Annual Trustee Report and Financial Statements 31 December 2020 ## **Legal and Administrative** ## **Charity Name** Holy’s Home for Children ## **Address** Flat 1, 17 The Sidings Cowes Isle of Wight PO31 7FY ## **Telephone number** +233 (0)55 433 4778 ## **Email** hello@holyshome.org ## **Website** www.holyshome.org ## **Organisation type** Registered with the Charity Commission in England and Wales as a Charitable Incorporated Organisation (CIO) on 14 April 2016. Charity number: 1166541 ## **Trustees** James Deacon (Chair) Nathaniel Lamptey Deborah Deacon ## **Where the charity operates** Ghana © Holy’s Home for Children 2020 2 ## **Trustees Report** ## **Governance** Holy’s Home for Children is a Foundation Charitable Incorporated Organisation with a governing Constitution dated 14 April 2016. The financial statements have been prepared in the format prescribed by the Statement of Recommended Practice: Accounting and Reporting by Charities (SORP2015 (FRS102)) and the Financial Reporting Standard 102. The legal and administrative information set out earlier in this document forms part of this report. Those in charge of the directing, controlling and managing of the charity on a day-to-day basis are the trustees. Each of the founding trustees at time of registration were appointed for a term of three years, any new trustees must be appointed by a resolution passed at an official trustee meeting of the charity. The work of the charity in Ghana is managed by Eric Acheampong and a team of local Ghanaians, both in consultation and construction of the home and its surroundings. ## **Objectives** The purpose of the charity as stated in the Constitution (14 April 2016) is: _For the public benefit, the relief of poverty of orphaned children in Ghana by building and operating an orphanage that provides safe accommodation, nutrition, emotional and practical support to the children who live there, enabling them to fulfil their potential._ The work of the charity is guided by the belief that every child deserves to live in a safe and supportive home where education play’s the primary role, without becoming separated from the community in which they live. Holy’s has four main objectives: 1. Provide a safe and supportive home for children orphaned by parental death or abandonment, through the construction of a financially self-sustainable children’s home 2. Create a home environment that enables children to fulfil their full potential, without removing them from their local traditions, communities and extended families 3. To support the local community by providing employment with work needed to run the home and its surroundings 4. To provide clean and safe drinking water at an affordable cost for the nearby towns and villages The pure water project is the key to ensuring the home becomes financially self-sustainable. Taken from a bore hole, water will be purified and packaged on-site, then sold to the surrounding towns and villages. As well as providing a more competitive solution to clean © Holy’s Home for Children 2020 3 drinking water, this income will enable the home to support itself without the need for voluntary help from overseas. This both empowers the local community and ensures that the charity has the strength to continue achieving its objectives in the future. ## **Background** Ghana is a lower middle-income country, and though the lives of many Ghanaians have improved over the last decade, economic growth has not been felt across the country. The capital city, Accra, has seen vast improvements in infrastructure, education and healthcare, but these provisions often fail to reach rural areas. In many of Ghana’s rural areas living standards remain poor. Inadequate health facilities, particularly in the maternal health sector, alongside prevalent diseases such as malaria, cholera and HIV/AIDS have left many of Ghana’s vulnerable children orphaned. Few systems are in place to prevent forced child labour and ensure that orphaned children remain in full-time education, creating a scenario whereby child abandonment occurs more often. Recent studies show that there are around 20,000 child workers on Lake Volta, the largest source of fishing and hydro-power in the country. Mostly boys from the ages of three years and upwards, these children have little power to remove themselves from these situations. Due to their size they are usually forced to retrieve the fishing nets that have become entwined in the reeds of the bottom of the lake. This work is very dangerous and detrimental to their growth, thus incurring many health problems in the children. It also hugely effects their ability to succeed at school if they do attend, which can be sporadic at best. Currently there is no place for vulnerable children to go in Kwahu Nteso, or the surrounding towns and villages. Though these children will rarely end up living on the streets, they will often live with extended family members most often elderly, who struggle to feed and care for them in what is usually a last-minute situation. ## **Activity** ## **On the ground** The activity of the charity is managed at a local level by Ghanaians, led by Eric