# **HELP IN THE COMMUNITY T/A MEDWAY FOODBANK** **Charity Registration Number : 1166505** # **REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS** **For the Year Ended 31 March 2021** **HELP IN THE COMMUNITY T/A MEDWAY FOODBANK** ## **CONTENTS OF THE FINANCIAL STATEMENTS For the Year Ended 31 March 2021** ||**Page**| |---|---| |Charity Information|1| |Report of the Trustees|2 - 5| |Independent Examiner's Report|6| |Statement of Financial Activities|7| |Balance Sheet|8 - 9| |Notes to the Financial Statements|10 - 30| **HELP IN THE COMMUNITY T/A MEDWAY FOODBANK** **For the Year Ended 31 March 2021** ## **CHARITY INFORMATION** |CHARITY NAME :|Help in the Community t/a Medway Foodbank| |---|---| |CHARITY REGISTRATION NUMBER :|1166505| |TRUSTEES :|Mrs Linda Margaret Fiddyment| ||Mr Mark Anderton| ||Ms Barbara Matthews-Hodge| ||Miss Alison Clare West| ||Mrs Susan Lynn Franks| |PRINCIPAL ADDRESS :|Unit 26,| ||Riverside,| ||1 Sir Thomas Longley Road,| ||Strood| ||Kent.| ||ME2 4DP| |ACCOUNTANTS :|Accounting Connections Limited| |ADDRESS :|7-8 New Road Avenue,| ||Rochester,| ||Kent.| ||ME4 6BB| _Page 1_ **HELP IN THE COMMUNITY T/A MEDWAY FOODBANK** ## **TRUSTEES' REPORT** ## **For the Year Ended 31 March 2021** The trustees' present their report along with the unaudited financial statements and supporting notes, of the charity for the year ended 31st March 2021. ## **CHARITY NAMES** Although the charity's legal name is Help in the Community the charity operates under the name Medway Foodbank. ## **TRUSTEES** The trustee(s) shown below have held office during the whole period under review : Mrs Linda Margaret Fiddyment Mr Mark Anderton Ms Barbara Matthews-Hodge Miss Alison Clare West Mrs Susan Lynn Franks ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** **Type of governing document** Constitution (eg trust deed, constitution) **How the charity is constituted** Charitable incorporated organisation (eg trust, association, company) **Trustee selection methods** Elected by the current Board (eg appointed by, elected by) ## **Additional governance issues** Help in the Community was constituted in April 2016 as a Charitable Incorporated Organisation. The originating trustees were those who were on the steering group of Medway Foodbank. In the past, Medway Foodbank was part of an organisation called Hope in The Community, but as that organisation was closing its local office, it requested Medway Foodbank be transferred to another charitable organisation. The Trustees are held responsible for the organisation’s finances, as well as setting the strategy and monitoring the performance against that strategy. Medway Foodbank is a member of The Trussell Trust, which is a Christian Organisation. Before anybody can become a Trustee, they must first be able to demonstrate in writing, the skills that the organisation has identified that it needs. If everybody is in agreement, the person will then be asked to become a member. The Trustees are all volunteers. Medway Foodbank has four paid employees: The Project Manager, Warehouse Manager, Office Manager and an Administrator, all based in the Food Distribution Warehouse. The food is distributed to those in need through the local churches; all these are operated by volunteers. Due to the Covid-19 pandemic the Board had to review the need to service the extra demand placed on the Charity. The Centres had to close due to Covid restrictions and many volunteers had to go into isolation. In January 2021 the Board agreed to employ 8 part time temporary staff covering Driving, Administration, Finance and Warehouse a total of 33hours per week. Funding was sought to cover this additional cost . This was thereafter added to the Board Meeting Agenda for ongoing review. _Page 2_ **HELP IN THE COMMUNITY T/A MEDWAY FOODBANK** ## **TRUSTEES' REPORT For the Year Ended 31 March 2021** ## **OBJECTIVES AND ACTIVITIES** ## **Summary of the objects of the charity set out in it's governing document** The principal object of Help in the Community is: ‘The relief and prevention of poverty, for the public benefit, in Medway and North Kent through: the provision of free emergency food; and partnership with other organisations working to prevent or relieve poverty.’ Help in the Community is the overarching body for Medway Foodbank, which provides emergency food for those who are in need. We are part of the Trussell Trust and therefore use their system for distributing the food. ## **Summary of the main activities undertaken for the public benefit in relation to these objects** Medway Foodbank works with a number of agencies around the Medway Towns who assess those who require food, and provide them with a voucher, which can be redeemed at one of seven centres, situated in churches in Strood, Rochester, Chatham, and Gillingham, as well as centres in The Net community Cafe in Walderslade and MidKent College, Gillingham. Since the start of the Covid pandemic, the foodbank centres have been closed and the foodbank has been running a delivery service. In addition it is a partner in a Lottery Funded Medway wide project known as Medway REAP, which is committed to helping anyone in a hardship crisis. ## **Additional details of objectives and activities** The constitution sets out the rules that trustees of the organisation are expected to follow. A copy of this is given to each incoming member, with an explanation as to what is expected. Help in the Community is highly dependent upon