AGM – 19 May 2025
Chair’s Report
I would first like to thank all our staff, committee members, volunteers, BDBC, and SNG for the support they have given over the past year. Your commitment has been invaluable.
It has been a particularly busy and productive year, with several key developments:
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Continued growth at the Ridgeway Centre, with Christmas events proving especially successful.
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The opening of the King’s Café, initially three days per week and now operating four days per week, with plans to recruit an additional staff member to support extended opening hours.
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The South Ham Pantry relocating from the shipping container into the rear of the Café.
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Agreement to use the Beacon as a temporary community centre in South Ham.
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Delivery of HAF provision over the school holidays.
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Many other initiatives that continue to strengthen our community offer.
I would like to give special recognition to our staff who remained with the Community Centre throughout the closure of Westside, the move to the Ridgeway, and the opening of the Café. This has been a challenging period of change, and it is a huge achievement that no staff have left other than through retirement or relocation. My sincere thanks to everyone involved.
None of the above would have been possible without the support and dedication of our volunteers. We are extremely grateful for the time, energy, and skills they contribute.
We also could not have managed the past year without the support of BDBC. Their backing has enabled us to continue operating, grow our services, and move towards becoming more financially self-sufficient. On behalf of the committee and staff, I would like to again express our sincere thanks.
The King’s Café opened in October 2024 and is now operating four days per week. It has quickly become a much-needed community resource. I would like to thank SNG for their hard work and continued support in making this project a success.
Looking ahead, we are excited about the prospect of having a temporary community centre back in South Ham, with the support of SNG. This will allow us to restore much-needed local support and services to the area.
The regeneration of both Buckskin and South Ham will undoubtedly bring challenges, but also opportunities, and we look forward to navigating this new and interesting era together.
Financial Report – AGM 2025
Ridgeway Centre
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Currently operating at approximately 70% capacity , with further potential for income generation, particularly through use of the back room.
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Footfall growth:
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September 2023: 8,217
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March 2025: 22,079
Cosy Café
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Averaging approximately £500 per month .
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A part-time staff member is now required to extend café opening hours.
King’s Café
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November 2024 income: £2,766.30
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March 2025 income: £4,578.10
Kate, supported by a dedicated team of volunteers, currently runs the Café. To support growth, plans include:
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Employing part-time staff to extend afternoon hours and open on Saturday mornings.
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Supporting Reggae Chicken to extend their operating hours.
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Increasing income through events such as Paint and Sip sessions, quiz nights, and similar activities.
Russell Howard / Weekend Use
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Weekend bookings have declined.
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A review of how the space is marketed and advertised is needed.
Pre-School Income
- Income from the pre-school remains essential to maintaining long-term sustainability.
Youth Services
- There is currently no funding available for youth services in South Ham .
Funding Overview
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Funding from BDBC has now ended; however, the organisation is in a more financially stable position.
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Income from the Ridgeway Centre and our own activities has increased.
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Staffing reductions have occurred gradually over the year, with no redundancies required, which was a significant achievement given the circumstances.
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Funding for the coming year has not yet been secured.
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Hampshire County Council funding for the Pantry and Household Support Fund is dependent on government priorities, and therefore continuation of these services cannot be guaranteed.
Trustee Report
The Trustees continue to work closely with staff and partners to ensure good governance, financial oversight, and the long-term sustainability of the organisation. Despite ongoing funding uncertainty and changes across the borough, the charity remains resilient, adaptable, and committed to meeting the needs of the communities we serve.
WESTSIDE COMMUNITY ASSOCIATION INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31ST MARCH 2025
Boyett Mayes Limited The Stables, Moneys Farm Bottle Lane Mattingley Hampshire RG27 8LJ
WESTSIDE COMMUNITY ASSOCIATION INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31ST MARCH 2025
