Westside & Ridgeway Community Association AGM Chair Report 24[th] June 2024 I would like to welcome you all to the AGM. It has been a very difficult year for all. The year started well with lots of activities happening in the library space and being almost fully occupied. At the end of August, we had a new heating system installed at the WCA costing £30k. However, at the beginning of September 23 a survey was carried out by HCC in the library space looking at RAAC. By the end of the day, we had notification from HCC that we had to shut down that side of the building and by 5pm we were told by BDBC we also had to shut down the other half of the building. The previous day we had completed the merger of the Westside Community Association with the Ridgeway Community Association. Although this news was devastating for all concerned the staff handled the situation with a pull together spirit. All users of the WCA were contacted to let them know what was happening. The Pre-school was set to open but was closed and eventually relocated to Russell Howard. All the staff moved over to the Ridgeway Community Centre and started work there. I would like to say a big thank you to Nicky Blunden, centre manager and all the staff and volunteers for all their hard work to get the move to the Ridgeway and for all their efforts and positivity during this difficult time. A big thank you for her support goes to Dee who was the admin support at the Ridgeway as one day she was on her own the next day everyone from the WCA descended on her. With the loss of income from shutting down Basingstoke & Deane agreed to support the WCA to enable us to carry on while the building was assessed. I would like to thank BDBC for the support they have given to allow us to start to rebuild the Ridgeway whilst not having any services at the Westside. A Shipping container was provided to run the Pantry and a thank you to the volunteers who run this as it was very difficult for all the users and staff during the winter months. A big thank you to Sovereign Network Group for the support they have given during this time. They have agreed to let us have use of a building that used to be the butchers to run a café and the pantry from this building. This will hopefully be up and running in September. A competition has been held with the local primary school to name the café and the winning name is Kings Café. The team have got stuck in to helping the Ridgeway Community Centre look at ways of becoming a go to place in the community. We managed to put on the Christmas Panto with a visit to Father Christmas which was a sell out success. The Ridgeway Community Centre is now about 70% full. Cerise who ran the café has decided to give up this position. The staff will now be running this along side the running of the Kings Café when it opens to provide facilities for centre uses and the local communities. I would like to thank the committee for all their support and especially those who joined the committee from the Ridgeway. It was a baptism of fire having all the staff descending on them much sooner than was planned. They have embraced the changes and have been helpful with their knowledge of the area and what goes on. The new year will be full of challenges but with the continued support of BDBC, SNG and all our volunteers and especially the dedicated staff I’m sure it will be successful. ## **Finance Report for AGM 24[th] June 2024** The year 2023 started off well with the centre being full and generating income. We managed to save enough money to enable a new heating system, costing £30,000 to be installed at the end of August 2023. On the 5[th] September 2023 we signed to complete the merger between the Westside Community Association (WCA) and the Ridgeway Community Association (RCA). The final funds transfer happened in January 2024 and is shown as an asset transfer in the accounts of £25,566. However, on the 6[th] September 2023 the WCA was abruptly shut down due to Hampshire County Council finding RAAC in part of the building. At this point all income for the WCA was stopped. All staff transferred over to the RCA awaiting to find out what was happening. As the WCA had just paid out the £30,000 for the heating the funds to continue paying staff was very limited as all income dried up. A few of the room hirers moved over to the RCA and the preschool were relocated to Russell Howard. At this point the income from the RCA was not enough to cover all the staff as the intention for the merger was for WCA to start to grow the services and income for the RCA alongside running the WCA. BDBC agreed to fund the deficit until the end of March 23 to give some time for the staff to work on building up the RCA and to know what might be happening to the community building. However, at the end of March we are no further forward in knowing what is happening with the building. BDBC are still working on trying to find a location for the WCA to provide some services and generate some income. Sovereign Network Group (SNG) have also been supporting in letting us have a small building to run a café and some services from, however, this will not be ready until September 2024. In the 7 months from September 2023 to March 2024, the income from the RCA has started to increase with the centre being around 50% full. There are plans in place to continue to increase the centre activities to make the centre self-sustainable. # **WESTSIDE COMMUNITY ASSOCIATION INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31ST MARCH 2024** Boyett Mayes Limited The Stables, Moneys Farm Bottle Lane Mattingley Hampshire RG27 8LJ ## **WESTSIDE COMMUNITY ASSOCIATION INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31ST MARCH 2024** |**INCOME:**
**Services**
Regular Users
Casual Hire
Social Club Rent
Grants
Events and Projects