volunteers, especially within the warehouse and the food distribution centres. The Board and paid staff are highly appreciative of the hard work undertaken by the teams of dedicated volunteers, who give of their time voluntarily each week. _Page 3_ **HELP IN THE COMMUNITY T/A MEDWAY FOODBANK** ## **TRUSTEES' REPORT For the Year Ended 31 March 2021** ## **ACHIEVEMENTS AND PERFORMANCE** ## **Summary of the main achievements of the charity during the year** Medway Foodbank provided 3 days of emergency food to 12580 people in crisis, with nearly half of those in need being children. This financial year the number we have fed has increased by 116% compared with pre-Covid levels, and the main reason for this has been as a result of the Covid-19 pandemic i.e. employees losing their jobs due to shut down, redundancies etc. in addition to low income, and benefit delays. Clients of Medway Foodbank receive personal support and are signposted to organisations that can help them further to resolve their immediate issues and to increase resilience for the future. This would normally take place in our foodbank centres. We have been able to maintain a good level of signposting support for our clients by our office team, as well as providing signposting sheets that have gone into every food parcel. We have heard positive stories from clients of support that has helped them when they have contacted organisations on the sheet. Over this financial year, Medway Foodbank has received over 100,211kg of food donations and has distributed over 109,575kg to the needy. Over the last financial year that represents an increase on the last financial year of 40% in food being donated and 48% in food being distributed. During 2020-21 the foodbank had to purchase 10569.6kg of food stock to meet the increase in demand. Over this financial year, Medway Foodbank has received over 67,000kg of food donations and has distributed over 66,648kgs to the needy. Over the last 6 years that represents an increase of 200% in food being donated and 265% in food being distributed. ## **FINANCIAL REVIEW** ## **Brief statement of the charity's policy on reserves** It is the aim of the trustees to build the charities reserves to the point where it totals three months’ worth of expenses. ## **Details of any funds materially in deficit** There are no funds materially in deficit. ## **Further financial review details** The organisation’s constitution states that ‘The income and property of the CIO must be applied solely towards the promotion of the objects.’ Help in the Community first started trading in July 2016 when Hope in the Community closed (see Structure, Governance and Management). £20,952 was transferred from Hope. At the same time, we became a partner in a local project called Medway REAP, which provides help and practical support to people in the area. This is a five year project, worth in the region of £10,000 per year. _Page 4_ **HELP IN THE COMMUNITY T/A MEDWAY FOODBANK** ## **TRUSTEES' REPORT For the Year Ended 31 March 2021** ## **OTHER OPTIONAL INFORMATION** ## **Summary of other information the trustees' feel is relevant** Year on year the need grows within Medway to support people who are in crisis. Medway Foodbank will continue to work with other charities and agencies to support those in need to help resolve their crisis. We can only achieve this with the help of our volunteers and the enormous support of local people and local businesses who provide us with the food and resources to continue our Mission. The charity is currently dealing with 116% increase in foodbank usage compared with pre-Covid levels. ## **TRUSTEES RESPONSIBILITY STATEMENT** The Trustees are responsible for preparing the Trustees' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). The law applicable to charities in England & Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the Charity and of its incoming resources and application of resources, including its income and expenditure, for that period. In preparing these financial statements, the Trustees are required to: - select suitable accounting policies and then apply them consistently; - observe the methods and principles of the Charities SORP (FRS 102); - make judgments and accounting estimates that are reasonable and prudent; - state whether applicable UK Accounting Standards (FRS 102) have been followed, subject to any material departures disclosed and explained in the financial statements; - prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Charity will continue in business. The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the Charity's transactions and disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the Trust deed. