili (from 1st July 2020) | |
| Child Protection Director | Mollie Hawkins (until 30th June 2020) |
| Eva Zilber (from 1st July 2020) |
The running of Sexpression:UK is fully reliant on the volunteering hours provided by the National Committee and volunteers from our affiliated branches in carrying out the work of the organisation. The Trustees would like to place on record their gratitude and appreciation for the hard work of all Sexpression:UK volunteers. All National Committee members are accountable to the National Director for the performance of their duties and the National Director is accountable to the Board of Trustees for the performance of their duties.
Sexpression:UK has branches located in England, Wales and Scotland which are all led by their own Branch Committee elected according to local rules. The individual Branch Coordinators are responsible for all activity carried out by their respective branches. The Branches Director on the National Committee is responsible for ensuring that all affiliated branches operate in full compliance with the Sexpression:UK Branch Agreement and national policies and procedure.
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TRUSTEES’ ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] DECEMBER 2020
SEXPRESSION:UK
Relationships with related parties
Sexpression:UK’s affiliated branches are also required to be affiliated with their local students’ union or university. This ensures that there is a degree of local accountability and control over the student-led branches as well as the national oversight from the National Committee and Trustees. As a result, each branch is required to operate within the laws set out in both the Sexpression:UK Constitution and bye-laws and in their local organisation’s Constitution, Memorandum or Articles of Association.
Sexpression:UK is a partner of the Sex Education Forum and is affiliated with Students for Global Health (SfGH) which is the UK member organisation of the International Federation of Medical Students’ Associations (IFMSA).
Achievements and performance
Sexpression:UK began 2020 with a strong start, delivering in-person teaching sessions to young people until March. Feedback from these sessions was positive: 69% felt they learned something, 60% felt more prepared to make decisions about sex and relationships, and 82% felt the session was delivered well. In March, as the Covid-19 virus began to spread and quickly developed into a pandemic, we were forced to rapidly respond in the interest of safety for all involved by suspending teaching sessions until we could develop an approach which ensured a safe environment. Despite the curtailment of teaching, in the period up to March, we delivered 142 hours of workshops to 3,484 young people via our 517 trained volunteers. For more detailed statistics and qualitative feedback, please refer to the 2019-2020 Sexpression:UK Impact Report.
The Covid-19 pandemic forced significant scaling back of our usual core activities. Following careful consideration and a thorough risk assessment, we decided to cancel our General Assembly 2020 in order to protect our committees and volunteers. Unfortunately, this left us with too short a notice to rearrange this as an online event, however we were delighted to have successfully trialled and delivered an online training weekend for our volunteers in September. Following this, our virtual National Conference was similarly well attended and received. These valuable events enable Sexpression:UK volunteers to exchange methods and resources in order to improve teaching and increase the impact of our lessons.
We updated our teaching policy to ensure it was ‘Covid safe’ and launched this in line with the start of the new academic year in September. Our approach to this policy and teaching remained cautious due to the rapidly changing nature of government guidance. At this time in 2020, schools began remote learning. After careful consideration and following consultations with volunteers and organisations familiar with delivering virtual, video based learning, we made the difficult decision to decline requests for online sessions. This was due to our concerns that online teaching presents safeguarding and wellbeing concerns which could not be safely addressed in the short term. As well as this, the quality of our sessions relies on their interactive content and we did not have the time or capacity to re-train volunteers to deliver this in an online format in a way that would maintain our high standards.
While we endorsed Covid safe in-person teaching, this was always subject to government and local guidelines. Ultimately, as a result of government restrictions and school closures, we were only able to deliver 3 hours of sessions to 63 young people from September to December 2020. Despite this, our volunteers adapted their output and shifted their focus to university based workshops, creating graphics and resources for schools and youth groups, and social media campaigns. Recognising this, we developed a Campus Event Tracking tool for use in 2021 to document and recognise branches’ work on these various projects.
