## **Poole Sailability** ## **Charity No: 1166542** TAR & Accounts for the period 1 January 2024 to 31 December 2024 Poole Sailability Charity Number 1166542 Trustees Annual Report & Accounts 1st January 2024 to 31st December 2024 ## **1. Reference and Administrative Information** Charity Name: Poole Sailability Registered Charity Number: 1166542 For financial year ending on: 31[st] December 2024 Charity’s Principal Address: Poole Sailability c/o Active Dorset Slades ParkPavilion Ensbury Avenue BOURNEMOUTH BH10 4HG Charity Trustees: Mr Nicholas Berendt Mr Brian Eyres Mr David Latimer Ms Wendy Stopher Mr Steve Town Bankers: Lloyds Bank Independent Examiner: Andrew Renninson Page | 1 ## **Poole Sailability** ## **Charity No: 1166542** TAR & Accounts for the period 1 January 2024 to 31 December 2024 ## **2. Structure, Governance and Management** ## **Governing Document** Poole Sailability is a Charitable Incorporated Organisation (CIO) with a constitution as its governing document, dated 20[th] July 2017 (as at last amendment) ## **Organisational structure** The Board of Management of Poole Sailability consists of both trustees and other co-opted members. The primary focus of the Board is the ongoing governance of the Charity, control of its finances, setting strategic direction and reviewing progress. In addition to the Board of Management we have an Operations Group which is responsible for planning and delivery of the annual sailing programme and the maintenance of our fleet. ## **Recruitment and appointment of new trustees** One-third of trustees are required to retire each year. Nicholas Berendt and David Latimer will retire from office at the AGM in line with our Constitution and will be putting themselves forward for re- election. Potential new trustees are encouraged to apply for appointment at each AGM ## **Affiliation:** Poole Sailability is affiliated to Royal Yachting Association and participates in Royal Yachting Association Sailability for disabled sailing at our venue. ## **Forward Plan** At the Open Forum after the last AGM, Members approved a forward plan for Poole Sailability based on a members survey and workshops, interaction with partners e.g. the Royal Yachting Association, and an organizational audit. The plan includes a new vision and mission statement, and a set of strategic aims each with a set of actions for improvement. After assessment we prioritised the policies and protocols for review as set out below:- ## **Policies** Safeguarding – we worked with a charity partner in training and workshops for all trustees and key Sailability volunteers to produce a new policy and reporting procedures . We now have a dedicated safeguarding welfare officer. All details are on the new website along with all other policies. Financial Policy and Procedures – This key policy was overhauled and updated Social Media Policy – This was reviewed and reissued to all members GDPR and Data Privacy Policy – With support from the RYA this policy was brought up to date and simplified. Code of Conduct – This key document protects everyone, and includes key aspects of the Safeguarding Policy. It was reviewed and updated. We will maintain a regular programme of reviewing and updating these and any other necessary policies Page | 2 ## **Poole Sailability** ## **Charity No: 1166542** TAR & Accounts for the period 1 January 2024 to 31 December 2024 ## **Operating Procedures and Protocols** Recent MAIB reports on incidents involving people with disabilities highlighted the importance of strong record keeping and operational procedures. To ensure we maintain best practise, we took learnings from these reports and advice from the RYA and other Sailability operations before making a substantial update to our own Operating Protocol. ## **Website, ICT and Membership Systems** We have introduced a new email address system, and have produced a new website which carries much more information than before in promoting our service. We have also agreed to introduce a new membership system for the 2025 season to streamline the collection of donations and member communications and management. ## **3. CharitableObjectiveandActivities** The charitable objective of Poole Sailability is: To provide and assist in the provision of water-based activities in Poole Harbour and the surrounding area for people with disabilities, in the interest of social welfare and with the object of improving the condition of their lives. ## **Activities** Poole Sailability implements its charitable objective by providing of sailing activities on three or four days a week during the sailing season from April to October. These activities include: - Regular and Trial Sailors - On Sunday mornings and Wednesday evenings, organising volunteer led sails. - Local SEND Schools - On Wednesday or Friday mornings, as appropriate, during their 12 week summer term, running sailing sessions