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. ## **DECLARATION** Jan 25, 2022 **This report was reviewed and approved by the Board of Trustees on ___________________________** ## **And Signed On Behalf Of The Board By :** ## - Barbara Matthews Hodge Barbara Matthews-Hodge (Jan 25, 2022 16:21 GMT) Ms Barbara Matthews-Hodge Trustee of Help in the Community t/a Medway Foodbank _Page 5_ **HELP IN THE COMMUNITY T/A MEDWAY FOODBANK** ## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES For the Year Ended 31 March 2021** I report to the trustees on my examination of the accounts of Help in the Community T/A Medway Foodbank for the year ended 31 March 2021. ## **Responsibilities and Basis of the Report** As the Trustees of the Charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the 2011 Act'). I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. ## **Independent Examiners Statement** Since the charity’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I can confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales, which is one of the listed bodies. Your attention is drawn to the fact that the Charity has prepared the accounts in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has been withdrawn. I understand that this has been done in order for the accounts to provide a true and fair view in accordance with the Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015. I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: - accounting records were not kept in respect of the Charity as required by section 130 of the 2011 Act; or - ▪ the accounts do not accord with those records; or - 3.�the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. This report is made solely to the Charity's Trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. My work has been undertaken so that I might state to the Charity's Trustees those matters I am required to state to them in an independent examiner's report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the Charity and the Charity's Trustees as a body, for my work or for this report. ||Jan 25, 2022| |---|---| |S M Robinson BA FCA FCIE DChA MCMI|Date| |Kreston Reeves LLP|| |Chartered Accountants, Chatham|| _Page 6_ ## **HELP IN THE COMMUNITY T/A MEDWAY FOODBANK** ## **STATEMENT OF FINANCIAL ACTIVITIES For the Year Ended 31 March 2021** |**Notes**
**Incoming Resources**
Donations and legacies
Charitable activities
Other trading activities
Investments
Other
**Total**
**4**
**Resources Expended**
Expenditure on:
Raising funds
Charitable activities
Other
**Total**
**6**
**Net Income / (Expenditure)**
Transfers between funds
**Net Movement in Funds**
**Reconcilition of funds**
Funds brought forward
Net movement in year
**Funds carried forward**|**Unrestricted**
**funds**
**Restricted**
**income funds**
**Endowment**
**funds**
**Total funds**
**Prior year**
**funds**
**£**
**£**
**£**
**£**
**£**
230,442
85,910
-
**316,352**
94,896
-
-
-
**-**
-
-
-
-
**-**
-
-
-
-
**-**
-
-
-
-
**-**
-| |---|---| ||**230,442**
**85,910**
**-**
**316,352**
**94,896**
-
-
-
**-**
-
100,844
61,764
-
**162,608**
62,616
-
-
-
**-**
-| ||**100,844**
**61,764**
**-**
**162,608**
**62,616**
129,598
24,146
-
153,744
32,280
6,989
(6,989)
-
-
-
**136,587**
**17,157**
**-**
**153,744**
**32,280**| ||32,775
45,033
-
77,808
45,528
136,587
17,157
-
153,744
32,280| ||**169,362**
**62,190**
**-**
**231,552**
**77,808**| _Page 7_ ## **HELP IN THE COMMUNITY T/A MEDWAY FOODBANK** ## **BALANCE SHEET** ## **As at 31 March 2021** |||**Unrestricted**|**Restricted**|**Endowment**|**Total this**|**Total last**| |---|---|---|---|---|---|---| ||**Notes**|**funds**|**income funds**|**funds**|**year**|**year**| |||**£**|**£**|**£**|**£**|**£**| |**FIXED ASSETS**||||||| |Intangible fixed assets||-|-|-|**-**|-| |Tangible fixed assets|**9**|12,374|-|-|**12,374**|1,279| |Investments||-|-|-|**-**|-| |**Total Fixed Assets**||**12,374**|**-**|**-**|**12,374**|**1,279**| |**CURRENT ASSETS**||||||| |Stocks and work in progress||-|35,000|-|**35,000**|25,550| |Debtors||13,150|-|-|**13,150**|8,947| |Cash at bank and in hand||154,398|27,190|-|**181,588**|43,517| |**Total Current Assets**||**167,548**|**62,190**|**-**|**229,738**|**78,014**| |**CREDITORS : Amounts falling due**|**within**|**one year**||||| |Creditors < 1 year||(10,560)|-|-|**(10,560)**|(1,485)| |**Total Current Liabilities**||**(10,560)**|**-**|**-**|**(10,560)**|**(1,485)**| |**NET CURRENT ASSETS**||156,988|62,190|-|219,178|76,529| |**Total Assets Less Current Liabilities**||169,362|62,190|-|231,552|77,808| |**CREDITORS : Amounts falling due**|**after more than one year**|||||| |Creditors > 1 year||-|-|-|**-**|-| |**Total Long Term Liabilities**||**-**|**-**|**-**|**-**|**-**| |**NET ASSETS**||**169,362**|**62,190**|**-**|**231,552**|**77,808**| |**FUNDS OF THE CHARITY**||||||| |Endowment funds||-|-|-|**-**|-| |Restricted income funds||-|62,190|-|**62,190**|45,033| |Unrestricted funds||169,362|-|-|**169,362**|32,775| |Revaluation reserve||-|-|-|**-**|-| |**Total Funds**||**169,362**|**62,190**|**-**|**231,552**|**77,808**| _**CHARITY REGISTRATION NUMBER : 1166505**_ _Page 8_ **HELP IN THE COMMUNITY T/A MEDWAY FOODBANK** # **BALANCE SHEET As at 31 March 2021** These accounts have been prepared on an accruals basis and in accordance with relevant Financial Reporting Standards and the Charities Act 2011 as set out in the notes to these accounts. These accounts have also been subjected to an independent examination as required by the Charities Act 2011. The trustees acknowledge their responsibilities for complying with the requirements of the Charities Act 2011 with respect to accounting records and the preparation of accounts. Jan 25, 2022 The financial statements were approved by the Board of Trustees on _______________________ ## **SIGNED ON BEHALF OF THE BOARD BY :** ## - Barbara Matthews Hodge Barbara Matthews-Hodge (Jan 25, 2022 16:21 GMT) Ms Barbara Matthews-Hodge Trustee of Help in the Community t/a Medway Foodbank The notes form part of these financial statements _**CHARITY REGISTRATION NUMBER : 1166505**_ _Page 9_ **HELP IN THE COMMUNITY T/A MEDWAY FOODBANK** **NOTES TO THE FINANCIAL STATEMENTS For the Year Ended 31 March 2021** ## **1 GENERAL