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TRUSTEES’ ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] DECEMBER 2020
Despite all the unprecedented challenges this year brought with it, Sexpression:UK increased the number of affiliated branches across the UK from 27 to 29. We opened branches at Loughborough, Northumbria, University of the West of England (UWE), and re-established the University College London (UCL) branch. Communication with all branches was improved by implementing a Weekly Round-Up email which compiles all National Committee information into an engaging update. This year also saw the closure of branches at Bath Spa, Swansea, and at the University of East Anglia (UEA); their remaining resources were returned to Sexpression:UK.
When it came to recruiting new Trustees, we undertook a skills audit of the board to address areas of need to ensure effective and robust governance . Following this, we appointed four new trustees from a talented pool of 33 applicants. These appointments broadened the knowledge and skills on our board, including those with expertise in safeguarding, RSE, fundraising, finance and charity governance. By implementing a buddysystem between trustees and their National Committee counterparts, we improved trustee oversight over operations, support of committee members and the day-to-day running of Sexpression:UK.
The ongoing development of our Racial Equity Policy has involved an extensive period of consultation and reflection. Acknowledging the importance of this work being informed by BME stakeholders, we engaged community based organisation Decolonising Contraception to consult on antiracist work and how this intersects with our provision of RSE. We will now continue to build on the work we began with Decolonising Contraception and develop our RSE offering further.
In spite of the impacts of the pandemic on our normal programme of activities, we continued to engage with our external partners attending events with the Sex Education Forum and also the International Federation of Medical Students´ Associations’ Standing Committee on Sexual Reproductive Health and Rights including HIV and AIDS. Our annual presentation to this latter committee is an important link to global developments in RSE. We also engaged with consultations from Brook and commented on British Association for Sexual Health and HIV (BASHH) policy and patient leaflets. Developing a more streamlined press strategy enabled us to take on more opportunities to comment on RSE issues and increase our visibility as a voice in RSE education to the wider public. We responded to several media requests throughout the year, contributing to features in the Independent, Metro, Telegraph Educational Supplement, BBC Radio Shropshire, and BMJ Student amongst others.
The work of our National Officers continues to be invaluable in supporting the work of our National Directors. We established the role of Accessibility Officer to enable us to offer more accessible training to our volunteers. Alongside curating our own feeds, collaborations and take-overs with external partners amplify our voice in the RSE community. We coordinated give-aways and ran Q&A sessions, including partnerships with the LGBT Foundation, LoveHoney, Hanx, and Bella's Boxxx. For Sexual Health Week, we tackled the theme of inclusivity and organised takeovers with five other sexual health non-profits.
Responding to the dynamic and increasingly important role of social media in engaging with the young people we serve, we grew the number of volunteers in our Social Media Team. While encouraging individual branches to be innovative, we instated guidelines, establishing a cohesive social media strategy to unify all branches, helping to ensure consistency. In particular, we supported branches with the challenge of recruiting volunteers via virtual Freshers’ Fairs for the first time, and created guidance and a short animation to help explain Sexpression:UK and our work in an engaging way tailored towards students.
The pandemic drastically altered our normal pattern of income and expenditure. A more detailed financial review can be found in the section below. Costs for member travel expenses which we usually incur
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SEXPRESSION:UK
TRUSTEES’ ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] DECEMBER 2020
decreased as our national events shifted online. Following the cancellation of our General Assembly, the majority of members managed to secure refunds, with only a few exceptions.
In 2020, community fundraisers organised by branches or external supporters formed the bulk of our income, with our Fundraising Director offering close support and extensive social media promotion on National accounts to generate funds. We had some success with small grant applications and will continue to build up our fundraising strategy and approach to work towards future success for larger grant applications. With the appointment of a trustee with fundraising experience in November 2020, we hope to increase the effectiveness of our fundraising going forward. The ongoing diversification of Sexpression:UK’s income was hampered as increased demands on grant makers and funders were seen as a result of the pandemic. Branches received less national funding this year, but did require more assistance in negotiating SU finance systems operating at reduced capacity due to staff furlough.
Despite the unexpected challenges caused as a direct result of the pandemic, at Sexpression:UK, we demonstrated resilience, flexibility and adaptability. Although restricted in our ability to teach RSE to young people, we were able to successfully engage our volunteers with online offerings and maintained a strong presence in the RSE community through university workshops, external projects, and social media. This places us in a good position to continue serving young people as the pandemic eases.
