Smile from Hatti Charity Number: 1166495 Address: 6 Hartley Copse, Old Windsor, Berkshire, SL4 2QG ## Trustees Annual Report 2023 ``` From Period 1[st] January 2023 - 31st December 2023 ``` ## Trustees and Roles ``` Table 1. ``` |`Table 1.`||| |---|---|---| |**`Trustee Name`**|**`Term Ends`**|**`Role`**| |`Mary Sandall`|`May 2030`|`Brand direction`| |`Rufus Parsons`|`May 2030`|`Strategy`| |`Katharine Atkinson`|`May 2030`|`Website, Beneficiaries`
`and Referrals`| |`Alex Dacres-Hogg`|`May 2030`|`Financials`| |`Lily Rodd`|`May 2030`|`Beneficiaries and`
`Referrals`| |`Ushira Kapoor`|`May 2030`|`Legal`| ## Structure and Organisation ## **`Governing Document`** ``` CIO - Foundation Registered 12 Apr 2016 ``` ``` Smile from Hatti Trustees Annual Report 2023 1 ``` ## **`Team Structure`** ``` The trustees meet once a quarter for a either a two hour face to face meeting or via online means of communication, with ad hoc meetings when required. The trustees split roles as detailed above in Table 1. It is a flat structure, with important decisions being made by a quorum of three. There are also a team of Ambassadors who help with the running of the charity. See names and roles in Table 2. ``` ``` Table 2. ``` |`Table 2.`||| |---|---|---| |**`Name`**|**`Role`**|**`In role since`**| |`Chiara Pelizzari`|`Events and Social Media`|`April 2016`| |`Bianca Stewart`|`Events`|`April 2016`| ## **`Trustee Selection Method`** ``` There must be at least three charity trustees. If the number falls below this minimum, the remaining trustee or trustees may act only to call a meeting of the charity trustees, or appoint a new charity trustee. The maximum number of charity trustees is nine. The charity trustees may not appoint any charity trustee if as a result the number of charity trustees would exceed the maximum. Apart from the first charity trustees (listed Table 1), every trustee must be appointed by a resolution passed at a properly convened meeting of the charity trustees. In selecting individuals for appointment as charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO. ``` ## **`Fundraising`** ``` Smile From Hatti maintains a website and uses social media to raise awareness of its activities. Periodic sports days, sponsored runs and other events, cake sales and food festivals are held, and the charity provides t-shirts, balloons and other merchandise in support of fundraising events. The website ``` ``` Smile from Hatti Trustees Annual Report 2023 2 ``` ``` also promotes #Igavebloodhats, a campaign which Hatti started to encourage the giving of blood. ``` ## **`Beneficiaries`** ``` We have a relationship with charity Young Lives Vs Cancer (and are building out relationships with other established charities aligned to our mission statement) who refer cancer patients from between the ages of 18 - 23 (at diagnosis) to us. ``` ## **`Legal Objects of Smile from Hatti`** `THE OBJECTS OF THE CIO ARE TO RELIEVE THE SICKNESS AND SUFFERING OF THOSE WITH CANCER AND OTHER HEALTH CONDITIONS AND DISABILITY ASSOCIATED WITH CANCER AND OTHER HEALTH CONDITIONS, PARTICULARLY (BUT NOT EXCLUSIVELY) THOSE AGED BETWEEN 18-40 YEARS WHO LIVE IN THE UNITED KINGDOM AND PARTICULARLY (BUT NOT EXCLUSIVELY) BY ASSISTING IN THE PROVISION OF THERAPIES AND TREATMENTS, INCLUDING PALLIATIVE CARE, THE PROVISION OF FUNDING AND THE ADVANCEMENT OF EDUCATION OF THE GENERAL PUBLIC IN AREAS RELATING TO CERTAIN ILLNESSES AND MEDICAL CONDITIONS` . ## **`Mission`** ``` The mission of the charity is to bring a smile to the faces of young people suffering from cancer. ``` ``` We do this by looking to assist in the treatment and care (including palliative care), improving the quality of life and/or promoting and protecting the physical and mental health of persons suffering, or recovering from cancer between the ages 18-40, in particular but not limited to, the provision of financial assistance, equipment, services, alternative therapies, support and practical advice. ``` ``` We also look to assist organisations currently providing treatment (for example but not limited to hospices and alternative treatment facilities) and family members who care for persons suffering or recovering from cancer, in particular but not limited to, the provision of financial assistance, equipment, services, alternative therapies, support and practical advice. ``` ``` Smile from Hatti Trustees Annual Report 2023 3 ``` ## 2023 Activities and 2024 Objectives ## **`2023 Achievements`** - `Supported 21 beneficiaries with “smiles” during 2023` - `Completed a successful netball tournament to drive awareness and fundraise` ## **`2024`** - `Instruct a website developer and admin assistant to maintain and make improvements to the website, as required, as well as make more regular updates` - `Build a new relationship with a new source of referrals as well as keep existing affiliations to build knowledge of SfH and what we are aiming to do.` - `Reconfirm Trustee commitment, and restructure internally.` - `Social media – continue to increase our online presence to raise awareness. Inline with the growth of impact/relevance of social media marketing, this will likely be a focus going forward.` ## Financial Review |**`Category`**|**`Notes`**|**`Amount`**| |---|---|---| |`Funds 1/1/2023`||**`£58,617`**| |`Incoming Donations`|`Donations received from the public`|`£5184`| |`Beneficiary Expenditure`|`Funds used to pay for beneficiary`
`‘Smiles’`|`-5479`| |`Miscellaneous Expenses`|`E.g Website hosting fees,marketing and`
`events`|`-£3069`| |**`Net cash flow during`**
**`2023`**||**`-£3363`**| |**`Funds at 31/12/23`**||**`£55254`**| ``` Smile from Hatti Trustees Annual Report 2023 4 ``` ## **`Reserves`** ``` Smile from Hatti has a reserve of £20k to ensure the stability of the mission, programs, employment, and ongoing operations of the organisation. The reserve is intended to provide an internal source of funds for situations such as a sudden increase in expenses, one-time unbudgeted expenses, unanticipated loss in funding, or uninsured losses. The reserve may also be used for one-time, non-recurring expenses that will build long-term capacity, such as staff development, research and development, or investment in infrastructure. Operating reserves are not intended to replace a permanent loss of funds or eliminate an ongoing budget gap. It is the intention of Smile from Hatti for reserves to be used and replenished within a reasonably short period of time. The reserve can only be used after a vote has been cast by the Board of Trustees. The reserve is held in the Smile from Hatti bank account. ``` ``` Smile from Hatti Trustees Annual Report 2023 5 ```