## **Trustees’ Annual Report for the period** **From 1 January 2020 Period start date To 31 December 2020 Period end date Charity name: Urchfont Village Hall Trust** ## **Charity registration number: 1166501** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**Provision of a Community Centre**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**Building suitable for Community**
**activities**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**Yes**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**No grants given**| |Policy on social investment
including program related
investment|Para 1.38|**N/A**| |Contribution made by
volunteers|Para 1.38|**Overall maintenance of hall and grounds**| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**Provision of a Community centre for use**
**by the local and wider community for**
**meetings, social gatherings and sport.**
**A small part of the building houses a**
**surgery used by a nearby practice.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|**All**| |Performance of fundraising
activities against objectives
set|Para 1.41|**N/A**| |Investment performance
against objectives|Para 1.41|**N/A**| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**The Trust has a small reserve.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**To cover any unusual expenditure and**
**future maintenance**| |Amount of reserves held|Para 1.22|**£5,580**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Rents**| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**N/A**| |A description of the principal
risks facing the charity|Para 1.46|**Reduction in rental income due to major**
**maintenance requirement.**| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Trust Deed**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Election by the existing Trustees**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|**Trustees normally have already served**
**on the Committee so are aware of the**
**requirements**| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|**None**| |Other||| ## **Reference and Administrative details** |Charity name|Urchfont Village Hall Trust| |---|---| |Other name the charity uses|N/A| |Registered charity number|1166501| |Charity’s principal address|Urchfont Village Hall
Church Lane
Urchfont
Wiltshire
SN10 4QT| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||RodneyGillington|Treasurer||| ||John Watson|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** **Funds held as custodian trustees on behalf of others** Description of the assets None held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**| |---|---|---| |**Accounts**
**examiner**|Martin Wingent|2 Oakston, High Street, Urchfont, SN10 4QL| |||| |||| |||| **Name of chief executive or names of senior staff members (Optional information)** N/A ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **N/A** ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** > **Signature(s)** _Rodney Gillington_ **Full name(s)** Rodney Gillington **Position (eg Secretary,** Trustee and Treasurer **Chair, etc) Date** 23/09/2021 URCHFONTVILLAGE HALL TRUST INCOME & EXPENDITURE ACCOUNT FOR 2020 Yoar Endlng 318t Doc8mbor 2020 Incom• 2019 2020 expen8eO 2079 2020 Rènt ofHall and Sundrles Doctor'ssurgery Legse Fllm Nlght$ n•t Grants Ocnatlons Bank Interest IHS3C +Scottlsh Wldowsl ML8cell)neou$ Iretum Of d8po811 pakj 20191 £13,477.75 £4,349.92 £869,33 £780.00 £393.09 £105.78 £80.00 £4,309,00 £4,962.10 £312.23 £11,801.00 £1,077.05 £81.45 £150.00 Cleaner'swa8es Bookln8Se¢retary ind Caretakorlmanayr £2,604.00 £275.00 E2,936.47 £613.87 £1,753.62 £839.38 £1.116.90 £2,218,68 É538.06 £1,749.99 £0.00 £412.80 £0.00 £so.00 £315.80 £70.00 £20.00 £2,195.00 £446.89 £542.49 £630.30 £1,804.56 £271.01 £1,220.21 £2,237.48 £340,98 £5,062.89 £1,080.00 £554.94 £0.00 £50.00 £449.40 £70.00 £20.00 wifi Water Insurance Purchaseof Flxture5 & Flttln8S Cleènlng Mèterlals Rep•lrs & Malntenanc• Gardenln8 Flre protectlonlinspectlon Statlonery & Postage Wlltshlre VlllJ8e HallsAssecl*lon PRSIPPL Imuslc Permltsl Wllt5hlreCouncll (Premlses L5¢en¢el Wllt5hlre Coun¢ll (Small Soclety Lotterl•s LI¢￿¢•} Fllm Nl8hts1£150 depcsltto new provlderl MIscgllan8ouB Qro•• In¢om• £20,OJS.87 £22,602.83 L•1• Exp•n••¥ tis,699,22 e17,113.10 8urplu•lDofl¢ltbr th• y•ar £4,302.fj £5,579.73 Not•.. ConLlnpont L18blllty re Doolorb Suro•ry L•••• R•du¢•d by £600 p•r Annurn £8,048.03 £600.00 £LS,448.03 I I £iso.00 £128.65 £0.00 £137.35 Total Exp•n••• EIO,093.22 £17,113.10 I h*v• •x•mlngd Ihe Iln8nclal •t•l•m•nts •nd In my oplnlon ¢h•y r•pr•s•nt• tru• •nd falr vlew of Urchfont Vlllago H811's ftn&nco& for th• y••r •ndJnq 31 Dec8mbgr 2020. ank b8lanc•8 as 8t OlQ*n.20 31￿0c.20 HSBC ComrnunllyAwount HSBC &tssln6ss Mon&y M8n8gerAccount (BMMAJ Scoltlsh Kldows DeposkA/C È1,520.03 £20,541. 73 £10,068.94 £2,079.93 £25,561.56 £10,068.94 M•rtln ￿n4•nt Tot418•l•n¢•8 9 4/'."I / £32,130.70 £3T,710.43