Plans for the future
In 2021 we hope to return to our core purpose - teaching RSE to young people. Volunteers remain trained and engaged, but the new normal will depend on community needs. While closely observing government and local guidance, we acknowledge that schools and youth groups face their own challenges in returning to normality.
As Sexpression:UK is a student-led charity, our members often have a high workload while combining their degrees and their duties within Branches and/or at National level. Therefore, we will review and improve welfare practices and provisions within Sexpression:UK.
As we continue to improve diversity and inclusion within Sexpression:UK, we plan to promote internal opportunities more heavily. We will improve role descriptions and encourage 1:1 meetings with incumbent Directors to explain their role. Our social media will host Director takeovers as another channel for clarifying what working on the National Committee entails. Sexpression:UK has a solid foundation for growth in 2021, and will continue to incorporate new ways of working.
Financial review
The Statement of Financial Activities is set out on page 11 of the annual report. Total incoming resources amounted to £3,658 (2019: £4,804) with total resources expended at £3,946 (2019: £10,178). Overall this resulted in a net year end deficit of £288 (2019: £5,374 deficit). On 31st December 2020 Sexpression:UK has cash held at bank and in hand at £20,471 (2019: £22,134) with total funds carried forward being £20,339 (2019: £20,627).
Whilst recognising that income has fallen slightly during 2020, expenditure was also significantly lower compared to the previous year. As such the Trustees are satisfied that Sexpression:UK has sufficient resources to provide services to young people throughout the UK and continue to operate as a going concern. The Board of Trustees is continuing to prioritise income diversification.
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SEXPRESSION:UK TRUSTEES’ ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] DECEMBER 2020
Reserves policy
The Trustees review Sexpression:UK’s reserves position to ensure that operations could continue should funding not be available for any reason in the future. The Board acknowledges that as a charity we have a larger than normal reserves position compared to our annual income and expenditure however this is due to previous support over multiple years from one major corporate sponsor which has now come to an end. In order to support the charity whilst we diversify our income streams it is prudent to have this level of reserves which will allow us to continue to operate whilst increasing our income from other sources.
Risk management
As part of their duties the Trustees regularly examine the major strategic, operational and reputational risks to Sexpression:UK on an ongoing basis. Where appropriate, systems, procedures or policies are implemented to mitigate the risk faced by the organisation. Budgetary and internal control risks are minimised by role base expenditure limits set by the Trustees in conjunction with the National Committee. With the move to a new banking provider the Trustees are setting up a ‘two to sign’ requirement for all payments and trustee approval for major financial transactions. Sexpression:UK also has a detailed child protection policy which all volunteers are required to adhere to. No volunteer is allowed to participate in the work the charity does without undertaking mandatory annual child protection training and having a valid DBS/PVG check.
Statement of Trustees responsibilities
The Trustees are responsible for preparing the Trustees’ Annual Report and Financial Statements in accordance with the applicable law, the Charities SORP and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The Trustees are required to prepare financial statements on either a receipts and payments basis or on an accruals basis. As the financial statements are prepared on an accruals basis, they should give a true and fair view of the state of affairs of the charitable organisation and of the incoming and expended resources of the organisation for that period. In preparing these financial statements, the trustees are required to:
-
Select suitable accounting policies and apply them consistently;
-
Observe the methods and principles of the Charities SORP;
-
Make judgements and estimates that are reasonable and prudent;
-
State whether applicable UK Accounting Standards have been followed;
-
Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the organisation will continue in operation.
The trustees are responsible for keeping adequate accounting records which disclose with reasonable accuracy at any time the financial position of the organisation. They are responsible for safeguarding the assets of the charitable organisation and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Dr Matthew Williams, Chair of Trustees 29[th] September 2021
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SEXPRESSION:UK
TRUSTEES’ ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] DECEMBER 2020
SEXPRESSION:UK INDEPENDENT EXAMINER’S REPORT FOR THE YEAR ENDED 31ST DECEMBER 2020
Due to the gross income of Sexpression:UK being under the £25,000 threshold during the year under review a formal independent examination of the financial statements is not required and as such has not been completed. Should the gross income rise to be above the threshold in future years then an independent examination shall be completed.
