Poole Sailability - Trustee's Annual Report
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Trustees' Annual Report for the period
Period start date Period end date
From
01 Jan 2021 31 Dec 2021
To
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## **– Section A Reference and Administration details**
**Charity name**
Poole Sailability
**Other names charity is known by**
**Registered charity number (if any)** 1166542
**Charity's principal address** 2, Quarry Road
Wimborne Dorset BH21 2NP
## **Names of the charity trustees who manage the charity**
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Name of person (or body)
Dates acted if not for the
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Peter Davies Chair
2 Nicky Pain Vice-Chair
3 Andrew Smethurst Treasurer
4 Brian Eyres
5 Abbe Harris
6 David Latimer
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**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for the whole year**
Poole Sailability - Trustee's Annual Report - 1st January to 31st December 2021
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Poole Sailability - Trustee's Annual Report
## **– Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document: Constitution
How the charity is constituted: Charitable Incorporated Organisation Trustees selection methods:
1. Trustees are elected by the membership
2. At every annual general meeting of the members of the CIO, onethird of the charity trustees shall retire from office. The charity trustees to retire by rotation shall be those who have been longest in office since their last appointment or reappointment.
3. The vacancies so arising may be filled by the decision of the members of the annual general meeting.
## **Additional governance**
- Poole Sailability is an Associate of the Royal Yachting Association
- Poole Sailability is an accredited RYA Sailability Centre
- Organisational structure - the Board of Management of Poole Sailability consists of both trustees and other club officers. The primary focus of the Board of Management is the ongoing Governance of the Charity. In addition to the Board of Management, the Operations Sub Committee has been established with the responsibility for the day to day running of the sailing activities.
- Risk management - the Board of Trustees and the Operations Committee of Poole Sailability believe that sound risk management is integral to both good management and good governance practice, and a culture of risk management is embedded throughout the charity. The management of risk forms an integral part of the charity’s decision making and is incorporated within its strategic and operational planning
## **– Section C Objectives and activities**
The Charitable Objective of Poole Sailability as defined by its constitution:
_'To provide and assist in the provision of water-based activities in Poole Harbour and the surrounding area for people with disabilities, in the interest of social welfare and with the object of improving the condition of their lives.'_
Poole Sailability - Trustee's Annual Report - 1st January to 31st December 2021
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Poole Sailability - Trustee's Annual Report
Summary of the main activities undertaken for the public benefit:
- a. By providing sailing opportunities for people with disabilities (impaired physical health, mental and developmental disorders). As part of our Community Outreach Initiative, we reach out to the local disabled community offering affordable sailing opportunities and making our facilities and skills available to disabled groups and individuals.
- b. For those who wish to continue with regular sailing, we provide weekly club sailing sessions from April to October.
The Trustees have due regard for the guidance from the Charity Commission on Public Benefit. We are run by unpaid volunteers, they are the backbone of what we do, and the time and skills that volunteers bring are invaluable. Volunteers run the sailing sessions, and also all the background activities such as administration, finances, funding, maintenance, etc.
## **– Section D Achievements and performance**
1. In 2020 we were unable to run a single sailing session as a result of the Covid 19 pandemic and ended the year with many unknowns about our future in terms of finance and ability to deliver sailing activities to meet our charitable objective.
2. At the start of 2021 and the implementation of the UK vaccination programme, there were signs of improvement so we ramped up with our communication to our membership via internet conferencing.
3. We were able to gain access to our boats in mid-April and we completed our winter maintenance programme with the help of our volunteers.
4. In May we arranged training sessions for those volunteers who had been double vaccinated and we tested our Covid safety procedures.
5. In June we began to involve disabled sailing members starting with three people in a boat. We invited those members who had been double vaccinated and had no underlying health conditions for trials.
6. From July to October we continued our sailing programme with sessions on Wednesday evenings and Sunday mornings with two crew plus two sailing members in each boat. We also started to receive contacts from possible new members. In total, we ran 26 sailing sessions for our club sailors
7. Our Community Outreach programme was much reduced as disability groups recovered from the pandemic. We were delighted to have youth groups including Poole Young Carers return to sail with us.
Poole Sailability - Trustee's Annual Report - 1st January to 31st December 2021
**3**
Poole Sailability - Trustee's Annual Report
## **Summary**
We are pleased to have been able to restart our activities in 2021 with a huge commitment from our volunteer community.
We would like to recognise the help we received from the management and staff at the boatyard at Haven Rockley Park in getting us back on the water.
We would also like to thank the RYA and other Sailability clubs for sharing their experience and advice in getting us through a difficult year.
We look forward to 2022 which will be a period of rebuilding for both our regular sailors and our Community Outreach programme.
## **– Section E Financial review**
## **Reserves**
Poole Sailability Reserves policy is to hold in reserve funds which:
1. Cover the costs of one year running costs net of membership contributions (£13,800).
2. Enable us to cover unplanned maintenance or replacement of any essential equipment quickly; (£6,000);
3. Plan for asset replacement or refurbishment - we are currently planning to replace standing rigging on two boats plus a trial of an electric outboard (£2,000).