for their pupils. - Community Outreach – On Friday mornings, organising sailing sessions for local groups representing both physical and mental disabilities. - Self-development - our volunteers can join a regular Tuesday morning session to improve their post handling and procedural skills. Poole Sailability is run entirely by unpaid volunteers without whom we would not exist. Volunteers run the sailing sessions and also all maintenance, administration, finance and fundraising. Page | 3 ## **Poole Sailability** ## **Charity No: 1166542** TAR & Accounts for the period 1 January 2023 to 31 December 2023 ## **Public benefit** In undertaking the activities of the last 12 months, the trustees have paid due regard to the Charity Commission’s guidance on public benefit in deciding what activities should be undertaken. Through adherence to the objectives the charity has diligently and purposefully fulfilled its obligations. ## **4. Achievements and performance** ## **The local need** According to RYA, just under 6% of members in the South are disabled. More locally, the BCP (Bournemouth, Christchurch and Poole) Council considers that 1 in 8 residents has a disability that limits their daily activities. With an aging population who experience problems with their physical functioning, their mobility or stamina. Post pandemic, the feeling of isolation and fear from that period has not yet dissipated with people living on their own and with feelings of anxiety, depression and social exclusion. At the same time, an increasing number of young people are being diagnosed with behavioural or learning disabilities. The sailing experience provided by Poole Sailability can be life changing. A sailing session in the safety of Poole Harbour has all the elements of increasing wellbeing. Re-connecting with people, keeping learning, being active and at one with the natural environment builds confidence and social interaction. For our volunteers, our activities allow them to share their expertise and to give back to the community. ## **Sailing sessions** In 2024 we ran 75 of over 108 planned sailing sessions including our volunteer development sessions. In total over 970 planned individual sailing places were available to our sailors, carers and family members during the season. We are, of course, dependent on weather conditions and had to cancel 29 member and development sessions where the winds were above our safety limits. ## **Safety boat** 2024 was our first full season with our new Pioner safety boat, kindly donated from the legacy of a local businessman. The boat was present for all member and outreach sessions to provide safety cover. Thanks to grants from our local council, additional volunteers were trained to assist with driving the boat. ## **5. Finance** ## **Source of funds** Maintaining sailor fees at an affordable level is a priority for us and so this generates limited income. Fundraising is an important part of the trustees responsibilities supported by our volunteers. During the year, funding has come from a number of sources: - Membership fees - Whilst it has been another successful year for the charity, member’s subscriptions are on a par with 2023. - Grants – we were able to secure grants for operational costs, as well as some targeted for specific activities such as the SEND school sessions and for replacement equipment. - Fundraising events – members helped with fundraising activities including the Pilford Heath Transport & Heritage Show Page | 4 ## **Poole Sailability** ## **Charity No: 1166542** TAR & Accounts for the period 1 January 2023 to 31 December 2023 - Donations – local organisations including sailing clubs continue to support our activities with donations which are hugely appreciated as it both helps our finances and demonstrates local support for what we do. - Legacies - we were fortunate to receive legacies from past members of Poole Sailability as well as from local individuals. These are a great supplement to our funds when they arrive and it would be judicial to further encourage people to leave legacies of any size to the charity going forwards. ## **Expenditure** The main fixed costs are marina fees which increase year on year, maintenance and insurance. ## **Reserves Policy** Poole Sailability’s Reserves Policy during the year was to have reserves as follows: - Operational Transfer Reserves to cover the potential costs of having to relocate to another site in Poole Harbour due to external forces - Operational Reserves, which: - help with cash flow as some of the big expenses are in the early part of the year before new funds tend to come in - cover the costs of planned boat refits over the next two to three years - cover the anticipated costs of one year’s operations, net of membership contributions. In the light of the current economic climate we believe this level of security to be appropriate - Asset Replacement