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SEXPRESSION:UK TRUSTEES’ ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] DECEMBER 2020
STATEMENT OF FINANCIAL ACTIVITY (INCLUDING INCOME AND EXPENDITURE ACCOUNT)
| Note INCOMING RESOURCES Income and endowments from: Donations and legacies Charitable activities Other trading activities Total incoming resources 2 RESOURCES EXPENDED Expenditure on: Raising funds Charitable activities Total resources expended 3 Net income/(expenditure) Extraordinary items Transfers between funds Net movement in funds 8 RECONCILIATION OF FUNDS Total funds brought forward 8 Total funds carried forward 8 |
Unrestricted Funds Restricted Funds 2020 Total Funds 2019 Total Funds £ £ £ £ 2,827 - 2,827 1,173 700 - 700 3,030 131 - 131 601 |
|---|---|
| 3,658 - 3,658 4,804 |
|
| 406 - 406 19 3,540 - 3,540 10,159 |
|
| 3,946 - 3,946 10,178 |
|
| (288) - (288) (5,374) |
|
| - - - - (288) - (288) (5,374) 20,627 - 20,627 26,001 |
|
| 20,339 - 20,339 20,627 |
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SEXPRESSION:UK
TRUSTEES’ ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] DECEMBER 2020
BALANCE SHEET AS AT 31[ST] DECEMBER 2020
| Note CURRENT ASSETS Stock Debtors: under 1 year 5 Cash at bank and in hand 6 Total current assets CURRENT LIABILITIES Creditors: amounts falling due within one year 4 Net current assets/(liabilities) Creditors: amounts falling due after one year Net assets FUNDS OF THE CHARITY Restricted income funds Unrestricted funds Total funds 8 |
Unrestricted Funds Restricted Funds 2020 Total Funds 2019 Total Funds £ £ £ £ 240 - 240 490 14 - 14 - 20,471 - 20,471 22,134 |
|---|---|
| 20,725 - 20,725 22,624 |
|
| 386 - 386 1,997 |
|
| 20,339 - 20,339 20,627 |
|
| - - - - |
|
| 20,339 20,339 20,627 |
|
| - - - - 20,339 - 20,339 20,627 |
|
| 20,339 20,339 20,627 |
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TRUSTEES’ ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] DECEMBER 2020
SEXPRESSION:UK
STATEMENT OF CASH FLOWS
| CASH FLOWS FROM OPERATING ACTIVITIES Net cash provided by operating activities Change in cash and cash equivalents in the reporting period Cash and cash equivalents at the beginning of the reporting period Cash and cash equivalents at the end of the reporting period |
Unrestricted Funds Restricted Funds 2020 Total Funds 2019 Total Funds £ £ £ £ |
|---|---|
| (1,663) - (1,663) (3,065) |
|
| (1,663) - (1,663) (3,065) 22,134 - 22,134 25,199 |
|
| 20,471 - 20,471 22,134 |
RECONCILIATION OF NET INCOME/(EXPENDITURE) TO NET CASH FLOW FROM OPERATING ACTIVITIES
| Net income/(expenditure) for the reporting period Adjustments for: (Increase)/decrease in stocks (Increase)/decrease in debtors Increase/(decrease) in creditors Net cash provided by operating activities Analysis of cash and equivalents Cash at bank and in hand Total cash and cash equivalents |
Unrestricted Funds Restricted Funds 2020 Total Funds 2019 Total Funds £ £ £ £ (288) - (288) (5,374) 250 - 250 312 (14) - (14) - (1,611) - (1,611) 1,997 |
|---|---|
| (1,663) - (1,663) (3,065) |
|
| 20,471 - 20,471 22,134 |
|
| 20,471 - 20,471 22,134 |
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SEXPRESSION:UK
TRUSTEES’ ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] DECEMBER 2020
The notes on pages 14 to 17 form part of these accounts.
Approved by the trustees and signed on their behalf.
Dr Matthew Williams Chair of the Board of Trustees
29[th] September 2021
Deven Naran Trustee, Treasurer 29[th] September 2021
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TRUSTEES’ ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] DECEMBER 2020
SEXPRESSION:UK
NOTES TO THE ACCOUNTS
Note 1 Accounting policies
1.1 Basis of accounting
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. These accounts have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) (effective 1[st] January 2019) and with the Charities Act 2011.