| INCOME: Services Regular Users Casual Hire Social Club Rent Grants Events and Projects Membership Russell Howard Regular Users Events and Projects Casual Hire Other: Interest Received Wedding and Baby Showers Donations Income - Management Fees Misc Ridgeway Community Association Asset Transfer 30.01.24 TOTAL INCOME EXPENDITURE: Centre: Insurance Licences Repairs & Maintenance Printing and Stationery Employee Costs Events and Projects Youth Grant Misc Russell Howard Licences Repairs & Maintenance Misc Overheads Bank fees Accountancy Heat, Light and Power Telephone Cleaning & Waste Disposal Security alarms IT,Software etc Depreciation Sundry TOTAL EXPENDITURE (DEFICIT) / SURPLUS FOR THE YEAR Surplus B/fwd Reverse cost accruals b/fwd Accruals c/fwd Investments encashed Net movement in Restricted Funds SURPLUS CARRIED FORWARD |
£ £ 71,050 6,744 (230) 148,670 127,747 - 353,981 - - - - 70 - - 7,606 (1,791) 5,885 3,151 - 2,107 223 152,183 145,458 5 303,128 - - - - 454 801 22,076 782 6,843 - 5,741 26 100 36,822 2025 |
£ - 359,866 339,951 19,916 169,014 - - - 668 189,597 |
£ 70,824 7,867 12,372 149,928 118,177 1,204 - - - 84 - - 7,244 - 3,282 35 32,991 51 150,323 120,571 - - - - - 437 901 23,972 130 5,483 2,227 7,538 33 20 |
£ 360,372 - 7,327 307,253 - 40,741 2024 |
£ 25,566 393,265 24,887 347,995 45,271 123,414 - - - 329 169,014 |
£ £ 80,531 15,766 33,458 61,236 57,506 1,176 249,674 322 - - 322 74 - 10,000 (3,295) 6,779 1,970 - 11,775 710 123,322 82,120 - - 219,897 - - - - 434 723 16,392 98 8,175 1,862 4,979 41 - 32,703 2023 |
£ - 256,775 252,600 4,175 119,277 - - - (38) 123,414 |
|---|---|---|---|---|---|---|---|
Page 2
WESTSIDE COMMUNITY ASSOCIATION INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31ST MARCH 2025
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RESTRICTED FUNDS RESTRICTED FUNDS RESTRICTED FUNDS
2025 2024 2023
Youth Funding Savings Youth Funding Savings Youth Funding Savings
Services Account Account Total Services Account Account Total Services Account Account Total
£ £ £ £ £ £ £ £ £ £ £ £
INCOME:
Interest received - - 764 764 - - 425 425 - - 58 58
- - -
- - -
Total Income - - 764 764 - - 425 425 - - 58 58
EXPENDITURE:
Grants Events and Projects - - - - - - - - - - - -
Grants Salaries - - - - - - - - - - - -
Staff Training - - - - - - - - - - - -
WCA Events and Projects - - - - - - - - - - - -
WCA General Exp - - - - - - - - - - - -
WCA Salaries - - - - - - - - - - - -
Youth Grant - - - - - - - - - - - -
Bank Charges - 96 - 96 - 96 - 96 - 96 - 96
- 96 - 96 - 96 - 96 - 96 - 96
Movement in year - - 96 764 668 - - 96 425 329 - - 96 58 - 38
Restricted Funds b/fwd 6,753 76,162 43,234 126,149 643 57,356 47,619 105,630 643 92,332 18,061 111,048
Transfers In and Out - 12,655 10,764 23,419 6,110 18,902 - 4,810 20,202 - - 34,880 29,500 - 5,380
Restricted Funds c/fwd 6,753 88,817 53,998 149,567 6,753 76,162 43,234 126,149 643 57,356 47,619 105,630
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WESTSIDE COMMUNITY ASSOCIATION STATEMENT OF ASSETS AND LIABILITIES AS AT 31ST MARCH 2023
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2025 2024 2023
£ £ £ £ £ £
LIABILITIES
Current Liabilities (Note 2) 599 570 567
Trade Creditors 60 (1,588) (652)
Total Liabilities 659 (1,018) (85)
ASSETS
Cash at Bank - Main WCA Account 36,141 36,307 8,888
Cash at Bank - Savings 53,998 43,234 47,619
Cash at Bank - Youth Services 6,753 6,753 643
Cash at Bank - Funding Account 88,817 76,162 57,368
Cash at Bank - Cash 100 100 100
Total Cash 185,808 162,557 114,619
Office Equipment 104 130 163
Trade Debtors 4,344 5,309 8,548
Total Assets 190,256 167,996 123,329
Total Assets less Liabilities 189,597 169,014 123,414
Approved by:
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D McDermott Chair
Dated:
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SUPPLEMENTARY INFORMATION FOR THE YEAR ENDED 31ST MARCH 2025
NOTE 1: CHARITABLE GIVING
| Compassion UK Royal British Legion Children's Society Hart Food Banks Count Everyone Bishop of Winchester Ordination Candidates Fund Farming Community Networks Others NOTE 2: ACCRUALS Accountants Fee |
2025 £ - - - - - - - 100 100 2025 £ 599 599 |
2024 £ - - - - - - - 20 20 2024 £ 570 570 |
2023 £ - - - - - - - - - 2023 £ 567 567 |
|---|---|---|---|
NOTE 3: DONATIONS
Page 5
BM Boyetl Mayes Limited Accountants. Toxalion ond Busine55 Advisers Independent examlnerf$ report to Westside Community Association This reF)Ort on the financial statements of Westside Community Association for the year ended 31st March 2025. which are set out on pages 2 10 6, is in respect of an examination e8rried out in accordance with section 145 of the Charities Act 2011 (the .2011 Acri. Respective responsibilities of the Assoclatlon and examiner As members of the Association, you are responsible for the preparation of the financial ststements-, you consider that an audit is not required for this year {under sects.on 144121 of the 2011 Acll. It is our responsibility". to examine the accounts under section 145 of the 2011 Act.. to follow the procedures laid down in the General Directions gNen by the Charity Commission {under section 14515}Ibl of the 2011 Act.. and to state whether parb"cular matters have come to our attention. Basis of independent exarninefs statement Our examination was carried out in accordan with the General Directions given by the Charity Commission. An examination indudes a review of the accounting records kept by the charity and a ¢omparison of the accounts presented with those records. 11 also includes consideratson of any unusual items or disclosures in the accounts and seeking explanations from the trustees conmIng any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a.true and fair view, and the report is limrted lo those matters set out in the ststement below. Independent examineVs statement In the course of our examination. no matter has come to our attenkn'on. 11) which gives me reasonable cause to believe that in, any matsrial respe¢L the requirements.. to keep proper ?Ounting records in accordance with sects.on 130 of the 2011 Act,. and to prepare accour¢ls which accord with the accounting records and comply with the accounting requirements of the 2011 A¢t have not been mel or 12} lo which, in our opinion. attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed on behalf of Boyett Mayes Limited Date . Name Ll FINCHAM BA ACMA CTA Tel: 01256 636 600 Emoil= enquiriesiobml-occountonls.co.uk Website: www.bml-accounton15.co.uk The Stables. Moneys Form. Bollle Lone. Moltingley. Hompshire RG27 8LJ Company Regi5trotion Number: 4059388 Cio Chartered Tax Advisers Pract1n0£•rtlc0l• Hold*r