INFORMATION** Help In The Community T/A Medway Foodbank is a charitable incorporated organisation, registered in England. The charity number is 1166505 and the charity’s registered address is 7-8 New Road Avenue, Rochester, Kent, ME4 6BB. The charity’s principal activities are the provision of three day emergency food parcels to those people in the Medway Towns suffering hardship and food poverty. ## **2 BASIS OF PREPARATION** ## **2.1 Basis of Accounting** The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011. The financial statements have been prepared to give a 'true and fair' view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair' view. This departure has involved following the Charities SORP (FRS 102) published in October 2019 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn. Help In The Community T/A Medway Foodbank meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy. ## **2.2 Going Concern** There are no material uncertainties related to events or conditions that cast significant doubt on the charity's ability to continue as a going concern. Whilst the impact of the COVID-19 pandemic has been assessed by the Trustees, so far as is reasonably possible, due to its unprecedented impact on the worldwide economy it is difficult to evaluate with any certainty the potential outcomes on the Charity's future activities. However, taking into consideration the Charity's future level of funding, the Trustees believe that the Charity will be able to continue in operational existence for the foreseeable future. _Page 10_ **HELP IN THE COMMUNITY T/A MEDWAY FOODBANK** ## **NOTES TO THE FINANCIAL STATEMENTS For the Year Ended 31 March 2021** ## **3 ACCOUNTING POLICIES - INCOME** ## **Recognition of Income** Income is included in the Statement of Financial Activities (SoFA) when: - ▪the charity becomes entitled to the resources; - ▪it is more likely than not that the trustees will receive the resources; and - ▪the monetary value can be measured with sufficient reliability. ## **Offsetting** There has been no offsetting of assets and liabilities, or income and expenses, unless required or permitted by the FRS 102 SORP or FRS 102. ## **Grants and Donations** Grants and donations are only included in the SoFA when the general income recognition criteria are met (5.10 to 5.12 FRS102 SORP). In the case of performance related grants, income must only be recognised to the extent that the charity has provided the specified goods or services as entitlement to the grant only occurs when the performance related conditions are met (5.16 FRS 102 SORP). ## **Legacies** Legacies are included in the SoFA when receipt is probable, that is, when there has been grant of probate, the executors have established that there are sufficient assets in the estate and any conditions attached to the legacy are either within the control of the charity or have been met. ## **Tax Reclaims on Donations and Gifts** Gift Aid receivable is included in income when there is a valid declaration from the donor. Any Gift Aid amount recovered on a donation is considered to be part of that gift and is treated as an addition to the same fund as the initial donation unless the donor or the terms of the appeal have specified otherwise. ## **Contractual Income and Performance Related Grants** This is only included in the SoFA once the charity has provided the related goods or services or met the performance related conditions. _Page 11_ **HELP IN THE COMMUNITY T/A MEDWAY FOODBANK** ## **NOTES TO THE FINANCIAL STATEMENTS For the Year Ended 31 March 2021** ## **3 ACCOUNTING POLICIES - INCOME (Continued)** ## **Donated Goods** Donated goods are measured at fair value (the amount for which the asset could be exchanged) unless impractical to do so. This valuation is determined by The Trussell Trust. The cost of any stock of goods donated for distribution to beneficiaries is deemed to be the fair value of those gifts at the time of their receipt and they are recognised on receipt. In the reporting period in which the stocks are distributed, they are recognised as an expense at the carrying amount of the stocks at distribution. Donated goods for resale are measured at fair value on initial recognition, which is the expected proceeds from sale less the expected costs of sale, and recognised in 'Income from other trading activities' with the corresponding stock recognised in the balance sheet. On its sale the value of stock is charged against 'Income from other trading activities' and the proceeds from sale are also recognised as 'Income from other trading activities'. Goods donated for on-going use by the charity are recognised as tangible fixed assets and included in the SoFA as incoming resources when receivable. Gifts in kind for use by the charity are included in the SoFA as income from donations when receivable. ## **Donated Services and Facilities** Donated services and facilities are included in the SoFA when received at the value of the gift to the charity provided the value of the gift can be measured reliably. Donated services and facilities that are consumed immediately are recognised as income with an equivalent amount recognised as an expense under the appropriate heading in the SOFA. ## **Volunteer Help** The value of any voluntary help received is not included in the accounts but is described in the trustees’ annual report. _Page 12_ **HELP IN THE COMMUNITY T/A MEDWAY FOODBANK** ## **NOTES TO THE FINANCIAL STATEMENTS For the Year Ended 31 March 2021** ## **3.1 ACCOUNTING POLICIES - EXPENDITURE AND LIABILITIES** ## **Liability recognition** Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty. ## **Governance and support costs** Support costs have been allocated between governance costs and other support. Governance costs comprise all costs involving public accountability of the charity and its compliance with regulation and good practice. Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, eg allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage. ## **Grants with performance conditions** Where the charity gives a grant with conditions for its payment being a specific level of service or output to be provided, such grants are only recognised in the SoFA once the recipient of the grant has provided the specified service or output. ## **Grants payable without performance conditions** Where there are no conditions attaching to the grant that enables the donor charity to realistically avoid the commitment, a liability for the full funding obligation must be recognised. ## **Redundancy Costs** The charity made no redundancy payments during the reporting period. ## **Deferred Income** No material item of deferred income has been included in the accounts. ## **Creditors** The charity has creditors which are measured at settlement amounts less any trade discounts. ## **Provisions for Liabilities** A liability is measured on recognition at its historical cost and then subsequently measured at the best estimate of the amount required to settle the obligation at the reporting date. _Page 13_ **HELP IN THE COMMUNITY T/A MEDWAY FOODBANK** **NOTES TO THE FINANCIAL STATEMENTS For the Year Ended 31 March 2021** ## **3.1 ACCOUNTING POLICIES - EXPENDITURE AND LIABILITIES (Continued)** ## **Basic Financial Instruments** The charity accounts for basic financial instruments on initial recognition as per paragraph 10.7 FRS102 SORP. Subsequent measurement is as per paragraphs 11.17 to 11.19, FRS102 SORP. ## **3.2 ACCOUNTING POLICIES - ASSETS** ## **Tangible fixed assets for use by charity** These are valued at cost less depreciation. The depreciation rates and methods used detailed in note 9.2 ## **Stocks and work in progress** Stocks held for sale as part of non-charitable trade are measured at the lower or cost or net realisable value. Goods or services provided as part of a charitable activity are measured at net realisable value based on the service potential provided by items of stock. The valuation of stock held at the year end per kg is determined by The Trussell Trust. ## **Debtors** Debtors (including trade debtors and loans receivable) are measured on initial recognition at settlement amount after any trade discounts or amount advanced by the charity. Subsequently, they are measured at the cash or other consideration expected to be received. ## **Current Asset Investments** They are valued at fair value except where they qualify as basic financial instruments. _Page 14_ **HELP IN THE COMMUNITY T/A MEDWAY FOODBANK** ## **NOTES TO THE FINANCIAL STATEMENTS For the Year Ended 31 March 2021** ## **4 ANALYSIS OF INCOME** |**Donations and Legacies**
Donations and gifts
Gift Aid
Legacies
General grants provided by
government/other charities
Membership subscriptions and
sponsorships which are in
substance donations
Donated goods, facilities and
services
Other
**Total**
**TOTAL INCOME**|**Unrestricted**
**funds**
**Restricted**
**income funds**
**Endowment**
**funds**
**Total funds**
**Prior year**
**funds**
**£**
**£**
**£**
**£**
**£**
206,190
3,200
-
**209,390**
69,884
12,252
-
-
**12,252**
430
-
-
-
**-**
-
12,000
73,260
-
**85,260**
25,807
-
-
-
**-**
-
-
9,450
-
**9,450**
(1,225)
-
-
-
**-**
-| |---|---| ||**230,442**
**85,910**
**-**
**316,352**
**94,896**
**230,442**
**85,910**
**-**
**316,352**
**94,896**| ## **Other Information :** Within the income items above the following items are material: (please disclose the nature, amount and any prior year amounts) None _Page 15_ ## **HELP IN THE COMMUNITY T/A MEDWAY FOODBANK** ## **NOTES TO THE FINANCIAL STATEMENTS For the Year Ended 31 March 2021** ## **5 DONATED GOODS, FACILITIES AND SERVICES** |Donated stock
Use of property
Other
**Total**|**2021**
**2020**
**£**
**£**
**35,000**
25,550
**-**
-
**-**
-
**35,000**
25,550| |---|---| Please provide details of the accounting policy for the recognition and valuation of donated goods, facilities and services. Goods are donated to Help in the Community from members of the public. The goods are donated to distribute to people facing food poverty. The Trussell Trust are the overseeing charity authority that sets the stock valuation level. For the year ended 31 March 2020 and 31 March 2021 the stock has been valued at £1.75 / kg, both in accordance with The Trussell Trust guidance (copy available upon request). Please provide details of any unfulfilled conditions and other contingencies attaching to resources from donated goods and services not recognised in income. None Please give details of other forms of other donated goods and services not recognised in the accounts, eg contribution of unpaid volunteers. The charity benefits from contributions of unpaid volunteers to perform tasks such as bookkeeping, accounts production, social media marketing, health and safety consulting, administration, stock movement, stock distribution and centre management. Since these services are provided at no cost to the charity, no financial liability has been entered into these financial statements to represent them. However, absence of these volunteered services would result in costs to the charity in the future. _Page 16_ **HELP IN THE COMMUNITY T/A MEDWAY FOODBANK** ## **NOTES TO THE FINANCIAL STATEMENTS For the Year Ended 31 March 2021** ## **6 ANALYSIS OF EXPENDITURE** ||**Unrestricted**|**Restricted**|**Endowment**|||**Prior year**| |---|---|---|---|---|---|---| ||**funds**|**income funds**|**funds**||**Total funds**|**funds**| ||**£**|**£**|**£**||**£**|**£**| |**Expenditure on Charitable Activities**||||||| |Incurred seeking donations|-|-||-|**-**|-| |Advertising, marketing, direct
