## **Trustees’ Annual Report for the period** **From 1 January 2021 Period start date To 31 December 2021 Period end date Charity name: Urchfont Village Hall Trust** ## **Charity registration number: 1166501** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**Provision of a Community Centre**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**Building suitable for Community**
**activities**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**Yes**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**No grants given**| |Policy on social investment
including program related
investment|Para 1.38|**N/A**| |Contribution made by
volunteers|Para 1.38|**Overall maintenance of hall and grounds**| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**Provision of a Community centre for use**
**by the local and wider community for**
**meetings, social gatherings and sport.**
**A small part of the building houses a**
**surgery used by a nearby practice.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|**All**| |Performance of fundraising
activities against objectives
set|Para 1.41|**N/A**| |Investment performance
against objectives|Para 1.41|**N/A**| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**The Trust has a small reserve.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**To cover any unusual expenditure and**
**future maintenance – exterior painting**
**and further insulation required.**| |Amount of reserves held|Para 1.22|**£50,000**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Charges for meetings and activities in the**
**Hall.**
**There were times during 2021 when the**
**Hall was closed because of COVID-19**
**restrictions**| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**N/A**| |A description of the principal
risks facing the charity|Para 1.46|**Reduction in rental income due to**
**Government requirements for isolation**
**and major maintenance requirements for**
**which the hall must be closed.**| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Trust Deed**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Election by the existing Trustees**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|**New Trustees normally have already**
**served on the Committee so are aware of**
**the requirements**| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|**None**| |Other||| ## **Reference and Administrative details** |Charity name|Urchfont Village Hall Trust| |---|---| |Other name the charity uses|N/A| |Registered charity number|1166501| |Charity’s principal address|Urchfont Village Hall
Church Lane
Urchfont
Wiltshire
SN10 4QT| ||| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||RodneyGillington|Treasurer||| ||Anya Watson|Chair|1 September 2021|| ||Elizabeth Dark||1 September 2021|| ||Ian Walker||1 September 2021|| ||Gill Durbin||1 September 2021|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** **Funds held as custodian trustees on behalf of others** Description of the assets None held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**| |---|---|---| |**Accounts**
**examiner**|Martin Wingent|2 Oakston, High Street, Urchfont, SN10 4QL| |||| |||| |||| **Name of chief executive or names of senior staff members (Optional information)** N/A ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **N/A** ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** > **Signature(s)** _Rodney Gillington_ **Full name(s)** Rodney Gillington **Position (eg Secretary,** Trustee and Treasurer **Chair, etc) Date** 11 August 2022 ## **URCHFONT VILLAGE HALL TRUST INCOME & EXPENDITURE ACCOUNT FOR 2021** **Year Ending 31st December 2021** |**Income**|**2021**|_2020_|**Expenses**|**2021**|_2020_| |---|---|---|---|---|---| |Rent of Hall and Sundries|_£6,821.00_|_£4,309.00_|Cleaner's wages|_£2,296.00_|_£2,195.00_| |Doctor's Surgery Lease|_£4,500.00_|_£4,962.10_|Booking Secretary and Caretaker/Manager|_£648.97_|_£446.89_| |Film Nights - net|_£62.57_|_£312.23_|Oil|_£0.00_|_£542.49_| |Grants|_£16,731.00_|_£11,801.00_|Wifi + mobile|_£419.26_|_£630.30_| |Donations|_£216.14_|_£1,077.05_|Electricity|_£667.74_|_£1,804.56_| |Bank Interest (HSBC + Scottish Widows)|_£13.59_|_£81.45_|Water|_£403.36_|_£271.01_| |Miscellaneous (BT & Electricity refunds)|_£811.40_|_£150.00_|Insurance|_£1,162.11_|_£1,220.21_| ||||Purchase of Fixtures & Fittings|_£3,634.36_|_£2,237.48_| |**Gross Income**|**_£29,155.70_**|_£22,692.83_|Cleaning Materials|_£166.89_|_£340.58_| ||||Repairs & Maintenance|_£1,201.52_|_£5,062.89_| |**Less Expenses**|**_£11,555.09_**|_£17,113.10_|Gardening|_£0.00_|_£1,080.00_| ||||Fire protection/inspection|_£308.58_|_£554.94_| |**Surplus/Deficit for the year**|**_£17,600.61_**|_£5,579.73_|Stationery & Postage|_£0.00_|_£0.00_| ||||Wiltshire Village Halls Association|_£50.00_|_£50.00_| ||||PRS/PPL (Music Permits)|_£344.32_|_£449.40_| ||||Wiltshire Council (Premises Licence)|_£70.00_|_£70.00_| |**_Note:_**|||Wiltshire Council (Small Society Lotteries Licence)|_£0.00_|_£20.00_| |**_Contingent Liability re Doctor's Surgery Lease_**|**_£4,848.63_**|**_£5,448.63_**|Film Nights (£150 deposit to new provider)|_£150.00_|_£0.00_| |**_Reduced by £600 per Annum_**|**_£600.00_**||Miscellaneous|_£31.98_|_£137.35_| ||||**Total Expenses**|**_£11,555.09_**|_£17,113.10_| _**I have examined the financial statements and in my opinion they represent a true and fair view of Urchfont Village Hall’s finances for the year ending 31 December 2021.**_ ## _**Martin Wingent**_ _**Date:**_ |**_Bank balances as at_**|**_01-Jan-21_**|**31-Dec-21**| |---|---|---| |_HSBC Community Account_|£2,079.93|£6,677.02| |_HSBC Business Money Manager Account (BMMA)_|£25,561.56|£38,565.08| |_Scottish Widows Deposit A/C_|£10,068.94|£10,068.94| |**_Total Balances_**|**_£37,710.43_**|**_£55,311.04_**| 000> ti) Yr - r£* O N OIDp%r*rylD(nryofooof¥lJQQVJ C)th C>ry Nf*) WOOCJtr¥ ¢5 Oi IJ) w C> O O V Ci Ci Ci OJ ￿ o) 0￿0 u u in zLo () ryj Q tJ> ¢OLL ￿00]