Reserves, which: - enable us to cover replacement of any essential equipment quickly - builds up funds to put towards long term replacement of equipment and facilities In implementing this policy, Poole Sailability held reserves of £32,000 at the end of 2024. We will continue to hold reserves of up to £35,000 so as to maintain financial resilience. ## **DECLARATION** The trustees have approved the Trustees Report above Mr Nicholas Berendt Chair Mr David Latimer Treasurer Page | 5 ## **Poole Sailability** ## **Charity No: 1166542** TAR & Accounts for the period 1 January 2023 to 31 December 2023 ## **INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF POOLE SAILABILITY** I report to the charity trustees on my examination of the accounts of the charity for the year ended 31[st] December 2023 which are set out on pages 6 to 7. ## **Responsibilities and basis of report** As the charity’s trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner’s statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the charity required by section 130 of the Act; or 2. the accounting do not accord with those records 3. the accounts do not comply with the requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. ## Andrew Renninson, Independent Assessor ……………………………………………… ……………………………………………… Page | 6 ## **Poole Sailability** ## **Charity No: 1166542** TAR & Accounts for the period 1 January 2023 to 31 December 2023 **Section A Receipts and Payments** ## **Section B Statement of assets and liabilities at end of period** Page | 7 CHARITY COMMISSION FOR ENGLAND AND WALES Poole Sailability 1166542 Receipts and payments accounts CC16a Forth• wlod from To 01101r24 31112124 Section A Receipts and ments Unrestricted nds tothe neiR5t £ totr* ]west£ Endowtnent funds Total funds Last year tothe neaiestt nearest£ A1 Recei Grants Don¥iionllndiwdual} + th aid Fundrai IDoaatioD5 Interest 122 Y.322 11.526 10.460 5.680 84,089 243 11,526 763 763 Sub total(Grass income forAR A2 A5Sét and Investment sales. 19.490 122 19,612 80.472 Boat sale 12.iK¥J ub tota 12,000 20290 122 ZOA12 92.472 A3Pa mants Mtw)ring and HartK>LJr Fe85 Insuran Adm￿niSt[al￿ 17.191 &516 2,883 1.285 270 6,014 5.935 776 574 eo¥t 8nd engine M￿￿ten3[ Boal refL¥b￿h￿e￿1 Fuel Publioty Misc minor item5 605 76 Sub tota 2S.524 25,75S A4 Asset and Imiestmerrt urcha5es see lable Saf& boat 51.531 Sub tota 51,531 25.524 77.286 Net ofrneelpts/(paymerts) AS Transfer5 Lwt*ten funds A6 Cash funds last year end Cash funds thls yearen 15.234 14592 15,18 47,83 42. 47.839 4224 32.653 47,83 CCXX Rl accounts ISSI 17102r25 Section B Statement of assets and liabilities at the end of the period Llnrestricted funds Restricted funds Endowi))&nt funts to 118•le8t£ Categorfes Dètsils to nBarp5t£ lo n*ar4stE B1 Cash funds Curvé sa51r￿A[c 32,367 Tolal cash funds 41605 ¥1 funds to ￿rest£ Details io r*arestE IDJwr¢st£ B2 Other monetary assets Detsils C06tloptK)n811 Currentvalue Cunvnt valuo De*3jls 20 Dayboat INath"al Hawk 20 D• Sails) Hawk 20 Dayb(￿ (Blue Ik)IFthÈnl Hawk 20 Dayboat (Valenti¥EI Safety Boat t lopl10r￿lI B4 Assets retslngd for the charity's own use UnrestrFCted 15,220 15.260 9,914 7,2S3 51,531 Restri(*ed -pIA-I Storage shedsl21 Outboard en￿¥￿{6) Hawk 20 stowage (xadles Set ol sails UnrestsKAed 2,317 3,240 Unrestrthd Unrestri¢x&I tOT*thKh An￿￿Trt d Vlhprb du• onal Details B6 Llabllltfes s￿jn￿ by or* OFtwo inJ5tees on LEha of all the twstees Signatwe Pn"nt Namè Dale of approval CCXX R2 accounts ISSI 17102r25 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the truste members of Poole Sailabilty On accounts for the year ended De￿mber 2024 Charity no (If any) 1166542 Set out on pages 1to4 I report to the trustees on my examination of the accounts of the above Charity ('the Trust.) for the year ended 3111212024. Responsibilities and As the charity trustees of the Trust. you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 nhe Acf). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed the applicable Diredions given by the Charrty Commission under section 145(5)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attents.on in connection with the examination which gives me cause to believe that in, any material respect.. accounting records were not kept in accordanc8 with se¢tion 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no cOr￿mS and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. elete the words in the brackets if they do not apply. Signed: Date: 27 June 2025 Name: Andrew Rennison Relevant professional qualificationls) or body (if any): Address: Lamberts Cottage Whrte Lackington Dorchester DT2 7QU Section B Disclosure Only complete if the examiner needs to highlight matters of con￿rn (see CC32, Independent examination of charTty accounts.. directions and guFdance for examiners). IER October 2018 Give here brief details of any items that the examiner wishes to disclose. IER October 2018