Membership
**Russell Howard**
Regular Users
Events and Projects
Casual Hire
**Other:**
Interest Received
Wedding and Baby Showers
Donations
Misc
Ridgeway Community Association Asset Transfer 30.01.24
**TOTAL INCOME**
**EXPENDITURE:**
**Centre:**
Insurance
Licences
Repairs & Maintenance
Printing and Stationery
Employee Costs
Training
Events and Projects
Youth Grant
Misc
**Russell Howard**
Licences
Repairs & Maintenance
Misc
**Overheads**
Bank fees
Accountancy
Heat, Light and Power
Telephone
Cleaning & Waste Disposal
Postage
Grant expenses
Security alarms
IT,Software etc
Entertaining
Depreciation
Sundry
**TOTAL EXPENDITURE**
**(DEFICIT) / SURPLUS FOR THE YEAR**
Surplus B/fwd
Reverse cost accruals b/fwd
Accruals c/fwd
Investments encashed
Net movement in Restricted Funds
**SURPLUS CARRIED FORWARD**|**£**
70,824
7,867
12,372
149,928
118,177
1,204
-
-
-
84
-
-
7,244
3,282
35
32,991
51
150,323
-
120,571
-
-
-
-
-
437
901
23,972
130
5,483
-
-
2,227
7,538
-
33
20|**£**
360,372
-
7,327
307,253
-
40,741
**2024**|**£**
25,566
**393,265**
**347,995**
**45,271**
123,414
-
-
-
329
**169,014**|**£**
**£**
80,531
15,766
33,458
61,236
57,506
1,176
249,674
322
-
-
322
74
-
10,000
(3,295)
6,779
1,970
-
11,775
710
123,322
-
82,120
-
-
219,897
-
-
-
-
434
723
16,392
98
8,175
-
-
1,862
4,979
-
41
-
32,703
**2023**|**£**
-
**256,775**
**252,600**
**4,175**
119,277
-
-
-
(38)
**123,414**| |---|---|---|---|---|---| Page 2 ## **WESTSIDE COMMUNITY ASSOCIATION INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31ST MARCH 2024** |**INCOME:**
Interest received
Total Income
**EXPENDITURE:**
Grants Events and Projects
Grants Salaries
Staff Training
WCA Events and Projects
WCA General Exp
WCA Salaries
Youth Grant
Bank Charges
Movement in year
Restricted Funds b/fwd
Transfers In and Out
Restricted Funds c/fwd|**Youth**
**Services**
**Funding**
**Account**
**Savings**
**Account**
**Total**
**£**
**£**
**£**
**£**
-
-
425
425
-
-
-
-
425
425
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
96
-
96
-
96
-
96
-
96
-
425
329
643
57,356
47,619
105,630
6,110
18,902
4,810
-
20,202
6,753
76,162
43,234
126,149
**RESTRICTED FUNDS**
**2024**|**Youth**
**Services**
**Funding**
**Account**
**Savings**
**Account**
**Total**
**£**
**£**
**£**
**£**
-
-
58
58
-
-
-
-
58
58
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
96
-
96
-
96
-
96
-
96
-
58
38
-
643
92,332
18,061
111,048
-
34,880
-
29,500
5,380
-
643
57,356
47,619
105,630
**RESTRICTED FUNDS**
**2023**| |---|---|---| Page 3 ## **WESTSIDE COMMUNITY ASSOCIATION STATEMENT OF ASSETS AND LIABILITIES AS AT 31ST MARCH 2023** **----- Start of picture text -----**
2024 2023
£ £ £ £
LIABILITIES
Current Liabilities (Note 2) 570 567
Trade Creditors (1,588) (652)
Total Liabilities (1,018) (85)
ASSETS
Cash at Bank - Main WCA Account 36,307 8,888
Cash at Bank - Savings 43,234 47,619
Cash at Bank - Youth Services 6,753 643
Cash at Bank - Funding Account 76,162 57,368
Cash at Bank - Cash 100 100
Total Cash 162,557 114,619
Office Equipment 130 163
Trade Debtors 5,309 8,548
Total Assets 167,996 123,329
Total Assets less Liabilities 169,014 123,414
Approved by:
**----- End of picture text -----**
D McDermott Chair Dated: Page 4 ## **SUPPLEMENTARY INFORMATION FOR THE YEAR ENDED 31ST MARCH 2024** ## **NOTE 1: CHARITABLE GIVING** |Compassion UK
Royal British Legion
Children's Society
Hart Food Banks
Count Everyone
Bishop of Winchester Ordination Candidates Fund
Farming Community Networks
Others
**NOTE 2: ACCRUALS**
Accountants Fee
**NOTE 3: DONATIONS**|**2024**
**£**
-
-
-
-
-
-
-
20
20
**2024**
**£**
570
570|**2023**
**£**
-
-
-
-
-
-
-
-
-
**2023**
**£**
567
567| |---|---|---| Page 5 BM Boyetl Moyes Limited Accountant5. Taxation and Business Advisers Independent examineVs report to Westside Cornmunty Association This report on the financial ststemenls of We5tside Communty Association for the year ended 31st MaTch 2024, which are set out on pages 2 to 6. is in respect of an examination carried out in accordance with section 145 of the Charities Act 2011 {the"2011 ACY). Respectlve responsibilities of the Associalion and examlner As members of the Association you are responsible for the preparation of the financial statements. you consider that an audit is not required for this year (under section 144{21 of the 2011 Actl- It is our responsibility= to examine the accounts under section 145 ofthe 2011 Act.. to follow the procedures laid down in the General Oirections given by the Charity Commission {under section 145{5llb) of the 2011 Act and to slate whether particular matters have come to our attention. 885is of independent examinerfs statement Our examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounb'ng records kept by the charity and a ¢omparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanab.ons from the Iruslees concerning any such matters. The prO￿dureS undertaken do not provide all the evidence that would be required in an audit and consequenuy no opinion is given as to whether the accounts present a 'true and fair view. and the report is limited to those matters set out in the statement below. Independent exarninerfs statement In the course of our examination. no matter has come to our attention: {11 which gives me reasonabk cause to believe that in, any material respe¢( the requirements.. to keep proper accounting records in accordance with section 130 of the 2011 Act", and lo prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met or (21 to which, in our opinion. attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed on behalf of Boyett Mayes Limited Name LISA FINCHAM BA ACMA CTA Tel: 01256 636 61X) Email= enquirie5@bmpoccountonts.co.uk Website: vrnw.bml-occountants.co.uk ,. C I MA The Stobles. Moneys Form. Bottle Lane. Motlingley. Hampshire RG27 8LJ Cio Chartered Tax Advi5er5 FIW?r Compony Regi5trotion Number.. 4059388