## **Charity’s principal sources of funds**
The Trustees have been working hard to make sure that Poole Sailability is in a sound financial position. We have a proactive approach to securing funding and we aim to have funds in place to cover operational costs before the start of the sailing season. In 2021 we had secured funding from several sources to pay for the season.
1. **Membership fees** - As maintaining sailor fees at an affordable level is a priority for us, so represents a small proportion of our income (>20%)
2. **Grants** - We secured some grants towards our general running costs although most of our grant income was for specific projects such as the Community Outreach Project or boat sponsorship.
- Haven Rockley Park
- Royal Yachting Association
- Parkstone Yacht Club
- Lilliput Sailing Club
- The Peter Harrison Foundation
Poole Sailability - Trustee's Annual Report - 1st January to 31st December 2021
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Poole Sailability - Trustee's Annual Report
- Dorset Community Foundation – Clubs in Crisis Fund
- Paul Gore Trust
- BPC Small Grants Scheme
- The Ashley Masonic Lodge
**3. Investments** – this financial year, Poole Sailability did not hold any investments. Going forward, the Trustees are considering holding the charity’s reserve in ethical investments.
4. **Expenditure** – our largest fixed costs in 2021 were marina fees, insurance and boat maintenance. There were no staff costs or capital purchases this year. Details of our income and expenditure are set out in our Financial Statement.
## **– Section F Other optional information**
**Election of trustees -** At every annual general meeting of the members of the CIO, one-third of the charity trustees shall retire from office. The charity trustees to retire by rotation shall be those who have been longest in office since their last appointment or reappointment.
- **David Latimer** - Elected March 2018, will be putting himself forward for re-election at the AGM.
- **Abbe Harris** - appointed as a trustee in March 2019 will not be seeking re-election and will be retiring as a trustee.
## **– Section G Declaration**
The trustees declare that they have approved the trustees’ annual report above.
Signed on behalf of the charity trustees:
Print name: Peter Davies
Designation: Trustee and Chairman – Poole Sailability
Date:
Poole Sailability - Trustee's Annual Report - 1st January to 31st December 2021
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Charity Name
Poole Sailability 1166542
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 01-Jan-21 31-Dec-21
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Grants - 3,321 - 3,321
Donations (Individual) 4,657 - - 4,657 5,130
Fundraising/Donations 5,055 - - 5,055 4,712
Interest 37 - - 37 147
Gift Aid 702 - - 702 954
- - -
- - -
- - - - -
Sub total 10,451 3,321 - 13,772 10,943
A2 Asset and investment sales,
etc. - -
Total receipts 10,451 3,321 - 13,772 10,943
A3 Payments
Mooring and Harbour Fees 2,830 - 2,830 8,086
Insurance
1,987 - 1,987 1,961
Administration
337 - 337 896
Training - 252
Boat and engine maintenance 1,168 - 1,168 4,186
Fuel
334 - 334 62
Publicity 295 - 295
-
- - - - -
- - - - -
Sub total 6,951 - - 6,951 15,398
A4 Asset and investment
purchases, etc. - - 395
Total payments 6,951 - - 6,951 15,793
Net of receipts/(payments) 3,500 3,321 - 6,821 - 4,850
A5 Transfers between funds
- - - - -
A6 Cash funds last year end 30,848 - 30,848
Cash funds this year end 34,348 3,321 - 37,669
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CCXX R1 accounts (SS)
10/08/2022
1
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
Independent review by
Current accs.
Savings accs
Petty cash
**B1 Cash funds**
**B2 Other monetary assets**
**Details**
**_Total cash funds_**
(agree balances with receipts and
payments account(s))
Pioneer Safety Boat (Malcie)
Storage sheds(2)
Hawk 20 Dayboat (Nadia)
Hawk 20 Dayboat (Twin Sails)
Hawk 20 Dayboat (Blue dolphin)
Hawk 20 Dayboat (Valentine)
**Details**
Outboard engines (6)
Hawk 20 storage cradles
Signature
_signed copy on file_
**B5 Liabilities**
**B3 Investment assets**
**Details**
**Details**
**B4 Assets retained for the**
**charity’s own use**
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**9,471**
**-**
**28,198**
**-**
**37,669**
**-**
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
Unrestricted
**15,220**
Unrestricted
**15,260**
Unrestricted
**9,914**
Unrestricted
**7,253**
Unrestricted
**12,627**
Unrestricted
**2,317**
Unrestricted
**3,240**
Unrestricted
**1,506**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
Daniel Mepham
Print Name
Andrew Smethurst
Peter Davies|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**|
|---|---|---|
|||**-**|
||||
|||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**Current value**
**(optional)**
**When due**
**(optional)**
Date of
approval
12-Jan-22
21-Feb-22
11-Feb-22|
CCXX R2 accounts (SS)
10/08/2022
2