mail and publicity|411|-||-|**411**|465| |Property costs|10,004|11,666||-|**21,670**|13,499| |Staff and volunteer costs|59,419|30,807||-|**90,226**|38,031| |Office administration costs|9,130|-||-|**9,130**|5,031| |Motor and travel expenses|2,260|108||-|**2,368**|3,884| |Accounting and legal fees|12,663|-||-|**12,663**|580| |Project costs|929|19,183||-|**20,112**|-| |Charitable dontations|1,531|-||-|**1,531**|-| |Depreciation|4,497|-||-|**4,497**|1,125| |Other trading activities|-|-||-|**-**|-| |**Total**|**100,844**|**61,764**||**-**|**162,608**|**62,615**| |**TOTAL EXPENDITURE**|**100,844**|**61,764**||**-**|**162,608**|**62,615**| ## **Other Information :** Within the expenditure items above the following items are material: (please disclose the nature, amount and any prior year amounts) None _Page 17_ ## **HELP IN THE COMMUNITY T/A MEDWAY FOODBANK** ## **NOTES TO THE FINANCIAL STATEMENTS For the Year Ended 31 March 2021** ## **7 DETAILS OF CERTAIN ITEMS OF EXPENDITURE** |Independent examiner’s fees
Assurance services other than audit or independent examination
Tax advisory fees
Other fees (for example: financial advice, consultancy, accountancy
services) paid to the independent examiner
**Total**|**2021**
**2020**
**£**
**£**
**960**
-
**-**
-
**-**
-
**-**
-
**-**
-| |---|---| _Page 18_ **HELP IN THE COMMUNITY T/A MEDWAY FOODBANK** ## **NOTES TO THE FINANCIAL STATEMENTS For the Year Ended 31 March 2021** ## **8 PAID EMPLOYEES** ## **8.1 STAFF COSTS** |Salaries and wages
Social security costs
Pension costs (defined contribution scheme)
Other employee benefits
**Total**|**2021**
**2020**
**£**
**£**
**85,821**
37,164
**1,899**
-
**794**
181
**1,712**
686
**90,226**
38,031| |---|---| Please provide details of expenditure on staff working for the charity whose contracts are with and are paid by a related party The charity currently employs 10 people. One of these employees is deemed to work predominately for the REAP project, so her salary has been allocated to this fund accordingly. The charity has also received grants to fund other staff salaries, and these have been allocated appropriately. The charity funds all other staff costs incurred. Please give details of the number of employees whose total employee benefits (excluding employer pension costs) fell within each band of £10,000 from £60,000 upwards. If there are no such transactions, please enter 'true' in the box provided. No employees received employee benefits (excluding employer pension costs) for the reporting period of more than £60,000 0 |**Band**|**Number of employees**| |---|---| |£60,000 to £69,999|| |£70,000 to £79,999|| |£80,000 to £89,999|| |£90,000 to £99,999|| |£100,000 to £100,999|| Please provide the total amount paid to key management personnel (includes trustees and senior management) for their services to the charity None of the trustees are included on the charity payroll, or are paid by any other method for their services to the charity. _Page 19_ ## **HELP IN THE COMMUNITY T/A MEDWAY FOODBANK** ## **NOTES TO THE FINANCIAL STATEMENTS For the Year Ended 31 March 2021** ## **8 PAID EMPLOYEES (Continued)** ## **8.2 AVERAGE HEAD COUNT IN THE YEAR** The parts of the charity in which the employees work |Fundraising
Charitable Activities
Governance
Other
**Total**|**2021**
**2020**
**£**
**£**
**-**
-
**1**
1
**4**
3
**-**
-
**5**
4| |---|---| _Page 20_ **HELP IN THE COMMUNITY T/A MEDWAY FOODBANK** ## **NOTES TO THE FINANCIAL STATEMENTS For the Year Ended 31 March 2021** ## **9 TANGIBLE FIXED ASSETS** ## **9.1 COST OR VALUATION** ||**Freehold**
**land &**
**buildings**
**£**|**Other land &**
**buildings**
**£**|**Plant,**
**machinery**
**and motor**
**vehicles**
**£**|**Fixtures,**
**fittings and**
**equipment**
**£**|**Total**
**£**| |---|---|---|---|---|---| |At the beginning of the year|-|-|3,102|1,398|**4,500**| |Additions|-|-|10,794|4,798|**15,592**| |Revaluations|-|-|-|-|-| |Disposals|-|-|-|-|-| |Transfers|-|-|-|-|-| |**At end of the year**|**-**|**-**|**13,896**|**6,196**|**20,092**| ## **9.2 DEPRECIATION AND IMPAIRMENTS** ## **Basis and rates of depreciation** Plant, machinery and motor vehicles - 25% on cost Fixtures, fittings and equipment - 25% on cost ||**Freehold**
**land &**
**buildings**
**£**|**Other land &**
**buildings**
**£**|**Plant,**
**machinery**
**and motor**
**vehicles**
**£**|**Fixtures,**
**fittings and**
**equipment**
**£**|**Total**
**£**| |---|---|---|---|---|---| |At beginning of the year|-|-|2,483|738|**3,221**| |Disposals|-|-|-|-|-| |Depreciation|-|-|2,948|1,549|**4,497**| |Impairment|-|-|-|-|-| |Transfers|-|-|-|-|-| |**At end of the year**|**-**|**-**|**5,431**|**2,287**|**7,718**| ## **9.3 NET BOOK VALUE** |Net book value at the beginning of the
year|-|-|619|660|1,279| |---|---|---|---|---|---| |**Net book value at the end of the year**|**-**|**-**|**8,465**|**3,909**|**12,374**| _Page 21_ ## **HELP IN THE COMMUNITY T/A MEDWAY FOODBANK** ## **NOTES TO THE FINANCIAL STATEMENTS For the Year Ended 31 March 2021** ## **10 STOCKS** ## **10.1 ANALYSIS OF STOCK AND WORK IN PROGRESS BETWEEN ACTIVITIES** |**haritable Activities**|**Stock**|**Stock**|**Donatedgoods**|**Donatedgoods**|**Work in**