Acheampong who has been working with the Trustees since the inception of the project. The construction of the home sits in Kwahu Nteso, a small village in the Eastern Region, less than 20km to Ghana’s Lake Volta in a long-standing traditional farming region just four hours outside of Accra. © Holy’s Home for Children 2020 4 2019 was an important year in progressing the construction of both the home and the facilities to treat and package the pure water. The small structure consisting of 3 rooms will house the factory machine for packaging, one small bedroom for staff, and a store room for the completed packaged water sachets. The borehole drilled in 2017 continues to be the main source of water and remains exceptionally clean. To further the financial sustainability of the home, Eric also began cultivating nearby land for farming and sold charcoal, corn and plantain to the surrounding towns. This in future will increasingly become an important asset to the project for both financial and food stability. In line with the trustees’ motivation to create a Ghanaian-led project, all contractors working on the site in 2019 were local to the surrounding villages. Independent contractors from nearby towns also offered their time to assess and support those working on the site to ensure it was completed to the highest quality. Community engagement has remained paramount throughout the construction and the charity has been well supported by residents, who now affectionately refer to the site as ‘Holy’s’. ## **Fundraising** Over the course of 2020 Holy’s Home raised £3,441 from direct donations. Standing orders set up by supporters of the charity are incredibly reliable and assist in projecting income and planning further construction. Further in 2020 the charity released and won an award for its short film, The Star Boy. The film will continue to be publicised online to further drive donations and push the project towards completion. ## **Future plans** Following another year of construction, the charity is determined to make significant progress towards completion as soon as possible to ensure services to the community and the charity beneficiaries is complete. Though high donations have been met, the trustees are committed to furthering the charity’s support base and will be applying for a number of third-party grants over the next year. Another important aspect to note is growing international criticism to orphanages which has hindered fundraising on several occasions. The trustees fully agree with the NGOs, governmental departments and charities that seek to close institution-style homes for orphans that can be of huge detriment to their safety, health and wellbeing. From the beginning of registering as a charity this has been a distinct differentiator in the values and ethos of Holy’s Home for Children. The need for a safe and supportive home in this region is © Holy’s Home for Children 2020 5 high, and there is currently no other infrastructure or financial support for children to remain with extended families. Holy’s Home will ensure that every child remains in constant contact with immediate or extended family members, their local communities, and their religion or traditions. This also supported the decision not to build education facilities on the same site as the home, allowing the children to attend local schools and not be isolated from the towns and villages in which they originate. Children will further have the opportunity to learn languages, attend creative arts classes, music and dance, further academic group study including homework hours, and day trips to cultural places of importance across the country. They will also be encouraged to oversee how the commercial and operational business runs to generate income for the home. ## **Staff** Two live-in staff from the local community will run the orphanage: Eric Acheampong, the General Manager, and a house mother. The house mother will be literate and numerate and have experience of working with children; village elders will be asked to vouch for integrity and suitability and will undergo an interview process once the home is complete. There will be a minimum of one additional employee who will likely live off-site to support the house mother. ## **Identifying beneficiaries** The trustees understand how important the knowledge of local culture is to the success of the project. The local church is the pinnacle of Kwahu Nteso and has a deep understanding of the needs of both families and individuals throughout the town. The process of identifying beneficiaries will be by looking at each school in the area, consulting the current guardians of the child, and assessing the level of need to which they should be welcomed to Holy’s Home for Children. As a guide, it is hoped that five children will be chosen from each school, totalling 30 children for the home. This process will be completed in detail with the trustees, Eric, and the Chief. Consultation continues with the Chief who has been constantly supportive of the project. Further Elders and local heads of families also offer their counsel and advice to the projected running of the