1.2 Recognition of incoming resources
These are included in the Statement of Financial Activities (SoFA) when the charity becomes entitled to the resources; it is more likely than not that the trustees will receive the resources; and the monetary value can be measured with sufficient reliability.
1.3 Grants and donations
Grants and donations are only included in the SoFA when the general income recognition criteria are met.
1.4 Donated services
Donated services are included in the SoFA when received at the value of the gift to the charity provided the value of the gift can be measured reliably. If the value of the gift cannot be measured reliably then the donated services are described in the Trustees’ Annual Report.
1.5 Volunteer help
The value of any voluntary help received is not included in the accounts but is described in the Trustees’ Annual Report.
1.6 Liability recognition
Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty.
1.7 Governance costs
Governance costs comprise all costs involving public accountability of the charity and its compliance with regulation and good practice. These costs include the preparation and examination of the accounts, the costs of trustee meetings and the cost of any legal advice to trustees on governance or constitutional matters.
1.8 Debtors
Debtors (including trade debtors and loans receivable) are measured on initial recognition at settlement amount after any trade discounts or amount advanced by the charity. Subsequently, they are measured at the cash or other consideration expected to be received.
1.9 Creditors
The charity has creditors which are measured at settlement amounts less any trade discounts.
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TRUSTEES’ ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] DECEMBER 2020
1.10 Stocks
Stocks held for sale as part of non-charitable trade are measured at the lower of cost or net realisable value. Goods or services provided as part of a charitable activity are measured at net realisable value based on the service potential provided by items of stock.
1.11 Fund accounting
General funds are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charitable organisation and which have not been designated for other purposes. Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or raised by the organisation for particular purposes.
Note 2 Analysis of incoming resources
| Donations and legacies Donations in kind Sponsorship Charitable activities Conference income Other trading activities Merchandise |
Unrestricted Funds Restricted Funds 2020 Total Funds 2019 Total Funds £ £ £ £ 2,827 - 2,827 1,173 - - - - 700 - 700 3,030 131 - 131 601 |
|---|---|
| 3,658 - 3,658 4,804 |
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SEXPRESSION:UK
TRUSTEES’ ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] DECEMBER 2020
Note 3 Analysis of expenditure
| Raising funds Incurred seeking donations Merchandise Charitable activities Members training Conference expenses National Committee expenses National Committee training Members travel expenses Branch expenses IT expenses Campaign costs Affiliations Trustee expenses Trustee Indemnity insurance Note 4 Analysis of creditors Trade creditors Note 5 Analysis of debtors Trade debtors Note 6 Analysis of cash funds Cash at bank and in hand |
Unrestricted Funds Restricted Funds £ £ 82 - 324 - 102 - 805 - 161 - 743 - 475 - 18 - 425 - - - 470 - - - |
2020 Total Funds 2019 Total Funds £ £ 82 19 324 - 102 472 805 4,111 161 1,233 743 312 475 2,378 18 623 425 547 - 24 470 - - 132 |
|---|---|---|
| 341 - |
341 327 |
|
| 3,946 | 3,946 10,178 |
|
| 2020 2019 £ £ 386 1,997 386 1,997 2020 2019 £ £ 14 - 14 - 2020 2019 £ £ 20,471 22,134 20,471 22,134 |
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SEXPRESSION:UK TRUSTEES’ ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] DECEMBER 2020
Note 7 Governance Costs
In 2020 Indemnity Insurance for Trustees was paid for totalling £341 (2019: £327)
During the year under review 0 (2019: 2) Trustees were reimbursed travel expenses totalling £0 (2019: £132).
Note 8 Analysis of net movement in funds
| Unrestricted funds Restricted funds Total funds Note 9 Control |
Total funds brought forward Total incoming resources Total resources expended Transfers between funds Total funds carried forward £ £ £ £ £ 20,627 3,658 3,946 - 20,339 - - - - - |
|---|---|
| 20,627 3,658 3,946 - 20,339 |
|
The organisation was controlled throughout the year by its trustees.
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