**Progress**| |---|---|---|---|---|---| ||**For**
**distribution**|**For resale**|**For**
**distribution**|**For resale**|| ||**£**|**£**|**£**|**£**|**£**| ||||||| |Opening|-|-|25,550|-|**25,550**| |Added in period|-|-|9,450|-|**9,450**| |Expensed in period|-|-|-|-|-| |Impaired|-|-|-|-|-| |**Closing**|**-**|**-**|**35,000**|-|**35,000**| ## **Charitable Activities** ## **Other Trading Activities** |**ther Trading Activities**|||||| |---|---|---|---|---|---| |Opening|-|-|-|-|-| |Added in period|-|-|-|-|-| |Expensed in period|-|-|-|-|-| |Impaired|-|-|-|-|-| |**Closing**|**-**|**-**|**-**|**-**|**-**| ## **Other** |**ther**|||||| |---|---|---|---|---|---| |Opening|-|-|-|-|-| |Added in period|-|-|-|-|-| |Expensed in period|-|-|-|-|-| |Impaired|-|-|-|-|-| |**Closing**|**-**|**-**|**-**|**-**|**-**| ||||||| |**Total This Year**|-|-|**35,000**|-|**35,000**| |Total Previous Year|**-**|**-**|25,550|**-**|25,550| ## **10.2 STOCKS PLEDGED AS LIABILITIES** Please specify the carrying amount of any stocks pledged as security for liabilities None _Page 22_ ## **HELP IN THE COMMUNITY T/A MEDWAY FOODBANK** ## **NOTES TO THE FINANCIAL STATEMENTS** ## **For the Year Ended 31 March 2021** ## **11 DEBTORS AND PREPAYMENTS** |Trade debtors
Prepayments and accrued income
Other debtors
**Total Debtors**
**12**
**CREDITORS : Amounts falling due within one year**
Accruals for grants payable
Bank loans and overdrafts
Trade creditors
Accruals and deferred income
Taxation and social security
Other creditors
**Total Creditors Less Than 1 Year**
Payments received on account for contracts or performance-related
grants|**2021**
**2020**
**£**
**£**
**1,309**
-
**11,841**
8,947
**-**
-
**13,150**
8,947
**2021**
**2020**
**£**
**£**
**960**
-
**-**
-
**9,600**
1,485
**-**
-
**-**
-
**-**
-
**-**
-
**10,560**
1,485
| |---|---| ## **12.1 DEFERRED INCOME** Please explain the reasons why income is deferred. ||| |---|---| |None|| |**Movement in Deferred Income**
Balance at the start of the reporting period
Amounts added in current period
Amounts released to income from previous periods
**Balance at the end of the reporting period**|**2021**
**2020**
**£**
**£**
**-**
-
**-**
-
**-**
-
**-**
-| _Page 23_ **HELP IN THE COMMUNITY T/A MEDWAY FOODBANK** ## **NOTES TO THE FINANCIAL STATEMENTS For the Year Ended 31 March 2021** ## **13 CASH AT BANK AND IN HAND** |Short term cash investments (less than 3 months maturity date)
Short term deposits
Cash at bank and on hand
Other
**Total**|**2021**
**2020**
**£**
**£**
**-**
-
**-**
-
**181,588**
43,517
**-**
-
**181,588**
43,517| |---|---| ## **14 FAIR VALUE OF ASSETS AND LIABILITIES** Please provide details of the charity's exposure to credit risk (the risk of incurring a loss due to a debtor not paying what is owed) , liquidity risk (the risk of not being able to meet short term financial demands) and market risk (the risk that the value of an investment will fall due to changes in the market) arising from financial instruments to which the charity is exposed at the end of the reporting period and explain how the charity manages those risks. The charity has minimal debtor relationships, so the exposure risk is low. Please give details of the amount of change in the fair value of basic financial instruments (debtors, creditors, investments (see section 11, FRS 102 SORP)) measured at fair value through the SoFA that is attributable to changes in credit risk. Not applicable. _Page 24_ ## **HELP IN THE COMMUNITY T/A MEDWAY FOODBANK** ## **NOTES TO THE FINANCIAL STATEMENTS For the Year Ended 31 March 2021** ## **15 CHARITY FUNDS** ## **15.1 DETAILS OF MATERIAL FUNDS HELD AND MOVEMENTS DURING THE CURRENT REPORTING PERIOD** |**Fund Names**|**Type PE,**
**EE R or**
**UR ***|**Purpose and restrictions**|**Fund balances**
**brought**
**forward**
**£**|**Income**
**£**|**Expenditure**
**£**|**Transfers**
**£**|**Gains and**
**losses**
**£**|**Fund balances**
**carried**
**forward**
**£**| |---|---|---|---|---|---|---|---|---| |Medway Foodbank|UR|Financial donations|32,775|230,442|(100,845)|6,989|-|**169,361**| |Medway Foodbank|R|Donations of food|25,550|9,450|-|-|-|**35,000**| |Restoration,
Empowerment, Action,
Purpose|R|To help people who are in
immediate crisis.|(903)|10,619|(17,921)|228|-|**(7,977)**| |Van|R|To fund food transportation costs|7,325|-|(108)|(7,217)|-|**-**| |Asda salaries grant|R|To fund additional staff|13,061|8,221|(12,781)|-|-|**8,501**| |Colyer Ferguson|R|To fund additional staff|-|1,320|(1,320)|-|-|**-**| |The National Lottery|R|To fund food stock|-|9,600|(9,600)|-|-|**-**| |Unit 26|R|To fund new warehouse rent|-|26,000|(10,450)|-|-|**15,550**| |Kent Community