home. © Holy’s Home for Children 2020 6 ## **Performance Monitoring and Governance** The trustees of Holy’s Home for Children have specific procedures in place to implement robust governance once the home is open. Key performance indicators directly reflect the objectives above and will be referred to in each quarterly report, written by the trustees and given to the staff. To inform these reports there will be trustee visits to the orphanage at least once per quarter to ensure adherence to the objectives. There will be weekly communication with the Manager, who (in partnership with the house mother) will be expected to submit a monthly report to the trustees. This will take the structure of the ‘PPP’ model: Progress, Performance, and Problems. The trustees will also invite independent checks to be conducted quarterly by the Kwahu South District Assembly, the local authority in the region. In addition to the reports submitted between all involved, trustees will periodically interview children via Skype. Village elders and representatives of the local community will be encouraged to visit regularly, due to the small and close community, no unknown adult will be given permission to enter the grounds of the home without the consent of the Manager. ## **Financial Sustainability** As previously stated, Holy’s Home for Children will be selling drinking water to the surrounding towns and villages – locally known as ‘pure water’. Two local people will be employed: one to operate the machinery at night, one to sell the water during the day. Water is taken from the bore through an electric pump and stored in a sterilised Polytank on site. The water is then pumped into the machine, which will be housed in a separate secure outhouse. This machine purifies and packages the water into small packets that are grouped in bags of ten and sold to surrounding small shops. It is most beneficial to use the time through the night to package the water, which is quite labour intensive. The daytime is then used by the driver to sell the bags across the community. © Holy’s Home for Children 2020 7 The trustees are grateful to every individual and organisation who has supported over the course of 2018 and look forward to sharing further progress. Signed on behalf of all trustees _______________________________ James Deacon © Holy’s Home for Children 2020 8 ## **Statement of Financial Activities for the year ended 31 December 2019** |**2019**|||||||| |---|---|---|---|---|---|---|---| ||**Holy's Home for Children**||||CharityNo|**1166541**|| ||Annual accounts for the period||||||| ||Period start date||**01-Jan-20**|**To**|Period end
date|**31-Dec-20**|| ||||||||| |**Section A**|**Statement of financial activities**||||||| |**Recommended categories by**
**activity**||Guidance Notes|**Unrestricted**
**funds**|
**Restricted**
**income**
**funds**|**Endowment**
**funds**|**Total funds**|**Prior year**
**funds**| ||||**£**|**£**|**£**|**£**|**£**| |**Incoming resources (Note 3)**|||F01|F02|F03|F04|F05| |**Income and endowments from:**|||||||| |Donations and legacies||S01|3,441|-|-|3,441|1,083| |Charitable activities||S02|-|-|-|-|-| |Other trading activities||S03|-|-|-|-|-| |Investments||S04|-|-||-|-| |Separate material item of income||S05|-|-|-|-|-| |Other||S06|-|-|-|-|-| |**_Total_**||S07|3,441|-|-|3,441|1,083| |**Resources expended (Note 6)**|||||||| |**Expenditure on:**|||||||| |Raising funds||S08|-|-|-|-|-| |Charitable activities||S09|3,648|-|-|3,648|1,011| |Separate material item of expense||S10|-|-|-|-|-| |Other||S11|-|-|-|-|-| |**_Total_**||S12|3,648|-|-|3,648|1,011| ||||||||| |**Net income/(expenditure) before**
**gains/(losses)**|**investment**|S13|207
-|-|-|207
-|72| |Net gains/(losses) on investments||S14|-|-|-|-|-| |**Net income/(expenditure)**||S15|207
-|-|-|207
~~-~~|72| |**Extraordinary items**||S16|-|-|-|-|-| |**Transfers between funds**||S17|-|-|-|-|-| |**Other recognised** **gains/(losses):**|||||||| |Gains and losses on revaluation of fixed assets for the charity’s own use||S18|-|-|-|-|-| |Other gains/(losses)||S19|-|-|-|-|-| |**_Net movement in funds_**||S20|207
-|-|-|207
~~-~~|72| ||||||||| |**_Reconciliation of funds:_**|||||||| |Total funds brought forward||S21|263|-|-|263|191| |**_Total funds carried forward_**||S22|56|-|-|56|263| © Holy’s Home for Children 2020 ## **Notes forming part of the financial statements for the year ended 31 December 2020** The accounts have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014, and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102). The charity constitutes a public benefit entity as defined by FRS 102. Charitable activities that form the Expended Resources within the Statement of Financial Activity are online transfers of donations held in the UK with the charity bank account at Barclays, 100 Fenchurch St, London EC3M 5JD. The Charity currently uses remittance service WorldRemit to transfer funds to persons carrying out activities in Ghana. The trustees agree that matters relating to depreciation, assets, risk assessment and liability will be independently examined following the completion of construction. © Holy’s Home for Children 2020 10