Foundation|R|To fund food stock|-|9,000|(6,517)|-|-|**2,483**| |St Mary's Abbey|R|To fund food stock|-|3,200|-|-|-|**3,200**| |Trussell Trust|R|To fund food stock|-|8,500|(3,066)|-|-|**5,434**| |**Total Funds**|||**77,808**|**316,352**|**(162,608)**|**-**|**-**|**231,552**| * Key: PE - permanent endowment funds; EE - expendible endowment funds; R - restricted income funds, including special trusts, of the charity; and UR - unrestricted funds The trustees are aware that the REAP fund is in deficit, income will be received to cover this deficit _Page 25_ **HELP IN THE COMMUNITY T/A MEDWAY FOODBANK** ## **NOTES TO THE FINANCIAL STATEMENTS For the Year Ended 31 March 2021** ## **16 TRANSACTIONS WITH TRUSTEES AND RELATED PARTIES** ## **16.1 TRUSTEE REMUNERATION AND BENEFITS** |None of the trustees have been paid any remuneration or received any other benefits from an
employment with their charity or a related entity (True or False)|None of the trustees have been paid any remuneration or received any other benefits from an
employment with their charity or a related entity (True or False)|None of the trustees have been paid any remuneration or received any other benefits from an
employment with their charity or a related entity (True or False)|None of the trustees have been paid any remuneration or received any other benefits from an
employment with their charity or a related entity (True or False)|None of the trustees have been paid any remuneration or received any other benefits from an
employment with their charity or a related entity (True or False)|None of the trustees have been paid any remuneration or received any other benefits from an
employment with their charity or a related entity (True or False)|**TRUE**| |---|---|---|---|---|---|---| |||||||| |||**Amountspaid or benefit value**||||| |||**Thisyear**||||**Last Year**| |**Name of Trustee**|**Legal authority**
**(eg order,**
**governing**
**document)**|**Remuneration**|**Pension**
**contribution**|**Redundancy**
**(including**
**loss of**
**office)/ex**
**gratia**|**Other**|**Total**| |||**£**|**£**|**£**|**£**|**£**| |||||||**0**| |||||||**0**| |||||||**0**| |||||||**0**| |||**0**|**0**|**0**|**0**|**0**| Please give details of why remuneration or other employment benefits were paid. None. Where an ex gratia payment has been made to a trustee, provide an explanation of the nature of the payment. None. _Page 26_ ## **HELP IN THE COMMUNITY T/A MEDWAY FOODBANK** ## **NOTES TO THE FINANCIAL STATEMENTS For the Year Ended 31 March 2021** ## **16 TRANSACTIONS WITH TRUSTEES AND RELATED PARTIES** ## **16.2 TRUSTEES' EXPENSES** |No trustee expenses have been incurred (True or False)
Travel
Subsistence
Accommodation
Other (please specify):
**Total**|**2021**
**£**
**-**
**-**
**-**
**-**
**-**|**TRUE**| |---|---|---| |||**2020**
**£**
-
-
-
-| |||-| Please provide the number of trustees reimbursed for expenses or who had expenses paid by the charity None. _Page 27_ ## **HELP IN THE COMMUNITY T/A MEDWAY FOODBANK** ## **NOTES TO THE FINANCIAL STATEMENTS For the Year Ended 31 March 2021** ## **16 TRANSACTIONS WITH TRUSTEES AND RELATED PARTIES (Continued)** ## **16.3 TRANSACTIONS WITH RELATED PARTIES** |There have been no related party transactions in the reporting period (True or False)|There have been no related party transactions in the reporting period (True or False)|There have been no related party transactions in the reporting period (True or False)|There have been no related party transactions in the reporting period (True or False)|There have been no related party transactions in the reporting period (True or False)|**TRUE**|**TRUE**| |---|---|---|---|---|---|---| |**Name of the trustee or related**
**party**|**Relationship to charity**|**Description of the transaction(s)**|**Amount**
**£**|**Balance at**
**period end**
**£**|**Provision for**
**bad debts at**
**period end**
**£**|**Amounts**
**written off**
**during reporting**
**period**
**£**| |||||||| |||||||| |||||||| |||||||| |||||||| ||||**0**|**0**|**0**|**0**| In relation to the transactions above, please provide the terms and conditions, including any security and the nature of any payment (consideration) to be provided in settlement. None. For any related party, please provide details of any guarantees given or received. None. _Page 28_ **HELP IN THE COMMUNITY T/A MEDWAY FOODBANK** **NOTES TO THE FINANCIAL STATEMENTS For the Year Ended 31 March 2021** ## **17 ADDITIONAL DISCLOSURES** The following are significant matters which are not covered in other notes and need to be included to provide a proper understanding of the accounts. If there is insufficient room here, please add a separate sheet. _Page 29_ ## 2021 - H002 - Charity accounts Final Audit Report 2022-01-25 Created: 2022-01-25 By: Accounting Connections Limited (info@aconnect.co.uk) Status: Signed Transaction ID: CBJCHBCAABAAF3fT7LiUY5sj_-cIUL6jODMmaDDSgmHY ## "2021 - H002 - Charity accounts" History Document created by Accounting Connections Limited (info@aconnect.co.uk) 2022-01-25 - 16:17:15 GMT- IP address: 195.70.88.106 Document emailed to Barbara Matthews-Hodge (chair@medway.foodbank.org.uk) for signature 2022-01-25 - 16:18:13 GMT Email viewed by Barbara Matthews-Hodge (chair@medway.foodbank.org.uk) 2022-01-25 - 16:19:17 GMT- IP address: 66.249.93.133 Document e-signed by Barbara Matthews-Hodge (chair@medway.foodbank.org.uk) Signature Date: 2022-01-25 - 16:21:04 GMT - Time Source: server- IP address: 90.254.13.49 Document emailed to S Robinson (susan.robinson@krestonreeves.com) for signature 2022-01-25 - 16:21:06 GMT Email viewed by S Robinson (susan.robinson@krestonreeves.com) 2022-01-25 - 16:30:49 GMT- IP address: 110.239.215.213 Document e-signed by S Robinson (susan.robinson@krestonreeves.com) Signature Date: 2022-01-25 - 16:39:19 GMT - Time Source: server- IP address: 193.117.209.254 Agreement completed. 2022-01-25 - 16:39:19 GMT